This was extracted (@ 2024-03-20 21:10) from a list of minutes
which have been approved by the Board.
Please Note
The Board typically approves the minutes of the previous meeting at the
beginning of every Board meeting; therefore, the list below does not
normally contain details from the minutes of the most recent Board meeting.
WARNING: these pages may omit some original contents of the minutes.
Meeting times vary, the exact schedule is available to ASF Members and Officers, search for "calendar" in the Foundation's private index page (svn:foundation/private-index.html).
The Board mailing list has been suffering from high volume with varying topics that have been challenging for subscribers to keep abreast of, particularly as the vast majority of participants are volunteers. Some new Directors and list followers (for example PMC Chairs, for whom subscription is required) have been surprised by the volume of the list traffic. Shane pointed out that how we choose to communicate on some mailing lists may be more problematic than the topics themselves. There was consensus that successful Boards of Directors are ones that focus on strategic details and not on operations. To protect our existing communities, it has been suggested that the Board's list discussions remain focused on items that need specific attention from the Board, and to redirect other issues that can be addressed elsewhere, for example: Operations. Scaling back list volume and how to best handle items that require longer-term discussion still need to be addressed. The need to remain focused without dismissing issues brought forth to the Board, and the style of some communications are of particular concern. We need to remain aware that some participants interpret the tone of some messages in a particular way doesn’t mean that others are having the same experience. Several future discussion items 8D - 8G were put on the next meeting agenda to work on improvements in board list communications.