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Formal board meeting minutes from 2010 through present. Please Note: The board typically approves minutes from one meeting during the next board meeting, so minutes will be published roughly one month later than the scheduled date. Other corporate records are published, as is an alternate categorized view of all board meeting minutes.

2017 | 2016 | 2015 | 2014 | 2013 | 2012 | 2011 | 2010 | 2009 | 2008 | 2007 | 2006 | 2005 | 2004 | 2003 | 2002 | 2001 | 2000 | 1999 | Pre-organization meetings

Action Items

27 Feb 2017

* Mark: pursue a report for Abdera; determine if the Attic is next
 [ Abdera 2016-11-16 ]
 Status: Complete: Confirmed that the attic is nextr

* Bertrand: Work with PMC to get a more complete report
 [ Felix 2016-12-21 ]
 Status:

* Jim: Mentor comments are extremely important; please try to include them.
 [ Incubator 2016-12-21 ]
 Status: Ongoing

* Jim: Many projects have been incubating for years. Please address this.
 [ Incubator 2016-12-21 ]
 Status: Ongoing

* Isabel: Work with PMC to see if they plan to change their remit
 [ Labs 2016-12-21 ]
 Status:

* Mark: help Abdera transition to the Attic
 [ Abdera 2017-01-18 ]
 Status: Comlete: Resolution submitted for consideration at Feb 2017
         board meeting.

* Bruce: resubmit the report for February
 [ ActiveMQ 2017-01-18 ]
 Status:

* Shane: "encourage" the PMC to be responsive to security issues
 [ Apex 2017-01-18 ]
 Status: PMC is discussing on private@ and creating their own
         security@. If Security Team does not see action, can reopen,
         otherwise this is complete.

* Brett: pursue a report for Archiva
 [ Archiva 2017-01-18 ]
 Status: Present

* Alan: will report next month
 [ Geronimo 2017-01-18 ]
 Status:

* Jim: consolidate and take board's concerns to IPMC.
 [ Incubator 2017-01-18 ]
 Status: Ongoing

* Jim: pursue a report for Mesos
 [ Mesos 2017-01-18 ]
 Status: Report rec'd

* Mark: pursue a report for Sqoop
 [ Sqoop 2017-01-18 ]
 Status: Complete: Report provided for Feb 2017 meeting

* Marvin: try to get a better report that reflects activity
 [ Tajo 2017-01-18 ]
 Status:

18 Jan 2017

* Mark: pursue a report for Abdera; determine if the Attic is next
 [ Abdera 2016-11-16 ]
 Status: 2017-01-11 Reminded PMC of need to ask on dev@. Offered to do
         this for them. Sent to dev@ on 2017-01-16.

* Shane: Follow up with PMC and legal regarding potential trademark issues
 with a vendor
 [ Spark 2016-11-16 ]
 Status:

* Marvin: Discuss retirement with PMC: need to discuss on dev/user list
 [ Stratos 2016-11-16 ]
 Status: Complete. A discussion was launched on dev@stratos in December
         ( https://s.apache.org/KXBg ). No objections were raised to
         retiring the project. A few weeks later, I asked for a
         volunteer to submit the Attic resolution for Stratos and to
         carry through the steps of moving to the Attic (
         https://s.apache.org/9Rm0 ). Imesh Gunaratne stepped forward
         and has created ATTIC and INFRA Jira issues. No resolution was
         submitted, but I have now taken the liberty of adding it
         myself, as I believe that the consensus to retire is clear and
         that there is no point in drawing this out further.

* Bertrand: Work with the Incubator PMC to clarify / better document the
 [ Action Items 2016-11-16 ]
 Status:

* Rich: Follow up with PMC to address previous comments
 [ Bahir 2016-12-21 ]
 Status: I followed up with the Bahir PMC making specific suggestions
         as to improving their "what is it" messaging. We'll see in
         next quarter's report whether they make any change, as there
         was no response on-list.

* Mark: pursue a report for Cocoon
 [ Cocoon 2016-12-21 ]
 Status: Complete: We have a report this month,

* Bertrand: Work with PMC to get a more complete report
 [ Felix 2016-12-21 ]
 Status:

* Jim: Mentor comments are extremely important; please try to include them.
 [ Incubator 2016-12-21 ]
 Status: Ongoing: Keep for 1 more month

* Jim: Many projects have been incubating for years. Please address this.
 [ Incubator 2016-12-21 ]
 Status: ToDo: Keep for 1 more month

* Isabel: Work with PMC to see if they plan to change their remit
 [ Labs 2016-12-21 ]
 Status:

* Jim: pursue a report for TomEE
 [ TomEE 2016-12-21 ]
 Status: Report rec'd

* Marvin: Pursue response to feedback from previous board meeting
 [ VCL 2016-12-21 ]
 Status: Complete. Josh Thompson provided a brief but in my view
         sufficient response: https://s.apache.org/tSHu

* Sam: lead the discussion offline and prepare another resolution to vote on
 [ Discussion Items 2016-12-21 ]
 Status: Depending on how today's meeting goes, this item is either
         done or ongoing.

21 Dec 2016

* Jim: Discuss new committers discussion with PMC
 [ Clerezza 2016-08-17 ]
 Status: emailed

* Marvin: give feedback to PMC regarding bringing on new committers
 [ Pig 2016-09-21 ]
 Status: Complete. There was a bit of a miscommunication in that among
         the several people working on the Spark branch was at least
         one person who already had committer rights. Another, whose
         candidacy had been back-burnered, has now been added.

* Shane: report back on resolving the hadoop trademark enforcement issues.
 [ Hadoop 2016-10-19 ]
 Status: See president's report for prerequisite questions.

* Mark: pursue a report for Abdera; determine if the Attic is next
 [ Abdera 2016-11-16 ]
 Status:

* Marvin: Follow up with possible termination of the project
 [ DeviceMap 2016-11-16 ]
 Status: Complete.

* Shane: Follow up with PMC and legal regarding potential trademark issues
 with a vendor
 [ Spark 2016-11-16 ]
 Status:

* Marvin: Discuss retirement with PMC: need to discuss on dev/user list
 [ Stratos 2016-11-16 ]
 Status: In progress. A discussion is underway on the Stratos dev list.
         We'll probably receive a retirement resolution next month.

* Bertrand: Work with the Incubator PMC to clarify / better document the
 [ Action Items 2016-11-16 ]
 Status: not done yet, slipped through the cracks

16 Nov 2016

* Brett: What are the next steps to resolve the issues?
 [ Chukwa 2016-07-20 ]
 Status: Chukwa PMC participated to solve released issue,
         Chukwa 0.8.0 was release on August 2016.  Lack of community,
         seems like irreverisble trend that has looming around Chukwa
         for years.  PMC chair proposed project name change to improve
         brand name image.

* Jim: Discuss new committers discussion with PMC
 [ Clerezza 2016-08-17 ]
 Status: PMC contacted. Will follow-up

* Greg: follow up to make sure infra understand exactly what will be done and
   whether we want to use this as an example of services that infra
   can support
 [ CloudStack 2016-09-21 ]
 Status: JIRA tracking this in INFRA

* Shane: follow up to see that the PMC is responsive to comments
 [ Helix 2016-09-21 ]
 Status: Basic answer supplied; originally they weren't sure how (which
         list) to reply to board questions.

* Marvin: give feedback to PMC regarding bringing on new committers
 [ Pig 2016-09-21 ]
 Status: PMC contacted. In progress.

* Shane: report back on resolving the hadoop trademark enforcement issues.
 [ Hadoop 2016-10-19 ]
 Status: In progress; have some specific plans and looking towards
         using some new tooling to ensure we can show what's happening
         going forward.

* Shane: pursue a report for Stanbol; check on the status of the new chair
    discussions
 [ Stanbol 2016-10-19 ]
 Status: Report submitted; PMC still hoping to find new chair.

* Mark: pursue a report for Synapse and request for a new chair
 [ Synapse 2016-10-19 ]
 Status: Complete. We have a report and a resolution for a new chair to
         consider for the November meeting.

19 Oct 2016

* Brett: What are the next steps to resolve the issues?
 [ Chukwa 2016-07-20 ]
 Status: ongoing

* Jim: Work with PMC to plan next steps for the project
 [ OpenOffice 2016-07-20 ]
 Status: See report. AI can be closed.

* Jim: Discuss new committers discussion with PMC
 [ Clerezza 2016-08-17 ]
 Status: email sent. Will follow up

* Ross: Prepare a proposal for VP, Conferences
 [ Discussion Items 2016-08-17 ]
 Status: done

* Jim: Prepare a proposal for EVP role
 [ Discussion Items 2016-08-17 ]
 Status: moot

* Greg: follow up to make sure infra understand exactly what will be done and
 [ CloudStack 2016-09-21 ]
 Status:

* Shane: follow up to see that the PMC is responsive to comments
 [ Helix 2016-09-21 ]
 Status: PMC chair reached out to me privately after a delay. Asked
         them to answer on board@ (Surprised they didn't already know
         that...)

* Marvin: give feedback to PMC regarding bringing on new committers
 [ Pig 2016-09-21 ]
 Status:

21 Sep 2016

* Shane: Suggest ways to improve the board report; especially the "Health"
 section
 [ Tiles 2016-03-16 ]
 Status: dealt with in this report

* Brett: What are the next steps to resolve the issues?
 [ Chukwa 2016-07-20 ]
 Status: no response to date - will check in until next report

* Jim: Work with PMC to plan next steps for the project
 [ OpenOffice 2016-07-20 ]
 Status: Ongoing

* Marvin: Links to unreleased source code must be removed from the Arrow home
 page.
 [ Arrow 2016-07-20 ]
 Status: Complete.

* Mark: Get an improved report for next month
 [ Axis 2016-07-20 ]
 Status: Done.

* Mark: Summarize items for PMC to address
 [ Cassandra 2016-08-17 ]
 Status: Complete.

* Morton: get an updated report for next month
 [ Cassandra 2016-08-17 ]
 Status: Report is in

* Jim: Discuss new committers discussion with PMC
 [ Clerezza 2016-08-17 ]
 Status: Initial e-mail sent; will follow-up.

* Ross: Prepare a proposal for VP, Conferences
 [ Discussion Items 2016-08-17 ]
 Status:

* Jim: Prepare a proposal for EVP role
 [ Discussion Items 2016-08-17 ]
 Status: Ongoing. Will be discussed at meeting.

* Chris: Kick off discussion on @members for VP Infra
 [ Discussion Items 2016-08-17 ]
 Status: done!

* Brett: Make sure discussion progresses in time for next board meeting
 [ Discussion Items 2016-08-17 ]
 Status:

17 Aug 2016

* Ross: Notify PMC that tools are available to aid in the Apache Extras
 [ Pivot 2015-12-16 ]
 Status: Complete

* Brett: Add another reminder to tardy projects the Monday before the meeting
 [ Discussion Items 2016-02-17 ]
 Status: This hasn't been an issue over recent months, closing the
         action item but will always follow up if there's a major issue
         on a given month.

* Shane: Suggest ways to improve the board report; especially the the "Health"
 section
 [ Tiles 2016-03-16 ]
 Status:

* Mark: explain to Axis PMC what the board is looking for in a report
 [ Axis 2016-05-18 ]
 Status: Complete. Remaining issues bening handled under other Axis
         action.

* Ross: Post the infra job description for members to review
 [ President 2016-06-15 ]
 Status: Complete

* Brett: What are the next steps to resolve the issues?
 [ Chukwa 2016-07-20 ]
 Status: follow up sent 15 Aug

* Greg: Work with PMC to elect a new chair
 [ ODE 2016-07-20 ]
 Status: done

* Tom: Virtual will help with recruiting infra staff.
 [ Discussion Items 2016-07-20 ]
 Status: update was provided in the President's report

* Jim: Work with PMC to plan next steps for the project
 [ OpenOffice 2016-07-20 ]
 Status: Ongoing

* Marvin: Links to unreleased source code must be removed from
 the Arrow home page.
 [ Arrow 2016-07-20 ]
 Status:

* Mark: Get an improved report for next month
 [ Axis 2016-07-20 ]
 Status: Ongoing. No report provided this month.

20 Jul 2016

* Ross: Notify PMC that tools are available to aid in the Apache Extras
 [ Pivot 2015-12-16 ]
 Status:

* Brett: Add another reminder to tardy projects the Monday before the meeting
 [ Discussion Items 2016-02-17 ]
 Status:

* Shane: Suggest ways to improve the board report; especially the the "Health"
 section
 [ Tiles 2016-03-16 ]
 Status:

* Greg: The report continues to be unacceptable. Time for a new chair?
 [ Web Services 2016-04-20 ]
 Status: done

* Mark: explain to Axis PMC what the board is looking for in a report
 [ Axis 2016-05-18 ]
 Status:

* Ross: Post the infra job description for members to review
 [ President 2016-06-15 ]
 Status:

15 Jun 2016

* Ross: Notify PMC that tools are available to aid in the Apache Extras
 [ Pivot 2015-12-16 ]
 Status:

* Brett: Add another reminder to tardy projects the Monday before the meeting
 [ Discussion Items 2016-02-17 ]
 Status:

* Shane: pursue a report for Bloodhound
 [ Bloodhound 2016-03-16 ]
 Status: Thanks to Bloodhound for providing a detailed report including
         their vote to go to the Attic.

* Rich: Work with PMC to get a better report next quarter
 [ Hive 2016-03-16 ]
 Status: present this month and approved

* Shane: Suggest ways to improve the board report; especially the the "Health"
 section
 [ Tiles 2016-03-16 ]
 Status: Working separately on clarifying updates to PMC requirements
         and board reporting guidelines documents, will send to Tiles
         when done.

* Jim: Resubmit next month
 [ Archiva 2016-04-20 ]
 Status: Complete

* Brett: pursue a report for Geronimo for next month. Is the project still
 viable, or is another chair needed?
 [ Geronimo 2016-04-20 ]
 Status: done last month

* Mark: pursue a report for SpamAssassin
 [ SpamAssassin 2016-04-20 ]
 Status: Done. A resolution to change the chair and a report have been
         provided by the PMC for the 2016-06-15 meeting.

* Brett: help Synapse in its move to the Attic.
 [ Synapse 2016-04-20 ]
 Status: back in action

* Greg: The report continues to be unacceptable. Time for a new chair?
 [ Web Services 2016-04-20 ]
 Status: on hold, pending Jim's inquiry

* Brett: pursue a report for Abdera
 [ Abdera 2016-05-18 ]
 Status: (sc) A minimal report was filed before the board meeting.

* Mark: explain to Axis PMC what the board is looking for in a report
 [ Axis 2016-05-18 ]
 Status: E-mail sent 2016-05-31. Looking at the most recent report, it
         appears it was ignored.

* Jim: prepare an attic resolution
 [ Etch 2016-05-18 ]
 Status: Complete

* Brett: ensure that committer dates are present in the next scheduled report
 [ HttpComponents 2016-05-18 ]
 Status: pinged

* Marvin: pursue a report for Perl
 [ Perl 2016-05-18 ]
 Status: Complete.

* Greg: pursue a report for Xerces
 [ Xerces 2016-05-18 ]
 Status: they will report in June

18 May 2016

* David: follow up with last PMC and committer additions.
 [ Santuario 2015-05-20 ]
 Status: addressed in this month's report

* Brett: pursue a report for Continuum
 [ Continuum 2015-12-16 ]
 Status: folding into attic action item

* Ross: Notify PMC that tools are available to aid in the Apache Extras
 [ Pivot 2015-12-16 ]
 Status:

* Shane: pursue a report for Tuscany
 [ Tuscany 2016-04-15 ]
 Status: folding into attic action item

* Brett: Add another reminder to tardy projects the Monday before the meeting
 [ Discussion Items 2016-02-17 ]
 Status:

* Shane: pursue a report for Bloodhound
 [ Bloodhound 2016-03-16 ]
 Status: did not receive expected Attic resolution?

* Bertrand: Work with PMC to get a better report for next quarter
 [ Groovy 2016-03-16 ]
 Status: done

* Rich: Work with PMC to get a better report next quarter
 [ Hive 2016-03-16 ]
 Status:

* Shane: Suggest ways to improve the board report; especially the the "Health"
 section
 [ Tiles 2016-03-16 ]
 Status:

* Jim: follow up with APR
 [ Security Team 2016-04-20 ]
 Status: Complete.

* Bruce: Prepare new report for next month with more information on the
    health of the project
 [ ActiveMQ 2016-04-20 ]
 Status: minutes will be adjusted by Marvin to reflect verbal report

* Jim: Resubmit next month
 [ Archiva 2016-04-20 ]
 Status: Requested but as of May 16, 9am Eastern, no report :(

* Bertrand: (Lack of) activity on dev list is a concern.
 [ Celix 2016-04-20 ]
 Status: Done, we got a reply indicating all is well, today in the
         "Board feedback on 2016-04-20 Celix report" thread on board@.

* Brett: Put an Attic resolution on next month's agenda.
 [ Continuum 2016-04-20 ]
 Status: done

* Brett: pursue a report for Geronimo for next month. Is the project still
    viable, or is another chair needed?
 [ Geronimo 2016-04-20 ]
 Status: pinged, was already acked on the dev list

* Mark: pursue a report for SpamAssassin
 [ SpamAssassin 2016-04-20 ]
 Status: Chased multiple times. No sign of any activity.

* Brett: help Synapse in its move to the Attic.
 [ Synapse 2016-04-20 ]
 Status: posed the question to dev@ & private@

* Shane: help Tuscany in its move to the Attic
 [ Tuscany 2016-04-20 ]
 Status: Hoping someone else can add the resolution for this month;
         community already informed and no replies.

* Greg: The report continues to be unacceptable. Time for a new chair?
 [ Web Services 2016-04-20 ]
 Status:

* Jim: discuss board's concerns with the TinkerPop community.
 [ Establish TinkerPop 2016-04-20 ]
 Status: Complete

20 Apr 2016

* David: follow up with last PMC and committer additions.
 [ Santuario 2015-05-20 ]
 Status:

* David: Finalise move to the Attic
 [ Tuscany 2015-06-17 ]
 Status: No emails on private@, dev@, user@ even after announcement
         they were likely moving to Attic. +1 to move to Attic -sc

* Brett: pursue a report for Continuum
 [ Continuum 2015-12-16 ]
 Status: didn't get to this last month - will propose the Attic for May

* Ross: Notify PMC that tools are available to aid in the Apache Extras
 [ Pivot 2015-12-16 ]
 Status:

* Shane: Contact PMC to get a better report next month; make sure to read the
 guidelines
 [ Web Services 2016-02-17 ]
 Status: Email sent; private@ list shows slight activity (voted in new
         PMC member recently); dev@ lists are definitely active. -sc

* Brett: Add another reminder to tardy projects the Monday before the meeting
 [ Discussion Items 2016-02-17 ]
 Status: will send again, but didn't get a chance to add to Whimsy

* Brett: pursue a report for Ant
 [ Ant 2016-03-16 ]
 Status: present this month

* Shane: pursue a report for Bloodhound
 [ Bloodhound 2016-03-16 ]
 Status: Bloodhound will submit a report saying they're likely to vote
         for Attic for May board meeting. -sc

* Bertrand: Work with PMC to get a better report for next quarter
 [ Groovy 2016-03-16 ]
 Status:

* Rich: Work with PMC to get a better report next quarter
 [ Hive 2016-03-16 ]
 Status:

* Rich: Communicate to the PMC that the competitive analysis vs.
   vs. hazelcast is inappropriate
 [ Ignite 2016-03-16 ]
 Status: complete per RB

* Sam: Get more (actionable) information on github fork
 [ CloudStack 2016-03-16 ]
 Status: I saw no evidence of an intent to fork externally; this was
         confirmed retroactively with a vote thread. What I did see was
         an intent to find a solution to an infrastructure issue (auth
         granularity) which affects their ability to set up, configure,
         and maintain travis.

* Shane: Suggest ways to improve the board report; especially the
    the "Health" section
 [ Tiles 2016-03-16 ]
 Status:

16 Mar 2016

* David: follow up with last PMC and committer additions.
 [ Santuario 2015-05-20 ]
 Status:

* David: Finalise move to the Attic
 [ Tuscany 2015-06-17 ]
 Status:

* Jim: work with counsel to review the bylaws and propose changes (if
 necessary) to clarify how to apply "two-thirds majority" when counting
 votes.
 [ Discussion Items 2015-08-19 ]
 Status: Complete

* Brett: pursue a report for Continuum
 [ Continuum 2015-12-16 ]
 Status: no response - suggest taking an Attic proposal to the dev list
         (with an option to reject, otherwise put it on the agenda next
         month)

* Ross: Notify PMC that tools are available to aid in the Apache Extras
 [ Pivot 2015-12-16 ]
 Status:

* Chris: pursue a report for Stanbol
 [ Stanbol 2015-12-16 ]
 Status: stanbol reported.

* Brett: Follow through discussion on move to the Attic
 [ Wink 2015-12-16 ]
 Status: addressed in report

* Rich: Event in late April might conflict with ApacheCon North America.
 [ Cassandra 2016-02-17 ]
 Status: Cassandra has rescheduled the time for the event to avoid any
         ApacheCon dates. Many thanks.

* Shane: Contact PMC to get a better report next month; make sure to read
    the guidelines
 [ Web Services 2016-02-17 ]
 Status:

* Brett: Add another reminder to tardy projects the Monday before the
    meeting
 [ Discussion Items 2016-02-17 ]
 Status: Done. See further discussion item this month.

17 Feb 2016

* David: follow up with last PMC and committer additions.
 [ Santuario 2015-05-20 ]
 Status:

* David: Chair has no time to devote to the project. May be time for the
 Attic.
 [ Tuscany 2015-06-17 ]
 Status:

* Jim: work with counsel to review the bylaws and propose changes (if
 necessary) to clarify how to apply "two-thirds majority" when counting
 votes.
 [ Discussion Items 2015-08-19 ]
 Status: on-going

* Brett: follow up with PMC to include narrative of community health and not
 just numbers and references to ticket tracking systems.
 [ Oozie 2015-11-18 ]
 Status: looks better

* Jim: please report next month on the Axis/Synapse relationship and release
 [ Axis 2015-12-16 ]
 Status: complete

* Brett: pursue a report for Continuum
 [ Continuum 2015-12-16 ]
 Status: followed up with a note. Some discussion of attic on dev@
         recently but hoping to get a final release out first.

* Ross: Notify PMC that tools are available to aid in the Apache Extras
 [ Pivot 2015-12-16 ]
 Status:

* Chris: pursue a report for Stanbol
 [ Stanbol 2015-12-16 ]
 Status:

* Brett: pursue a report for Wink
 [ Wink 2015-12-16 ]
 Status: currently discussing retirement on wink-private, will look for
         conclusion to that

* Jim: Please report again next month
 [ Axis 2016-01-20 ]
 Status: complete

20 Jan 2016

* David: follow up with last PMC and committer additions.
 [ Santuario 2015-05-20 ]
 Status:

* David: Chair has no time to devote to the project. May be time for the
 Attic.
 [ Tuscany 2015-06-17 ]
 Status:

* Jim: work with counsel to review the bylaws and propose changes (if
 necessary) to clarify how to apply "two-thirds majority" when counting
 votes.
 [ Discussion Items 2015-08-19 ]
 Status: Started.

* Jim: follow up with PMC to improve the report to include a narrative and not
 just numbers.
 [ Knox 2015-11-18 ]
 Status: Complete

* Brett: follow up with PMC to include narrative of community health and not
 just numbers and references to ticket tracking systems.
 [ Oozie 2015-11-18 ]
 Status: not done

* Jim: please report next month on the Axis/Synapse relationship and release
 [ Axis 2015-12-16 ]
 Status: In process

* Brett: pursue a report for Continuum
 [ Continuum 2015-12-16 ]
 Status: not done

* Shane: pursue a report for MRUnit
 [ MRUnit 2015-12-16 ]
 Status:

* Ross: Notify PMC that tools are available to aid in the Apache Extras
 [ Pivot 2015-12-16 ]
 Status:

* Chris: pursue a report for Stanbol
 [ Stanbol 2015-12-16 ]
 Status:

* Brett: pursue a report for Tajo
 [ Tajo 2015-12-16 ]
 Status: present

* Jim: Please include community changes and release dates in reports
 [ Tiles 2015-12-16 ]
 Status: Relayed.

* Brett: pursue a report for Wink
 [ Wink 2015-12-16 ]
 Status: not done

16 Dec 2015

* Greg: ask if PMC needs help with release policy/procedure
 [ Portals 2015-03-18 ]
 Status: closed.

* David: follow up with last PMC and committer additions.
 [ Santuario 2015-05-20 ]
 Status:

* David: Chair has no time to devote to the project. May be time for the
 Attic.
 [ Tuscany 2015-06-17 ]
 Status:

* Rich: please provide more details in the next scheduled report, follow
   up missing reports in Oct, Nov
 [ OpenJPA 2015-08-19 ]
 Status: December report is present and looks more detailed
 than previous reports. Action item closed.

* Jim: work with counsel to review the bylaws and propose changes (if
 necessary) to clarify how to apply "two-thirds majority" when counting
 votes.
 [ Discussion Items 2015-08-19 ]
 Status:

* Greg: pursue a report for Ignite for next month
 [ Ignite 2015-11-18 ]
 Status: we have a December report (arrived late, but is there)

* Jim: follow up with PMC to improve the report to include a narrative
  and not just numbers.
 [ Knox 2015-11-18 ]
 Status:

* Brett: follow up with PMC to include narrative of community health and
    not just numbers and references to ticket tracking systems.
 [ Oozie 2015-11-18 ]
 Status:

18 Nov 2015

* Chris: help PMC improve report for next month
     [ Samza 2015-03-18 ]
     Status: we've approved 3 reports since, including last month. Close?

* Greg: ask if PMC needs help with release policy/procedure
     [ Portals 2015-03-18 ]
     Status: they did the release in July - close?

* Jim: Any prospects for new committers/PMC members?
     [ Aries 2015-04-22 ]
     Status: complete

* David: follow up with last PMC and committer additions.
     [ Santuario 2015-05-20 ]
     Status: PMC there, but not committer

* Ross: What can be done with regard to Apache Extras?
     [ Pivot 2015-06-17 ]
     Status: Everything is in place for projects that want to move. We have
             decided against mass migrations as it is not possible to
             identify active and/or projects that are officially managed by
             ASF PMCs. Need to communicate this to PMCs. A number of
             projects have already migrated.

* David: Chair has no time to devote to the project. May be time for the
     Attic.
     [ Tuscany 2015-06-17 ]
     Status:

* Ross: @Shane discuss how to move this issue [marketing using Apache brands]
     [ Discussion Items 2015-06-17 ]
     Status: No further comment from VP Brand Management for some time. I
             consider this item closed.

* David: follow up on activity in PMC.
     [ Etch 2015-08-19 ]
     Status: PMC appears to be following this through now - close?

* Rich: please provide more details in the next scheduled report
     [ OpenJPA 2015-08-19 ]
     Status:

* Jim: work with counsel to review the bylaws and propose changes (if
     necessary) to clarify how to apply "two-thirds majority" when counting
     votes.
     [ Discussion Items 2015-08-19 ]
     Status: on temp hold

* Bertrand: Convey to the PMC concerns regarding the different perspectives of
     [ OpenOffice 2015-10-21 ]
     Status: Done, see "comment from the board on your public presence and
             project state" thread on board@

* Ross: Is the project ready for the Attic?
     [ Rave 2015-10-21 ]
     Status: Community have discussed on dev list and seem unanimous in
             their desire to move to the attic. Will be conducting a vote
             shortly.

* Brett: Should websh go to the Attic? Need to discuss with the Attic and
 the PMC
     [ Tcl 2015-10-21 ]
     Status: asked Attic & Tcl - both responded to and no further action
             needed

21 Oct 2015

* Chris: help PMC improve report for next month
 [ Samza 2015-03-18 ]
 Status:

* Greg: ask if PMC needs help with release policy/procedure
 [ Portals 2015-03-18 ]
 Status:

* Jim: Any prospects for new committers/PMC members?
 [ Aries 2015-04-22 ]
 Status:

* David: follow up with last PMC and committer additions.
 [ Santuario 2015-05-20 ]
 Status:

* Ross: What can be done with regard to Apache Extras?
 [ Pivot 2015-06-17 ]
 Status:

* David: Chair has no time to devote to the project. May be time for the
 Attic.
 [ Tuscany 2015-06-17 ]
 Status:

* Ross: @Shane discuss how to move this issue [marketing using Apache brands]
 [ Discussion Items 2015-06-17 ]
 Status:

* David: please submit a new report next month with some changed content
 [ Tapestry 2015-07-15 ]
 Status:

* Sam: schedule a call to restart the online ICLA submission discussion
 [ Secretary 2015-08-19 ]
 Status: Meeting was held. Minutes: http://s.apache.org/oME

* David: follow up on activity in PMC.
 [ Etch 2015-08-19 ]
 Status:

* Bertrand: follow up to see if the project is still ok.
 [ Onami 2015-08-19 ]
 Status: Done, latest report states Onami's will to go to the Attic.

* Rich: please provide more details in the next scheduled report
 [ OpenJPA 2015-08-19 ]
 Status: They were pinged about this back in August, but haven't yet
         reported for this month.

* Jim: work with counsel to review the bylaws and propose changes (if
 necessary) to clarify how to apply "two-thirds majority" when counting
 votes.
 [ Discussion Items 2015-08-19 ]
 Status:

* Shane: pursue a report for Bloodhound
 [ Bloodhound 2015-09-16 ]
 Status: Public lists are dormant since July. Chair Gary is working on
         a basic report on private@ as of 7-Oct. Report provided and
         signed off, thanks.

* Jim: pursue a report for Helix
 [ Helix 2015-09-16 ]
 Status:

16 Sep 2015

* Chris: help PMC improve report for next month
 [ Samza 2015-03-18 ]
 Status:

* Greg: ask if PMC needs help with release policy/procedure
 [ Portals 2015-03-18 ]
 Status: no progress

* Jim: Any prospects for new committers/PMC members?
 [ Aries 2015-04-22 ]
 Status:

* Chris: There is low activity and it may be time for retirement.
 [ Onami 2015-05-20 ]
 Status:

* David: follow up with last PMC and committer additions.
 [ Santuario 2015-05-20 ]
 Status:

* Chris: No response from the pmc on list. Attic is the next step.
 [ Deltacloud 2015-06-17 ]
 Status:

* Jim: Establish Apache policy for cookies on web sites.
 [ Pivot 2015-06-17 ]
 Status: Complete: See
         http://www.apache.org/foundation/policies/privacy.html

* Ross: What can be done with regard to Apache Extras?
 [ Pivot 2015-06-17 ]
 Status:

* David: Chair has no time to devote to the project. May be time for the
 Attic.
 [ Tuscany 2015-06-17 ]
 Status:

* Ross: @Shane discuss how to move this issue [marketing using Apache brands]
 [ Discussion Items 2015-06-17 ]
 Status:

* David: please submit a new report next month with some changed content
 [ Tapestry 2015-07-15 ]
 Status:

* Sam: schedule a call to restart the online ICLA submission discussion
 [ Secretary 2015-08-19 ]
 Status: Pending confirmation from jimjag, we will meet after the board
         meeting. jj: Don't wait for me. Go ahead and meet if everyone
         else can make it.

* David: follow up on activity in PMC.
 [ Etch 2015-08-19 ]
 Status:

* Bertrand: follow up to see if the project is still ok.
 [ Onami 2015-08-19 ]
 Status: Nino replied that they might currently have only 2 active PMC
         members, we need to revisit this next month

* Rich: please provide more details in the next scheduled report
 [ OpenJPA 2015-08-19 ]
 Status:

* Jim: work with counsel to review the bylaws and propose changes (if
 necessary) to clarify how to apply "two-thirds majority" when
 counting votes.
 [ Discussion Items 2015-08-19 ]
 Status: On-going

19 Aug 2015

* Ross: Discuss with comdev how to get projects to engage with them more
 [ Lucene.Net 2014-12-17 ]
 Status: Complete - minimal volunteer energy

* Brett: Any action on log4j?
 [ Logging 2015-02-18 ]
 Status: This announcement has been made now

* Chris: help PMC improve report for next month
 [ Samza 2015-03-18 ]
 Status:

* Greg: ask if PMC needs help with release policy/procedure
 [ Portals 2015-03-18 ]
 Status:

* Greg: Is the community healthy?
 [ Web Services 2015-04-22 ]
 Status: six releases in the past quarter. over 600 commits.
         so there is activity at least.

* Jim: Any prospects for new committers/PMC members?
 [ Aries 2015-04-22 ]
 Status:

* Brett: work with the PMC to get a better report
 [ Libcloud 2015-05-20 ]
 Status: current report looks like being approved. I've mailed for some
         clarified and reminded them to include more community info in
         future.

* Chris: There is low activity and it may be time for retirement.
 [ Onami 2015-05-20 ]
 Status:

* David: follow up with last PMC and committer additions.
 [ Santuario 2015-05-20 ]
 Status:

* Chris: No response from the pmc on list. Attic is the next step.
 [ Deltacloud 2015-06-17 ]
 Status:

* David: pursue a report for Hive
 [ Hive 2015-06-17 ]
 Status: August report present. [gs]

* Jim: Establish Apache policy for cookies on web sites.
 [ Pivot 2015-06-17 ]
 Status:

* Ross: What can be done with regard to Apache Extras?
 [ Pivot 2015-06-17 ]
 Status: In progress - some finer details to resolve

* David: Chair has no time to devote to the project. May be time for the
 Attic.
 [ Tuscany 2015-06-17 ]
 Status:

* Ross: @Shane discuss how to move this issue [marketing using Apache brands]
 [ Discussion Items 2015-06-17 ]
 Status: No progress

* Brett: please report next month
 [ OpenJPA 2015-07-15 ]
 Status: submitted

* Owen: please update the records on IP clearance for the code move from
 github
 [ Orc 2015-07-15 ]
 Status: this is done

* David: please submit a new report next month with some changed content
 [ Tapestry 2015-07-15 ]
 Status:

* Rich: check with the project to determine status
 [ Wink 2015-07-15 ]
 Status: done, project indicated inactivity but people around

15 Jul 2015

* Greg: Any info about the community?
 [ ACE 2014-07-16 ]
 Status: their OCT and FEB reports noted activity within their
         ecosystem. this month is a bit low, but that may just be slow;
         the PMC does note/report upon their larger work.

* Greg: find out if TCK is holding up progress
 [ MyFaces 2014-10-15 ]
 Status: it did. our efforts (via dkulp) did not unblock TCK access.
         this month's report indicates downstream has generally moved
         to another platform. the community has low activity, which has
         exacerbated the situation.

* Ross: Discuss with comdev how to get projects to engage with them more
 [ Lucene.Net 2014-12-17 ]
 Status:

* Brett: Any action on log4j?
 [ Logging 2015-02-18 ]
 Status: asked for an update in August

* Chris: help PMC improve report for next month
 [ Samza 2015-03-18 ]
 Status:

* Doug: ask if PMC needs help with release policy/procedure
 [ Portals 2015-03-18 ]
 Status:

* David: pursue a report for Tuscany; missed February as well
 [ Tuscany 2015-04-22 ]
 Status: Tuscany filed a report in June. Done

* Greg: Is the community healthy?
 [ Web Services 2015-04-22 ]
 Status:

* Jim: Any prospects for new committers/PMC members?
 [ Aries 2015-04-22 ]
 Status: Yes, we have 2 new PMC members and 1 new committer.

* Brett: work with the PMC to get a better report
 [ Libcloud 2015-05-20 ]
 Status: I'll do this early next month in prep for their next report

* Chris: There is low activity and it may be time for retirement.
 [ Onami 2015-05-20 ]
 Status:

* Brett: Are there enough PMC members? Is the chair able to keep the board
    informed?
 [ OpenMeetings 2015-05-20 ]
 Status: Did a release after the May report with 4 PMC votes. Assuming
         they keep an eye on activity and continue submitting reports
         on time, I don't see any issue here.

* Rich: pursue a report for POI
 [ POI 2015-05-20 ]
 Status: Report received.

* David: follow up with last PMC and committer additions.
 [ Santuario 2015-05-20 ]
 Status:

* Brett: ensure SIS know how to get an answer about their repository
 question
 [ SIS 2015-05-20 ]
 Status: Responded to their question. Nothing board level to address
         IMO, we can close and address any follow up on list.

* Brett: Why no FOP releases?
 [ XML Graphics 2015-05-20 ]
 Status: FOP was released 4 weeks ago, so action item is no longer
         relevant

* Sam: if nothing positive happens by next month, the board will
  vote on a resolution to move the project to the attic
 [ Axis 2015-06-17 ]
 Status: Much positive is happening. Action item complete. See emails:
         http://s.apache.org/sR2 and http://s.apache.org/KGl

* Chris: No response from the pmc on list. Attic is the next step.
 [ Deltacloud 2015-06-17 ]
 Status:

* Rich: need a resolution for the Attic
 [ DirectMemory 2015-06-17 ]
 Status: Attic resolution received. We will be voting on it this
         meeting.

* David: pursue a report for Hive
 [ Hive 2015-06-17 ]
 Status:

* Jim: Establish Apache policy for cookies on web sites.
 [ Pivot 2015-06-17 ]
 Status:

* Ross: What can be done with regard to Apache Extras?
 [ Pivot 2015-06-17 ]
 Status:

* Sam: is it time for the Attic?
 [ Synapse 2015-06-17 ]
 Status: Synapse PMC now recognizes that it has a problem. That's
         progress. I recommend that we accept this month's report and
         allow Synapse to go back to quarterly reporting (next report
         would be in September).

* David: Chair has no time to devote to the project. May be time
    for the Attic.
 [ Tuscany 2015-06-17 ]
 Status: Email on 6/23/2015 - setting our expectations for progress or
         an attic resolution.

* Chris: pursue a report for Wink
 [ Wink 2015-06-17 ]
 Status: report present

* Ross: @Shane discuss how to move this issue forward
 [ Discussion Items 2015-06-17 ]
 Status:

17 Jun 2015

* Greg: Any info about the community?
  [ ACE 2014-07-16 ]
  Status:

* Greg: find out if TCK is holding up progress
  [ MyFaces 2014-10-15 ]
  Status:

* Ross: Discuss with comdev how to get projects to engage with them more
  [ Lucene.Net 2014-12-17 ]
  Status:

* Ross: Bring statistics in line with reporting period
  [ OODT 2014-12-17 ]
  Status: Done

* Ross: Discuss the "fork me" banner issue with the project
  [ Wicket 2014-12-17 ]
  Status: done, per Martijn

* Brett: Any action on log4j?
  [ Logging 2015-02-18 ]
  Status: no progress

* Brett: What is the issue with infra?
  [ SIS 2015-02-18 ]
  Status: no progress

* Brett: follow up with PMC regarding board reports: please list PMC
 and committer list changes
  [ Chemistry 2015-03-18 ]
  Status: they're now reporting it. Done.

* Chris: help PMC improve report for next month
  [ Samza 2015-03-18 ]
  Status:

* Doug: ask if PMC needs help with release policy/procedure
  [ Portals 2015-03-18 ]
  Status:

* Doug: please fix release history data
  [ Wicket 2015-03-18 ]
  Status: done, per Martijn

* Rich: could the PMC use some help from comdev to attract new
  blood?
  [ Deltacloud 2015-03-18 ]
  Status: The project doesn't seem particulary interested in
  reviving. Their last report indicated a desire to go to the
  Attic.

* Brett: Need a real report for this project
  [ DirectMemory 2015-04-22 ]
  Status: Report is present, project mailed to request a final proposal.

* Chris: pursue a report for Deltacloud
  [ Deltacloud 2015-04-22 ]
  Status:

* Chris: Very low activity; please report next month
  [ Onami 2015-04-22 ]
  Status:

* David: pursue a report for Tuscany; missed February as well
  [ Tuscany 2015-04-22 ]
  Status: Chair indicated in early May that he no longer had time to
          report. Discussion on private@ indicated that they believed
          attic was the right way to go, with one dissenting voice. That
          person is trying to get the fabric3 folks to participate:
          http://s.apache.org/fyT and the last status report was 15 June

* Greg: Is the community healthy?
  [ Web Services 2015-04-22 ]
  Status:

* Jim: Any prospects for new committers/PMC members?
  [ Aries 2015-04-22 ]
  Status: TBD

* Rich: Please don't put company affiliations in board reports unless
    there
  [ Sqoop 2015-04-22 ]
  Status: Done

* Sam: Need to resolve issues with Synapse PMC; please report next month
  [ Axis 2015-04-22 ]
  Status: Report present

* Sam: follow up with Axis PMC.
  [ Axis 2015-05-20 ]
  Status: Ongoing. Current status: Axis PMC now recognizes that there is
          a problem.

* Sam: follow up with PMC.
  [ ActiveMQ 2015-05-20 ]
  Status: Report present

* Chris: pursue a report for HttpComponents
  [ HttpComponents 2015-05-20 ]
  Status: report added

* Brett: work with the PMC to get a better report
  [ Libcloud 2015-05-20 ]
  Status: no progress

* Sam: pursue a report for Mesos next month
  [ Mesos 2015-05-20 ]
  Status: Report present

* Sam: pursue a report for Oltu for next month
  [ Oltu 2015-05-20 ]
  Status: Report present

* Chris: There is low activity and it may be time for retirement.
  [ Onami 2015-05-20 ]
  Status:

* Brett: Are there enough PMC members? Is the chair able to keep the board
  informed?
  [ OpenMeetings 2015-05-20 ]
  Status: no progress since May, sorry

* Chris: pursue a report for Perl
  [ Perl 2015-05-20 ]
  Status: present

* Rich: pursue a report for POI
  [ POI 2015-05-20 ]
  Status: Contacted

* David: follow up with last PMC and committer additions.
  [ Santuario 2015-05-20 ]
  Status: Email sent, awaiting response

* Brett: ensure SIS know how to get an answer about their repository
  question
  [ SIS 2015-05-20 ]
  Status: this is a duplicate of the AI from Feb

* Brett: Why no FOP releases?
  [ XML Graphics 2015-05-20 ]
  Status: no progress

* Shane: The downloads page should say that these are not official Apache
  releases.
  [ Zest 2015-05-20 ]
  Status: In progress: emailed private@zest

20 May 2015

* Brett: Need a real report for this project
  [ DirectMemory 2015-04-22 ]
  Status: not done, report hasn't improved this month

* Brett: Any action on log4j?
  [ Logging 2015-02-18 ]
  Status: Still need to follow up based on this report

* Brett: What is the issue with infra?
  [ SIS 2015-02-18 ]
  Status: also to follow up from this meeting: ensure SIS know how to
          get an answer about their repository question

* Brett: follow up with PMC regarding board reports: please list PMC
 and committer list changes
  [ Chemistry 2015-03-18 ]
  Status: not done

* Chris: help PMC improve report for next month
  [ Samza 2015-03-18 ]
  Status:

* Chris: join the mail list to see if action needs to be taken to help
 and suggest discussing with comdev
  [ Flex 2015-03-18 ]
  Status: Complete, but i had to drop off the mailing list to address
          other issues.

* Chris: Anyone identified as potential new committers/PMC members?
  [ Accumulo 2015-04-22 ]
  Status: Lots of new Accumulo PMC/committers coming and/or in the pipe.

* Chris: pursue a report for Deltacloud
  [ Deltacloud 2015-04-22 ]
  Status: emailed.

* Chris: Very low activity; please report next month
  [ Onami 2015-04-22 ]
  Status: Emailed.

* David: Please don't include company names in reports
  [ HBase 2015-04-22 ]
  Status: Email sent on April 22. Andrew Purtell responded on April 22
          indicating that affiliations would no longer be mentioned in
          reports.

* David: pursue a report for Tuscany; missed February as well
  [ Tuscany 2015-04-22 ]
  Status: Email sent on April 22 - Response from Jean-Sebastien Delfino
          on May -11th indicated that he was no longer working on the
          project and didn't have time. He also indicated that he would
          be traveling with limited connectivity, and asked the question
          whether it was time for retirement. Discussion on the private
          list has largely been in favor of a move to the attic, with a
          dissent from a single person encouraging efforts around
          merging with the Fabric3 folks.

* David: Please file board reports for the next three months to address
 PMC issues
  [ ActiveMQ 2015-04-22 ]
  Status: Email sent on April 22nd noting the concerns and asking for
          board reports for the coming three months. Additionally, I
          sent an email on the April 27th to dev@ detailing the same
          content in response to questions on the outcome of the board
          meeting.

* David: The infra service was deprecated a while ago
  [ CXF 2015-04-22 ]
  Status: Email sent on April 22nd

* Doug: ask if PMC needs help with release policy/procedure
  [ Portals 2015-03-18 ]
  Status:

* Doug: please fix release history data
  [ Wicket 2015-03-18 ]
  Status:

* Greg: Any info about the community?
  [ ACE 2014-07-16 ]
  Status:

* Greg: find out if TCK is holding up progress
  [ MyFaces 2014-10-15 ]
  Status:

* Greg: Is it time to retire the project?
  [ Tuscany 2015-01-21 ]
  Status: n/a, given later actions.

* Greg: Is the community healthy?
  [ Web Services 2015-04-22 ]
  Status:

* Greg: Any prospects for new committers/PMC members?
  [ SpamAssassin 2015-04-22 ]
  Status: VP responded that they have been working on this, but the
          community is mature and new arrivals are rare. The longer
          answer is on board@. No further Board action/inquiry needed.

* Jim: Clarify report
  [ Creadur 2015-02-18 ]
  Status: Provided

* Jim: Any prospects for new committers/PMC members?
  [ Aries 2015-04-22 ]
  Status: Will contact for next report.

* Rich: Please don't put company affiliations in board reports unless
    there
  [ Sqoop 2015-04-22 ]
  Status:

* Rich: could the PMC use some help from comdev to attract new
  blood?
  [ Deltacloud 2015-03-18 ]
  Status:

* Ross: Discuss with comdev how to get projects to engage with them more
  [ Lucene.Net 2014-12-17 ]
  Status:

* Ross: Bring statistics in line with reporting period
  [ OODT 2014-12-17 ]
  Status: Done

* Ross: Discuss the "fork me" banner issue with the project
  [ Wicket 2014-12-17 ]
  Status: Damn it. I forgot all about this. I have the images, have
          discussed with Martijn but need to take it to the broader
          community.

* Sam: Any prospects for new committers/PMC members?
  [ MyFaces 2015-04-22 ]
  Status: Votes are taking place now, Mike intends to provide an update
          in the next board report. See: http://s.apache.org/Fzfk

* Sam: Need to resolve issues with Synapse PMC; please report next month
  [ Axis 2015-04-22 ]
  Status: Pings sent, will continue to follow up. Latest status:
          http://s.apache.org/I1d

* Shane: Is this level of activity normal?
  [ ACE 2015-04-22 ]
  Status: Done: PMC has replied on board@. Not believed to be a major
          issue.

* Shane: Please submit a more detailed report next month
  [ Celix 2015-04-22 ]
  Status: Done: Celix has provided a more detailed report for May.

* Shane: Need to review activity on sub-projects
  [ DB 2015-04-22 ]
  Status: Done: PMC has elected a new chair (to be voted on this month).

22 Apr 2015

* Bertrand: Ask if the git CMS work could be documented for others to
    use [ DeltaSpike ]
  Status: N/A, I misunderstood what they did with the CMS, there's
          nothing relevant to document.

* Brett: pursue a report [ Axis ]
  Status: see report discussion

* Brett: help Axis and Synapse PMCs to work together to unblock the
 release [ Synapse ]
  Status: see above

* Brett: Are hangouts documents so non-attendees can participate later?
     [ Drill ]
  Status: CLOSED. answered on board list, answer was yes:
          http://s.apache.org/GpE

* Brett: Any action on log4j?  [ Logging ]
  Status: no progress

* Brett: What is the issue with infra?  [ SIS ]
  Status: no progress

* Brett: follow up with PMC regarding board reports: please list PMC
 and committer list changes [ Chemistry ]
  Status: no progress

* Brett: clarify report regarding email activity for oak-dev and
 oak-commits [ Jackrabbit ]
  Status: CLOSED. Minutes were updated.

* Chris: help PMC improve report for next month [ Samza ]
  Status:

* Chris: join the mail list to see if action needs to be taken to help
 and suggest discussing with comdev [ Flex ]
  Status:

* Doug: ask if PMC needs help with release policy/procedure [ Portals ]
  Status:

* Doug: please fix release history data [ Wicket ]
  Status:

* Greg: Any info about the community?  [ ACE ]
  Status:

* Greg: find out if TCK is holding up progress [ MyFaces ]
  Status:

* Greg: Is it time to retire the project?  [ Tuscany ]
  Status:

* Jim: Clarify report [ Creadur ]
  Status:

* Rich: could the PMC use some help from comdev to attract new
  blood?  [ Deltacloud ]
  Status: Got an initial email from the Deltacloud PMC chair
  saying that they were interested, but they haven't turned up
  on the comdev mailing list. I will ask, myself, on ComDev,
  to see if anyone has any interest in trying to get the word
  out about Deltacloud and their desire for more contributors.

* Ross: Discuss with comdev how to get projects to engage with them more
  Status:

* Ross: Bring statistics in line with reporting period [ OODT ]
  Status:

* Ross: Discuss the "fork me" banner issue with the project [ Wicket ]
  Status:

* Ross: follow up with PMC regarding the resignation of PMC members and
  the health of the community [ Bigtop ]
  Status: Done per report.

* Sam: pursue a report [ MRUnit ]
  Status: Report is present; PMC is discussing changes

18 Mar 2015

* Bertrand: Ask if the git CMS work could be documented for others to
   use [ DeltaSpike ]
 Status:

* Brett: Remind PMCs to report on dates
 Status: Jim helpfully did this in his email. Done.

* Brett: pursue a report [ Axis ]
 Status: not done - see discussion in Synapse report

* Brett: Discuss how to work with Axis to make a release [ Synapse ]
 Status: not finalised - see discussion in Synapse report

* Brett: Request a better report for next month [ Deltacloud ]
 Status: done

* Brett: Are hangouts documents so non-attendees can participate later?
    [ Drill ]
 Status: not done

* Brett: pursue a report [ jUDDI ]
 Status: present.

* Brett: Any action on log4j?  [ Logging ]
 Status: not done

* Brett: What is the issue with infra?  [ SIS ]
 Status: not done

* Chris: pursue a report [ HttpComponents ]
 Status: it's there

* Doug: Is there still an issue with infra?  [ ManifoldCF ]
 Status: I think this was resolved in INFRA-8846.

* Greg: Any info about the community?  [ ACE ]
 Status:

* Greg: the report states a problem but no plan to address it [ Deltacloud ]
 Status: This month there is a plan.

* Greg: find out if TCK is holding up progress [ MyFaces ]
 Status:

* Greg: pursue a report [ MRUnit ]
 Status:

* Greg: Please don't include mentors who didn't sign off [ Incubator ]
 Status: was not included this month

* Greg: Is it time to retire the project?  [ Tuscany ]
 Status:

* Jim: send message to all PMCs re: health of projects, new committers,
  new PMC members
 Status: DONE

* Jim: Clarify report [ Creadur ]
 Status: No reponse yet.

* Rich: work with PMC to help resolve conflicts [ Flex ]
 Status:

* Ross: Discuss with comdev how to get projects to engage with them more
 Status:

* Ross: Bring statistics in line with reporting period [ OODT ]
 Status:

* Ross: Discuss the "fork me" banner issue with the project [ Wicket ]
 Status:

* Sam: Is the project ready for retirement?  [ Rave ]
 Status: Complete.  Answer: no.  http://s.apache.org/jDZ

* Sam: Is anyone on the PMC looking at the reminders?  [ Perl ]
 Status: Complete.  Answer: yes.  http://s.apache.org/4Mc

18 Feb 2015

* Bertrand: Follow up with PMC regarding commercial sponsoring [ Isis ]
 Status: done, I'm happy with the clarifications provided in
         the "[REPORT] Apache Isis (January 2015)" thread on board@

* Brett: Remind PMCs to report on dates
 Status:

* Brett: pursue a report for Axis
 Status:

* Brett: Discuss how to work with Axis to make a release [ Synapse ]
 Status:

* Brett: Request a better report for next month [ Deltacloud ]
 Status:

* Doug: Is the project ready to retire?  [ Wink ]
 Status: Done.  Progress is slow, but PMC still able to make releases.

* Greg: Any info about the community?  [ ACE ]
 Status:

* Greg: the report states a problem but no plan to address it [ Deltacloud ]
 Status:

* Greg: find out if TCK is holding up progress [ MyFaces ]
 Status:

* Greg: pursue a report for MRUnit
 Status:

* Greg: Please don't include mentors who didn't sign off [ Incubator ]
 Status:

* Greg: Is it time to retire the project?  [ Tuscany ]
 Status:

* Jim: send message to all PMCs re: health of projects, new committers,
  new PMC members
 Status: Sorry. Lack of cycles. Draft complete just haven't sent
         it yet.

* Rich: work with PMC to help resolve conflicts [ Flex ]
 Status: After the last salvo, I haven't heard anything more.
 I think that things have quieted down for now, but I will
 continue to check in.

* Ross: Discuss with comdev how to get projects to engage with them more
 Status:

* Ross: Bring statistics in line with reporting period [ OODT ]
 Status:

* Ross: Discuss the "fork me" banner issue with the project [ Wicket ]
 Status:

* Sam: follow up with PMC for clarification on the relationship
  between the addons and the project [ Isis ]
 Status: Clarification present in this month's report.  Action item
         can be closed.

* Sam: Follow up with a more complete report next month [ DirectMemory ]
 Status: Greg followed up.  Action item can be closed.

* Sam: Is the project ready for retirement?  [ Rave ]
 Status: email sent today.  Keep item open until I get a response.

21 Jan 2015

* Brett: Remind PMCs to report on dates
 Status: still to reach out based on updated guidelines

* Greg: Any info about the community?  [ ACE ]
 Status:

* Chris: The report identifies a problem with no resolution...  [ Deltacloud ]
 Status: COMPLETE

* Chris: Please clarify what "voted on" means [ James ]
 Status: COMPLETE

* Chris: Is PMC member discussion still ongoing?  [ JMeter ]
 Status: COMPLETE

* Chris: Clarify volunteer comment.  [ Tcl ]
 Status: COMPLETE

* Jim: send message to all PMCs re: health of projects, new committers,
  new PMC members
 Status: sorry :( Will do.

* Rich: work with PMC to help resolve conflicts [ Flex ]
 Status: Still ongoing. There is still some tension there.

* Chris: does the project have enough committers to make releases?  [ BVal ]
 Status: COMPLETE

* Greg: the report states a problem but no plan to address it [ Deltacloud ]
 Status:

* Sam: follow up with PMC for clarification on the relationship
  between the addons and the project [ Isis ]
 Status:

* Greg: find out if TCK is holding up progress [ MyFaces ]
 Status:

* Sam: pursue a report for Abdera
 Status: present

* Chris: Summarize comments and follow on the dev list.  [ Lenya ]
 Status: COMPLETE

* Rich: Ping them to make sure they've got enough people active.  [ Velocity ]
 Status: Got a sort of non-committal response, but they seem
 to be still there.

* Brett: pursue a report for Axis
 Status: not done

* Sam: Follow up with a more complete report next month [ DirectMemory ]
 Status:

* Rich: Discuss concerns about mentor sign-off with the Incubator chair
 Status: Discussion has resulted in hundreds of messages, and
 there are several things underway.

* Ross: Discuss with comdev how to get projects to engage with them more
 Status:

* Greg: pursue a report for MRUnit
 Status:

* Ross: Bring statistics in line with reporting period [ OODT ]
 Status:

* Chris: Discuss leaving out individual names from reports [ OpenNLP ]
 Status: COMPLETE

* Brett: Discuss how to work with Axis to make a release [ Synapse ]
 Status: not done

* Ross: Discuss the "fork me" banner issue with the project [ Wicket ]
 Status:

* Jim: pursue a report for Wink
 Status: done

17 Dec 2014

* Brett: Remind PMCs to report on dates
 Status: still to reach out based on updated guidelines

* Greg: Any info about the community?  [ ACE ]
 Status:

* Chris: The report identifies a problem with no resolution...  [ Deltacloud ]
 Status:

* Chris: Please clarify what "voted on" means [ James ]
 Status:

* Chris: Is PMC member discussion still ongoing?  [ JMeter ]
 Status:

* Chris: Clarify volunteer comment.  [ Tcl ]
 Status:

* Jim: send message to all PMCs re: health of projects, new committers,
  new PMC members
 Status: Ready to go out.

* Rich: work with PMC to help resolve conflicts [ Flex ]
 Status:

* Chris: does the project have enough committers to make releases?  [ BVal ]
 Status:

* Greg: the report states a problem but no plan to address it [ Deltacloud ]
 Status:

* Sam: follow up with PMC for clarification on the relationship
  between the addons and the project [ Isis ]
 Status:

* Greg: find out if TCK is holding up progress [ MyFaces ]
 Status:

* Chris: need more detail in the report; seems like a cut/paste from
    previous reports [ OpenJPA ]
 Status:

* Sam: pursue a report for Abdera
 Status:

* Chris: pursue a report for DirectMemory
 Status:

* Chris: Summarize comments and follow on the dev list.  [ Lenya ]
 Status:

* Bertrand: follow up on the WeNeedYou page issues.  [ OpenMeetings ]
 Status: done - the http://openmeetings.apache.org/WeNeedYou.html page
         was gone before I contacted the PMC, removed in
         http://svn.apache.org/viewvc?view=revision&revision=1642041

* Jim: pursue a report for Perl
 Status:

* Rich: Ping them to make sure they've got enough people active.  [ Velocity ]
 Status:

* Rich: pursue a report for Giraph
 Status:

* Doug: pursue a report for Tuscany
 Status: I sent them a note last month but heard nothing
         back.  Rich sent them another note yesterday.

19 Nov 2014

* Brett: Remind PMCs to report on dates
 Status: still to do now that guidelines are updated with more detail

* Greg: Any info about the community?  [ ACE ]
 Status:

* Chris: The report identifies a problem with no resolution...  [ Deltacloud ]
 Status:

* Chris: Please clarify what "voted on" means [ James ]
 Status:

* Chris: Is PMC member discussion still ongoing?  [ JMeter ]
 Status:

* Chris: Clarify volunteer comment.  [ Tcl ]
 Status:

* Jim: send message to all PMCs re: health of projects, new committers,
  new PMC members
 Status: Drafted

* Jim: why is a certificate needed for release?  [ Logging ]
 Status: Resolved (see report)

* Rich: work with PMC to help resolve conflicts [ Flex ]
 Status:

* Jim: ask SpamAssassin to discuss budget issues with treasurer [ SpamAssassin ]
 Status: Done.

* Chris: does the project have enough committers to make releases?  [ BVal ]
 Status:

* Greg: the report states a problem but no plan to address it [ Deltacloud ]
 Status:

* Sam: follow up with PMC fo clarification on the relationship
  between the addons and the project [ Isis ]
 Status:

* Greg: find out if TCK is holding up progress [ MyFaces ]
 Status:

* Chris: need more detail in the report; seems like a cut/paste from
    previous reports [ OpenJPA ]
 Status:

15 Oct 2014

* Brett: Remind PMCs to check their committee records, report on dates
 Status: committee records: done, finally. Will follow up. Will be
         sending a separate mail about reporting after finalising
         changes to guidelines

* Rich: Ask Axis whether the community is really healthy? Seems Synapse is
   asking
 Status: got picked up by Chris in September meeting

* Greg: Any info about the community?  [ ACE ]
 Status:

* Chris: The report identifies a problem with no resolution...  [ Deltacloud ]
 Status:

* Chris: Please clarify what "voted on" means [ James ]
 Status:

* Chris: Is PMC member discussion still ongoing?  [ JMeter ]
 Status:

* Chris: Clarify volunteer comment.  [ Tcl ]
 Status:

* Bertrand: ask for clarification on "partial release" [ Clerezza ]
 Status: done. Hasan replied on board@ that such releases are simply
         releases of one or a few of the many modules that Clerezza
         contains. Nothing to worry about.

* Jim: send message to all PMCs re: health of projects, new committers,
  new PMC members
 Status: not yet complete

* Jim: board report is a bit sparse; can this be improved for next
  report?  [ Hama ]
 Status: Email sent. Will remind at next reporting time.

* Jim: why is a certificate needed for release?  [ Logging ]
 Status: Pinged.

* Chris: pursue a proper report for Axis for next month [ Axis ]
 Status: Deepal responded to the meeting summary with some updates,
         Brett encouraged to include that in October report with a
         plan

* Rich: work with PMC to help resolve conflicts [ Flex ]
 Status: Began conversation with Alex Harui about the email
 thread in question, and the concerns raised in it. Agree that
 the subject line of the thread was way over the top, but the
 concerns raised in the thread were, I think, legitimate ones.
 Conversation ongoing.

* Jim: ask SpamAssassin to discuss budget issues with treasurer [ SpamAssassin ]
 Status: Will close loop.

* Brett: discuss with both PMCs to find a way to work together [ Synapse ]
 Status: mailed both PMCs, will monitor their next reports

* Chris: does the project have enough committers to make releases?  [ BVal ]
 Status:

17 Sep 2014

* Brett: Remind PMCs to check their committee records, report on dates
    Status: did some legwork on state of records, planning to reach out
            soon

* Greg: ask about "pending discussion by the PMC" by JMeter
    Status: message sent.

* Rich: Ask Axis whether the community is really healthy? Seems Synapse is
      asking
    Status:

* Greg: Any info about the community?  [ ACE ]
    Status: message sent.

* Greg: Any info on sub-projects?  [ ActiveMQ ]
    Status: message sent.

* Jim: Follow up with CXF and Commons to see how well they are
     communicating
    Status: No update
    dkulp: The CXF community has basically given up on getting the BCEL
           release from Commons in any sort of timely manner.   We first
           asked for the release five months ago.  We have moved the
           affected functionality to optional modules that are disabled
           on Java8.  If Commons does decide to actually create the
           release, we can easily re-enable.

* Chris: The report identifies a problem with no resolution...  [ Deltacloud ]
    Status:

* Greg: Six years seems too long between additions to the PMC.  [ Directory ]
    Status: message sent.

* Chris: Please clarify what "voted on" means [ James ]
    Status:

* Chris: Is PMC member discussion still ongoing?  [ JMeter ]
    Status:

* Chris: pursue a report for OpenMeetings
    Status: present.

* Chris: Clarify volunteer comment.  [ Tcl ]
    Status:

* Bertrand: Given the late report, request a report for next month [ Wink ]
    Status: present.

* Jim: pursue a report for Celix
    Status: Done

* Bertrand: ask for clarification on "partial release" [ Clerezza ]
    Status:

* Jim: send message to all PMCs re: health of projects, new committers,
    Status: In process

* Doug: clarify release comment.  [ Giraph ]
    Status: PMC has promised to address the complaint.

* Jim: board report is a bit sparse; can this be improved for next
 report?  [ Hama ]
    Status: In process

* Jim: why is a certificate needed for release?  [ Logging ]
    Status: Forgotten. Will follow up.

* Greg: pursue a proper board report [ Tuscany ]
    Status: added

20 Aug 2014

* Brett: Remind PMCs to check their committee records, report on dates
  Status:

* Greg: ask about "pending discussion by the PMC" by JMeter
  Status:

* Jim: discuss service hosting issue (licensing, trademark, etc.) with
   SpamAssassin PMC.
  Status: They will report on this issue in their next report.

* Shane: follow up Open Climate Workbench regarding expanding the user
     community
  Status: current report says they've noticed an uptick. I believe we
          can close this.

* Doug: pursue a report for Buildr
  Status: A report was submitted this month.

* Shane: Get River connected with comdev to recruit new blood
  Status: report identifies some forward steps and a new chair. I
          believe we can close this.

* Rich: Ask Axis whether the community is really healthy? Seems Synapse is
    asking
  Status:

* Greg: Any info about the community?  [ ACE ]
  Status:

* Greg: Any info on sub-projects?  [ ActiveMQ ]
  Status:

* Jim: Follow up with CXF and Commons to see how well they are
   communicating
  Status: Not done yet.

* Chris: The report identifies a problem with no resolution...  [ Deltacloud ]
  Status:

* Greg: Six years seems too long between additions to the PMC.  [ Directory ]
  Status:

* Doug: Any thoughts on growing the dev community?  [ Geronimo ]
  Status: Jarek started a discussion, resulting in a new PMC member.

* Greg: pursue a report for Hive
  Status:

* Chris: Please clarify what "voted on" means [ James ]
  Status:

* Brett: Clarify TODO [ jclouds ]
  Status: Done.

* Chris: Is PMC member discussion still ongoing?  [ JMeter ]
  Status:

* Brett: Please update report with PMC and committers. Also is there a
 plan for reaching compliance? [ Maven ]
  Status: Done.

* Chris: pursue a report for OpenMeetings
  Status:

* Brett: Has the SQOOP-1287 contribution been subject to the IP clearance
  Status: Done.

* Chris: strike sentence re: driving force [ Tapestry ]
  Status:

* Chris: Clarify volunteer comment.  [ Tcl ]
  Status:

* Bertrand: Given the late report, request a report for next month [ Wink ]
  Status: request sent on July 16th but no report received

16 Jul 2014

* Brett: Remind PMCs to check their committee records, report on dates
 Status: to tie together with any other reporting guidelines by end
         of month

* Greg: ask about "pending discussion by the PMC" by JMeter
 Status: not done.

* Jim: discuss service hosting issue (licensing, trademark, etc.) with
  SpamAssassin PMC.
 Status: No response yet

* Shane: follow up Open Climate Workbench regarding expanding the user
    community
 Status: check next month

* Doug: pursue a report for Buildr
 Status: I sent them a note in May.  Rich sent one in June.
   Still no report.  The mailing lists show project activity.
   They seem to just be ignoring us.  What next?

* Shane: Get River connected with comdev to recruit new blood
 Status: check next month

* Brett: pursue a report for Labs
 Status: received this month

* Rich: Ask Axis whether the community is really healthy? Seems Synapse is
   asking
 Status:

* Sam: Ask Synapse about where the development work is occurring
 Status: Done.  http://s.apache.org/LS4

18 Jun 2014

* Roy: Update the guidance for releases to forbid shipping binary
  dependencies within a source package unless their source is also
  included (see board_minutes_2012_04_18.txt) and communicate to
  committers.
 Status: suggest we fold this into the work Marvin is doing

* Brett: Remind PMCs to check their committee records
 Status: still not done

* Greg: ask about "pending discussion by the PMC" by JMeter
 Status:

* Shane: ask Curator if there a plan to attract new committers/PMC members?
 Status: seems to be addressed in the report

* Doug: discuss bringing in new PMC members with OFBiz
 Status: acknowledged in report

* Jim: discuss service hosting issue (licensing, trademark, etc.) with
  SpamAssassin PMC.
 Status: Should have been in this report. Will re-ask.

* Ross: what can be done to improve the Attic situation?
 Status: Resolved. New VP - new blood!

* Doug: suggest naming a new chair for Avro
 Status: resolution 7D

* Jim: follow up Cordova with issues regarding committers, PMC
  membership, and users mailing lists
 Status: Can close

* Jim: follow up regarding lack of new PMC members in MyFaces
 Status: Done (PMC pinged)

* Shane: follow up Open Climate Workbench regarding expanding the user
    community
 Status: said same last month, hold until next report?

* Brett: pursue a report for Abdera
 Status: report present

* Doug: pursue a report for Buildr
 Status: missed again, Rich has sent a note

* Brett: pursue a report for Creadur
 Status: report present

* Bertrand: Look at the DeviceMap project health
 Status:

* Shane: Get River connected with comdev to recruit new blood
 Status: new chair proposed - good time to connect with them?

21 May 2014

* Roy: Update the guidance for releases to forbid shipping binary
  dependencies within a source package unless their source is also
  included (see board_minutes_2012_04_18.txt) and communicate to
  committers.
 Status: not done

* Chris: follow up on bringing on new committers and PMC members to DB
 Status: Done (duplicate of Empire-db?). See below.

* Brett: follow up with Click regarding the Attic or rebooting
 Status: resolution in agenda

* Brett: Remind PMCs to check their committee records
 Status:

* Greg: ask about "pending discussion by the PMC" by JMeter
 Status: not started

* Chris: follow up with Empire-db about steps to bringing on new blood
 Status: Done. Email sent to dev list and CC to board@.

* Sam: Discuss with ComDev the vouching process. If ComDev decides to
  vouch for other  organizations, the decision should be made
  public. This might raise questions from others  about how to
  qualify for vouching and the ComDev PMC should be prepared to
  discuss criteria  that they use.
 Status: I'm satisfied with this response: http://s.apache.org/qOl

* Shane: ask Curator if there a plan to attract new committers/PMC members?
 Status:

* Doug: discuss bringing in new PMC members with OFBiz
 Status:

* Jim: discuss service hosting issue (licensing, trademark, etc.) with
  SpamAssassin PMC.
 Status: Not yet complete.

* Ross: what can be done to improve the Attic situation?
 Status:

* Doug: suggest naming a new chair for Avro
 Status:

* Jim: follow up Cordova with issues regarding committers, PMC
  membership, and users mailing lists
 Status: On-going... others are also helping.

* Sam: ask CXF to file JIRA for Jenkins issues
 Status: Done.  http://s.apache.org/g7k

* Shane: to pursue a report for Directory
 Status: report is present

* Jim: follow up regarding lack of new PMC members in MyFaces
 Status: Will resend and re-enage w/ PMC.

* Chris: follow up Onami regarding engaging the community and looking for
    potential PMC members
 Status: Done. Email sent to dev list and CC to board@.

* Shane: follow up Open Climate Workbench regarding expanding the user
    community
 Status:

16 Apr 2014

* Roy: Update the guidance for releases to forbid shipping binary
  dependencies within a source package unless their source is also
  included (see board_minutes_2012_04_18.txt) and communicate to
  committers.
 Status: still not done

* Greg: discuss "extras" issue with OpenOffice PMC and see if there is
   anything to be done at the "ASF level"
 Status:

* Chris: follow up on bringing on new committers and PMC members to DB
 Status:

* Brett: follow up with Click regarding the Attic or rebooting
 Status: followed up

* Brett: Remind PMCs to check their committee records
 Status: not quite, sorry

* Greg: ask about "pending discussion by the PMC" by JMeter
 Status:

* Chris: follow up with Empire-db about steps to bringing on new blood
 Status:

* Sam: Discuss with ComDev the vouching process. If ComDev decides to
  vouch for other  organizations, the decision should be made
  public. This might raise questions from others  about how to
  qualify for vouching and the ComDev PMC should be prepared to
  discuss criteria  that they use.
 Status: In progress.  Current status: http://s.apache.org/ubj

* Bertrand: pursue a report for Cordova
 Status: Report present

* Jim: pursue a report for Creadur
 Status: done

* Shane: ask Curator if there a plan to attract new committers/PMC members?
 Status:

* Doug: discuss bringing in new PMC members with OFBiz
 Status: not done

* Jim: discuss service hosting issue (licensing, trademark, etc.) with
  SpamAssassin PMC.
 Status: not yet done (apologies)

19 Mar 2014

* Roy: Update the guidance for releases to forbid shipping binary
  dependencies within a source package unless their source is also
  included (see board_minutes_2012_04_18.txt) and communicate to
  committers.
 Status: still not done

* Greg: discuss "extras" issue with OpenOffice PMC and see if there is
   anything to be done at the "ASF level"
 Status:

* Chris: follow up on bringing on new committers and PMC members to DB
 Status:

* Brett: follow up with Click regarding the Attic or rebooting
 Status: not done

* Brett: Remind PMCs to check their committee records
 Status: started but not complete yet

* Greg: ask about "pending discussion by the PMC" by JMeter
 Status:

* Greg: ask for an out-of-band report for next month for Web Services
 Status: no longer needed, they are due to report next month

* Chris: follow up with Empire-db about steps to bringing on new blood
 Status:

19 Feb 2014

* Greg: email to multiple PMCs to ask for dates on releases.
 Status: Brett can roll this in with note about committee records

* Roy: Update the guidance for releases to forbid shipping binary
  dependencies within a source package unless their source is also
  included (see board_minutes_2012_04_18.txt) and communicate to
  committers.
 Status: still not done

* Greg: discuss "extras" issue with OpenOffice PMC and see if there is
   anything to be done at the "ASF level"
 Status:

* Chris: follow up on bringing on new committers and PMC members to DB
 Status:

* Brett: follow up with Click regarding the Attic or rebooting
 Status: still not done

* Jim: Ask Any23 PMC if they are ready to switch chairs
 Status: PMC pinged.

* Brett: Remind PMCs to check their committee records
 Status: tracking, but message still not done

* Doug: to pursue a report for Helix
 Status: report received

* Brett: to pursue a report for jclouds
 Status: report received

* Greg: ask about "pending discussion by the PMC" by JMeter
 Status:

* Doug: pursue a report for Mesos
 Status: report was received

* Chris: pursue a report for OpenJPA
 Status: report received

* Bertrand: inconsistency with last committer in TomEE report
 Status: TomEE PMC confirms last committer was Nov 2013, all good.

* Greg: ask for an out-of-band report for next month for Web Services
 Status:

15 Jan 2014

* Greg: email to multiple PMCs to ask for dates on releases.
 Status:

* Roy: Update the guidance for releases and communicate to all
  committers.
 Status: not done yet

* Greg: discuss "extras" issue with OpenOffice PMC and see if there is
   anything to be done at the "ASF level"
 Status:

* Brett: ask for community health information from Aries in next report
 Status: current report includes it

* Chris: follow up on bringing on new committers and PMC members to DB
 Status: Not Started.

* Brett: follow up with Click regarding the Attic or rebooting
 Status: not done

* Jim: Ask Any23 PMC if they are ready to switch chairs
 Status: Will re-ping

* Chris: Join camel-dev list to discuss console branding
 Status: done
 I joined the Camel list and got a DISCUSS thread going there which
 is converging on a suitable resolution led by PMC and community
 members in ActiveMQ regarding hawt.io and the console that was
 included. Relatively low stress and seems like the resolution will
 respect Apache branding and the community is leading the action
 taking so I'll watch and see it through.

* Brett: Pursue a report for Stanbol
 Status: done

* Brett: Pursue a report for Subversion
 Status: done

* Brett: Remind PMCs to check their committee records
 Status: not done

18 Dec 2013

* Greg: email to multiple PMCs to ask for dates on releases.
 Status:

* Roy: Update the guidance for releases and communicate to all
  committers.
 Status: not done yet

* Greg: discuss "extras" issue with OpenOffice PMC and see if there is
   to be done at the "ASF level"
 Status:

* Sam: see whether there is continuing development and goals for Whirr
 Status: see attachment BA

* Brett: ask for community health information from Aries in next report
 Status: not done yet

* Chris: follow up on bringing on new committers and PMC members to DB
 Status: Not done.

* Chris: ask the Attic about their PMC and available volunteers
 Status: Done.

* Brett: follow up with Click regarding the Attic or rebooting
 Status: not done yet

* Brett: provide feedback to POI on their report
 Status: reviewed it again, and it seems ok and was approved

* Bertrand: request a timely report from Avro
 Status: done.

20 Nov 2013

* Greg: email to multiple PMCs to ask for dates on releases.
 Status: Brett will help Greg on this task.

* Roy: Update the guidance for releases and communicate to all
  committers.
 Status: Still not done.

* Greg: discuss "extras" issue with OpenOffice PMC and see if there is
   to be done at the "ASF level"
 Status:

* Sam/MarkT: Make formal statement regarding TCK access.
 Status: Done.  http://s.apache.org/IOR

* Sam: see whether there is continuing development and goals for Whirr
 Status:

* Chris: follow up on future of the Any23
 Status: Worked with Lewis to engage Tika community. Any23 just made
         a release, primarily led by Lewis. Any23 has life and will
         continue to monitor it.

* Brett: ask for community health information from Aries in next report
 Status:

* Greg: pursue a report for Attic
 Status: report is there

* Chris: follow up on bringing on new committers and PMC members to DB
 Status: No progress yet.

* Roy: pursue a more complete report for Tapestry
 Status: report is there

16 Oct 2013

* Greg: email to multiple PMCs to ask for dates on releases.
 Status: Brett will help Greg on this task.

* Roy: Update the guidance for releases and communicate to all
  committers.
 Status: Still not done, though now in my plan for this month.

* Greg: discuss "extras" issue with OpenOffice PMC and see if there is
   to be done at the "ASF level"
 Status: not done

* Sam/MarkT: Make formal statement regarding TCK access.
 Status: not done

* Greg: pursue a report for Tiles
 Status: report is there

* Sam: see whether there is continuing development and goals for Whirr
 Status: not done

* Bertrand: follow up with responsibilities of PMC chair with ZooKeeper
 Status: done

18 Sep 2013

* Greg: email to multiple PMCs to ask for dates on releases.
     Status: not done

* Roy: Update the guidance for releases and communicate to all
 committers.
     Status: still not done yet

* Sam: pursue a report for Web Services next month with more detail
     Status: not done

* Greg: discuss "extras" issue with OpenOffice PMC and see if there is
 to be done at the "ASF level"
     Status: not done

* Sam: send feedback to JMeter PMC on new committers
     Status: not done

* Sam/MarkT: Make formal statement regarding TCK access.
     Status: not done

21 Aug 2013

* Greg: email to multiple PMCs to ask for dates on releases.
     Status: still intends to do this

* Roy: Update the guidance for releases and communicate to all
 committers.
     Status: still not done

* Sam: pursue a report for Web Services next month with more detail
     Status: report present and approved

* Chris: pursue a report for Shindig
     Status: report is there

* Greg: discuss "extras" issue with OpenOffice PMC and see if there is
 to be done at the "ASF level"
     Status: Greg intents to follow up.  Ross notes that SourceForge
     is willing to host the downloads.

* Sam: pursue a report for OpenJPA
     Status: report is there

* Doug: pursue a report for Mahout
     Status: I contacted them, as did Brett.  They promised a
     report again but have still not delivered.  Sigh.

* Chris: follow up with Lucene.Net after late report
     Status: report is there

* Sam: send feedback to JMeter PMC on new committers
     Status: email was sent

* Doug: discuss inactive sub-projects with Axis PMC
     Status: We had a discussion on board@.  The fate of the
     inactive subprojects is still not clear, but the project is
     now more aware of its options.

17 Jul 2013

* Brett: "offer" to send XMLBeans to the Attic if they continue to not
 report.
     Status: Done

* Brett: follow up with Standard C++ Library about project future
     Status: Done

* Greg: email to multiple PMCs to ask for dates on releases.
     Status:

* Roy: Update the guidance for releases and communicate to all
 committers.
     Status: still not done

* Chris: contact Onami PMC re: off list mail responses
     Status: Emailed Onami private list and CC'ed board. COMPLETE.

19 Jun 2013

* Doug: "offer" to send XMLBeans to the Attic if they continue to not
 report.
     Status: not done

* Greg: email to multiple PMCs to ask for dates on releases.
     Status:

* Bertrand: Let Flume and Oozie PMCs know that affiliations are not needed
 in the board report.
     Status: done

* Jim: Contact Oozie PMC with comments about JIRA queries.
     Status: Complete

* Roy: Update the guidance for releases and communicate to all
 committers.
     Status: Still not done.

* Jim: Clarify Infrastructure comment from OpenMeetings report
     Status: Complete. No issue.

* Rich: follow up on the security list re: CloudStack
     Status: CS report indicates this was done

* Ross: pursue a report for Mahout
     Status: complete

* Doug: pursue a report for Perl
     Status: complete

* Roy: pursue a report for SpamAssassin
     Status: complete

15 May 2013

* Daniel: Draft an ASF policy for projects which need to re-bundle
 other Apache projects.
     Status: projects have come to an informal consensus,
     closing this item.

* Doug: follow up with XMLBeans PMC to see if project is still viable.
     Status: Not done.

* Greg: Contact Cassandra PMC to ask for dates on releases.
     Status: Not done, will roll into larger (multiple project) email.

* Greg: Let Flume PMC know that affiliations are not needed in the
 board report.
     Status: Bertrand to take over this item, for Flume and Oozie.

* Jim: Contact Oozie PMC with comments about affiliations and JIRA
 queries.
     Status: Bertrand to follow up on affiliations.  No status update
     on JIRA.

* Roy: Update the guidance for releases and communicate to all
 committers.
     Status: still not done

* Ross: Discuss Git "documentation" with Flex PMC
     Status: completed (now a comdev issues)

* Jim: Clarify Infrastructure comment from OpenMeetings report
     Status: still not done

* Brett: find out what ActiveMQ needs to resolve their trademark
     question
     Status: Reconnected Hiram with trademarks to resolve the issue.
             Looks like not much further to pursue.

17 Apr 2013

* Daniel: Draft an ASF policy for projects which need to re-bundle
 other Apache projects.
     Status:

* Doug: follow up with XMLBeans PMC to see if project is still viable.
     Status:

* Greg: Contact all PMCs to ask for dates on releases in board reports.
     Status:

* Greg: Let Flume PMC know that affiliations are not needed in the
 board report.
     Status:

* Jim: Contact Oozie PMC with comments about affiliations and JIRA
 queries.
     Status: in process.

* Jim: Follow up with Perl PMC to see if project is still viable.
     Status: done.

* Rich: Communicate submodule concerns with Hive PMC
     Status: done.

* Roy: Update the guidance for releases and communicate to all
 committers.
     Status:

20 Mar 2013

* Brett: Follow up with HBase PMC to clarify the "owner" role.
     Status: Clarification provided by two PMC members. I'm satisfied
             we can close this out.

* Daniel: Draft an ASF policy for projects which need to re-bundle
 other Apache projects.
     Status:

* Doug: let PMCs know to leave off branding from board reports
 unless there are issues.
     Status: Done.

* Greg: Contact Cassandra PMC to ask for dates on releases.
     Status:

* Greg: Let Flume PMC know that affiliations are not needed in the
 board report.
     Status:

* Jim: Contact Oozie PMC with comments about affiliations and JIRA
 queries.
     Status: Forgot about it. Will follow thru this week.

* Roy: Update the guidance for releases and communicate to all
 committers.
     Status:

20 Feb 2013

* Daniel: draft an ASF policy for projects which need to re-bundle
 other Apache projects.
       Status:

* Roy: update the guidance for releases and communicate to all
 committers.
       Status:

* Brett: follow up with HBase PMC to clarify the "owner" role.
       Status: sent mail, awaiting response from PMC

16 Jan 2013

* Daniel: draft an ASF policy for projects which need to re-bundle
 other Apache projects.
       Status: no change

* Roy: update the guidance for releases and communicate to all
 committers.
       Status: Still not done (no cycles until HTTPbis is done)

* Brett: follow up with HBase PMC to clarify the "owner" role.
       Status: no change

19 Dec 2012

* Daniel: draft an ASF policy for projects which need to re-bundle
 other Apache projects.
       Status:

* Roy: update the guidance for releases and communicate to all
 committers.
       Status: Still not done (no cycles until HTTPbis is done)

* Jim/Ross: draft travel approval policy
       Status: 1st Draft drafted

* Jim: send a message to committers@ regarding binaries signed by
 Apache.
       Status: Should Roy and I coordinate these 2 AIs?

* Sam: review committers@ history and make it publicly archived
       Status: Can somebody remind me what this action item is all about?
       First appeared in September, but I don't see any corresponding
       discussion in either of the August minutes.
       https://mail-search.apache.org/members/private-arch/committers/

* Brett: follow up with HBase PMC to clarify the "owner" role.
       Status: Not yet done, sorry.

* Sam: follow up with regard to git post-commit hook support by infra
       Status:  Initial findings...
          * lots of projects use CI with our git service.
          * Cordova would prefer a post-commit hook based approach
          * Infra would prefer that such be modeled after svnpubsub
          * Work began on such: https://github.com/Humbedooh/gitpubsub
          * Instead of completing that, Cordova rolled their own
          * Even such an approach could run on an ASF VM
          * Probe sent to keep the dialog open: http://s.apache.org/wOx

* Jim: How much did we spend on TAC for ACEU? How much do we
 plan to spend for ACUS?
       Status: Will re-ping for data.

* Jim: pursue a report for Abdera
       Status: Done. Provided this month.

* Rich: follow up: Would be nice to put a date next to
  release, for historical reference. (Airavata and Cassandra)
       Status: Replied that they will be sure to do this next time

* Sam: It would be good to clarify the "difficult for our members to help
 infra" bit.
       Status: Initially pursuing the specifics (git post-commit hook,
               see above), once that is complete will circle back around
               to see if there is a larger problem.

* Greg: last Lenya release was 20 months ago. that is quite long...
 is there a plan for a release RSN?
       Status: the project is simply in a low activity state.
               (Done)

* Ross: log4cxx is unmaintained, with a patch in the queue.
 Will the patch be applied, will the contributor be given
 commit access, should the project be retired, or some other
 action?
       Status: Done. Community are considering the best approach. Review
               in next board report.

* Greg: The ODE branding checklist is not useful for the board
 report. Please send this to trademarks@ instead.
       Status: Done.

* Ross: Any chance someone can blog about POI's success and
 link it from
 http://community.apache.org/mentoring/experiences.html
       Status: Done.

21 Nov 2012

* Daniel: draft an ASF policy for projects which need to re-bundle
 other Apache projects.
       Status: Not done yet.

* Roy: update the guidance for releases and communicate to all
 committers.
       Status: Not done yet.

* Doug: ask CouchDB to include community information in next report
       Status: Done.

* Jim/Ross: draft travel approval policy
       Status: Apologies, this is waiting on me (Ross)

* Jim: send a message to committers@ regarding binaries signed by
 Apache.
       Status: Will have draft for board to review by COB of
       next week.

* Sam: review committers@ history and make it publicly archived
       Status: Not done yet.

* Greg: pursue reports for ACE, Hadoop
       Status: Done.

* Brett: follow up with HBase PMC to clarify the "owner" role.
       Status: Not done yet.

* Rich: Follow up with Tcl PMC re: perhaps too much detail on
 bugs fixed; and did the bugs end up being shipped?
       Status: Massimo indicates that he'll keep the report to
       the basics in the future, and that we did ship a release
       with the bugs fixed.

17 Oct 2012

A report was expected, but not received

19 Sep 2012

* Daniel: draft an ASF policy for projects which need to re-bundle
 other Apache projects.
       Status:

* Roy: update the guidance for releases and communicate to all committers.
       Status: not done yet

* Doug: ask CouchDB to include community information in next report
       Status: not done yet

* Jim/Ross: draft travel approval policy
       Status: not done yet

* Jim: send a message to committers@ regarding binaries signed by
 Apache.
       Status: Not yet done. Was looking to piggyback
       on Roy's "releases" email.

* Sam: review committers@ history and make it publicly archived
       Status:

28 Aug 2012

A report was expected, but not received

15 Aug 2012

* Daniel: draft an ASF policy for projects which need to re-bundle
 other Apache projects.
       Status:

* Jim: prepare a resolution to create a VP of OSI.
       Status: On hold until we receive a formal agreement
               regarding the OSI Affiliate Program

* Roy: update the guidance for releases and communicate to all committers.
       Status:

25 Jul 2012

A report was expected, but not received

20 Jun 2012

* Daniel: draft an ASF policy for projects which need to re-bundle
 other Apache projects.
       Status:

* Greg: pursue a report for XMLBeans
       Status: late request sent

* Greg: ask Cassandra for some more details.
       Status: not started :-(

* Jim: prepare a resolution to create a VP of OSI.
       Status: Still awaiting formal agreement from OSI.

* Jim: ask deltaspike to get their web site organized.
       Status: Done. Plan is to get the site and status page up to snuff
               over the next month.

* Roy: update the guidance for releases and communicate to all committers.
       Status:

* Sam: pursue a report for Abdera.
       Status: report present in this month's agenda

16 May 2012

* Daniel: draft an ASF policy for projects which need to re-bundle
 other Apache projects.
       Status: Started discussion on SMX list about it, very little
       feedback.  Noticed this week that Geronimo was doing the
       same thing with bval so will also post there for feedback.

* Doug: follow up with MyFaces PMC to remove inactive folks from PMC.
       Status:

* Greg: pursue a report for XMLBeans
       Status:

* Jim: prepare a resolution to create a VP of OSI.
       Status: Awaiting agreement from OSI

* Jim: ask Felix for details on new committers and PMC members.
       Status: Will be in next report.

* Roy: update the guidance for releases and communicate to all committers.
       Status:

* Shane: prepare a resolution to move XML to the Attic.
       Status:

* Shane: ask Mahout PMC to update agenda.
       Status:

18 Apr 2012

* Bertrand: ask the Thrift PMC to update the web site "now".
       Status: Done, IMO http://thrift.apache.org/ looks good now.

* Brett: follow up with Continuum PMC about missing report.
       Status:

* Daniel: draft an ASF policy for projects which need to re-bundle
 other Apache projects.
       Status:

* Greg: pursue a report for SpamAssassin.
       Status:

* Jim: prepare a resolution to create a VP of OSI.
       Status: Awaiting agreement from OSI

* Jim: ask Felix for details on new committers and PMC members.
       Status: Forgot. Will do.

* Shane: prepare a resolution to move XML to the Attic.
       Status:

* Shane: ask Mahout PMC to update agenda.
       Status:

21 Mar 2012

* Craig: see that Olio provenance is complete and start retirement process.
 Status: Provenance is complete; retirement in process

* Doug: pursue a report for Continuum.
 Status: Sent a message to chair & PMC.  No response or
 report in evidence.

* Greg: discuss security handling with DB PMC.
 Status: Personal concern; now timed out; can be closed.

* Greg: pursue a report for Fundraising.
 Status: Done.

* Greg: pursue a report for Click.
 Status: Report has been submitted.

* Jim: prepare a resolution to create a VP of OSI.
 Status: Awaiting agreement from OSI

* Sam: follow up on /dist with Perl PMC
 Status: I'm not pursuing it, can be closed

* Sam: follow up with Zookeeper PMC re: adoption of Curator project
 Status: can be closed, Curator decided to pursue other alternatives

* Shane: discuss legal trademark issues with ActiveMQ PMC.
 Status: In progress this week; can be closed.

* Shane: pursue a report for CouchDB.
 Status: Done, see attached

15 Feb 2012

* Sam: follow up on /dist with Perl PMC
       Status:

* Shane: discuss legal trademark issues with ActiveMQ PMC.
       Status:

* Greg: discuss security handling with DB PMC.
       Status:

* Craig: see that Olio provenance is complete and start retirement process.
       Status:

* Jim: Assist C++ Standard Library in move to the attic
       Status: See board report

* Jim: prepare a resolution to create a VP of OSI.
       Status: Awaiting agreement from OSI

* Geir Magnusson Jr: prepare to discuss termination of VP, JCP at next
 board meeting
       Status:

* Sam: follow up with Zookeeper PMC re: adoption of Curator project
       Status:

24 Jan 2012

* Philip: follow up on /dist with Perl PMC
       Status: Action Item transferred to Sam

* Larry: discuss legal trademark issues with ActiveMQ PMC.
       Status: Shane to follow up with the ActiveMQ PMC.

* Greg: discuss security handling with DB PMC.
       Status: no update.

* Craig: see that Olio provenance is complete and start retirement process.
       Status: Provenance is complete; repository is read-only.
               Mail lists still need to be removed.

* Jim: Assist C++ Standard Library in move to the attic
       Status: They agree attic makes sense. Reso will be provided
               for next month.

* Jim: prepare a resolution to create a VP of OSI.
       Status: Awaiting formal affiliate agreement from OSI.

* Geir Magnusson Jr: prepare to discuss termination of VP, JCP at next
 board meeting
       Status: Jim now has an action item to get with Geir

* Jim: discuss calendar improvements suggested by Shane with Melissa
       Status: covered in the Discussion Items

* Sam and Shane: discuss invoicing of sponsors with Serge.
       Status: no more follow up needed

* Sam: follow up with Zookeeper PMC re: adoption of Curator project
       Status: no update

* Bertrand: discuss with Sally how to get her invoices submitted in
 the appropriate place in svn.
       Status: Done - Sally will send future invoices to board@ and
               ask for someone to commit them to svn.
               If there's a regular schedule for paying invoices,
               she'd like to be informed so that she can get them in
               at the appropriate time.

21 Dec 2011

* Philip: follow up on /dist with Perl PMC
 Status: transfer to Infra task?

* Larry: follow up with the Pivot PMC to clarify trademark status.
 Status: Complete.

* Larry: discuss legal trademark issues with ActiveMQ PMC.
 Status: Shane and Larry to discuss transferring this action
         to Shane.

* Larry: discuss security protocol with security PMC.
 Status: Complete.

* Greg: discuss security handling with DB PMC.
 Status:

* Craig: see that Olio provenance is complete and start retirement process.
 Status:

* Jim: Start discussion on board list about path to shutting down VP, JCP
 Status:

* Jim: Assist C++ Standard Library in move to the attic
 Status: see comments in report

16 Nov 2011

* Philip: follow up on /dist with Perl PMC
  Status: No change.

* Bertrand: Discuss Attic with Axis PMC.
  Status: Complete.  Axis will manage the subprojects rather than
           move them to the attic.

* Bertrand: ask Mahout PMC chair for a community report next time.
  Status: Complete.

* Jim: Help Camel PMC with diversity issue.
  Status: Complete.

* Jim: follow up with Geir and Noirin about Daniel's payments.
  Status: Complete

* Larry: follow up with the Pivot PMC to clarify trademark status.
  Status: No change.

* Larry: discuss legal trademark issues with ActiveMQ PMC.
  Status: Shane and Larry to discuss transferring this action
          to Shane.

* Larry: discuss security protocol with security PMC.
  Status: No change.

* Greg: discuss security handling with DB PMC.
  Status: No change.

* Roy: request PMC chair send list of HBase PMC members that have
 not been ACK'd so they can be properly approved
  Status: Complete

* Craig: see that Olio provenance is complete and start retirement process.
  Status: No change.

07 Nov 2011

A report was expected, but not received

26 Oct 2011

* Philip: follow up on /dist with Perl PMC
       Status:

* Shane: prepare discussion for board face-to-face in Vancouver.
       Status: done.

* Shane: report on Apache trademark application.
       Status: See discussion item; discuss at Vancouver board meeting.

* Bertrand: Discuss Attic with Axis PMC.
       Status: in progress, got a reply but no closure yet.

* Jim: Help Camel PMC with diversity issue.
       Status: will work on at ApacheCon

* Bertrand: ask jUDDI for a community section next report.
       Status: done.

* Larry: follow up with the Pivot PMC to clarify trademark status.
       Status:

 All committee reports were approved by general consent.

21 Sep 2011

* Greg: discuss release policy with Lab folks
 Status: Not started.

* Greg: follow up with HBase to clarify the "developer release" term.
 Status: Not started.

* Greg: follow up with Roller PMC chair to improve report
 Status: Not started.

* Greg: find out the status of the Continuum security release.
 Status: Done. Continuum 1.3.8 was released Sep 18, 2011.

* Philip: follow up on /dist with Perl PMC
 Status:

17 Aug 2011

* Greg: discuss release policy with Lab folks
 Status: Not started.

* Greg: follow up with Synapse re no releases since 2008
 Status: Timed-out. 2.0.0 was released last year.

* Greg: follow up with HBase to clarify the "developer release" term.
 Status: Not started.

* Greg: follow up with Roller PMC chair to improve report
 Status: Not started.

* Philip: follow up on /dist with Perl PMC
 Status:

* Greg: find out the status of the Continuum security release.
 Status: Information has been requested, along with a cc:
         heads-up to the Security Team.

20 Jul 2011

* Sam:  find out what's going on with Bluesky
 Status: This was marked completed last month; in any case the
 incubator is evaluating retiring Bluesky

* Greg: discuss release policy with Lab folks
 Status: Not started.

* Greg: follow up with Synapse re no releases since 2008
 Status: Not started.

* Greg: follow up with HBase to clarify the "developer release" term.
 Status: Not started.

* Doug: Suggest to Noel that JSPWiki needs a nudge.
 Status: To become subsumed by Bretts action from this month
 on this topic.

* Greg: Find out whether Shindig can use internal Hudson.
 Status: Completed with Gavin's help.

* Jim:  work with EA on a calendar (e.g. due dates for external reports)
 Status: In progress

* Greg: follow up with Roller PMC chair to improve report
 Status: Not started.

* Philip: follow up on /dist with Perl PMC
 Status: No update on status (Philip had left the meeting)

* Greg: find out the status of the Continuum security release.
 Status: Not started.

* Bertrand: follow up to move Xalan to the Attic.
 Status: Plan changed to one that reboots Xalan; this AI is
 therefore closed.

15 Jun 2011

* Sam: find out what's going on with Bluesky
    Status: Completed. Bluesky is not moving in the right direction.

* Greg: discuss release policy with Lab folks
    Status: Not started.

* Greg: follow up with Synapse re no releases since 2008
    Status: Not started.

* Greg: follow up with HBase to clarify the "developer release" term.

* Doug: Suggest to Noel that JSPWiki needs a nudge.
    Status: Not started.

* Greg: Find out whether Shindig can use internal Hudson.

* Jim: work with EA on a calendar (e.g. due dates for external reports)
 Status: In progress

* Jim: arrange for a public announcement of new members
 Status: Done.

* Greg: follow up with Roller PMC chair to improve report

* Jim: move xml project to attic
 Status: Not done

* Philip: follow up on /dist with Perl PMC
    Status: NEW

* Greg: find out the status of the Continuum security release.

* Bertrand: follow up to move Xalan to the Attic.
 Status: In progress

* Doug: set up next members' meeting.
    Status: Done.

19 May 2011

* Sam: find out what's going on with Bluesky
       Status: Not started.

* Greg: discuss release policy with Lab folks
       Status: Not started.

* Greg: follow up with Synapse re no releases since 2008
       Status: Not started.

* Greg: follow up with HBase to clarify the "developer release" term.

* Doug: Suggest to Noel that JSPWiki needs a nudge.
       Status: Not started.

* Greg: Find out whether Shindig can use internal Hudson.

* Jim: work with EA on a calendar (e.g. due dates for external reports)
    Status: In progress

* Jim: arrange for a public announcement of new members
    Status: In progress

* Jim: follow up with conference planning committee on missing report
 Status: Complete

* Doug: follow up with Stdcxx project
       Status: done.

* Shane: follow up with Cocoon branding
      Status: done.

* Shane: follow up with HISE on commercial deployments
      Status: done.

* Shane: follow up with Maven letter for PMC review
      Status: moot.

* Philip: retire mod_perl 1.x:
      Status: libapreq got no opposition, mp did, I'll sort it out yet.

* Greg: follow up with Roller PMC chair to improve report

* Sam: move xalan to attic
      Status: transferred to Bertrand.

* Jim: move xml project to attic
    Status: Not done

* Philip: follow up on /dist with Perl PMC
       Status: NEW

New action items added this board meeting:

Greg: find out the status of the Continuum security release.
Bertrand: follow up to move Xalan to the Attic.
Doug: set up next members' meeting.

20 Apr 2011

A report was expected, but not received

16 Mar 2011

* Sam: find out what's going on with Bluesky
       Status: Not started.

* Greg: discuss release policy with Lab folks
       Status: Not started.

* Greg: follow up with Synapse re no releases since 2008
       Status: Obsolete. 2.0.0 was released Nov 2010.

* Greg: follow up with HBase to clarify the "developer release" term.
       Status: not started

* Doug: Suggest to Noel that JSPWiki needs a nudge.
       Status: Not started.

* Greg: Find out whether Shindig can use internal Hudson.
       Status: Obsolete. They're using Apache's Hudson service.

* Jim: work with EA on a calendar (e.g. due dates for external reports)
    Status: In progress

* Jim: arrange for a public announcement of new members
    Status: In progress

* Jim: follow up with conference planning committee on missing report
 Status: Complete

* Doug: follow up with Stdcxx project
       Status: Not started.

* Shane: follow up with Cocoon branding
      Status: discussing with PMC

* Shane: follow up with HISE on commercial deployments
      Status: no answer on private@

* Shane: follow up with Maven letter for PMC review
      Status: in progress (written, reviewed, awaiting Jim meeting)

* Philip: retire mod_perl 1.x:
      Status: libapreq got no opposition, mp did, I'll sort it out yet.

* Greg: follow up with Roller PMC chair to improve report
       Status: not started

* Sam: move xalan to attic

* Jim: move xml project to attic
    Status: Not done

New action items opened during the meeting:

Doug: follow up with Hive missing report
Doug: follow up with Xalan missing multiple reports

16 Feb 2011

* Doug/Philip: Initiate a discussion as to what items the board should
       periodically request be included in reports (example: diversity)
       to the mailing list. (Original context: JackRabbit)
       Infrastructure section
       Status: Shane added a page:
          http://www.apache.org/foundation/board/reporting.html

* Noirin: follow up with Edd Dumbill re Apache track at OSCON
       Status: In progress - Edd was positive, but still working on
               follow-through/concrete next steps.
       As of now, there is no "Apache" track published for OSCON 2011.

* Sam: find out what's going on with Bluesky
       Status: Not started.

* Greg: discuss release policy with Lab folks
       Status: Not started.

* Greg: follow up with Synapse re no releases since 2008
       Status: Not started.

* Jim: Contact Sonatype CEO to try to resolve Maven branding issue.
    Complete. Status as discussed.

* Jim: Facilitate the purchase of AMD box.
    Status: Now part of infra budget and sched. Can close.

* Greg: follow up with HBase to clarify the "developer release" term.

* Doug: Suggest to Noel that JSPWiki needs a nudge.

* Greg: Find out whether Shindig can use internal Hudson.

* Jim: Work on the mid-year budget update.
 Status: Done. Looks like most budget areas are on track.

New Action Items:

* Jim: work with EA on a calendar (e.g. due dates for external reports)
* Jim: arrange for a public announcement of new members
* Jim: follow up with conference planning committee on missing report
* Doug: follow up with Stdcxx project
* Shane: follow up with Cocoon branding
* Shane: follow up with HISE on commercial deployments
* Shane: follow up with Maven letter for PMC review
* Philip: retire mod_perl 1.x
* Greg: follow up with Roller PMC chair to improve report
* Sam: move xalan to attic
* Jim: move xml project to attic

19 Jan 2011

A report was expected, but not received

15 Dec 2010

* Roy:    Update /dev with rule that invitation only dev meetings are OK,
       provided that such meetings are discussed on the dev list, and
       that all committers are included.
       Status: Done.

* Doug/Philip: Initiate a discussion as to what items the board should
       periodically request be included in reports (example: diversity)
       to the mailing list. (Original context: JackRabbit)
       Infrastructure section
       Status: Shane added a page:
          http://www.apache.org/foundation/board/reporting.html

* Jim:    Start the process of hiring an EA based on the job
       description that Sander produced.
       Complete.

* Noirin: follow up with Edd Dumbill re Apache track at OSCON
       Status: In progress - Edd was positive, but still working on
               follow-through/concrete next steps.

* Sam: find out what's going on with Bluesky
       Status: Not started.

* Greg: discuss release policy with Lab folks
       Status: Not started.

* Greg: follow up with Synapse re no releases since 2008
       Status: Not started.

* Jim: Contact Sonatype CEO to try to resolve Maven branding issue.
    Complete. Status as discussed.

* Jim: Facilitate the purchase of AMD box.
    Status: Now part of infra budget and sched. Can close.

* Greg: follow up with HBase to clarify the "developer release" term.

* Doug: Suggest to Noel that JSPWiki needs a nudge.

* Greg: Find out whether Shindig can use internal Hudson.

* Jim: Work on the mid-year budget update.
 Status: In process.... so far have prelim budget w/ infra. Will
 continue with others.

17 Nov 2010

* Roy:    Update /dev with rule that invitation only dev meetings are OK,
        provided that such meetings are discussed on the dev list, and
        that all committers are included.
        Status: Not done.

* Doug/Philip: Initiate a discussion as to what items the board should
        periodically request be included in reports (example: diversity)
        to the mailing list. (Original context: JackRabbit)
        Infrastructure section
        Status: not done.

* Jim:    Start the process of hiring an EA based on the job
        description that Sander produced.
        Status: In process... Working with Karen on contractor
        agreement for position.

* Noirin: follow up with Edd Dumbill re Apache track at OSCON
        Status: In progress - Edd was positive, but still working on
                follow-through/concrete next steps.

* Sam: find out what's going on with Bluesky
        Status: Not started.

* Greg: discuss release policy with Lab folks
        Status: Not started.

* Greg: follow up with Synapse re no releases since 2008
        Status: Not started.

* Jim: Contact Sonatype CEO to try to resolve Maven branding issue.
     Status: Working w/ Shane on this.

* Jim: Facilitate the purchase of AMD box.
     Status: Now part of infra budget and sched. Can close.

* Doug: Reassure PMC'S that the Apache Software Foundation will
 support PMC's that acquire licenses to use TCK's under
 acceptable terms.
     Status: Done, but more will be needed as the Java story unfolds.

* Greg: follow up with HBase to clarify the "developer release" term.
     Status: Not started.

* Doug: Suggest to Noel that JSPWiki needs a nudge.
     Status: Not done.

* Greg: Find out whether Shindig can use internal Hudson.
     Status: Not started.

* Jim: Work on the mid-year budget update and follow up with the
  EA candidate..
  Status: In process.... so far have prelim budget w/ infra. Will
  continue with others.

* Noirin: Arrange a face to face meeting with Stone Circle at
  ApacheCon.
     Status: Done. Will report results at next board meeting.

20 Oct 2010

* Roy:    Update /dev with rule that invitation only dev meetings are OK,
 provided that such meetings are discussed on the dev list, and
 that all committers are included.
 Status: Not done.

* Noirin: Invoice Google for GSOC
 Status: Done

* Doug/Philip: Initiate a discussion as to what items the board should
 periodically request be included in reports (example: diversity)
 to the mailing list. (Original context: JackRabbit)
 Infrastructure section
 Status: not done.

* Doug:   Communicate the need to address the question of xml-security vs
 Santuario for all the resources, and the fact that board reports
 are public.
 Status: Done

* Jim:    Start the process of hiring an EA based on the job
 description that Sander produced.
 Status: In process... Just waiting on budget allocation

* Noirin: follow up with Edd Dumbill re Apache track at OSCON
 Status: In progress - Edd was positive, but still working on
         follow-through/concrete next steps.

* Sam: find out what's going on with Bluesky
 Status: Not started.

* Greg: discuss release policy with Lab folks
 Status: Not started.

* Roy: follow up with ServiceMix re missing report
 Status: Done

* Greg: follow up with Synapse re no releases since 2008
 Status: Not started.

* Sam: follow up with Xalan re missing report
 Status: report received

* Sam: follow up with XMLBeans re missing report
 Status: report received (albeit late)

22 Sep 2010

* Roy:    Update /dev with rule that invitation only dev meetings are OK,
 provided that such meetings are discussed on the dev list, and
 that all committers are included.
 Status: not done

* Geir:   Invoice Google for GSOC
 Status: Noirin will take this AI

* Sam:    Investigate Xalan licensing dispute.
 Status: Instructed the PMC that they are free to proceed -
         either by applying the patch, rejecting the patch,
         requiring an ICLA, or even adopting enhanced pedigree
         requirements such as those that Harmony uses.

         https://issues.apache.org/jira/browse/XALANJ-2438

* Sam:    Resolve the NTLM action item for the Incubator.
 Status: Pursuing via JIRA (suggest the board action be dropped).
         Do NOT feel that the various Microsofts non-assert
         covenants help us, but absent a known patent, this is
         little different than not having a covenant.   Notably
         Microsoft did not list a patent that applies to this
         standard when the enumerated patents that apply to
         other standards.  Larry is pursing with Microsoft in
         parallel.

         https://issues.apache.org/jira/browse/LEGAL-80

* Doug/Philip: Initiate a discussion as to what items the board should
 periodically request be included in reports (example: diversity)
 to the mailing list. (Original context: JackRabbit)
 Infrastructure section
 Status: In Progress

* Doug:   Communicate the need to address the question of xml-security vs
 Santuario for all the resources, and the fact that board reports
 are public.
 Status: In Progress

* Jim:    Start the process of hiring an EA based on the job
 description that Sander produced.
 Status: RFP released. Already rec'ing good, qualified
 candidates. Jim should have a proposed candidate and budget
 for next month's board meeting.

11 Sep 2010

A report was expected, but not received

18 Aug 2010

* Roy:    Update /dev with rule that invitation only dev meetings are OK,
 provided that such meetings are discussed on the dev list, and
 that all committers are included.
 Status:

* Geir:   Invoice Google for GSOC
 Status:

* Sam:    Investigate Xalan licensing dispute.
 Status:

* Sam:    Resolve the NTLM action item for the Incubator.
 Status:

* Doug/Philip: Initiate a discussion as to what items the board should
 periodically request be included in reports (example: diversity)
 to the mailing list. (Original context: JackRabbit)
 Infrastructure section
 Status: in Progress

* Doug:   Communicate the need to address the question of xml-security vs
 Santuario for all the resources, and the fact that board reports
 are public.
 Status:

* Jim:    Start the process of hiring an EA based on the job
 description that Sander produced.
 Status: In-process of final wordsmithing of description;
         Will be posted by end of the week.

21 Jul 2010

* Roy:    Update /dev with rule that invitation only dev meetings are OK,
 provided that such meetings are discussed on the dev list, and
 that all committers are included.
     Not done.

* Roy:    Suggest that Abdera recruit on the Atom lists.
     Not done.

* Roy:    To convey to Lenya the board's expectations for the contents of
 the community section of board reports.
     Not done.

* Geir:   Invoice Google for GSOC
     Not done.

* Sam:    Investigate Xalan licensing dispute.
 Not done.

* Greg:   Pursue a report for HttpComponents.
 Done

* Sam:    Resolve the NTLM action item for the Incubator.
     Not done.

* Doug:   Initiate a discussion as to what items the board should
 periodically request be included in reports (example: diversity)
 to the mailing list. (Original context: JackRabbit)
 Infrastructure section
     Philip volunteers to help.

* Shane:  Send a note to Apache Labs re: possibility of internal outreach
 or assistance by Community Development.
 Done

* Greg:   Pursue a report for Nutch.
 Done

* Doug:   Communicate the need to address the question of xml-security vs
 Santuario for all the resources, and the fact that board reports
 are public.
     Doug to follow up.

* Shane:  Follow up with Velocity to suggest moving subproject to the
 Attic.
 Done: Velocity indicated that the project is still active.

16 Jun 2010

* Roy:    Follow-up with Buildr on their use of git.
 Status: done

* Roy:    Update /dev with rule that invitation only dev meetings are OK,
 provided that such meetings are discussed on the dev list, and
 that all committers are included.
 Status: not done yet

* Roy:    Suggest that Abdera recruit on the Atom lists.
 Status: not done yet

* Roy:    To convey to Lenya the board's expectations for the contents of
 the community section of board reports.
 Status: not done yet

* Geir:   Invoice Google for GSOC
 Status: not done yet

* Sam:    Investigate Xalan licensing dispute.
 Status: not done yet

19 May 2010

* Roy:    Follow-up with Buildr on their use of git.
 Status: not done yet

* Roy:    Update /dev with rule that invitation only dev meetings are OK,
 provided that such meetings are discussed on the dev list, and
 that all committers are included.
 Status: not done yet

* Brett:  Get with Carl Trieloff and suggest improvements to the
 Qpid report so that it can meet board expectations.
 Status: Done. This report seems better and they have resolved
         the issue amongst themselves that caused confusion in
         the last report.

* Roy:    Suggest that Abdera recruit on the Atom lists.
 Status: not done yet

* Serge:  Coordinate thank-you letters with Geir.
 Status: done

* Greg:   Request a special report from Lucene & HADOOP on the status of
 each subproject with respect to diversity and splitting out
 as a TLP.
     Status: done

* Jim:    Follow up with Santuario to either get a proper report and name a
 new chair.
 Status: Complete... will be resolved at this meeting

* Jim:    Follow up with David on whether TCL should become a candidate
 for the attic.
 Status: Complete

* Sam:    File an Annual Report w/state of Delaware
 Status: as reported last month, while I attempted to file it,
         my filing was rejected as a duplicate.  Apparently, this
         was cleared up and handled as a part of filing Delaware
         taxes.

* Sam:    File JIRAs on officers access to mail archives
 Status: no longer planning on pursing it.  My needs are met,
         and others seem not to have noticed.  I presume it will
         be addressed promptly by infra if/when it becomes a
         problem (as it was for me).

* Geir:   Invoice Google for GSOC
   Status : work started

* Roy:    To convey to Lenya the board's expectations for the contents of
 the community section of board reports.
 Status: not done yet

* Jim:    To request that Pivot reports include changes to PMC or
 committers.
 Status: Complete

* Sam:    Investigate Xalan licensing dispute.
 Status: not done yet

* Brett:  Pursue a report for ActiveMQ
 Status: report included in this month's agenda

* Jim:    Contact Henri for a report for Attic
 Status: report included in this month's agenda

* Jim:    Seek a report for iBATIS
 Status: see discussion item.

* Jim:    Determine if the MINA moves to emeritus status is complete.
 Status: Yes so complete.

* Shane:  Request that the OpenEJB report be resubmitted
 Status: report included in this month's agenda

* Greg:   inform the Quetzalcoatl project that unless there is a new chair
 and monthly reports for three months that next months board
 agenda will have a resolution moving the project to the attic.
     Status: progress has been made, Greg will continue to pursue

* Jim:    Seek a report from TCL
 Status: complete

21 Apr 2010

A report was expected, but not received

17 Mar 2010

* Roy:    Follow-up with Buildr on their use of git.
 Status: not done yet

* Roy:    Update /dev with rule that invitation only dev meetings are OK,
 provided that such meetings are discussed on the dev list, and
 that all committers are included.
 Status: not done yet

* Brett:  Get with Carl Trieloff and suggest improvements to the
 Qpid report so that it can meet board expectations.
 Status: Keep. Only sent an initial message today, will
         follow through until they next report.

* Greg:   Get with Quetzalcoatl to see if it is expected to improve or if
 the project should be moved to the attic.
 Status: still no report.  Action item is not to present options
 of new chair, attic, or movement to HTTPD to the PMC.

* Roy:    Suggest that Abdera recruit on the Atom lists.
 Status: not done yet

* Serge:  Coordinate thank-you letters with Geir.
 Status: continuing

* Greg:   Request a special report from Lucene & HADOOP on the status of
 each subproject with respect to diversity and splitting out
 as a TLP.
 Status: not done yet

* Roy:    Respond to the Incubator re: Traffic Server and international
 marks.
 Status: Done, remaining trademark permission received from Yahoo!

* Shane:  Follow up on OpenWebBeans committer removal.
 Status: Done.  private@ mailing list had good discussion and
 voting on committer changes, including the "removal" of a
 name put on the original podling list, but who never
 really participated in the podling or project. Sounds fine.

* Jim:    Follow up with Santuario to either get a proper report and name a
 new chair.
 Status: Done. Whether what we rec'd is "proper" can and should
         be discussed.

* Jim:    Follow up with David on whether TCL should become a candidate
 for the attic.
 Status: David pinged. Keep open.

* Sam:    File an Annual Report w/state of Delaware
 Status: not done yet

* Sam:    File JIRAs on officers access to mail archives
 Status: not done yet

* Geir:   Invoice Google for GSOC
 Status : work started

* Greg:   Pursue a report for Apache HTTP Server
 Status : report present

* Doug:   Contact Noel on various Incubator issues discussed in Feb
 Status: Done. Noel responded in this month's report.

* Roy:    To convey to Lenya the board's expectations for the contents of
 the community section of board reports.
 Status: not done yet

* Brett:  Join the Logging private list
 Status: Done. I got in touch with Curt and with the PMC to let
         them know I was subscribed and that the points from the
         last report had board attention. Will keep monitoring and
         offer help where needed through the next few months.

* Jim:    To request that Pivot reports include changes to PMC or
 committers.
 Status: Keep. Will have them start when quarterly (and add
         in any changes that had been made up to then)

* Sam:    Investigate Xalan licensing dispute.
 Status: not done yet

17 Feb 2010

* Roy:    Follow-up with Buildr on their use of git.
 [not done]

* Roy:    Update /dev with rule that invitation only dev meetings are OK,
 provided that such meetings are discussed on the dev list, and
 that all committers are included.
 [not done]

* Roy:    Get with Carl Trieloff and suggest improvements to the
 Qpid report so that it can meet board expectations.
 [reassigned to Brett]

* Greg:   Get with Quetzalcoatl to see if it is expected to improve or if
 the project should be moved to the attic.
     [in progress, continuing]

* Roy:    Suggest that Abdera recruit on the Atom lists.
 [not done]

* Justin: Request that podlings that don't report be requested to report
 the following months, and new incubator PMC members be listed
 in the report.
 [done]

* Serge:  Coordinate thank-you letters with Geir.
 [Geir indicated that Serge has access, action item held open]

* Greg:   Request a special report from Lucene HADOOP on the status of
 each subproject with respect to diversity and splitting out
 as a TLP.
     [not complete]

* Shane:  Follow up with the Wicket project to ensure that reports
 mention any changes in PMC, committers.
 [Done previously]

* Jim:    Get clarification on "new brand launch" from Marketing and
 Publicity
     [See this month's report - basically, 10Years Of Apache
 is no longer viable ;) ]

* Shane:  Ask the Click project to include a description in the report.
 [Done today; also asked for report (late!)]

* Roy:    Relay to the Incubator that the board directs the Traffic Server
 PPMC go with option #2, and tell the Incubator not to gate on
 this.
 [Derailed due to marks already being abandoned in US, so the
 board's direction is OBE.  Roy needs to respond regarding
 international marks.]

* Shane:  Follow up on OpenWebBeans committer removal.
 [not complete]

* Geir:   Follow up with Santuario to either get a proper report or name a
 new chair.
 [Action item reassigned to Jim]

* Jim:    Follow up with David on whether TCL should become a candidate
 for the attic.
 [Emailed David w/ the question. No response so will retry]

20 Jan 2010

* Roy:    Follow-up with Buildr on their use of git.
         [Incomplete]

* Roy:    Update /dev with rule that invitation only dev meetings are OK,
         provided that such meetings are discussed on the dev list, and
         that all committers are included.
         [Incomplete]

* Roy:    Get with Carl Trieloff and suggest improvements to the
         Qpid report so that it can meet board expectations.
         [Incomplete]

* Greg:   Get with Gregory Trubetskoy to determine if Quetzalcoatl is
         expected to improve or if the project should be moved to the
         attic.
         [Email sent; awaiting response; Greg to get with the entire
         PMC]

* Justin: Obtain invoice for Filmworks project
         [Complete: invoice recv'd and paid]

* Sander: Check on status of wire transfer
         [Sam and Geir stated that this was complete.]

* Brian:  Ping TAC for a report covering the two months.
         [Complete]

* Roy:    Suggest that Abdera recruit on the Atom lists.

* Justin: Request that podlings that don't report be requested to report
         the following months, and new incubator PMC members be listed
         in the report.
         [Carry over]

* Brian:  Pursue a report for Santuario.
         [Geir to take over this action item]

* Serge:  Coordinate thank-you letters with Geir.
         [Making progress, keep open]

* Shane:  Follow up on an iBATIS report.
 - project provided report, has preapprovals this month

* Brett:  Follow up on where collaboration in ESME is taking place.
 - mentor reported back that "things have improved tremendously" in the
   last quarter, and that the comment was probably left over from a
   previous report
 - recent events surrounding licensing will still need to be monitored
   carefully
         [Complete]

* Greg:   Request a special report from Lucene on the the status of each
         subprojects with respect to diversity and splitting out
         as a TLP.
         [no action performed (yet), will do similarly for Hadoop]

* Greg:   Request that http://quetz.apache.org/ be updated or that the
         entire project moves to the attic.
         [dup of above]

* Doug:   Pursue a report from Santuario.
         [Geir to take over this action item]

* Jim:    Make sure that sure that the Tomcat project is aware of
         infra-managed build options before rolling their own on a zone.
         [Complete]

* Shane:  Follow up with the Wicket project to ensure that reports
         mention any changes in PMC, committers.
         [TODO before their next reporting cycle]

16 Dec 2009

* Roy:    Follow-up with Buildr on their use of git.
 [not done]

* Roy:    Update /dev with rule that invitation only dev meetings are OK,
 provided that such meetings are discussed on the dev list, and
 that all committers are included.
 [not done]

* Roy:    Get with Carl Trieloff and suggest improvements to the
 Qpid report so that it can meet board expectations.
 [not done]

* Greg:   Get with Gregory Trubetskoy to determine if Quetzalcoatl is
 expected to improve or if the project should be moved to the
 attic.
     [not done]

* Justin: Obtain invoice for Filmworks project
 [Sally says we should have invoice by Dec 31; kept open]

* Justin: Resolve git/svn issues with Infrastructure and Tapestry.
 [Done based on discussion on infra-dev]

* Sander: Check on status of wire transfer
 [not done]

* Brian:  Ping TAC for a report covering the two months.
 [not done]

* Roy:    Suggest that Abdera recruit on the Atom lists.
 [not done]

* Justin: Request that podlings that don't report be requested to report
 the following months, and new incubator PMC members be listed
 in the report.
 [carried over to next month.]

* Brian:  Pursue a report for Santuario.
 [reassigned to Doug]

18 Nov 2009

* Roy:   Follow-up with Buildr on their use of git.
 -> not done yet

* Jim:   Follow-up with AlexK regarding use of api@ list.
 -> Done: It is an open list but has seen limited use.

* Roy:   Update /dev with rule that invitation only dev meetings are OK,
 provided that such meetings are discussed on the dev list, and
 that all committers are included.
 -> Not done yet.

* Jim:   Follow up with the Incubator to ensure that all podlings report
 on what they need to do for graduation.
 -> Done.

* Roy:   Get with Carl Trieloff and suggest improvements to the Qpid report
 so that it can meet board expectations.
 -> Not done yet.

* Geir:  Get with Gregory Trubetskoy to determine if Quetzalcoatl is
 expected to improve or if the project should be moved to the
 attic.
 -> Reassigned to Greg.

* Justin: Obtain invoice for Filmworks project
 -> Donation received, no invoice yet.

* Geir:  Followup with Gavin to ensure that all TAC charges are accounted
 for.
 -> Done.

* Shane: Seek report from Beehive and/or create an attic resolution.
 -> See submitted resolution in this agenda.

* Justin: Resolve git/svn issues with Infrastructure and Tapestry.
 -> Not done yet.

01 Nov 2009

Deferred.

21 Oct 2009

* Roy:   Follow-up with Buildr on their use of git.
 => not done.

* Jim:   Follow-up with AlexK regarding use of api@ list.
 => started, but still open.

* Roy:   Update /dev with rule that invitation only dev meetings are OK,
 provided that such meetings are discussed on the dev list, and
 that all committers are included.
 => not done.

* Shane: Follow up on lack of report from Abdera.
 Note: Abdera has submitted a report and a change of chair
 resolution as Special Order 7.F
 => closed.

* Jim:   Follow up with the Incubator to ensure that all podlings report
 on what they need to do for graduation.
 => started, but still open.

* Roy:   Get with Carl Trieloff and suggest improvements to the Qpid report
 so that it can meet board expectations.
 => not done.

* Geir:  Get with Gregory Trubetskoy to determine if Quetzalcoatl is
 expected to improve or if the project should be moved to the
 attic.
 => not done.

* Roy:   To seek a report for Velocity.
 => done.

23 Sep 2009

 o Jim: Review whether SCP has provided requested invoices to TAC
 * Complete.

o Roy: Follow-up with Buildr on their use of git
 * Incomplete

o Jim: Follow-up with AlexK regarding use of api@ list
 * Incomplete

o Roy: Update /dev with rule that invitation only dev meetings are OK,
      provided that such meetings are discussed on the dev list, and
      that all committers are included.
 * Incomplete

19 Aug 2009

A report was expected, but not received

15 Jul 2009

Jim expressed an interest in trying to restart this again.  Sam will help.

17 Jun 2009

A report was expected, but not received

20 May 2009

A report was expected, but not received

15 Apr 2009

A report was expected, but not received

18 Mar 2009

A report was expected, but not received

18 Feb 2009

Skipped this month.

21 Jan 2009

* Henning and Aaron to follow up on Geronimo hardware utilization report
   Update: unable to find the cycles to do so, will continue to pursue

* Sam to follow up with Henk re: NTLM licensing issues for HttpComponents
   Update: incomplete

* Henning to communicate that every project that uses Google Analytics
 needs to have a published privacy policy.
   Update:  A highly scientific survey yielded at least 26 projects using
            GA.  Of these, activemq, continuum, cxf, directory, geronimo,
                 maven, openjpa and tuscany already complied.

            Pinged pmcs@ about this issue, will do again after this
            board meeting.

            I would appreciate if we could put a message into the marvin
            reminders, that we expect PMCs to add this if they
            use GA (I would add it myself but I don't know how).

            Sanjiva started a discussion whether the ASF should have a
            foundation-wide general privacy policy. As far as I can see,
            the discussion hasn't gone anywhere yet.

* Sam to send a note to infrastructure to update pmc-chairs svn list.
   Update: incomplete

* Sam to send a note to board@ suggesting that people who have a need to
 do a mass mailing to PMC private lists first coordinate with
 infrastructure to be added to the corresponding 'allow' lists for these
 mailing lists.
   Update: incomplete

* Justin to request that podlings include a description in their report.
   Update: incomplete

* Justin to request that JSecurity move to ASF ASAP.
   Update: incomplete

* Greg to pursue a report for Jakarta.
   Update: Jakarta report is present this month.

* Henning to pursue a community report for Tapestry
   Update: Tapestry report is present this month, so done.

* Jim to follow up with Noel reinforcing request for more complete
 "Issues before graduation" information on each podling
   Update: incomplete

* Sam to pursue a report for Xalan
   Update: Need a new chair.  Item remains open.

* Aaron to work with the PMC on behalf of the Attic
   Update: incomplete

* Wrowe to close out contract with the executive assistant
   Update: Done.

* Henning to to follow up with Ant, CouchDB, OFBiz on the use of our CI tool
   Update: ant uses Teamcity, sees no big deal in moving, not done yet.
           couchdb uses "svn checkout, make distcheck", like to move to Ci
           no answer from OFBiz.
           point can be closed.

* Aaron to request a community section for APR.
   Update:  incomplete

* Geir to follow up on the space requirements for CouchDB
   Update:  incomplete

* Greg to request Logging report for next month with an update on the
 "combative" messages
   Update:  incomplete

* Bertrand to pursue a report for Quetzalcoatl
   Update: Report present.

17 Dec 2008

* Henning and Aaron to follow up on Geronimo hardware utilization report
   Update: This item remains open.
       henning: Another month passed without me finding time for this. :-(

* Aaron to follow up on the Google SoC invoice
   Update:
       farra: invoice was sent.

* Sam to follow up with Henk re: NTLM licensing issues for HttpComponents
   Update: This item remains open.

* Henning to communicate that every project that uses Google Analytics
 needs to have a published privacy policy.
   Update:
       henning: Jukka and legal-discuss pursued this and produced
            http://jackrabbit.apache.org/privacy-policy.html,
            which is great. I will send out mail later this week
            to pmcs@ and remind them of this and that they have
            to update their web sites if they are using GA. By
            using this page as template, it should be easy.

* Sam to send a note to infrastructure to update pmc-chairs svn list.
   Update: This item remains open.

* Sam to send a note to board@ suggesting that people who have a need to
 do a mass mailing to PMC private lists first coordinate with
 infrastructure to be added to the corresponding 'allow' lists for these
 mailing lists.
   Update: This item remains open.

* Jim to check on Zookeeper's filling out of the Incubator's IP clearance.
   Update: Hadoop PMC contacted. IP form added to site-author dir
           on Dec 17 (had mistakenly not been committed). Can close.

* Justin to request that podlings include a description in their report.
   Update: This item remains open.

* Justin to request that JSecurity move to ASF ASAP.
   Update: This item remains open.

* Greg to pursue a report for Jakarta.
   Update: This item remains open.

* Sam to pursue a report for Ant
   Update: Ant report is present this month.

* Henning to pursue a community report for Tapestry
   Update: This item remains open.
      henning: Uhm, missed that sorry. I thought it was an action
               item for the last project shepherd. Will do so.

* Jim to pursue a report for HttpComponents
   Update: report submitted. Can be closed.

* Jim to follow up with Noel reinforcing request for more complete
 "Issues before graduation" information on each podling
   Update: Will follow up. Keep open.

* Greg to pursue a report for Jakarta
   Update: This item remains open.

* Bertrand to pursue a report for Logging
   Update: report received, Attachment U.

* Sam to pursue a report for Xalan
   Update: This item remains open.

* Aaron to work with the PMC on behalf of the Attic
   Update: No changes.

* Wrowe to close out contract with the executive assistant
   Update: This item remains open.

19 Nov 2008

* Aaron, Jim, Henning, and Henri to work on a proposal for an "Attic"
 project to contain dormant projects.  Quetzalcoatl and HiveMind will
 be discussed as two potential candidates.
   Update: See resolution above.

* Henning and Aaron to follow up on hardware utilization report
 w/infrastructure
   Update: henning: botched a mail from Kevan suggesting a
           meeting @ AC US and did not get anything done
           afterwards. Sorry.

* Sam to renew the contract with Sunstarsys
   Update: Done

* Justin to renegotiate contract with the Exec Assistant
   Update: We decided not to pursue this further.

* Jim to work with Aaron to close the loop on sponsor invoices
   Update: Done

* Aaron to follow up on the Google SoC invoice
   Update: Invoice created.  Need to send to Google.  Working
           with Ross.

* Sam to follow up with Henk re: NTLM licensing issues for HttpComponents
   Update: This item remains open.

* Henning to communicate that every project that uses Google Analytics
 needs to have a published privacy policy.
   Update: henning: Lively discussion on legal-discuss about this; seem
           to died down now; need to summarize and talk to the PMCs.
           henning: As Sam is monitoring this too (see legal report), I
           will catch up with him on this.

* Aaron to email requests for credit cards for Paul and Sander to Justin.
   Update:  See Justin's report.

* Geir to follow up with Henning on publishing a list of get reimbursed
 when future conferences are organized.
   Update: Henning: Uhm, what? Parse error in that sentence.
           rubys: I can no longer recall and can not reconstruct what
                  the original action item was, unless anybody else
                  can jog my memory, I'll drop it.

* Sam to send a note to infrastructure to update pmc-chairs svn list.
   Update: This item remains open.

* Sam to send a note to board@ suggesting that people who have a need to
 do a mass mailing to PMC private lists first coordinate with
 infrastructure to be added to the corresponding 'allow' lists for these
 mailing lists.
   Update: This item remains open.

* Greg to pursue a report for Beehive.
   Update: Not done. Will do ASAP.

* Aaron to check into usage monitoring of Geronimo's hardware.
   Update: No progress.

* Jim to check on Zookeeper's filling out of the Incubator's IP clearance.
   Update: Have not done yet. Apologies.

* Justin to request that podlings include a description in their report.
   Update: This item remains open.

* Justin to request that JSecurity move to ASF ASAP.
   Update: This item remains open.

* Greg to pursue a report for Jakarta.
   Update: Not done. Will do ASAP.

* Greg to follow up with Henning to understand his concerns about OpenEJB
 transition paths.
   Update: henning: Gee, what? That was a joke in the last board report!
           I considered "Weblogic -> Tomcat/OpenEJB" an interesting transition path.
           (Mental note: American's don't fully grok german humor).

* Bertrand to follow up with Howard to make sure that an adequate report
 is made for Tapestry ("community" info was missing).
   Update: (see also message from Howard to board@ Nov 6, 2008 8:23 PM)

   Howard says community interest is strong, lots of activity on the
   lists and in JIRA, many well researched bugs and some patches.

   On the other hand, for the 5.0.16 release, he fixed 70 out of
   71 bugs, so no real community involvement when it comes to coding.

   That's for Tapestry 5, while 3 and 4 are in maintenance mode.

   henning: I considered the second mail (answer to my questions) where he
            all but stated that "he is Tapestry" much more alarming.

15 Oct 2008

* Jim to follow up with Geir to work with QPid on rationale and licensing
   Update: Geir and Jim agreed to drop this.

* Jim to follow up with Grant re: TREC
   Update: No update since last month. We should drop this.

* Aaron, Jim, Henning, and Henri to work on a proposal for an "Attic"
 project to contain dormant projects.  Quetzalcoatl and HiveMind will
 be discussed as two potential candidates.
   Update: Henri to start a discussion at ApacheCon.

* Henning to follow up on hardware utilization report w/infrastructure
   Update: Talked to Kevan Miller about this, he said he wants to set
           it up. Offered to help with nrg, no response to that.

* Justin to find out if the results of the Lenya developer meeting was
 made public (i.e., no binding decisions were made at the meeting).
   Update: Justin suggested that this task be dropped

* Bill to seed a STATUS file with potential tasks, primarily
 for the Executive Assistant, but also potentially for the
 Secretarial Assistant, to pick up.
   Update: done... two files have been created in
       https://svn.apache.org/repos/private/foundation/staff/

* Jim to renew the contract with Sec Assistant
   Update: Done.

* Sam to renew the contract with Sunstarsys
   Update: Not done.  Will do ASAP.

* Justin to renegotiate contract with the Exec Assistant
   Update: This item remains open.

* Jim to work with Aaron to close the loop on sponsor invoices
   Update: One done. Sally now in loop.

* Aaron to follow up on the Google SoC invoice
   Update: This item remains open.

* Sam to redirect commit messages for the bills directory to board
   Update: Done

* Sam to follow up with Henk re: NTLM licensing issues for HttpComponents
   Update: Not done.  Will address this month.

* Henning to communicate that every project that uses Google Analytics
 needs to have a published privacy policy.
   Update: Sent message to Jackrabbit PMC and board on 17.09., answer
           from James Carman, some musings about using an Apache-wide
           GA key and maybe infra involvement. No further info, need
           to gently nudge a bit more.
           Question from JAMES in their report, so I will work some
           more on that in the next month.

* Bill to nudge the Web Services project that they need to start nudging
 some of the bigger subprojects to top-level.
   Update: Done.

17 Sep 2008

* Jim to follow up with Geir to work with QPid on rationale and licensing
   Update: Kept open

* Jim to follow up with Grant re: TREC
   Update: Contacted Iadh Ounis and Ellen Voorhees regarding our hopes
           and intent. As of Sept 16th, have no heard back.

* Geir to work with the PRC to work out how to pro-actively
 generate press interest around the JCP/TCK issue.
   Update: None so far.

* Bertrand to review scheduling of podling reports with incubator.
 See https://issues.apache.org/jira/browse/INCUBATOR-78
   Update: No news, but nothing's urgent either. People have been
     fixing the manually created schedule.

* Aaron to follow up with Quetzalcoatl on the implications of this
 project going dormant.
   Update: Will morph into a discussion on an "Attic" project

* Henning to follow up on hardware utilization report w/infrastructure
   Update: No update, did not find time. Will make time this month.

* Jim to request that the Security team include the projects for which
 the vulnerability was reported in their reports.
   Update: Security team is aware of the request.

* Aaron to follow up with Hivemind requesting clarification on what
 "no active" really means and asking for a new report to be submitted
 next month including this information.
   Update: Will combine with the "Attic" project action item

* Henning to pursue a report for HttpComponents
   Update: Erik Abele adds his excuses and notes that he just added
           one for this month.

* Justin to find out if the results of the Lenya developer meeting was
 made public (i.e., no binding decisions were made at the meeting).
   Update: Kept open

* Bill to obtain clarification as to which library Santuario was talking
 about and as to whether they are following the process for IP clearance.
   Update: Clarified, addressing IP clearance confusion

* Sam to pursue a either a board report from Shale, or a resolution to
 terminate the PMC.
   Update: Looks like we got a board report this month.  :-)

* Bill to seed a STATUS file with potential tasks, primarily
 for the Executive Assistant, but also potentially for the
 Secretarial Assistant, to pick up.
   Update: Will go into infrastructure/site/foundation

* Jim to review the updated and annotated minutes for 2008_07_16.
   Update: Done

20 Aug 2008

* Jim to work with Sam Ramji to clarify relationship between MS's IP
 and POI
   Update: AFAICT, this is resolved to everyone's mutual satisfaction.

* Geir to work with QPid on rationale and licensing
   Update: Contacted the QPid IPMC, and there was what appears to be a
   3-message thread on this back in May, but it's fizzled.  I'm not
   sure if this is something to restart ourselves, or wait until someone
   is interested again.

   Jim to follow up with Geir

* Jim to contact Grant re: TREC
   Update: Grant replayed TREC contact info to Jim. Jim contacted
           them regarding our interest in utilizing TREC but how
           our setup doesn't quite fit in with their existing system.
           As of Aug 17, no response back.

* Aaron to task the EA to do some data entry tasks, coordinating
 this effort with Justin and Jim as required.
   Update: Aaron FedExed over external disk with Parallels
   image of Windows/QB partition. This was converted to a VMWare
   partition to be used by EA under VMWare Player. Confirmed
   that all works. Activation key for partition not working; EA
   contacted Aaron and also contacted Justin as well.

* Geir to work with the PRC to work out how to pro-actively
 generate press interest around the JCP/TCK issue.
   Update: This is hard, mainly because from what I gather from
           press friends, Sun is recalcitrant to talk about it.
           See JCP report regarding recent EC discussions
           regarding what excatly about EC meetins are
           confidential.  Please keep this as an open item
           for me.

* Bertrand to review scheduling of podling reports with incubator.
   Update: This item remains open.

* Aaron to follow up with Quetzalcoatl on the implications of this
 project going dormant.
   Update: This item remains open.

* Sam to arrange payment for the Florida colo with Traci.net
   Update: Sam called Traci.net and provided the credit card information.
     Darin indicated that the card will not actually be billed until
     the equipment is installed.  The amount to be $518.00.

* Jim to fax FedEx request for updated CC information to Sam for
 processing
   Update: Done and done.

* Jim to provide feedback to Sally, asking her to only include
 "significant" links in PRC report.
   Update: Done.

* Henning to follow up on hardware utilization report w/infrastructure
   Update: Machines have been handed over to Geronimo by Infrastructure
           just now. I will start to talk to the Geronimo people this
           month about how to implement this.
           Nothing else has happened yet.

* Sam to look into CCLA/ICLA issue with Imperius
   Update: Per Craig L Russell, holdup is internal to Sun.  Sam does
           not plan to pursue this further.

16 Jul 2008

* Jim to contact Sam Ramji re: POI
 Update: Sam Ramji has been on vacation and relatively hard to
 reach. However, I did manage to sync up with him regarding
 POI. We will work on how to make things more obvious and
 clear.

* Geir to work with QPid on rationale and licensing
   Update : I [very lately :)] approached the PPMC to help.  Will
     have another update, either a conclusion or a proposal,
     at the next board meeting.

* Jim to contact Grant re: TREC
   Update: In progress. Working to see how to coordinate this with
     the TREC guys first.

* Aaron to task the EA to do some data entry tasks, coordinating
 this effort with Justin and Jim as required.
   Update: initial contact has been made, transfer of a hard disk will
     occur next week

* Geir to work with the PRC to work out how to pro-actively
 generate press interest around the JCP/TCK issue.
   Update : due to "jcp break", no press action was undertaken.
     As per the JCP report, will be restarting this activity, and
     will advise PRC as appropriate.

* Bertrand to review scheduling of podling reports with incubator.
   Update: https://issues.apache.org/jira/browse/INCUBATOR-78 has
     been created to follow up on this concern. No concrete results
     yet, possible solutions are being discussed. I'll keep an eye
     on it.

* Aaron to follow up with Quetzalcoatl on the implications of this
 project going dormant.
   Update: Aaron subscribed to mailing list, will follow up

25 Jun 2008

* Aaron to follow up with Quetzalcoatl re: site
   done

* Aaron, Sam, Justin to pursue transferring Jim, Sander's credit cards to
 Aaron, Sam
   done

* Justin and Sam to pursue Wells Fargo / iCLA address
   done

* Greg to mail iCLA to secretary assist
   done

* Sam to pursue Ant report
   done

* Geir to pursue HttpComponents Project report
   done

* Sam to pursue Santuario report
   done

* Jim to contact Sam Ramji re: POI
   Jim to follow up on this item.

* Sam to pull Jim into the discussions with ASF Legal and POI
   done

* Geir to work with QPid on rationale and licensing
   Geir to follow up on this item.

* Jim to contact Grant re: TREC
   Jim to follow up on this item.

21 May 2008

* Aaron expects to have the books ready by Monday, 21 April
* Aaron to follow up on minimizing bank charges
* Jim to look into establishing a virtual address for the foundation
* Aaron to follow up with Quetzalcoatl re: site

16 Apr 2008

* Aaron expects to have the books ready by Monday
* Aaron to follow up on minimizing bank charges
* Jim to look into establishing a virtual address for the foundation
* Aaron to follow up with Quetzalcoatl re: site

19 Mar 2008

3 missing reports are to be pursued

Greg to pursue transfering of hbase.org over to infra

Henri to communicate back to commons and iBATIS

20 Feb 2008

 10. Unfinished Business

 Henning to try to pursue "Apache Attic"

16 Jan 2008

We discussed the status of ASF joining Android.  Greg is watching
this.

19 Dec 2007

* HiveMind - did not discuss what should happen with HiveMind as there was
 community activity on the mailing list.

14 Nov 2007

A report was expected, but not received

17 Oct 2007

 Geir: update http://www.apache.org/jcp/ with an authoritative statement on
what TCK aspects can be discussed in public based on the TCK NDAs.

Status: Done

 Sam: fork FAQ

Status: not yet started

19 Sep 2007

 Geir: update http://www.apache.org/jcp/ with:
 * an authoritative statement on what TCK aspects can be discussed in
   public based on the TCK NDAs.

   Status: Incomplete

29 Aug 2007

 Geir: update http://www.apache.org/jcp/ with:
 * an authoritative statement on what TCK aspects can be discussed in
   public based on the TCK NDAs.

   Status: Awaiting input from Sun

Sam: Copyright/license of .dtd/.xsd files and other Reference Material
   Review (and possibly update) <http://www.apache.org/legal/3party.html>.

   Status: Complete. Version 0.53 of 3party.html has been published,
           and this seems to have satisfied MyFaces and Geronimo's
           immediate concerns.  Revision of this document is ongoing,
           and the legal committee chair will seek a new owner and
           will be reporting on the progress as a part of the legal
           affairs report.

Geir: come up with and execute a plan whereby he delegates a number of
   the more routine activities currently only assigned to the VP, JCP.

   Status: Deferred.

01 Aug 2007

 Geir: update http://www.apache.org/jcp/ with:
 * an authoritative statement on what TCK aspects can be discussed in
   public based on the TCK NDAs.

   Status: Deferred

Bill: coordinate with Geir, and see if we can engage our lawyers to
   assist us with the JCK/FOU contract dispute.

   Status: Complete

Geir: draft schedule for the next two to three months outlining options
   and strategies by the next board meeting.

   Status: Complete

Sam: Copyright/license of .dtd/.xsd files and other Reference Material
   Review (and possibly update) <http://www.apache.org/legal/3party.html>.

   Status: Deferred

18 Jul 2007

This will continue on the board@apache.org mailing list due to time
constraints.  We discussed scheduling another JCP board meeting in two
weeks, and decided to continue that discussion on board@apache.org.

Geir: update http://www.apache.org/jcp/ with:
 * A constructive summary of what discussions and progress we have
   had with Sun
 * A mention of the long term plans to remove the requirement for TCK
   NDAs.
 * A pointer to where the next steps will be developed (namely jcp-open@)
 * an authoritative statement on what TCK aspects can be discussed in
   public based on the TCK NDAs.

Bill: coordinate with Geir, and see if we can engage our lawyers to
   assist us with the JCK/FOU contract dispute.

Geir: draft schedule for the next two to three months outlining options
   and strategies by the next board meeting.

Sam: Copyright/license of .dtd/.xsd files and other Reference Material
   Review (and possibly update) <http://www.apache.org/legal/3party.html>.

09 Jul 2007

 Geir: update http://www.apache.org/jcp/ with:
 * A constructive summary of what discussions and progress we have
   had with Sun
 * A mention of the long term plans to remove the requirement for TCK
   NDAs.
 * A pointer to where the next steps will be developed (namely jcp-open@)
 * an authoritative statement on what TCK aspects can be discussed in
   public based on the TCK NDAs.

   Status: new

Bill: coordinate with Geir, and see if we can engage our lawyers to
   assist us with the JCK/FOU contract dispute.

   Status: new

Geir: draft schedule for the next two to three months outlining options
   and strategies by the next board meeting.

   Status: new

Sam: Copyright/license of .dtd/.xsd files and other Reference Material
   Review (and possibly update) <http://www.apache.org/legal/3party.html>.

   Status: new

20 Jun 2007

 10. Unfinished Business

 None.

16 May 2007

 10. Unfinished Business

 None.

25 Apr 2007

None.

28 Mar 2007

 11. Unfinished Business

 None.

21 Feb 2007

None

17 Jan 2007

 9. Unfinished Business

 None

20 Dec 2006

SAM: release management for HiveMind

GSTEIN: talk to Noel about user/dev mailing lists for podlings
 ==> noel says "post to general"

SAM: talk to santuario about the podling

SANDER: find out about grant w.r.t Xerces

Jim reported that he had redirected Jason and the Maven
PMC to the PRC regarding the use of the Maven mark.