Board Meetings and Calendar, 2015 - Present

Last collate_minutes.rb run: 2026-07-15 23:10. The data is extracted from a list of minutes which have been approved by the Board.

Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting. ASF Members may have access to a private draft of these still-unapproved minutes.

WARNING: these pages may omit some original contents of the minutes.
This is due to changes in the layout of the source minutes over the years. Fixes are being worked on.

Executive Officer Reports

• Board Chair
• Executive Vice President
• President
• Secretary
• Treasurer
• Vice Chair

Additional Officer Reports

• Audit
• Brand Management
• Conference Planning
• Data Privacy
• Diversity and Inclusion
• ECMA Relations
• Executive Assistant
• Finance
• Fundraising
• Infrastructure
• Jakarta EE Relations
• JCP
• Legal Affairs
• Marketing and Publicity
• Public Affairs
• Security Team
• Tooling
• Travel Assistance
• W3C Relations

Committee Reports

Abdera	Community Development	Griffin	Lucene	POI	Superset
Accumulo	Continuum	Groovy	Lucene.Net	Polaris	Synapse
ACE	Cordova	Guacamole	Lucy	Polygene	Syncope
ActiveMQ	CouchDB	Gump	MADlib	Portable Runtime (APR)	SystemDS
AGE	Creadur	Hadoop	Magpie	Portals	Tajo
Airavata	Crunch	Hama	Mahout	PredictionIO	Tapestry
Airflow	cTAKES	Harmony	ManifoldCF	Public Relations	Tcl
Allura	Curator	HAWQ	Marmotta	Pulsar	Teaclave
Ambari	CXF	HBase	Maven	Qpid	Tez
Answer	Daffodil	Helix	Mesos	Quetzalcoatl	Thrift
Ant	DataFu	HertzBeat	MetaModel	Ranger	Tika
Any23	DataFusion	Hive	Metro	Ratis	Tiles
Apex	DataSketches	HiveMind	Metron	Rave	TinkerPop
APISIX	DB	Hop	MINA	REEF	Tomcat
Archiva	Deltacloud	HTTP Server	Mnemonic	River	TomEE
Aries	DeltaSpike	HttpComponents	MRUnit	RocketMQ	Traffic Control
Arrow	DeviceMap	Hudi	MXNet	Roller	Traffic Server
Artemis	DevLake	HugeGraph	MyFaces	Royale	Trafodion
AsterixDB	DirectMemory	iBATIS	Mynewt	Rya	Training
Atlas	Directory	Iceberg	NetBeans	Samza	TsFile
Attic	DolphinScheduler	Ignite	NiFi	Santuario	Turbine
Aurora	Doris	Impala	Nutch	SDAP	Tuscany
Avalon	DRAT	Incubator	NuttX	SeaTunnel	TVM
Avro	Drill	InLong	ODE	Sedona	Twill
Axis	Druid	IoTDB	OFBiz	Sentry	UIMA
Bahir	Dubbo	Jackrabbit	Olingo	Serf	Uniffle
Beam	Eagle	Jakarta	Oltu	ServiceComb	Unomi
Beehive	ECharts	JAMES	Onami	ServiceMix	Usergrid
Bigtop	Empire-db	jclouds	OODT	Shale	VCL
Bloodhound	ESME	Jena	Oozie	ShardingSphere	Velocity
BookKeeper	Etch	JMeter	Open Climate Workbench	ShenYu	VXQuery
Brooklyn	EventMesh	Johnzon	OpenDAL	Shindig	Wayang
bRPC	Excalibur	Joshua	OpenJPA	Shiro	Web Services
Buildr	Falcon	JSPWiki	OpenMeetings	SINGA	Whimsy
BuildStream	Felix	jUDDI	OpenNLP	SIS	Whirr
BVal	Fineract	Juneau	OpenOffice	SkyWalking	Wicket
C++ Standard Library	Flagon	Kafka	OpenWebBeans	Sling	Wink
Calcite	Flex	Karaf	OpenWhisk	Solr	Wookie
Camel	Flink	Kibble	ORC	SpamAssassin	Xalan
CarbonData	Flume	Knox	Ozone	Spark	Xerces
Cassandra	Fluo	Kudu	Paimon	Sqoop	XML
Causeway	Forrest	Kvrocks	Parquet	Stanbol	XML Graphics
Cayenne	Fory	Kylin	PDFBox	STeVe	XMLBeans
Celeborn	FreeMarker	Kyuubi	Pekko	Storm	Yetus
Celix	Geode	Labs	Perl	StormCrawler	YuniKorn
Chemistry	Geronimo	Lens	Petri	Stratos	Zeppelin
Chukwa	Giraph	Lenya	Phoenix	StreamPark	ZooKeeper
Clerezza	Gluten	Libcloud	PHP	StreamPipes
Click	Gobblin	Linkis	Pig	Streams
CloudStack	Gora	Livy	Pinot	Struts
Cocoon	Grails	Logging Services	Pivot	Submarine
Commons	Gravitino	Logo Development	PLC4X	Subversion

Podling Reports

Agila	Composer	HCatalog	log4net	Pegasus	Tephra
ALOIS	Concerted	Heraldry	Log4php	PhotArk	Texera
AltRMI	Corinthia	Hermes	Lokahi	Pirk	Tobago
Amaterasu	Cotton	Heron	Lucene4c	Pony Mail	Toree
Amoro	Crail	HISE	Marvin-AI	PouchDB	TripleSoup
Annotator	DataLab	Hivemall	Milagro	Provisionr	TSIK
Apollo	Depot	HoraeDB	mod_ftp	Quickstep	Tuweni
AriaTosca	Derby	HORN	MRQL	RAT	WADI
Auron	DistributedLog	HTrace	Muse	RCF	Warble
AWF	Droids	HTTPD-CLI	Myriad	ResilientDB	Wave
Axion	EasyAnt	Hunter	Nemo	Ripple	Weex
Baremaps	Edgent	Iggy	NLPCraft	S2Graph	Woden
BatchEE	Fesod	Imperius	NMaven	S4	WS sponsored
BifroMQ	Fluss	iota	NPanday	SAMOA	WSRP4J
BlueMarlin	FtpServer	Ivy	Nuvem	Sanselan	XAP
BlueSky	Fury	JDO	ODF Toolkit	Seata	XTable
Blur	Geaflow	JuiCE	OGNL	Sirona	Yoko
brpc	GeaFlow	Kabuki	Olio	Slider	Zeta Components
Burr	Gearpump	Kalumet	Omid	SocialSite	Zipkin
Caldera	Gossip	Kato	OpenAz	Spot
Casbin	Graffito	KIE	OpenServerless	Stonehenge
Climate Model Diagnostic Analyzer	GraphAr	Kitty	Otava	Tamaya
Cloudberry	Hadoop Development Tools	Liminal	OzHera	Tashi
CommonsRDF	Hamilton	log4cxx2	PageSpeed	Taverna

Repeating Special Orders

• Alleged JBoss IP Infringement
• Appoint a new Director to fill Roy's vacated position
• Appoint Executive Officers
• Appoint Vice President, Legal Affairs
• Budget
• Bylaws
• Change the Jakarta EE Relations VP
• Chief Media Officer
• Consent Agenda
• Decision Regarding 401k Matching and Profit Sharing
• Establish Position of VP, Sponsor Relations
• Fill Vacancy in Board of Directors
• General Deposit Resolution
• Investment Policy Statement
• PMC Membership Change Process
• Proposal from ZOT Group for continuing media management services
• Secretarial Assistant
• Set Date for Members Meeting
• Standardise privacy policy for foundation websites
• Written Consent of the Directors of The ASF to action without meeting

Other Attachments, Special Orders, and Discussions

• 5 Year Strategic Plan for the Apache Software Foundation
• 5-Year Strategic Plan for the Apache Software Foundation
• ASF Board Charter
• ASF Director and Corporate Officer Code of Conduct
• ASF practices in the context of tooling landscape developments
• Accept Offer from OSI to become Affiliate
• Add Assistant Treasurers as Bank Signatories
• Add security to board reports?
• Address board-level public communications
• Adopt a COI policy
• Agenda
• Apache OpenOffice podling needs some guidance
• Apache Project Leadership
• Apache in 5 years
• ApacheCon
• Appoint Assistant V.P. Legal Affairs
• Appoint Board Chair And Vice Chair
• Appoint Matt Sicker to the position of Assistant Secretary
• Appoint Myrle Krantz (myrle) to the position of Assistant Treasurer
• Appoint Phil Steitz to the position of Assistant Treasurer
• Appoint a new Director to fill the empty board seat
• Appoint new EVP
• Appoint other executive officer replacements as needed
• Appoint the Vice President, Diversity and Inclusion
• Appointing a Vice Chairman
• Appropriate use of theapacheway.com
• Assigning committers@ and www.apache.org to Marketing and Publicity
• Audit plans? Or plan for a plan?
• BXA guidelines
• Backlog of legal issues
• Bill Payment Processing
• Bitergia contract for D&I projects: Survey Design + Contributor Experience Research
• Block the use of unauthorized third party services on ASF websites?
• Board Charter
• Board F2F Agenda Planning
• Board List Communications
• Board Votes And Consensus
• Board agenda review comments
• Board expectations of PMCs managing their own brands and marks.
• Board face to face evaluation
• Board meeting in May
• Brand Management Policy
• Bylaws 4.5: Reinstatement of Membership of Emeritus Members
• Call for Special Meeting
• Call-in number changes
• Change Infrastructure distribution policy to refer to all platforms
• Change Officers to Serve at the Direction of the President
• Change Secretary
• Change the Apache Age Project Chair
• Change the Apache Open Climate Workbench (OCW) Project Chair
• Change the Logo Development Committee Chair
• Change the corporate logo
• Clarification on open board mailing list and archives
• Code of Conduct
• ComDev supports formation of D&I committee
• Confirming that the current stance on @author tags as
• Conflict of Interest Affirmations
• Conflict of Interest Policy Ratification
• Consider creating board-pmcs@ list
• Convenience Binaries
• Convention of semantics of Board votes
• Copyright notices
• Copyright notices on imported files
• Corporate CLAs
• Correct factual error in 2003_11_16 board minutes
• Courier Service
• Create members-announce
• Create members-notify
• Create the Responsible AI Executive Committee
• Creation of Administrative Search Committee
• Define organizational ownership of trademark policy.
• Delegate for Project VP
• Derby code drop
• Discuss Date and Location for Board Face to Face Meeting
• Discuss director thoughts on when & how the ASF should take public
• Discuss executive summary in board reports (unless already
• Discuss in-kind provided infra services
• Discuss legal preparation for registration of Apache mark
• Discuss list subscription tools
• Discussion of having the ASF create a replacement for the JCP.
• Discussion: Best Practices?
• Discussion: CLA update?
• Discussion: Gluecode
• Discussion: JBoss response
• Discussion: Ken Coar's request to use the Apache trademarks
• Discussion: PR/Marketing
• Discussion: Policy for Third-Party Code in Apache Releases
• Discussion: audit stuff
• Dissolution of VP, Conference Planning Role and Transfer of Responsibilities to VP, Marketing & Publicity
• Distribution of third-party software from ASF infrastructure
• Documentation
• Engage in a relationship with Cooley
• Establish Infrastructure Administrator as an Officer
• Establish Position of Assistant VP, Legal Affairs
• Establish Position of Assistant VP, Marketing and Publicity
• Establish Position of VP, Data Privacy
• Establish Position of VP, Finance
• Establish Position of VP, Public Policy
• Establish Position of VP, Tooling
• Establish VP, Security as an Officer
• Establish position of VP, ECMA Relations
• Establish the Apache Director and Corporate Officer Code of Conduct
• Establish the Apache Sunny Project
• Establish the Apache Testing Project
• Establish the Apache the Apache Diversity and Inclusion Committee
• Establish the Position of VP, Sponsor Relations
• Establishing a PMC for a federated identity project
• Executive Director (ED)
• Executive Officer Nominations
• Executive VP responsibilities
• Expectations of committers dealing with contributions
• F2F Agenda
• F2F logistics in VA
• Fair Use of Java Specifications from Sun.
• Five Year Strategic Plan
• Follow up plans
• Fundraising Strategy And Future Needs
• Fundraising plans
• Governmental Affairs
• Graduate Apache SeaTunnel (incubating) as a TLP
• HALO Worldwide Contract Renewal
• Hire a sysadmin
• IPMC members removal
• Improving ASF Members and Board communications
• Incubator DISCLAIMER-WIP
• Informal discussion of priorities
• Infra
• Infrastructure search committee candidate funding
• Introductions
• Invitation for ASF to join OSI as Affiliate
• Invitation to join the Jakarta EE Working Group as a Guest Member
• Invite committers to a research survey on our Incubator?
• J2SE Project
• Java 7 vote responses
• Java-related issue (Sam)
• JavaWorld awards
• Ken requested that the ASF investigate the procedure in having the ASF formally accept PHP and mod_perl as Foundation projects
• LGPL: next steps
• Location Details
• Long Running Topics of Board Interest
• Loomio Pilot
• MFA
• Managing growth
• Maven trademark issues
• Merge Apache Flume into the Logging Services Project
• Merge Apache Fluo into the Accumulo Project
• Minor clarification to mission statement
• Mnemonic is rebooting
• Monthly Board Meeting
• More rigorous application of CLA
• Motion for Licensing for a Closely Related Company
• Move the time slot for the board meetings, either just for the Sept
• Naming Noirin Plunkett as Assistant Treasurer.
• Needs, outlook, and plans for legal resources in general.
• New VP Data Privacy to serve at the direction of the President
• Normalisation of document location
• OSI Affiliate
• Open Forum Europe
• Outsource bookkeeping
• Paid support for other areas and impact on fundraising
• Patent FAQ
• Patent clause FAQ
• Plan for creating an annual report for fy1999
• Policies for Foundation internal venues
• President and EVP Discussion on Operations
• Process for restoring emeritus members
• Project Reporting Improvement Pilots
• Project Support
• Project web site checks failing
• Propose ApacheCon EU 2019 for October 22-24 in Berlin produced by NewThinking
• Public Policy
• Public Policy Position
• Public statement about Harmony
• Public statement about Oracle's decision on the TCK's FOU
• Publicize board-sanctioned list of services available to projects
• Publishing of vote records
• Ratify /board/policies page
• Reboot the Apache MADlib Project PMC
• Rebranding
• Recent Resignations
• Regulatory Developments
• Remove Joe Schaefer from HTTP Server PMC
• Remove Marko Rodriguez from TinkerPop PMC
• Rename pmc lists to private
• Report about Logo discussions
• Reporting
• Request from IBM to make a BSF project within Jakarta
• Responsible AI Initiative
• Retain counsel to review our 501(c)3 legal status
• Returning the J2EE TCK due to NOTICE issues
• Review /board/policies page for use
• Review Apache Project Branding Guidelines
• Review F2F outcomes and recommendations
• Review expense accounting categories
• Revisit officer appointments
• Revoke Tetsuya Kitahata's Access and Privileges
• Revoke an ASF Member's Access and Privileges
• Role of infrastructure
• Roy T. Fielding resignation from Board of Directors
• Schedule for regular meetings
• Scheduling of officer appointments
• Second Assistant Treasurer Proposal
• Second members meeting in 2022
• Select a replacement for VP, Legal
• Set Time and Place of next board meeting in Atlanta.
• Set deadline for receipt of OSI Affiliate Agreement.
• Should we join Eclipse Foundation as an Associate Member?
• Simplifying key mailing list moderation
• Soliciting strategic officer feedback
• Sponsorship of ASF Hackathon Europe 2008
• Statement of Expectation of Conduct of Board Members
• Status of Infrastructure Lead
• Status of TCK J2EE license
• Status of formal response to JBoss
• Status of proposed CLAs
• Supplemental report about the Logo process
• Supporting commentary for creating Apache JAMES
• Synchronous meeting to kick off 5-year plan refresh
• Terminate office of VP, Jakarta EE Relations
• The Board's 2018 vision statement
• The Maven Foundation
• Trademark attributions on web pages
• Trademark management status briefing VP, Brand Management
• Treasurer and Assistant Treasurer Appointments
• Update the Legal Affairs PMC Based on Opt-In Request
• Use of the Board communications channels
• Verify Daniel's payments are setup correctly for Nov 1
• Vice Chairman role
• What is the scope of applicability for our Code of Conduct?
• What to do with the Pineapple fund?
• When to schedule next board meeting. Is Sept 19th too soon?
• [Executive Session] Appoint Board Chair and Vice Chair
• [Executive Session] Appoint Executive Vice President
• [Executive Session] Fundraising
• www.eclipselabs.org is neat. can we get one?

Other Agenda Items

• Action Items
• Adopting a well-known COI policy
• Announcements
• Appoint Assistant Treasurer
• Appoint Board Chair and Vice Chair
• Board Calendar
• Conferences and ConCom
• Discussion Items
• Discussion of a name change
• Do we need an officer for Jakarta EE?
• Election of Board Chair and Vice Chair
• Executive Officer Appointments
• Executive Session
• New Business
• Officer Positions
• Regular Meeting Schedule
• Schedule the annual members meeting
• Unfinished Business
• Visibility of CLAs
• VP Data Privacy