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This was extracted (@ 2019-05-09 14:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

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Annotator

17 Apr 2019

Report was filed, but display is awaiting the approval of the Board minutes.

16 Jan 2019

Annotator provides annotation enabling code for browsers, servers, and
humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

  1. Release initial versions
  2. Add active contributors
  3. Demonstrate good governance through voting on process improvements.

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

  The last quarter saw the departure of a couple previous mentors (due to
  their overall
  workloads being too high in general). They have been replaced by two new
  mentors
  who are getting familiar with Apache Annotator and its needs.

How has the community developed since the last report?

  We remain a small (probably too small) team, and continue to reach out to
  potential
  contributors--folks who had expressed interest in building the Apache
  Annotator community
  and code, but who have yet to participate. We will be doing more to
  encourage more
  involvement in 2019--especially leading up to http://iannotate.org/ (a
  significant annotation focused event).

How has the project developed since the last report?

  Coding and discussion activity have continued to remain at low levels. We
  will be working
  on setting some achievable targets for features and release in 2019 in
  hopes of moving that needle.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [x] Initial setup
 [-] Working towards first release
 [-] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

  N/A

When were the last committers or PPMC members elected?

  Last committer was added in August. That same committer is now on the PMC
  as of November.

Signed-off-by:

  [x](annotator) Nick Kew
     Comments: Memory is hazy (I've been unwell the past week).  I think
     the above is a fair summary: the successful effort to recruit new mentors
     was a positive episode.  The subject of growing the PMC has been raised,
     and the project wishes to distinguish between those with a real interest
     (PMC) vs those whose contributions may have been of a more drive-by nature
     but who might nevertheless be made committers.
  [ ](annotator) Steve Blackmon
     Comments:
  [ ](annotator) Tommaso Teofili
     Comments:

IPMC/Shepherd notes:
  Justin Mclean: Are there any plans to make a release? Incubating for 2
  years without a release is a long time. Can you also state if your
  mentors have been helpful.

17 Oct 2018

Annotator provides annotation enabling code for browsers, servers, and
humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. Grow the PPMC
 2. Grow community activity
 3. Build collaboration with downstream users

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 The project has lost mentors and would invite help from interested
 mentors.
 This report is a return to regular cadence; it reflects only the month of
 September.

How has the community developed since the last report?

 The PPMC has begun to reach out to the communities of predecessor
 projects, communicate their deprecation, and shepherd users towards
 the ASF home.

How has the project developed since the last report?

 Continuous Integration infrastructure has been set up.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [X] Initial setup
 [-] Working towards first release
 [-] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 N/A

When were the last committers or PPMC members elected?

 Last committer was added in August.

Have your mentors been helpful and responsive or are things falling
through the cracks? In the latter case, please list any open issues
that need to be addressed.

 Mentors have been helpful and attentive and are working to set
 expectations for project development and address recent stagnation.

Signed-off-by:

  [X](annotator) Nick Kew
     Comments: The team have responded well to recent hiatus.
               They have also put out a call for new mentors
               following recent resignations.

IPMC/Shepherd notes:

19 Sep 2018

Annotator provides annotation enabling code for browsers, servers, and
humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. Expanding the PMC
 2. Establishing a regular release cadence
 3. Engaging the broader community

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 The project was mostly idle the second half of the summer, with active
 maintainers consumed by travel and other obligations, and missed board
 reports.

How has the community developed since the last report?

 - The PMC and contributors met face to face at the I Annotate conference in
   San Francisco
 - The project is seeing more frequent cloning and forking

How has the project developed since the last report?

 - The project packaged a pre-release for developer testing
 - The website now incorporates a demo thanks to a new contributor

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [ ] Initial setup
 [X] Working towards first release
 [X] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 N/A

When were the last committers or PPMC members elected?

 2018-06-06: gerben

Signed-off-by:

 [X](annotator) Nick Kew
    Comments: Report above explains low activity.  Mostly seems to be
    happening @github.
 [ ](annotator) Brian McCallister
    Comments:
 [X](annotator) Daniel Gruno
    Comments: Project seems to be in hiatus. Might be worth discussing
    very soon what their options are, or if they are okay with this
    activity level.
 [X](annotator) Jim Jagielski
    Comments: Not sure whether it makes sense for this podling to
    continue at this activity level

IPMC/Shepherd notes:

18 Apr 2018

Annotator provides annotation enabling code for browsers, servers, and humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. Establishing a release cadence.
 2. Demonstrating utility in the wild.
 3. Increasing community participation.

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

None at this time.

How has the community developed since the last report?

 * Two members of the initial committers list have established ASF accounts.
 * The community is scheduling a teleconference for the coming weeks.
 * The community is discussing a face-to-face meeting in the coming months.
 * Several community members have expressed interest in helping with code and
   non-code contributions.

How has the project developed since the last report?

 * Licensing documentation has been updated in preparation for release.
 * Initial test suite automation has been completed.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [X] Initial setup
 [-] Working towards first release
 [-] Community building
 [ ] Nearing graduation
 [ ] Other:

The initial setup feels complete now. There is work toward a first releases
happening. The community is slowly attracting new voices, but volume of
participation is still low.

Date of last release:

 N/A

When were the last committers or PPMC members elected?

Initial committers having completed setup, the project now has enough
participants to perform elections. At this time, no elections have been
finalized.

Signed-off-by:

 [x](annotator) Nick Kew
    Comments:
 [ ](annotator) Brian McCallister
    Comments:
 [ ](annotator) Daniel Gruno
    Comments:
 [X](annotator) Jim Jagielski
    Comments: As noted, progress is somewhat slow,
  but not to point of any concern at this stage.

17 Jan 2018

Annotator provides annotation enabling code for browsers, servers, and humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. figuring out how to get our newest committer setup with all the things 2.
 determining how to publish to NPM during development and after releases 3.
 engaging with other "promised" initial committers who have been AWOL

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

None.

How has the community developed since the last report?

There is growing interest in our JavaScript libraries being available via
[[http://npmjs.com/|NPM]] and we're sorting through how best to manage that
among the committers. We are also working on ''finally'' getting our newest
committer (who was +1'd back in late October) setup with an ASF account,
GitHub permissions, etc.

How has the project developed since the last report?

We have a basis API roughed in and the key dependency code will be added to
our repository once we have our NPM situation sorted.

How would you assess the podling's maturity? Please feel free to add your own
commentary.

 [ ] Initial setup
 [X] Working towards first release
 [X] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 XXXX-XX-XX

When were the last committers or PPMC members elected?

We elected a new committer on 2017-10-30, but have yet to sort out how to get
him properly added to the project.

Signed-off-by:

 [ ](annotator) Nick Kew
    Comments:
 [ ](annotator) Brian McCallister
    Comments:
 [ ](annotator) Daniel Gruno
    Comments:
 [X](annotator) Jim Jagielski
    Comments:

IPMC/Shepherd notes:

18 Oct 2017

Annotator provides annotation enabling code for browsers, servers, and humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. Release initial versions
 2. Add active contributors
 3. Demonstrate good governance through voting on process improvements.

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 None at this time.


How has the community developed since the last report?

 Community has been pretty stable, with a trickle of new stars, forks, and watchers on the GitHub repo. Committers and other interested parties have made plans to meet in person over the next month and to work on contributions.


How has the project developed since the last report?

 Significant code developments took place to establish the foundation of the project through August and September. A simple demonstration of the most basic functionality is now included in a working build.


How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [ ] Initial setup
 [X] Working towards first release
 [X] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 We are still coding toward our first release.

When were the last committers or PPMC members elected?

 We are still working to add all initial committers to the project.

Signed-off-by:

 [ ](annotator) Nick Kew
    Comments:
 [ ](annotator) Brian McCallister
    Comments:
 [ ](annotator) Daniel Gruno
    Comments:
 [X](annotator) Jim Jagielski
    Comments:

19 Jul 2017

Annotator provides annotation enabling code for browsers, servers, and humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. grow the participation of folks with commit bit
 2. unblock community "waiting" on founders
 3. ship some code

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 Not at this time.

How has the community developed since the last report?

 May was a busy "in person" engagement month. Members of our community
 participated at http://iannotate.org/ and ApacheCon NA 2017 in Miami--where
 there was an Annotator specific presentation:
 https://apachecon2017.sched.com/mobile/#session:f8889fb0de17e3b2fec61e068889e06b
 There was great interest in the project and it's future.

 Additionally, documents were signed by members of The Hypothes.is Project
 http://hypothes.is/ There is interest from Hypothesis in depending on and
 eventually contributing to Annotator.

 We also added tbdinesh http://people.apache.org/phonebook.html?uid=tbdinesh
 as a core committer--he was in the list of initial committers in our
 original proposal.

How has the project developed since the last report?

 We have successfully setup Gitbox (thanks Infra!), and moved our
 development to GitHub https://github.com/apache/incubator-annotator
 We have processed a couple PRs (from core committers), and intend to work
 in a PR-first, discuss, merge pattern to encourage more involvement from
 the community in code review.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [X] Initial setup
 [X] Working towards first release
 [X] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 XXXX-XX-XX - still coding toward a first release

When were the last committers or PPMC members elected?

 We are still working to add all initial committers to the project.

Signed-off-by:

 [*](annotator) Nick Kew
    Comments: Activity (excluding f2f events referenced above) seems low but
              healthy.
 [ ](annotator) Brian McCallister
    Comments:
 [ ](annotator) Daniel Gruno
    Comments:
 [*](annotator) Jim Jagielski
    Comments:

19 Apr 2017

Annotator provides annotation enabling code for browsers, servers, and humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. Developer/community engagement/growth
 2. Research and planning
 3. Shipping a "promising demo"

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 None at this time.

How has the community developed since the last report?

 Minimal mailing list activity. Little from new people. It seems (mostly)
 that folks are waiting on "someone to code something" before they state
 opinions, get involved, etc. We've used the wiki a bit--in hopes of getting
 feedback/input, but since mailing list folks can't edit/comment by default
 there's been lag/disinterest caused by that hurdle being particularly high.

How has the project developed since the last report?

 The two most active developers (randall & bigbluehat) have a plan (on the
 wiki) which they hope to deliver code for before May. There are two events
 in May (I Annotate and ApacheCon) which we hope to demo/present at to
 increase awareness/interest/contribution.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [x] Initial setup
 [ ] Working towards first release
 [ ] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 XXXX-XX-XX

When were the last committers or PPMC members elected?

 We've not added any new committers since the beginning. We're still waiting
 on all the initial committers to join the list and/or participate.

Signed-off-by:

 [ ](annotator) Nick Kew
    Comments:
 [ ](annotator) Brian McCallister
    Comments:
 [ ](annotator) Daniel Gruno
    Comments:
 [X](annotator) Jim Jagielski
    Comments:

IPMC/Shepherd notes:

 johndament: The podling is about 9 months old, no releases, no new committers.
             Low mailing list activity.  Without starting any growth, I'm not
             sure they'll be able to survive.

18 Jan 2017

Annotator provides annotation enabling code for browsers, servers, and humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. Publish a project roadmap to guide us towards a first release
 2. Achieve active development cadence
 3. Improve project description and clarify purpose on the web site

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 Code contributions at Apache have not yet begun, although the community is
 coalescing.

How has the community developed since the last report?

 One (1) new contributor has expressed interest on the mailing list.

How has the project developed since the last report?

 The initial website is up and all repositories have been created.

Date of last release:

 None

When were the last committers or PPMC members elected?

 None since start of incubation

Signed-off-by:

 [ ](annotator) Nick Kew
 [ ](annotator) Brian McCallister
 [ ](annotator) Daniel Gruno
 [X](annotator) Jim Jagielski

21 Dec 2016

Annotator provides annotation enabling code for browsers, servers, and
humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. Achieving active development cadence
 2. Attracting new contributors
 3. Establishing presence (web, repo, activity)

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 Beginning work within the ASF has been slow (and rather
 confusing). Mailing list activity has improved, but still low
 volume. Development priorities are still being discussed. We do now
 have repositories for code and the website, but are blocked by needing
 access to them--the request as been made to the general@incubator
 list. However, we have successfully gotten Jira and Confluence setup
 for the project and have a promotional web page ready and waiting once
 access has been granted. Making the incubation process clearer (and
 ideally more automated) would have saved a lot of time and confusion.
 That said, our Champion (Daniel Gruno), has been most helpful in
 helping us navigate.

How has the community developed since the last report?

 Discussions have begun on development priorities. Infrastructure
 helped us resolve some outstanding project setup needs (Jira,
 Confluence, and git for the web site and code). Once the site is
 online, we intend to promote the community more and make concrete
 plans out of the proposals made on the mailing list so far.

How has the project developed since the last report?

 Same as above. Mostly discussion and infrastructure/access setup--some
 still in progress.

Date of last release:

 None.

When were the last committers or PMC members elected?

 None since start of incubation.

Signed-off-by:

 [*](annotator) Nick Kew
 [ ](annotator) Brian McCallister
 [ ](annotator) Daniel Gruno
 [ ](annotator) Jim Jagielski

Shepherd/Mentor notes:

Drew Farris (shepherd):

 One mentor active on mailing lists and another's assistance is referenced
 in the board report. Annotator is still getting off the ground. Observed
 recent mailing list activity seeking to set a path forward for the project.

19 Oct 2016

Annotator provides annotation enabling code for browsers, servers, and humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. Setup project infrastructure at the ASF
 2. Migrate existing community to the ASF
 3. Engage committers listed in our Proposal to plan next steps

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

n/a

How has the community developed since the last report?

The community has established support for incubation and initial committers
and mentors have been added to project email lists.

How has the project developed since the last report?

Project code identified in our Proposal remains under active development with
some components having achieved new version milestones in the last month.

Committers are working to establish a web presence and code collaboration on
ASF infrastructure.

Date of last release:

 n/a

When were the last committers or PMC members elected?



Signed-off-by:

 [x](annotator) Nick Kew
 [ ](annotator) Brian McCallister
 [ ](annotator) Daniel Gruno
 [X](annotator) Jim Jagielski