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This was extracted (@ 2017-05-25 14:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

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Amend the Procedure for PMC Membership Changes

19 Jun 2013

 WHEREAS, the Bylaws state that the members of each existing Project
 Management Committee (PMC) shall be appointed by the Board of Directors
 or appointed by an officer empowered by the Board to make such
 appointment; and,

 WHEREAS, the Board of Directors desires to simplify the procedure for
 making appointments to each PMC.

 NOW, THEREFORE, BE IT RESOLVED, that an officer designated by the Board
 as chairman of a PMC is hereby empowered to make an appointment to that
 PMC, subject to the following conditions:

    1) A notice of the appointment shall be delivered to the Board's
       mailing list and the PMC's private discussion list, as recorded
       within the Foundation's mailing list archives, at least 72 hours
       prior to the effective date of the appointment, where said notice
       may be sent by the chairman, or by any existing member of the PMC
       if it contains a link to a formal decision by the PMC approving
       of the appointment;

    2) If any Director objects to the appointment, in writing, prior to
       its effective date, the appointment shall not be effective until
       72 hours after all such objections are resolved, or until a
       resolution making the appointment is adopted by the Board at some
       regular or special meeting of the Board of Directors; and,

    3) The appointment shall not be effective until the Foundation's
       records of committee membership are updated accordingly.

 BE IT FURTHER RESOLVED, that an officer designated by the Board as
 chairman of a PMC may establish a procedure wherein an appointment to
 that PMC is considered to be automatically made by the chairman,
 subject to the conditions above, if the appointment is approved in a
 formal decision by the existing PMC members; and be it further

 RESOLVED, that resignation of a member of a PMC shall take effect
 immediately upon receipt of their resignation, as recorded on any of
 the Foundation's mailing list archives, but can be revoked by that
 member within 72 hours of receipt; and be it further

 RESOLVED, that removal of a member of a PMC, except due
 to their death or resignation, can be requested of the Board of
 Directors by the PMC chairman or by formal decision of the PMC, but
 requires a decision by the Board of Directors; and be it further

 RESOLVED, that these procedures obsolete and replace all prior
 procedures established by the Board of Directors for changing the
 membership of a PMC.


 Special Order 7G, Amend the Procedure for PMC Membership
 Changes, was approved by Unanimous Vote of the directors
 present.

15 May 2013

 WHEREAS, at the board meeting on the 18th of December, 2002, the
 Board of Directors passed Resolution [R1], setting out a procedure
 whereby Vice President positions charged with the management of each
 of the Project Management Committees were assigned the authority to
 and responsibility of appointing the membership of their respective
 Project Management Committees, subject to a 72-hour waiting period
 after a Director of the Board acknowledges receipt of a notification
 from the Vice President of the respective committee, and

 WHEREAS the Board of Directors desires to allow the efficient
 operations and self-government of of the Project Management
 Committees;

 NOW, THEREFORE, BE IT RESOLVED, that Resolution [R1] of December 18th,
 2002 is repealed, and shall be held to be null and void henceforth,
 and

 BE IT FURTHER RESOLVED, that the Vice President
 positions charged with the management of each of the Project
 Management Committees of the Apache Software Foundation are
 hereby assigned the further authority to and responsibility
 of appointing the membership of their respective Project
 Management Committees, which will be effective 72 hours
 after a Director of the Board acknowledges receipt of a
 notification from the Vice President to the Board specifying
 the change in membership of the committee,
 unless a Director of the Board disagrees with the change within those
 72 hours, and

 BE IT FURTHER RESOLVED, that each such Vice President may
 delegate this authority and responsibility to appoint the membership
 of her or his respective Project Management Committee to that Project
 Management Committee, as a whole, by establishing an appropriate
 decision procedure for appointing the membership of said committee,
 and notifying the Board of this delegation. Subsequent to this
 delegation, any member of said committee may notify the Board of
 Directors via electronic mail, citing the archived record of the
 decision in the Foundation's email archive, and such notification
 shall serve as equivalent to the notification from the Vice President
 as described hereinabove.  And

 BE IT FURTHER RESOLVED, that the Vice President for Infrastructure
 shall establish an appropriate policy permitting the grant of the
 necessary permissions to maintain the official electronic records of
 Project Management Committee membership to Project Management
 Committee members as delegated by the relevant Vice President.

 Special Order 7E, Proposed Resolution to Amend the Procedure
 for PMC Membership Changes, was tabled.