Formal board meeting minutes from 2010 through present. Please Note: The board typically approves minutes from one meeting during the next board meeting, so minutes will be published roughly one month later than the scheduled date. Other corporate records are published, as is an alternate categorized view of all board meeting minutes.
WHEREAS, the Bylaws state that the members of each existing Project Management Committee (PMC) shall be appointed by the Board of Directors or appointed by an officer empowered by the Board to make such appointment; and, WHEREAS, the Board of Directors desires to simplify the procedure for making appointments to each PMC. NOW, THEREFORE, BE IT RESOLVED, that an officer designated by the Board as chairman of a PMC is hereby empowered to make an appointment to that PMC, subject to the following conditions: 1) A notice of the appointment shall be delivered to the Board's mailing list and the PMC's private discussion list, as recorded within the Foundation's mailing list archives, at least 72 hours prior to the effective date of the appointment, where said notice may be sent by the chairman, or by any existing member of the PMC if it contains a link to a formal decision by the PMC approving of the appointment; 2) If any Director objects to the appointment, in writing, prior to its effective date, the appointment shall not be effective until 72 hours after all such objections are resolved, or until a resolution making the appointment is adopted by the Board at some regular or special meeting of the Board of Directors; and, 3) The appointment shall not be effective until the Foundation's records of committee membership are updated accordingly. BE IT FURTHER RESOLVED, that an officer designated by the Board as chairman of a PMC may establish a procedure wherein an appointment to that PMC is considered to be automatically made by the chairman, subject to the conditions above, if the appointment is approved in a formal decision by the existing PMC members; and be it further RESOLVED, that resignation of a member of a PMC shall take effect immediately upon receipt of their resignation, as recorded on any of the Foundation's mailing list archives, but can be revoked by that member within 72 hours of receipt; and be it further RESOLVED, that removal of a member of a PMC, except due to their death or resignation, can be requested of the Board of Directors by the PMC chairman or by formal decision of the PMC, but requires a decision by the Board of Directors; and be it further RESOLVED, that these procedures obsolete and replace all prior procedures established by the Board of Directors for changing the membership of a PMC. Special Order 7G, Amend the Procedure for PMC Membership Changes, was approved by Unanimous Vote of the directors present.