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This was extracted (@ 2017-08-16 19:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

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Annotator

19 Jul 2017

Annotator provides annotation enabling code for browsers, servers, and humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. grow the participation of folks with commit bit
 2. unblock community "waiting" on founders
 3. ship some code

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 Not at this time.

How has the community developed since the last report?

 May was a busy "in person" engagement month. Members of our community
 participated at http://iannotate.org/ and ApacheCon NA 2017 in Miami--where
 there was an Annotator specific presentation:
 https://apachecon2017.sched.com/mobile/#session:f8889fb0de17e3b2fec61e068889e06b
 There was great interest in the project and it's future.

 Additionally, documents were signed by members of The Hypothes.is Project
 http://hypothes.is/ There is interest from Hypothesis in depending on and
 eventually contributing to Annotator.

 We also added tbdinesh http://people.apache.org/phonebook.html?uid=tbdinesh
 as a core committer--he was in the list of initial committers in our
 original proposal.

How has the project developed since the last report?

 We have successfully setup Gitbox (thanks Infra!), and moved our
 development to GitHub https://github.com/apache/incubator-annotator
 We have processed a couple PRs (from core committers), and intend to work
 in a PR-first, discuss, merge pattern to encourage more involvement from
 the community in code review.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [X] Initial setup
 [X] Working towards first release
 [X] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 XXXX-XX-XX - still coding toward a first release

When were the last committers or PPMC members elected?

 We are still working to add all initial committers to the project.

Signed-off-by:

 [*](annotator) Nick Kew
    Comments: Activity (excluding f2f events referenced above) seems low but
              healthy.
 [ ](annotator) Brian McCallister
    Comments:
 [ ](annotator) Daniel Gruno
    Comments:
 [*](annotator) Jim Jagielski
    Comments:

19 Apr 2017

Annotator provides annotation enabling code for browsers, servers, and humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. Developer/community engagement/growth
 2. Research and planning
 3. Shipping a "promising demo"

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 None at this time.

How has the community developed since the last report?

 Minimal mailing list activity. Little from new people. It seems (mostly)
 that folks are waiting on "someone to code something" before they state
 opinions, get involved, etc. We've used the wiki a bit--in hopes of getting
 feedback/input, but since mailing list folks can't edit/comment by default
 there's been lag/disinterest caused by that hurdle being particularly high.

How has the project developed since the last report?

 The two most active developers (randall & bigbluehat) have a plan (on the
 wiki) which they hope to deliver code for before May. There are two events
 in May (I Annotate and ApacheCon) which we hope to demo/present at to
 increase awareness/interest/contribution.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [x] Initial setup
 [ ] Working towards first release
 [ ] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 XXXX-XX-XX

When were the last committers or PPMC members elected?

 We've not added any new committers since the beginning. We're still waiting
 on all the initial committers to join the list and/or participate.

Signed-off-by:

 [ ](annotator) Nick Kew
    Comments:
 [ ](annotator) Brian McCallister
    Comments:
 [ ](annotator) Daniel Gruno
    Comments:
 [X](annotator) Jim Jagielski
    Comments:

IPMC/Shepherd notes:

 johndament: The podling is about 9 months old, no releases, no new committers.
             Low mailing list activity.  Without starting any growth, I'm not
             sure they'll be able to survive.

18 Jan 2017

Annotator provides annotation enabling code for browsers, servers, and humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. Publish a project roadmap to guide us towards a first release
 2. Achieve active development cadence
 3. Improve project description and clarify purpose on the web site

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 Code contributions at Apache have not yet begun, although the community is
 coalescing.

How has the community developed since the last report?

 One (1) new contributor has expressed interest on the mailing list.

How has the project developed since the last report?

 The initial website is up and all repositories have been created.

Date of last release:

 None

When were the last committers or PPMC members elected?

 None since start of incubation

Signed-off-by:

 [ ](annotator) Nick Kew
 [ ](annotator) Brian McCallister
 [ ](annotator) Daniel Gruno
 [X](annotator) Jim Jagielski

21 Dec 2016

Annotator provides annotation enabling code for browsers, servers, and
humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. Achieving active development cadence
 2. Attracting new contributors
 3. Establishing presence (web, repo, activity)

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 Beginning work within the ASF has been slow (and rather
 confusing). Mailing list activity has improved, but still low
 volume. Development priorities are still being discussed. We do now
 have repositories for code and the website, but are blocked by needing
 access to them--the request as been made to the general@incubator
 list. However, we have successfully gotten Jira and Confluence setup
 for the project and have a promotional web page ready and waiting once
 access has been granted. Making the incubation process clearer (and
 ideally more automated) would have saved a lot of time and confusion.
 That said, our Champion (Daniel Gruno), has been most helpful in
 helping us navigate.

How has the community developed since the last report?

 Discussions have begun on development priorities. Infrastructure
 helped us resolve some outstanding project setup needs (Jira,
 Confluence, and git for the web site and code). Once the site is
 online, we intend to promote the community more and make concrete
 plans out of the proposals made on the mailing list so far.

How has the project developed since the last report?

 Same as above. Mostly discussion and infrastructure/access setup--some
 still in progress.

Date of last release:

 None.

When were the last committers or PMC members elected?

 None since start of incubation.

Signed-off-by:

 [*](annotator) Nick Kew
 [ ](annotator) Brian McCallister
 [ ](annotator) Daniel Gruno
 [ ](annotator) Jim Jagielski

Shepherd/Mentor notes:

Drew Farris (shepherd):

 One mentor active on mailing lists and another's assistance is referenced
 in the board report. Annotator is still getting off the ground. Observed
 recent mailing list activity seeking to set a path forward for the project.

19 Oct 2016

Annotator provides annotation enabling code for browsers, servers, and humans.

Annotator has been incubating since 2016-08-30.

Three most important issues to address in the move towards graduation:

 1. Setup project infrastructure at the ASF
 2. Migrate existing community to the ASF
 3. Engage committers listed in our Proposal to plan next steps

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

n/a

How has the community developed since the last report?

The community has established support for incubation and initial committers
and mentors have been added to project email lists.

How has the project developed since the last report?

Project code identified in our Proposal remains under active development with
some components having achieved new version milestones in the last month.

Committers are working to establish a web presence and code collaboration on
ASF infrastructure.

Date of last release:

 n/a

When were the last committers or PMC members elected?



Signed-off-by:

 [x](annotator) Nick Kew
 [ ](annotator) Brian McCallister
 [ ](annotator) Daniel Gruno
 [X](annotator) Jim Jagielski