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This was extracted (@ 2024-05-27 23:10) from a list of minutes which have been approved by the Board.
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28 Aug 2012

 As discussed on concom, the goal is to get as many Apache committers
 to attend as possible, with a financial exposure of 20,000 - 30,000 EUR.
 SAP requested a focus on getting university student attendance.

 The first sponsor is lined up, with other potential sponsors expressing
 interest. There are variable costs of approximately 220 euro per head,
 for meeting space and food. No evening events are currently organized,
 but more sponsors == more events.

 The venue can handle 450 but local hotels are limited to 250

 Thus far, 8 committers have bought tickets.

 It looks like with 150 subsidized tickets, Apache's exposure is
 25,000 euro assuming that no tickets are sold at full price and we
 get no sponsors.

 Should concom be disbanded? At least wait until ApacheCon NA is done.

 Prepare an omnibus resolution for September board meeting changing
 status of PMC's identified above as President's committees.