Board Meetings and Calendar, 2015 - Present

Last collate_minutes.rb run: 2025-10-15 22:10. The data is extracted from a list of minutes which have been approved by the Board.

Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting. ASF Members may have access to a private draft of these still-unapproved minutes.

WARNING: these pages may omit some original contents of the minutes.
This is due to changes in the layout of the source minutes over the years. Fixes are being worked on.

Executive Officer Reports

• Board Chair
• Executive Vice President
• President
• Secretary
• Treasurer
• Vice Chair

Additional Officer Reports

• Audit
• Brand Management
• Conference Planning
• Data Privacy
• Diversity and Inclusion
• ECMA Relations
• Executive Assistant
• Finance
• Fundraising
• Infrastructure
• Jakarta EE Relations
• JCP
• Legal Affairs
• Marketing and Publicity
• Public Affairs
• Security Team
• Tooling
• Travel Assistance
• W3C Relations

Committee Reports

Abdera	Commons	Gravitino	Logo Development	Pivot	Struts
Accumulo	Community Development	Griffin	Lucene	PLC4X	Submarine
ACE	Continuum	Groovy	Lucene.Net	POI	Subversion
ActiveMQ	Cordova	Guacamole	Lucy	Polygene	Superset
AGE	CouchDB	Gump	MADlib	Portable Runtime (APR)	Synapse
Airavata	Creadur	Hadoop	Mahout	Portals	Syncope
Airflow	Crunch	Hama	ManifoldCF	PredictionIO	SystemDS
Allura	cTAKES	Harmony	Marmotta	Public Relations	Tajo
Ambari	Curator	HAWQ	Maven	Pulsar	Tapestry
Answer	CXF	HBase	Mesos	Qpid	Tcl
Ant	Daffodil	Helix	MetaModel	Quetzalcoatl	Teaclave
Any23	DataFu	HertzBeat	Metro	Ranger	Tez
Apex	DataFusion	Hive	Metron	Ratis	Thrift
APISIX	DataSketches	HiveMind	MINA	Rave	Tika
Archiva	DB	Hop	Mnemonic	REEF	Tiles
Aries	Deltacloud	HTTP Server	MRUnit	River	TinkerPop
Arrow	DeltaSpike	HttpComponents	MXNet	RocketMQ	Tomcat
AsterixDB	DeviceMap	Hudi	MyFaces	Roller	TomEE
Atlas	DevLake	iBATIS	Mynewt	Royale	Traffic Control
Attic	DirectMemory	Iceberg	NetBeans	Rya	Traffic Server
Aurora	Directory	Ignite	NiFi	Samza	Trafodion
Avalon	DolphinScheduler	Impala	Nutch	Santuario	Training
Avro	Doris	Incubator	NuttX	SDAP	TsFile
Axis	DRAT	InLong	ODE	SeaTunnel	Turbine
Bahir	Drill	IoTDB	OFBiz	Sedona	Tuscany
Beam	Druid	Jackrabbit	Olingo	Sentry	TVM
Beehive	Dubbo	Jakarta	Oltu	Serf	Twill
Bigtop	Eagle	JAMES	Onami	ServiceComb	UIMA
Bloodhound	ECharts	jclouds	OODT	ServiceMix	Uniffle
BookKeeper	Empire-db	Jena	Oozie	Shale	Unomi
Brooklyn	ESME	JMeter	Open Climate Workbench	ShardingSphere	Usergrid
bRPC	Etch	Johnzon	OpenDAL	ShenYu	VCL
Buildr	EventMesh	Joshua	OpenJPA	Shindig	Velocity
BuildStream	Excalibur	JSPWiki	OpenMeetings	Shiro	VXQuery
BVal	Falcon	jUDDI	OpenNLP	SINGA	Web Services
C++ Standard Library	Felix	Juneau	OpenOffice	SIS	Whimsy
Calcite	Fineract	Kafka	OpenWebBeans	SkyWalking	Whirr
Camel	Flagon	Karaf	OpenWhisk	Sling	Wicket
CarbonData	Flex	Kibble	ORC	Solr	Wink
Cassandra	Flink	Knox	Ozone	SpamAssassin	Wookie
Causeway	Flume	Kudu	Paimon	Spark	Xalan
Cayenne	Fluo	Kvrocks	Parquet	Sqoop	Xerces
Celeborn	Forrest	Kylin	PDFBox	Stanbol	XML
Celix	Fory	Kyuubi	Pekko	STeVe	XML Graphics
Chemistry	FreeMarker	Labs	Perl	Storm	XMLBeans
Chukwa	Geode	Lens	Petri	StormCrawler	Yetus
Clerezza	Geronimo	Lenya	Phoenix	Stratos	YuniKorn
Click	Giraph	Libcloud	PHP	StreamPark	Zeppelin
CloudStack	Gobblin	Linkis	Pig	StreamPipes	ZooKeeper
Cocoon	Gora	Logging Services	Pinot	Streams

Podling Reports

Agila	Corinthia	Hermes	log4net	Pegasus	Taverna
ALOIS	Cotton	Heron	Log4php	PhotArk	Tephra
AltRMI	Crail	HISE	Lokahi	Pirk	Texera
Amaterasu	DataLab	Hivemall	Lucene4c	Polaris	Tobago
Amoro	Depot	HoraeDB	Marvin-AI	Pony Mail	Toree
Annotator	Derby	HORN	Milagro	PouchDB	TripleSoup
Apollo	DistributedLog	HTrace	mod_ftp	Provisionr	TSIK
AriaTosca	Droids	HTTPD-CLI	MRQL	Quickstep	Tuweni
Auron	EasyAnt	HugeGraph	Muse	RAT	WADI
AWF	Edgent	Hunter	Myriad	RCF	Warble
Axion	Fesod	Iggy	Nemo	ResilientDB	Wave
Baremaps	Fluss	Imperius	NLPCraft	Ripple	Wayang
BatchEE	FtpServer	iota	NMaven	S2Graph	Weex
BifroMQ	Fury	Ivy	NPanday	S4	Woden
BlueMarlin	Geaflow	JDO	Nuvem	SAMOA	WS sponsored
BlueSky	Gearpump	JuiCE	ODF Toolkit	Sanselan	WSRP4J
Blur	Gluten	Kabuki	OGNL	Seata	XAP
brpc	Gossip	Kalumet	Olio	Sirona	XTable
Burr	Graffito	Kato	Omid	Slider	Yoko
Climate Model Diagnostic Analyzer	GraphAr	KIE	OpenAz	SocialSite	Zeta Components
Cloudberry	Hadoop Development Tools	Kitty	OpenServerless	Spot	Zipkin
CommonsRDF	Hamilton	Liminal	Otava	Stonehenge
Composer	HCatalog	Livy	OzHera	Tamaya
Concerted	Heraldry	log4cxx2	PageSpeed	Tashi

Repeating Special Orders

• Alleged JBoss IP Infringement
• Appoint a new Director to fill Roy's vacated position
• Appoint Executive Officers
• Appoint Vice President, Legal Affairs
• Budget
• Bylaws
• Change the Jakarta EE Relations VP
• Chief Media Officer
• Consent Agenda
• Decision Regarding 401k Matching and Profit Sharing
• Establish Position of VP, Sponsor Relations
• Fill Vacancy in Board of Directors
• General Deposit Resolution
• Investment Policy Statement
• PMC Membership Change Process
• Proposal from ZOT Group for continuing media management services
• Secretarial Assistant
• Set Date for Members Meeting
• Standardise privacy policy for foundation websites
• Written Consent of the Directors of The ASF to action without meeting

Other Attachments, Special Orders, and Discussions

• 5-Year Strategic Plan for the Apache Software Foundation
• ASF Board Charter
• ASF Director and Corporate Officer Code of Conduct
• ASF practices in the context of tooling landscape developments
• Accept Offer from OSI to become Affiliate
• Add Assistant Treasurers as Bank Signatories
• Add security to board reports?
• Address board-level public communications
• Adopt a COI policy
• Agenda
• Apache OpenOffice podling needs some guidance
• Apache Project Leadership
• Apache in 5 years
• ApacheCon
• Appoint Assistant V.P. Legal Affairs
• Appoint Board Chair And Vice Chair
• Appoint Matt Sicker to the position of Assistant Secretary
• Appoint Myrle Krantz (myrle) to the position of Assistant Treasurer
• Appoint Phil Steitz to the position of Assistant Treasurer
• Appoint a new Director to fill the empty board seat
• Appoint new EVP
• Appoint other executive officer replacements as needed
• Appoint the Vice President, Diversity and Inclusion
• Appointing a Vice Chairman
• Appropriate use of theapacheway.com
• Assigning committers@ and www.apache.org to Marketing and Publicity
• Audit plans? Or plan for a plan?
• BXA guidelines
• Backlog of legal issues
• Bill Payment Processing
• Bitergia contract for D&I projects: Survey Design + Contributor Experience Research
• Block the use of unauthorized third party services on ASF websites?
• Board Charter
• Board F2F Agenda Planning
• Board List Communications
• Board Votes And Consensus
• Board agenda review comments
• Board expectations of PMCs managing their own brands and marks.
• Board face to face evaluation
• Board meeting in May
• Brand Management Policy
• Bylaws 4.5: Reinstatement of Membership of Emeritus Members
• Call for Special Meeting
• Call-in number changes
• Change Infrastructure distribution policy to refer to all platforms
• Change Officers to Serve at the Direction of the President
• Change Secretary
• Change the Apache Age Project Chair
• Change the Apache Open Climate Workbench (OCW) Project Chair
• Change the Logo Development Committee Chair
• Change the corporate logo
• Clarification on open board mailing list and archives
• ComDev supports formation of D&I committee
• Confirming that the current stance on @author tags as
• Conflict of Interest Affirmations
• Conflict of Interest Policy Ratification
• Consider creating board-pmcs@ list
• Convenience Binaries
• Convention of semantics of Board votes
• Copyright notices
• Copyright notices on imported files
• Corporate CLAs
• Correct factual error in 2003_11_16 board minutes
• Courier Service
• Create members-announce
• Create members-notify
• Creation of Administrative Search Committee
• Define organizational ownership of trademark policy.
• Delegate for Project VP
• Derby code drop
• Discuss Date and Location for Board Face to Face Meeting
• Discuss director thoughts on when & how the ASF should take public
• Discuss executive summary in board reports (unless already
• Discuss in-kind provided infra services
• Discuss legal preparation for registration of Apache mark
• Discuss list subscription tools
• Discussion of having the ASF create a replacement for the JCP.
• Discussion: Best Practices?
• Discussion: CLA update?
• Discussion: Gluecode
• Discussion: JBoss response
• Discussion: Ken Coar's request to use the Apache trademarks
• Discussion: PR/Marketing
• Discussion: Policy for Third-Party Code in Apache Releases
• Discussion: audit stuff
• Dissolution of VP, Conference Planning Role and Transfer of Responsibilities to VP, Marketing & Publicity
• Distribution of third-party software from ASF infrastructure
• Documentation
• Engage in a relationship with Cooley
• Establish Infrastructure Administrator as an Officer
• Establish Position of Assistant VP, Legal Affairs
• Establish Position of Assistant VP, Marketing and Publicity
• Establish Position of VP, Data Privacy
• Establish Position of VP, Finance
• Establish Position of VP, Public Policy
• Establish Position of VP, Tooling
• Establish VP, Security as an Officer
• Establish position of VP, ECMA Relations
• Establish the Apache Director and Corporate Officer Code of Conduct
• Establish the Apache Sunny Project
• Establish the Apache Testing Project
• Establish the Apache the Apache Diversity and Inclusion Committee
• Establish the Position of VP, Sponsor Relations
• Establishing a PMC for a federated identity project
• Executive Director (ED)
• Executive Officer Nominations
• Executive VP responsibilities
• Expectations of committers dealing with contributions
• F2F Agenda
• F2F logistics in VA
• Fair Use of Java Specifications from Sun.
• Five Year Strategic Plan
• Follow up plans
• Fundraising Strategy And Future Needs
• Fundraising plans
• Governmental Affairs
• Graduate Apache SeaTunnel (incubating) as a TLP
• Grails
• HALO Worldwide Contract Renewal
• Hire a sysadmin
• IPMC members removal
• Improving ASF Members and Board communications
• Incubator DISCLAIMER-WIP
• Informal discussion of priorities
• Infra
• Infrastructure search committee candidate funding
• Introductions
• Invitation for ASF to join OSI as Affiliate
• Invitation to join the Jakarta EE Working Group as a Guest Member
• Invite committers to a research survey on our Incubator?
• J2SE Project
• Java 7 vote responses
• Java-related issue (Sam)
• JavaWorld awards
• Ken requested that the ASF investigate the procedure in having the ASF formally accept PHP and mod_perl as Foundation projects
• LGPL: next steps
• Location Details
• Long Running Topics of Board Interest
• Loomio Pilot
• MFA
• Managing growth
• Maven trademark issues
• Merge Apache Flume into the Logging Services Project
• Merge Apache Fluo into the Accumulo Project
• Minor clarification to mission statement
• Mnemonic is rebooting
• Monthly Board Meeting
• More rigorous application of CLA
• Motion for Licensing for a Closely Related Company
• Move the time slot for the board meetings, either just for the Sept
• Naming Noirin Plunkett as Assistant Treasurer.
• Needs, outlook, and plans for legal resources in general.
• New VP Data Privacy to serve at the direction of the President
• Normalisation of document location
• OSI Affiliate
• Open Forum Europe
• Outsource bookkeeping
• Paid support for other areas and impact on fundraising
• Patent FAQ
• Patent clause FAQ
• Plan for creating an annual report for fy1999
• Policies for Foundation internal venues
• President and EVP Discussion on Operations
• Process for restoring emeritus members
• Project Reporting Improvement Pilots
• Project Support
• Project web site checks failing
• Propose ApacheCon EU 2019 for October 22-24 in Berlin produced by NewThinking
• Public Policy
• Public Policy Position
• Public statement about Harmony
• Public statement about Oracle's decision on the TCK's FOU
• Publicize board-sanctioned list of services available to projects
• Publishing of vote records
• Ratify /board/policies page
• Reboot the Apache MADlib Project PMC
• Rebranding
• Recent Resignations
• Regulatory Developments
• Remove Joe Schaefer from HTTP Server PMC
• Remove Marko Rodriguez from TinkerPop PMC
• Rename pmc lists to private
• Report about Logo discussions
• Request from IBM to make a BSF project within Jakarta
• Retain counsel to review our 501(c)3 legal status
• Returning the J2EE TCK due to NOTICE issues
• Review /board/policies page for use
• Review Apache Project Branding Guidelines
• Review F2F outcomes and recommendations
• Review expense accounting categories
• Revisit officer appointments
• Revoke Tetsuya Kitahata's Access and Privileges
• Revoke an ASF Member's Access and Privileges
• Role of infrastructure
• Roy T. Fielding resignation from Board of Directors
• Schedule for regular meetings
• Scheduling of officer appointments
• Second Assistant Treasurer Proposal
• Second members meeting in 2022
• Select a replacement for VP, Legal
• Set Time and Place of next board meeting in Atlanta.
• Set deadline for receipt of OSI Affiliate Agreement.
• Should we join Eclipse Foundation as an Associate Member?
• Simplifying key mailing list moderation
• Soliciting strategic officer feedback
• Sponsorship of ASF Hackathon Europe 2008
• Statement of Expectation of Conduct of Board Members
• Status of Infrastructure Lead
• Status of TCK J2EE license
• Status of formal response to JBoss
• Status of proposed CLAs
• Supplemental report about the Logo process
• Supporting commentary for creating Apache JAMES
• Synchronous meeting to kick off 5-year plan refresh
• Terminate office of VP, Jakarta EE Relations
• The Board's 2018 vision statement
• The Maven Foundation
• Trademark attributions on web pages
• Trademark management status briefing VP, Brand Management
• Treasurer and Assistant Treasurer Appointments
• Update the Legal Affairs PMC Based on Opt-In Request
• Use of the Board communications channels
• Verify Daniel's payments are setup correctly for Nov 1
• Vice Chairman role
• What is the scope of applicability for our Code of Conduct?
• What to do with the Pineapple fund?
• When to schedule next board meeting. Is Sept 19th too soon?
• www.eclipselabs.org is neat. can we get one?

Other Agenda Items

• Action Items
• Adopting a well-known COI policy
• Announcements
• Appoint Assistant Treasurer
• Appoint Board Chair and Vice Chair
• Board Calendar
• Conferences and ConCom
• Discussion Items
• Discussion of a name change
• Do we need an officer for Jakarta EE?
• Election of Board Chair and Vice Chair
• Executive Officer Appointments
• Executive Session
• New Business
• Officer Positions
• Regular Meeting Schedule
• Schedule the annual members meeting
• Unfinished Business
• Visibility of CLAs
• VP Data Privacy