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This was extracted (@ 2020-09-29 22:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

Meeting times vary, the exact schedule is available to ASF Members and Officers, search for "calendar" in the Foundation's private index page (svn:foundation/private-index.html).

Adopting a well-known COI policy

19 Feb 2020

 As the ASF grows in number of paid positions and is working to secure
 more sponsors, we should adopt a well-known financial conflict of
 interest policy.  This is important to ensure that we have clear and
 consistent disclosures internally of financial interests in
 officer/director roles, as well as to show potential donors that we're
 following best practices for fiscal responsibility.

 I suggest the IRS example policy, which many non-profits use:
 https://www.irs.gov/instructions/i1023#en_US_2018_publink100061018
 https://www.irs.gov/charities-non-profits/form-1023-purpose-of-conflict-of-interest-policy

 This also includes an annual review statement, which should be simple
 to automate and is also reported in filing our 990s.

 By general consent, this discussion will continue on the lists.

18 Apr 2018

 As the ASF grows in number of paid positions and is working to
 secure more sponsors, we should adopt a well-known financial
 conflict of interest policy.  This is important to ensure that
 we have clear and consistent disclosures internally of
 financial interests in officer/director roles, as well as to
 show potential donors that we're following best practices for
 fiscal responsibility.

 I suggest the IRS example policy, which many non-profits use:
 https://www.irs.gov/instructions/i1023#en_US_2018_publink100061018
 https://www.irs.gov/charities-non-profits/form-1023-purpose-of-conflict-of-interest-policy

 This also includes an annual review statement, which should be simple to
 automate and is also reported in filing our 990s.

 There are concerns about the necessity for and the overhead involved
 in establishing and reporting on COI policy.

 @Shane: continue to discuss establishing a COI policy on board@