ApacheCon is Coming 9-12 Sept. 2019 - Las Vegas The Apache Software Foundation
Apache 20th Anniversary Logo

Community-led development "The Apache Way"

Apache Support Logo

This was extracted (@ 2020-09-29 22:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

Meeting times vary, the exact schedule is available to ASF Members and Officers, search for "calendar" in the Foundation's private index page (svn:foundation/private-index.html).

Board List Communications

16 May 2019

 The Board mailing list has been suffering from high volume with
 varying topics that have been challenging for subscribers to
 keep abreast of, particularly as the vast majority of
 participants are volunteers. Some new Directors and list
 followers (for example PMC Chairs, for whom subscription is
 required) have been surprised by the volume of the list traffic.

 Shane pointed out that how we choose to communicate on some
 mailing lists may be more problematic than the topics
 themselves.

 There was consensus that successful Boards of Directors are ones
 that focus on strategic details and not on operations.

 To protect our existing communities, it has been suggested that
 the Board's list discussions remain focused on items that need
 specific attention from the Board, and to redirect other issues
 that can be addressed elsewhere, for example: Operations.

 Scaling back list volume and how to best handle items that
 require longer-term discussion still need to be addressed. The
 need to remain focused without dismissing issues brought forth
 to the Board, and the style of some communications are of
 particular concern. We need to remain aware that some
 participants interpret the tone of some messages in a particular
 way doesn’t mean that others are having the same experience.

 Several future discussion items 8D - 8G were put on the next
 meeting  agenda to work on improvements in board list
 communications.