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This was extracted (@ 2024-03-20 21:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

WARNING: these pages may omit some original contents of the minutes.
This is due to changes in the layout of the source minutes over the years. Fixes are being worked on.

Meeting times vary, the exact schedule is available to ASF Members and Officers, search for "calendar" in the Foundation's private index page (svn:foundation/private-index.html).

Budget

16 Aug 2023

FY2024 Incremental Budget Requests

 WHEREAS, the Apache Software Foundation has the Legal Affairs Board
 Committee that is tasked with handling legal issues; and,

 WHEREAS the Apache Software Foundation anticipates that there may be
 material non pro bono legal expenses needed to execute this function;
 and

 WHEREAS the Apache Software Foundation has previously directed the
 President to fund updating the Foundation's logo and brand imagery;
 and

 WHEREAS the Apache Software Foundation has previously recognized need
 for the President, and more recently the VP, Public Affairs to be
 charged with being aware of policy interactions that impact the
 Foundation and our development communities.

 THEREFORE, BE IT RESOLVED, that an additional budget category be
 created for "Legal Affairs" to be used for expenses incurred, as
 authorized by VP, Legal Affairs; and,

 RESOLVED, that an initial budget of $25,000 be allocated for Legal
 Affairs; and,

 RESOLVED that an incremental budget increase of $50,000 be allocated
 for Marketing & Publicity for expenses related to rebranding; and,

 RESOLVED that the previously created Governmental Affairs budget
 category be re-instantiated; and,

 RESOLVED that an budget of 100,000 be allocated for Governmental
 Affairs.

 Special Order 7D, FY2024 Incremental Budget Requests, was
 approved by Unanimous Vote of the directors present.

16 Aug 2023

Create a budget for security team speaker event attendance

 WHEREAS, the Board of Directors has created the Apache Security Team
 as an Executive Committee, and

 WHEREAS, it is in the interests of the Foundation to promote and
 explain the work of the Security Team to our members and communities
 at Apache events and other security conferences;

 NOW, THEREFORE, BE IT RESOLVED, that a budget of $6,000 be allocated
 in the current fiscal year to the Security Team to be used for
 expenses relating to travel for accepted speakers at events.

 Special Order 7A, Create a budget for security team speaker
 event attendance, was approved by Unanimous Vote of the
 directors present.

21 Jun 2023

Budget

    Income
    Total Public Donations                        $130,000
    Total Sponsorship                           $1,825,000
    Conference                                    $150,000
    -----------------------------------------------
    Total Income                                $2,105,000

 Expense
    General & Administrative                      $131,900
          Bank charges                    $6,000
          Board F2F                      $30,000
          General Office                  $5,000
          Legal Counsel Fees             $25,000
          Licenses/Insurance              $2,000
          Office Supplies                 $7,000
          President Discretionary        $50,000
          Shipping                          $900
    Brand Management                              $80,000
             Trademark Management        $80,000
    ComDev                                        $24,000
          Swag                            $10,000
          Travel Assistance               $10,000
          Misc Stickers                    $4,000
    Conferences                                  $100,000
          ApacheCon NA                   $100,000
    Fundraising                                  $108,000
          HALO Fundraising Admin          $72,000
          HALO Ambassador Services        $36,000
    Infrastructure                             $1,536,000
          Staffing                     $1,425,000
          Credit Card                      $1,200
          Hetzner                         $42,000
          Dinosource (lists.apache)       $24,000
          SSL/DNS Renewals                   $800
          Code Signing                     $2,700
          Bitwarden                        $1,200
          Amazon Web Services                  $0
          Meetups                         $40,000
    Privacy                                        $10,000
    Publicity                                     $210,000
          PR Services / Editorial        $180,000
          Promotional / Giveaway           $5,000
          Press release / distribution     $4,000
          A/V production                   $3,711
          Misc. Subscription svcs          $5,000
          Analytics & Stats (Snoot)       $12,289
    Travel Assistance                              $55,000
          Community Over Code NA          $55,000
    Treasury                                       $31,210
          Accounting Services             $20,160
          Software (bill.com)              $2,100
          Banking Fees                     $5,000
          990 Preparation                  $2,000
          1099 Preparation                    $50
          D&O Insurance                    $1,900
    -----------------------------------------------
    Total Expense                               $2,286,110

 The board has approved this budget.

 @David: Follow up with VP, Legal, on budget

20 Apr 2022

Budget

    Income
    Total Public Donations                        $100,000
    Total Sponsorship                           $2,025,000
    Total Programs                                $150,000
    Conference                                    $200,000
    -----------------------------------------------
    Total Income                                $2,475,000

 Expense
    General & Administrative                      $120,900
          Bank Charges                    $6,000
          Chairmans Discretionary        $25,000
          General Office                  $5,000
          Legal Counsel Fees             $25,000
          Licenses/Insurance              $2,000
          Office Supplies                 $7,000
          President Discretionary        $50,000
          Shipping                          $900
    Brand Management                              $90,000
             Trademark Management        $90,000
    ComDev                                        $15,000
    Conferences                                  $250,000
          ApacheCon NA                   $100,000
          ApacheCon Asia                 $100,000
          Hopin (Online Platform)         $50,000
    Diversity, Equity, & Inclusion study         $150,000
    Fundraising                                  $198,100
          HALO Fundraising Admin          $72,000
          Discretionary Funds             $21,600
          Sponsorship prospecting         $58,500
          HALO Ambassador Services        $36,000
          CRM Implementation              $10,000
    Infrastructure                             $1,319,500
          Staffing                     $1,203,000
          Credit Card                      $1,000
          Travis CI                            $0
          Online.Net                       $9,000
          Hetzner                         $33,000
          Dinosource (lists.apache)       $24,000
          SSL/DNS Renewals                   $800
          Code Signing                     $2,500
          LastPass                         $1,200
          Amazon Web Services                  $0
          ApacheCon                       $22,500
          F2F                             $22,500
    Privacy                                       $10,000
    Publicity                                    $241,500
          PR Services/Editorial          $180,000
          Promotional/Giveaway budget      $7,000
          Press release/distribution       $3,500
          Central Services                $20,000
          A/V production                   $8,000
          Misc. Subscription svcs          $5,000
          Analytics & Stats (Snoot)       $18,000
    Travel Assistance                            $115,000
          ApacheCon NA                    $60,000
          Berlin Buzzwords                $10,000
          Fosdem                          $10,000
          TBA                             $10,000
          TBA                             $10,000
          TBA                             $10,000
          Hoodie/Shirt                     $5,000
    Treasury                                       $29,825
          Accounting Services             $18,480
          Software (bill.com)              $1,200
          Banking Fees                     $6,600
          990 Preparation                  $1,700
          1099 Preparation                    $45
          D&O Insurance                    $1,800
    -----------------------------------------------
    Total Expense                               $2,539,825

 The board approves the budget by general consent.

16 Mar 2022

Proposed Budget

 While not ready to submit a finalized draft in resolution
 form, a read-only copy of the spreadsheet that is being used
 to draft the budget is available for the board to peruse and
 think about: https://s.apache.org/ProposedFY23Budget

 The budget will be on next months agenda.

 Board to discuss details on budget over next month via mailing lists.

21 Apr 2021

FY22 Budget

 Expected Income
 Public Donations                             170,000
 Sponsorship                                2,025,000
 Conference Revenue                            55,000
 Interest                                       6,000
 Programs                                     101,000
   [GSoC Mentor Stipends  11,000]
   [D&I Programs 90,000]
                                            ---------
 Total Income                               2,357,000

    Budgeted Expense
 Infrastructure                             1,089,000
     Staffing                   1,000,000
     Hosting                       64,000
     SSL/DNS Renewals               1,500
     Code Signing                   2,500
     Travel                        20,000
     Infra Discretionary            1,000

 Publicity                                    213,000
     Outside PR Services - HALO   150,000
     Central Services              20,000
     Analytics Services            18,000
     Clipping Services             15,000
     Press Release Distribution    10,000

 Brand Management                              90,000

 Conferences                                   30,000

 Travel Assistance Committee                        0

 Fundraising                                  173,500
     Fundraising Services HALO     72,000
     Ambassador Services HALO      36,000
     Sponsorship Prospecting       58,500
     Bank Fees                      5,000
     Fundraising Discretionary      2,000

 Privacy                                       15,000

 Treasury Services                             27,500
     Tax & Audit                    2,500
     Software & Online Services     5,000
     Finance Services IgniteSpot   20,000

 Diversity and Inclusion                      150,000

 General & Administrative                      50,400
     Office Supplies                7,000
     President Discretionary       14,500
     Chairman Discretionary         5,000
     Legal Counsel                 15,000
     Licenses/Insurance             2,000
     HQ Charges                     5,000
     Bank Charges                   1,000
     Shipping                         900
                                            ---------
 Total Expense                              1,838,400

 Special Order 7F, FY22 Budget, was approved by Unanimous Vote
 of the directors present.

17 Mar 2021

FY22 Budget

 Current Draft FY22 Budget:
 https://s.apache.org/DraftFY22Budget

 For comparison here is the approved FY21 Budget:
 https://whimsy.apache.org/board/minutes/Budget.html

20 May 2020

FY21 Budget

     Expected Income
     Public Donations                              60,000
     Sponsorship                                1,650,000
     Conference Revenue                            45,000
     Interest                                           0
                                                ---------
     Total Income                               1,755,000

 Budgeted Expense
     Infrastructure                               982,954
         Staffing                     868,000
         Hosting                       77,724
         SSL/DNS Renewals               1,500
         Code Signing                   2,500
         Travel                        20,000
         Infra Discretionary           13,230

     Publicity                                    292,500
         Outside PR Services          150,000
         Central Services              20,000
         Analytics Services            18,000
         Clipping Services             15,000
         Graphics Production            2,500
         Promotional Videos            70,000
         Promotional Giveaways          7,000
         Press Release Distribution    10,000

     Brand Management                              90,000

     Conferences                                   25,000
         Production                    20,000
         Legal Services                 5,000

     Travel Assistance Committee                   35,000
         Committers Travel             20,000
         Application Development       15,000

     Fundraising                                  196,000
         Fundraising Services          96,000
           [HALO       72,000]
           [Virtual    24,000]
         Ambassador Services           75,000
           [HALO       36,000]
           [Virtual    39,000]
         Bank Fees                      5,000
         Fundraising Discretionary     20,000

     Privacy                                       10,000

     Treasury Services                             58,200
         Tax & Audit                    7,000
         Software & Online Services     5,000
         Finance and HQ Services       46,200

     Diversity and Inclusion                       15,000

     General & Administrative                      37,400
         Office Supplies (Treasurer)    7,000
         President Discretionary       14,500
         Chairman Discretionary         5,000
         Legal Counsel                  7,000
         Licenses/Insurance             2,000
         Bank Charges                   1,000
         Shipping                         900
                                                ---------
     Total Expense                              1,742,054

 Special Order 7E, FY21 Budget, was approved by Unanimous Vote
 of the directors present.

19 Jun 2019

Approve the 2020 FY ASF Budget

 FY19    FY24    FY20
 Income
 Total Public Donations    140     190     135
 Total Sponsorship       1,299   2,149   1,625
 Total Programs             14      31      14
 Conference Registration     0       0     410
 Conference Sponsorships   184     184     290
 Interest Income            14       2       5
 Diversity and Inclusion     0       0       0
                          ----    ----    ----
 Total Income            1,835   2,740   2,479

 Expense
 Infrastructure            966   1,082   1,083
   Technical Writer          0       0      40
 Publicity                 238     388     238
   Anniversary Promotions    0       0     115
   Central Services          0       0      50
 Brand Management           98     143      98
 Conferences               245     245     795
   Roadshows                 0       0      50
   Small Event Fund          0       0      15
 Travel Assistance          65      65      65
   Committers Travel         0       0     100
 Treasury                   46      64      42
 Fundraising               208     234     193
 General & Administrative   16      12      25
 Board F2F                  10      10      20
 Diversity and Inclusion     0       0      70
                          ----    ----    ----
 Total Expense           1,892   2,243   2,999
   Net                     -57     497    -520
   Cash                  3,803   2,142   3,283

 Notes:
 * Units are in thousands of dollars US.
 * FY19 income/expense represents budget authorization, not actuals
   FY19 Cash, however, represents the cash on hand at the end of the FY19
   and DOES include the Pineapple fund and restricted donation.
 * FY24 column is for informational purposes only

 Special Order 7D, Approve the 2020 FY ASF Budget, was approved by
 Unaminous Vote.

 An informal poll was taken on the anniversary project budget item
 where Joan voted -0.5, Myrle voted -1, Danny abstained, and the
 remaining Directors voted +1. As such, this budget item was kept in
 the final approved budget in Special Order 7D.

15 May 2019

FY 20 Budget

                          FY20 budget

                          FY19    FY24    FY20
 Income
 Total Public Donations    140     190     150
 Total Sponsorship       1,299   2,149   1,309
 Total Programs             14      31     171 ?
 Conference Sponsorships   184     184     184
 Interest Income            14       2      11 ?
                          ----    ----    ----
 Total Income            1,651   2,556   1,825

 Expense
 Infrastructure            966   1,082   1,053
 Program Expenses            4      32       9 ?
 Publicity                 238     388     403
 Brand Management           98     143      98
 Conferences               245     245     175
 Travel Assistance          65      65      65 ?
 Treasury                   46      64      49 ?
 Fundraising               208     234     193
 General & Administrative   16      12      15 ?
 Board face-to-face         10      10      10
                          ----    ----    ----
 Total Expense           1,896   2,275   2,070
   Net                    -245     281    -245
   Cash                  3,657   2,142   3,412

 Notes:
 * Units are in thousands of dollars US.
 * FY19 income/expense represents budget authorization, not actuals
   FY19 Cash, however, represents current (conservative) projections
   and DOES include the Pineapple fund.
 * FY24 column is for informational purposes only

 Wishlist:

 Technical writer:         40
 ASF Travel Fund           50
 Small Event Funding       125
 Information Architect     Unsized
 Expense tracking tool     Unsized

16 Jan 2019

FY24 budget

 FY19    FY23    FY24
 Income
 Total Public Donations    140     180     190
 Total Sponsorship       1,299   1,859   1,959
 Total Programs             14      28      31
 Conference Sponsorships   184       0     184
 Interest Income            14       4       2
                          ----    ----    ----
 Total Income            1,651   2,071   2,366

 Expense
 Infrastructure            966   1,099   1,126
 Program Expenses            4      27      32
 Publicity                 238     387     333
 Brand Management           98     225     143
 Conferences               245      60     245
 Travel Assistance          65      25      65
 Treasury                   46      61      64
 Fundraising               208     223     234
 General & Administrative   16      44      12
 Chairman's Discretionary   10      10      10
                          ----    ----    ----
 Total Expense           1,896   2,161   2,264
   Net                    -245     -90     102
   Cash                  2,016     595   2,142

 Notes:
 * Units are in thousands of dollars US.
 * FY19 income/expense represents budget authorization, not actuals
   FY19 Cash, however, represents current (conservative) projections
   and does not include the Pineapple fund.
 * FY23 column is for informational purposes only

18 Apr 2018

Approve the 2019 FY ASF Budget

   Income
   Total Public Donations         140,000
   Total Sponsorship            1,299,000
   Total Programs                  14,400
   Conference Sponsorships        184,000
   Interest Income                 14,400
                                   ======
   Total Income                 1,651,800

 Expense
   Infrastructure                 965,540
   Program Expenses                 4,400
   Publicity                      238,300
   Brand Management                98,000
   Conferences                    244,500
   Travel Assistance               65,000
   Treasury                        46,200
   Fundraising                    208,000
   General & Administrative        16,400
   Chairman's discretionary        10,000
                                =========
                                1,896,340

 Notes:
   * Infrastructure includes a $150k correction for the Staffing
     expenditure issue raised to the Board in November 2017.

   * Both conferences sponsorships and expenses are now shown as budget
     items, whereas in previous years sponsorship revenue went primarily
     to the producer, keeping expenses low.

   * Marketing and Publicity includes $24K of expenses for Apache Way
     Outreach.

   * Fundraising includes $176K of new expenses for VP, Fundraising and
     for Ambassador services from Virtual and HALO.

   * General and Administrative reduced approximately $100K due to the
     elimination of the EA role.

 Special Order 7A, Approve the 2019 FY ASF Budget, was approved
 by Unanimous Vote of the directors present.

21 Feb 2018

FY23 budget

 FY18    FY22    FY23
 Income
   Total Public Donations    111     135     220
   Total Sponsorship       1,084   1,500   1,665
   Total Programs             28      28      28
   Interest Income             4       4       4
                            ----    ----    ----
   Total Income            1,227   1,667   1,917

 Expense
   Infrastructure            818     868   1,099
   Program Expenses           27      27      27
   Publicity                 182     352     387
   Brand Management           89     141     225
   Conferences                60      12      60
   Travel Assistance          50      79      25
   Treasury                   49      51      61
   Fundraising                46      53     283
   General & Administrative  118     139      44
   Chairman's Discretionary   10       0      10
                            ----    ----    ----
   Total Expense           1,418   1,722   2,211
     Net                    -212     -55    -294
     Cash                  1,767     595   1,261

 Notes:
  * Units are in thousands of dollars US.
  * FY18 income/expense represents budget authorization, not actuals
    FY18 Cash, however, represents current (conservative) projections
  * FY22 column is for informational purposes only

17 Jan 2018

Budget

 With the lay-off of the EA, the bottoms up five year projections now
 show a modest positive balance. This likely is understated for the
 following reasons:

   1. Even conservative projections show us doing better than projected
   for FY18. While much of that was due to FY17 timing issues, it still
   represents an increased amount in the bank.

   2. The model the projections use is a linear change (mostly growth)
   in expenses and revenue by category. While there may be some
   offsetting expenses we will need to incur without an EA, this amount
   is unlikely to equate to the amount projected.

   The budget worksheet has been updated to reflect the above.

19 Apr 2017

Approve the 2018 FY ASF Budget

 The board is requested to approve the following budget for FY18.
 Notable increases include Infrastructure, Publicity, Fundraising, and a
 new item for Chairman's discretionary.

 Income
   Total Public Donations         111,000
   Total Sponsorship            1,084,000
   Total Programs                  28,025
   Interest Income                  3,515
                                   ======
   Total Income                 1,226,540

 Expense
   Infrastructure                 818,218
   Program Expenses                27,200
   Publicity                      182,000
   Brand Management                89,000
   Conferences                     12,418
   Travel Assistance               50,000
   Treasury                        49,200
   Fundraising                     38,000
   General & Administrative       118,350
   Chairman's discretionary        10,000
                                =========
                                1,394,386


 Income targets are based on a combination of the outcome of the F2F
 and an intent that additional fundraising expenses are recovered.

 TAC budget is based on two ApacheCon in this FY.  Should we only have
 one, $25K will be unspent.

 Special Order 7F, Approve the 2018 FY ASF Budget, was approved
 by Unanimous Vote of the directors present.

27 Feb 2017

FY22 Budget

    The following inputs have been collected as input to the board.
    See the President's report for context and associated request.


                                    FY17 Min FY22     FY22 Max FY22
     Income
       Total Public Donations         89       90      110      135
       Total Sponsorship             968      900    1,000    1,100
       Total Programs                 28       28       28       28
       Interest Income                 4        4        4        4
                                   -----    -----    -----    -----
       Total Income                1,089    1,022    1,142    1,267

     Expense
       Infrastructure                723      868      868      868
       Program Expenses               27       27       27       27
       Publicity                     141      273      352      540
       Brand Management               84       92      141      218
       Conferences                    12       12       12       12
       Travel Assistance              62        0       79      150
       Treasury                       48       49       51       61
       Fundraising                     8       18       23       23
       General & Administrative      114       50      139      300
                                   -----    -----    -----    -----
       Total Expense               1,219    1,390    1,693    2,199

     Net                            -130     -369     -552     -933

     Cash                          1,656      290     -259   -1,403

     Notes:
     1) Units are thousands of US dollars
     2) Cash projections are based on linear change in budgets for FY18-FY21

 Discussion:

 First, a clarification that the first column is the approved budget for FY17
 and the next three columns are possible fy22 budgets:

 Second column is minimal FY22 budget
 Third column is “nominal”, linearly projecting the FY17 budget to FY22
 Fourth column is if we expand the services in many areas

 Jim: looks like brand management and publicity are the most malleable parts

 Sam: there are several areas that could be changed

 Jim: we should try to see what a reasonable budget should be and then see
 if we can adapt sponsorship to match our needs; thinking we could really
 get more sponsorship

 Sam: but e.g. should we even have a TAC?

 Marvin: Those areas (TAC etc) are investments that we believe are wise,
 but which we might choose not to make in slim times

 Ross: some of the expanded publicity could lead to more sponsorship

 Marvin: going for minimal budget also implies shutting down incubator

 Jim: we should go for the middle column and see if we can figure out how
 to get there

 Shane: we should set a target about halfway between the minimal and
 expanded budget

 Bertrand: could we consider a really minimal “survival” budget?

 Jim: that was supposed to be the minimum column

 Sam: survival is a bit less than the first column; would prefer not to
 pursue survival budget

 Brett: it’s worthwhile to try to be ambitious about the budget; at least
 meet the nominal budget

 Sam: recommend a f2f meeting in March to resolve direction on fundraising;
 maybe in Washington or Boston; with a follow-on meeting in Miami

 Sam: sounds like we have consensus to try to strive for the nominal budget
 and see if we can achieve income to meet it

21 Dec 2016

Approve the 2017 FY ASF Budget

 The board is requested to approve the following budget for FY17.
 Notable increases include Infrastructure, Publicity, Brand Management,
 Travel Assistance, and a new item for Fundraising.

 Income
   Total Public Donations          88,874
   Total Sponsorship              968,295
   Total Programs                  28,025
   Interest Income                  3,515
                                  =======
   Total Income                 1,088,709

 Expense
   Infrastructure                 723,068
   Program Expenses                27,200
   Publicity                      140,900
   Brand Management                84,292
   Conferences                     12,418
   Travel Assistance               61,519
   Treasury                        47,700
   Fundraising                      7,750
   General & Administrative       113,904
                                =========
                                1,218,751

 Special Order 7B, Approve the 2017 FY ASF Budget, was approved
 by Unanimous Vote of the directors present.

22 Apr 2015

Approve the 2016 FY ASF Budget

 The board is requested to approve the following budget for FY16.
 This budget includes budget for using a Professional Services
 Organization for appropriate US contractors. The additional costs
 for using a PEO are $40k on Infrastructure and $20k on General
 & Administrative.

 Income
   Total Public Donations		 60,000
   Total Sponsorship 		815,000
   Total Programs			 17,200
   Interest Income                    250
                                  =======
   Total Income                   892,450

 Expense
   Infrastructure                 636,216
   Progam Expenses                  2,200
   Publicity			124,000
   Brand Management		 39,250
   Conferences			  7,500
   Travel Assistance               50,000
   Treasury			 49,200
   General & Administrative       134,877
                                =========
                                1,043,243

 Special Order 7I, Approve the 2016 FY ASF Budget, was approved
 by Unanimous Vote of the directors present.

20 Aug 2014

Approve the 2014-2015 FY ASF Budget

 Call for board approval of the May 2014 - April 2015 budget for the
 ASF (incorporates the Interim budget approved in Special Order G. of
 the 21 May 2014 meeting.


 INCOME

 Public Donations
        One-Time                           2,400.00
        PayPal                            36,000.00
        Amazon Payments                    3,000.00
        Car Program LLC                    1,600.00
                                         ----------
        Total Public Donations            43,000.00
 Sponsorship Program
        Platinum Sponsors                600,000.00
        Gold Sponsors                    130,000.00
        Silver Sponsors                   60,000.00
        Bronze Sponsors                   35,000.00
                                         ----------
        Total Sponsorship Program        825,000.00
 Programs
        GSoC Mentor Stipends              19,500.00
        GSoC Strato Mentor Stipends        1,500.00
        GSoC Travel Reimbursements         4,400.00
                                         ----------
        Total Programs                    25,400.00
        Interest Income                    3,600.00
                                         ----------
                                         897,000.00

  Expenditure

  Infrastructure
        Staffing                         520,000.00
        Training                          17,500.00
        Hosting                            6,216.00
        Hardware
                    Replacement           70,000.00
                    Build Farm            60,000.00
                    Disks/Ram             20,000.00
                                         ----------
        Total Hardware                   150,000.00
        Service Contracts
                    Dell                  25,000.00
                    HP                     5,000.00
                                         ----------
        Total Service Contracts           30,000.00

        SSL/DNS Renewals                   2,000.00
        Third Party "Thank You's"            500.00
        Travel
                    AC Event              10,000.00
                    F2F Event             10,000.00
                                         ----------
        Total Travel                      20,000.00

  Total Infrastructure                   746,216.00

  Sponsorship Program Expense
        Fundraising Rep. at OSCON          3,700.00
        Fundraising Rep. ApacheCon EU      1,450.00
                                         ----------
  Total Sponsorship Program Expense        5,150.00

  Programs Expense
        GSoC Mentor Summit ASF Travel      3,800.00
        GSoC Mentor Summit Srato Travel    2,200.00
                                         ----------
  Total Programs Expense                   6,000.00

  Publicity
        Outside PR Services               90,000.00
        Press Releases                     8,000.00
        Travel                             5,000.00
        Consultant Expenses                2,500.00
        Conference Participation           1,500.00
        Conference Support                 5,000.00
        Conference Signage                 4,500.00
        Collateral Printing                2,500.00
        Clipping Service                   5,000.00
                                         ----------
  Total Publicity                        124,000.00

  Brand Management
        Register/Record Trademarks
          US                               6,825.00
          International                    8,500.00
                                         ----------
        Total Register/Record Trademarks  15,325.00

        Declarations/Renewal Fees          3,800.00

        Register/Record TLPs
          US                              16,250.00
          International                   15,000.00
                                         ----------
        Total Register/Record TLPs        31,250.00

        Registrations of Apache Marks     25,000.00
                                         ----------
   Total Brand Management                 75,375.00

   Conferences
        Local Events & Hackathons          7,500.00
        Travel                             5,000.00
                                         ----------
   Total Conferences                      12,500.00

   Travel Assistance Committee
       Sponsored Attendees                50,000.00
                                         ----------
   Total Travel Assistance Committee      50,000.00

   Treasury Services
       Tax & Audit                        12,000.00
       Software & Online Services          1,500.00
       Virtual MSA
         One Time Fees                     1,500.00
         Monthly Staff Management          6,000.00
         Monthly General Fees             34,200.00
                                         ----------
       Total Virtual MSA                  41,700.00
                                         ----------
   Total Treasury Services                53,200.00

   General & Administrative
       Office Supplies (Treasurer)           500.00
       President Discretionary             5,000.00
       Chairmans Discretionary             5,000.00
       Executive Assistant                71,470.00
       Legal Counsel Fees                 19,000.00
       Legal Discretionary spending        2,500.00
       Licenses/Insurance                  6,012.00
       Bank Charges                        3,725.00
       Shipping                              500.00
       PayPal                                100.00
                                         ----------
  Total General & Administrative         113,807.00
                                         ----------
                                       1,191,248.00

                                        -294,248.00

 Special Order 7B, Approve the 2014-2015 FY ASF Budget, was
 approved by Unanimous Vote of the directors present.

21 May 2014

Approve the Interim 3 Month ASF Budget

 Call for Board approval of proposed 2014 Interim 3 month budget for
 the ASF.

 The three month interim budget is summarised below:

                                  Income   Expenditure    Balance

 Bank Charges and Interest        $900     $950           $(50)
 Public Donations                 $9,400   $25            $9,375
 Sponsorship Program              $590,000 $3,700         $586,300
 Programs                         $25,400  $6,000         $19,400
 Administration                   $-       $23,823        $(23,823)
 Infrastructure                   $-       $241,804       $(241,804)
 Publicity                        $-       $54,000        $(54,000)
 Conferences (President)          $-       $-             $-
 Travel Assistance Committee      $-       $-             $-
 Legal                            $-       $1,100         $(1,100)
 Brand Management                 $-       $16,000        $(16,000)
 Board                            $-       $1,100         $(1,100)
 Treasury Services                $-       $20,550        $(20,550)
 Licenses/Insurance               $-       $1,750         $(1,750)
 Shipping                         $-       $200           $(200)
 ====================================================================
 Total                            $625,700 $371,002       $254,698
 ====================================================================


 Discussion:

 Publicity looks like it's enough for the entire year. Right. It's an up front
 payment of a retainer plus a monthly fee.

 Trademarks shows registering all podlings before graduation. The line item
 should be for registering "key podlings".

 Special Order 7G, Approve the Interim 3 Month ASF Budget, was
 approved by Unanimous Vote of the directors present.

15 Jan 2014

Increase Executive Assistant Budget

 President requests that the board approve an increase in the Executive
 Assistant budget of $15,500. This brings the total budget request for
 FY13 to $55,500.

 Special Order 7B, Increase Executive Assistant Budget, was
 approved by unanimous vote of the directors present.

15 Jan 2014

Increase Brand Management Budget

 The proposed budget change discussed here is recorded in
 Attachment 2: Report from the VP of Brand Management

 Discussion:

 Greg: There are very few problems with open source marks.
 Shane: There is a very low cost for registering. It's money well spent.
 Greg: What's the cost/benefit?
 Shane: If/when a project runs into trademark issues, costs are hundreds
   of times more.
 Greg: No issue registering our major brands, but not smaller projects.
 Shane: We will not be able to register our marks if a company registers
   a possibly conflicting name.
 Doug: Seems like a relatively small amount of money to spend to get
   ahead of potential problems.
 Roy: If we do register, we have a fiduciary responsibility to actively
   (including legal process) defend them.
 Shane: Not necessarily.
 Roy: Agree with registering important marks, but not wholesale.
 Shane: Once we register, companies are less likely to infringe or
   challenge the brands. Registration makes it much easier to deal with
   companies.
 Jim: It's not a guarantee; we might still have to go to court to defend
   our marks.
 Shane: It makes it less likely that companies will challenge us.
 Jim: Registering actually ramps up our duties to police our marks.
 Doug: Registering our minor marks seems to be a good idea to reduce
   risk and effort to defend our marks.
 Brett: We appear to have consensus on registering our major marks.
 Shane: There are several proposals that could be implemented, grouped
   into seven items as above. We should start by approving the budget
   and work through details on the trademarks@ list.
 Brett: The fiscal year ends in April. Should these figures be pro-rated?
 Shane: Some expenses will be lower but some would be incurred
   immediately. I would like to approve a change for half of the
   proposed increase.

 VP Brand Management requests that the board approve an increase in the
 Brand Management budget of $32,000. This brings the total budget
 request for FY13 to $45,400.00.

 Special order 7A was approved by unanimous vote of the directors present.

18 Dec 2013

Approve the proposed 2013-2014 Budget (see Attachement BE)

Tabled.

18 Dec 2013

Proposed 2013-2014 Budget

ASF budget for FY May 1 2013 - Apr 30 2014
APPROVED by the board:
-------------------

INCOME (projected)

== Interest ==
Interest income              :   $3,600.00

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (5)      : $500,000.00
 Gold sponsors (4)          : $160,000.00
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $740,000.00

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,600.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $740,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $781,600.00

EXPENSES

== Fundraising Overhead ==

PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  :    $100.00

== Administrative ==

Office Supplies (Sec'y)         :      $0.00
Office Supplies (Treasurer)     :    $500.00
President Discretionary         :  $5,000.00
Exec. Assistant (PT)            : $55,500.00

Category Total                  : $61,000.00


== Infrastructure ==

Staffing System Admin        : $ 420,000.00    (+17%)
 (4.5 FT)

Hosting                      : $ 8,216.00
   Cloud                       : $ 2,000.00
   OSU OSL (OR, USA)           : $     0.00
   SURFnet (AMS, NL)           : $     0.00
   Traci.net (FL, USA)         : $ 6,216.00

Hardware                     : $ 65,000.00     (+3%)
   Replacement                 : $ 20,000.00  (-20%)
   Expansion                   : $ 30,000.00  (+50%)
   Build farm                  : $ 10,000.00
   Disks/RAM                   : $  5,000.00  (-36%)

Service contracts            : $ 000.00        (-100%)
   Dell                        : $    000.00
   Silicon Mechanics           : $    000.00
   Sun                         : $    000.00
   Other                       : $    000.00

Misc                         : $  1,500.00
   Spamhaus RBL                : $      0.00
   SSL / DNS renewals          : $    700.00
   3rd Party Thank yous        : $    800.00

Travel                       : $ 000.00        (-100%)
   4 Staff+VP @ AC Event       : $    000.00
   AC Event food 1 mtg         : $    000.00

Category Total               :$ 494,716.00     (+7%)

== Publicity ==

Outside PR Services             : $75,000.00
Press releases (prepaid)        : $12,000.00
Travel                          : $7,500.00
Consultant Expenses             : $2,500.00
Conference Participation        : $1,500.00
Conference Support              : $5,000.00
Conference Signage              : $4,500.00
Collateral Printing             : $2,500.00
Contact Database                : $1,500.00
Clipping Service                : $5,000.00

Category Total 2013             : $117,000.00 (-0.9%)

== ConCom ==

Local events & hackathons       : $50,000.00
Travel                          :  $5,000.00
Discretionary                   :  $5,000.00

Category Total                  : $60,000.00

== Travel Assistance Committee ==

Sponsored Attendees (4 events)  : $50,000.00   (-30%)

Category Total                  : $50,000.00

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Brand Management ==

Register key trademarks         :  $8,400.00
Register project marks          :  $2,000.00
Register mark ownership         :  $3,000.00

Category Total                  :  $13,400.00

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees ==

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping ==

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$    100.00
 Administrative                :$ 61,000.00
 Infrastructure                :$494,716.00
 Publicity                     :$117,000.00
 ConCom                        :$ 60,000.00
 Travel Assistance             :$ 50,000.00
 Legal                         :$  2,500.00
 Brand Management              :$ 13,400.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$816,441.00


=== SUMMARY ===

Income Total                 : $781,600.00
Expense Total                : $816,441.00

Net Total                    : $-34,841.00

15 May 2013

Approve the proposed 2013-2014 Budget (see Attachement BF)

 Special Order 7C, Approve the proposed 2013-2014 Budget (see
 Attachement BF), was approved by Unanimous Vote of the
 directors present.

15 May 2013

Proposed 2013-2014 Budget

ASF budget for FY May 1 2013 - Apr 30 2014
APPROVED by the board:
-------------------

INCOME (projected)

== Interest ==
Interest income              :   $3,600.00

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (5)      : $500,000.00
 Gold sponsors (4)          : $160,000.00
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $740,000.00

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,600.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $740,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $781,600.00

EXPENSES

== Fundraising Overhead ==

PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  :    $100.00

== Administrative ==

Office Supplies (Sec'y)         :      $0.00
Office Supplies (Treasurer)     :    $500.00
President Discretionary         :  $5,000.00
Exec. Assistant (PT)            : $40,000.00 (+33%)

Category Total                  : $45,500.00 (+28%)


== Infrastructure ==

Staffing System Admin        : $ 420,000.00    (+17%)
 (4.5 FT)

Hosting                      : $ 8,216.00
   Cloud                       : $ 2,000.00
   OSU OSL (OR, USA)           : $     0.00
   SURFnet (AMS, NL)           : $     0.00
   Traci.net (FL, USA)         : $ 6,216.00

Hardware                     : $ 65,000.00     (+3%)
   Replacement                 : $ 20,000.00  (-20%)
   Expansion                   : $ 30,000.00  (+50%)
   Build farm                  : $ 10,000.00
   Disks/RAM                   : $  5,000.00  (-36%)

Service contracts            : $ 000.00        (-100%)
   Dell                        : $    000.00
   Silicon Mechanics           : $    000.00
   Sun                         : $    000.00
   Other                       : $    000.00

Misc                         : $  1,500.00
   Spamhaus RBL                : $      0.00
   SSL / DNS renewals          : $    700.00
   3rd Party Thank yous        : $    800.00

Travel                       : $ 000.00        (-100%)
   4 Staff+VP @ AC Event       : $    000.00
   AC Event food 1 mtg         : $    000.00

Category Total               :$ 494,716.00     (+7%)

== Publicity ==

Outside PR Services             : $75,000.00
Press releases (prepaid)        : $12,000.00
Travel                          : $7,500.00
Consultant Expenses             : $2,500.00
Conference Participation        : $1,500.00
Conference Support              : $5,000.00
Conference Signage              : $4,500.00
Collateral Printing             : $2,500.00
Contact Database                : $1,500.00
Clipping Service                : $5,000.00

Category Total 2013             : $117,000.00 (-0.9%)

== ConCom ==

Local events & hackathons       : $50,000.00
Travel                          :  $5,000.00
Discretionary                   :  $5,000.00

Category Total                  : $60,000.00

== Travel Assistance Committee ==

Sponsored Attendees (4 events)  : $50,000.00   (-30%)

Category Total                  : $50,000.00

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Brand Management ==

Register key trademarks         :  $8,400.00
Register project marks          :  $2,000.00
Register mark ownership         :  $3,000.00

Category Total                  :  $13,400.00

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees ==

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping ==

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$    100.00
 Administrative                :$ 45,500.00
 Infrastructure                :$494,716.00
 Publicity                     :$117,000.00
 ConCom                        :$ 60,000.00
 Travel Assistance             :$ 50,000.00
 Legal                         :$  2,500.00
 Brand Management              :$ 13,400.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$740,941.00


=== SUMMARY ===

Income Total                 : $781,600.00
Expense Total                : $800,941.00   (+4%)

Net Total                    : $-19,341.00

17 Apr 2013

Approve the 2013-2014 FY ASF Budget

 Call for Board approval of proposed 2013-2014 FY budget for
 the ASF.

  See https://svn.apache.org/repos/private/foundation/Finances/budgets/2013-budget.txt.
  /* private also Attachment BH */

 Special Order 7E, Approve the 2013-2014 FY ASF Budget, was Tabled.

 AI: Greg update board meeting template to include visibility into
     the EA activity
 AI: Jim update Chairman/President's discretionary budget
 AI: Sam update infrastructure budget; discuss with Jim
 AI: Jim revise budget by middle of next week to approve before start
     of May
 AI: Jim where is budget for outside audit?

17 Apr 2013

Proposed 2013-2014 Budget

ASF budget for FY May 1 2013 - Apr 30 2014
APPROVED by the board:
-------------------

INCOME (projected)

== Interest ==
Interest income              :   $3,600.00

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (5)      : $500,000.00
 Gold sponsors (4)          : $160,000.00
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $740,000.00

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,600.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $740,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $781,600.00

EXPENSES

== Fundraising Overhead ==

PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  :    $100.00

== Administrative ==

Office Supplies (Sec'y)         :      $0.00
Office Supplies (Treasurer)     :    $500.00
President Discretionary         : $10,000.00 (+100%)
Exec. Assistant (PT)            : $40,000.00 (+33%)

Category Total                  : $50,500.00 (+31%)


== Infrastructure ==

Staffing System Admin (4FT)  : $ 360,000.00

Hosting                      : $ 8,216.00
   Cloud                       : $ 2,000.00
   OSU OSL (OR, USA)           : $     0.00
   SURFnet (AMS, NL)           : $     0.00
   Traci.net (FL, USA)         : $ 6,216.00

Hardware                     : $ 65,000.00     (+3%)
   Replacement                 : $ 20,000.00  (-20%)
   Expansion                   : $ 30,000.00  (+50%)
   Build farm                  : $ 10,000.00
   Disks/RAM                   : $  5,000.00  (-36%)

Service contracts            : $ 000.00        (-100%)
   Dell                        : $    000.00
   Silicon Mechanics           : $    000.00
   Sun                         : $    000.00
   Other                       : $    000.00

Misc                         : $  1,500.00
   Spamhaus RBL                : $      0.00
   SSL / DNS renewals          : $    700.00
   3rd Party Thank yous        : $    800.00

Travel                       : $ 000.00        (-100%)
   4 Staff+VP @ AC Event       : $    000.00
   AC Event food 1 mtg         : $    000.00

Category Total               :$ 434,716.00     (-6.03%)

== Publicity ==

Outside PR Services             : $75,000.00
Press releases (prepaid)        : $12,000.00
Travel                          : $7,500.00
Consultant Expenses             : $2,500.00
Conference Participation        : $1,500.00
Conference Support              : $5,000.00
Conference Signage              : $4,500.00
Collateral Printing             : $2,500.00
Contact Database                : $1,500.00
Clipping Service                : $5,000.00

Category Total 2013             : $117,000.00 (-0.9%)

== ConCom ==

Local events & hackathons       : $50,000.00
Travel                          :  $5,000.00
Discretionary                   :  $5,000.00

Category Total                  : $60,000.00

== Travel Assistance Committee ==

Sponsored Attendees (4 events)  : $50,000.00   (-30%)

Category Total                  : $50,000.00

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Brand Management ==

Register key trademarks         :  $8,400.00
Register project marks          :  $2,000.00
Register mark ownership         :  $3,000.00

Category Total                  :  $13,400.00

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees ==

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping ==

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$    100.00
 Administrative                :$ 50,500.00
 Infrastructure                :$434,716.00
 Publicity                     :$117,000.00
 ConCom                        :$ 60,000.00
 Travel Assistance             :$ 50,000.00
 Legal                         :$  2,500.00
 Brand Management              :$ 13,400.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$745,941.00


=== SUMMARY ===

Income Total                 : $781,600.00
Expense Total                : $745,941.00   (-0.04%)

Net Total                    : $ 35,659.00

28 Aug 2012

Further discussion on travel budgeting. Ref: Larry Rosen's suggestion

 to make this a President's function.

 This is a good idea. Jim and Ross agreed to draft a policy for
 approval by the board. Interim, requests for travel should be sent
 to president@ for approval.

 Jim and Ross will draft the policy for travel.

16 May 2012

Approve the 2012-2013FY Budget

 Call for Board approval of proposed 2012-2013 FY budget for
 the ASF.

  See Attachment AT.

 Special Order 7J, Approve the 2012-2013FY Budget, There is
 nothing in the budget for an audit, but this can be added
 later once the cost is known. The budget was approved
 unanimously.

16 May 2012

Proposed 2012-2013 Budget


Also available: https://svn.apache.org/repos/private/foundation/Finances/budgets/2012-budget.txt


ASF budget for FY May 1 2012 - Apr 30 2013
-------------------

INCOME (projected)

== Interest ==
Interest income              :   $3,600.00

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (5)      : $500,000.00 (+25%)
 Gold sponsors (4)          : $160,000.00 (+33%)
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $740,000.00 (+22%)

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,600.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $740,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $781,600.00 (+6%)

EXPENSES

== Fundraising Overhead ==

PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  :    $100.00

== Administrative ==

Office Supplies (Sec'y)         :      $0.00
Office Supplies (Treasurer)     :    $500.00
President Discretionary         :  $5,000.00
Exec. Assistant (PT)            : $30,000.00

Category Total                  : $35,500.00


== Infrastructure ==

Staffing System Admin (4FT)  : $ 360,000.00    (+69%)

Hosting                      : $ 8,216.00
   Cloud                       : $ 2,000.00
   OSU OSL (OR, USA)           : $     0.00
   SURFnet (AMS, NL)           : $     0.00
   Traci.net (FL, USA)         : $ 6,216.00

Hardware                     : $ 63,000.00     (-33%)
   Replacement                 : $ 25,000.00  (-44%)
   Expansion                   : $ 20,000.00
   Build farm                  : $ 10,000.00  (-58%)
   Disks/RAM                   : $  8,000.00  (+60%)

Service contracts            : $  9,500.00     (+35%)
   Dell                        : $  7,000.00  (+55%)
   Silicon Mechanics           : $  1,500.00
   Sun                         : $    500.00
   Other                       : $    500.00

Misc                         : $  1,500.00     (-17%)
   Spamhaus RBL                : $      0.00  (-100%)
   SSL / DNS renewals          : $    700.00
   3rd Party Thank yous        : $    800.00
   OpenOffice release overflow traffic :  ??? # a work in progress with sourceforge admins, tbd

Travel                       : $ 20,400.00     (+17%)
   4 Staff+VP @ AC Event       : $ 20,000.00
   AC Event food 1 mtg         : $    400.00

Category Total               :$ 462,616.00     (+36%)

== Publicity ==

Outside PR Services             : $75,000.00
Press releases (prepaid)        : $10,000.00
Travel                          :  $5,000.00
Consultant Expenses             :  $2,000.00
Conference Participation        :  $4,000.00
Conference Support              :  $1,000.00
Conference Signage              :  $3,500.00
Collateral Printing             :  $1,500.00
Contact Database                :  $2,500.00
Clipping Service                :  $5,000.00

Category Total                  :$109,500.00

== ConCom ==

Local events & hackathons       : $50,000.00
Travel                          :  $5,000.00
Discretionary                   :  $5,000.00

Category Total                  : $60,000.00

== Travel Assistance Committee ==

Sponsored Attendees (7 events)  : $72,500.00   (+81%)

Category Total                  : $72,500.00

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Brand Management ==

Register key trademarks         :  $8,400.00
Register project marks          :  $2,000.00
Register mark ownership         :  $3,000.00

Category Total                  :  $13,400.00  (+312%)

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees ==

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping ==

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$    100.00
 Administrative                :$ 35,500.00
 Infrastructure                :$462,616.00
 Publicity                     :$109,500.00
 ConCom                        :$ 60,000.00
 Travel Assistance             :$ 72,500.00
 Legal                         :$  2,500.00
 Brand Management              :$ 13,400.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$773,841.00


=== SUMMARY ===

Income Total                 : $781,600.00   (+22%)
Expense Total                : $773,841.00   (+25%)

Net Total                    : $  7,759.00

=

== NOTES ==

Infra:

There is a significant increase in this years budget, over last year.  This is
due to the sharp increase in staffing costs.  We have effectively added a new
FT post over above last years budget.  There is a reduced hardware budget,
as there are fewer hosts requiring replacement.

Brand Management:

With the growth in commercial popularity of many of our projects - and the
corresponding growth in third parties who use (and sometimes abuse) our
project brands, and on the advice of counsel, we plan to register a number
of trademarks in the coming year, primarily in response to approved project
requests.

We also plan to register the change of ownership of several trademarks, to
deal with key project's brand image and to ensure third parties clearly
understand our ownership of these marks (there have been several questions
about our legitimacy).

We also plan to work with DLAPiper on trademark issues going forward. They
have offered detailed docket tracking - a huge help to us - completely pro
bono, but also note that to ensure the registration process is smooth, higher
fees may be expected when processing actual registrations or transfers.

All requested budget is for national registry fees or for legal expenses
directly related to registered trademarks.

18 Apr 2012

Approve the 2012-2013FY Budget

 Call for Board approval of proposed 2012-2013 FY budget for
 the ASF.

  See Attachment AW.


 Special Order 7H, Approve the 2012-2013FY Budget, was tabled.
 Discussion: The budget for infrastructure needs additional
 work.

18 Apr 2012

Proposed 2012-2013 Budget

ASF budget for FY May 1 2012 - Apr 30 2013
-------------------

INCOME (projected)

== Interest ==
Interest income              :   $3,600.00

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (5)      : $500,000.00 (+25%)
 Gold sponsors (4)          : $160,000.00 (+33%)
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $740,000.00 (+22%)

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,600.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $640,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $781,600.00 (+6%)

EXPENSES

== Fundraising Overhead ==

PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  :    $100.00

== Administrative ==

Office Supplies (Sec'y)         :      $0.00
Office Supplies (Treasurer)     :    $500.00
President Discretionary         :  $5,000.00
Exec. Assistant (PT)            : $30,000.00

Category Total                  : $35,500.00


== Infrastructure ==

Staffing                     : $ 306,200.00    (+44%)
   System Admin          (FT)  : $92,400.00   (+6%)
   System Admin          (FT)  : $85,200.00   (+7%)
   System Admin          (FT)  : $78,000.00   (new)
   System Admin          (PT)  : $42,600.00   (+9%)
   Bonus Pool                  : $ 8,000.00

Hosting                      : $ 8,216.00
   Cloud                       : $ 2,000.00
   OSU OSL (OR, USA)           : $     0.00
   SURFnet (AMS, NL)           : $     0.00
   Traci.net (FL, USA)         : $ 6,216.00

Hardware                     : $ 60,000.00     (-63%)
   Replacement                 : $ 25,000.00  (-55%)
   Expansion                   : $ 20,000.00
   Build farm                  : $ 10,000.00  (-41%)
   Disks/RAM                   : $  8,000.00  (+60%)

Service contracts            : $  9,500.00     (+35%)
   Dell                        : $  7,000.00  (+55%)
   Silicon Mechanics           : $  1,500.00
   Sun                         : $    500.00
   Other                       : $    500.00

Misc                         : $  1,800.00
   Spamhaus RBL                : $      0.00
   SSL / DNS renewals          : $    700.00
   3rd Party Thank yous        : $    800.00
   OpenOffice release overflow traffic :  ??? # a work in progress with sourceforge admins, tbd

Travel                       : $ 20,400.00     (+17%)
   4 Staff+VP @ AC Event       : $ 20,000.00
   AC Event food 1 mtg         : $    400.00

Category Total               :$ 408,816.00     (+20%)

== Publicity ==

Outside PR Services             : $75,000.00
Press releases (prepaid)        : $10,000.00
Travel                          : $15,000.00
Consultant Expenses             :  $6,000.00
Conference Participation        :  $4,000.00
Conference Support              :  $5,000.00
Conference Signage              :  $3,500.00
Collateral Printing             :  $2,500.00
Contact Database                :  $2,500.00
Clipping Service                :  $5,000.00

Category Total                  :$128,500.00

== ConCom ==

Local events & hackathons       : $50,000.00
Travel                          :  $5,000.00
Discretionary                   :  $5,000.00

Category Total                  : $60,000.00

== Travel Assistance Committee ==

Sponsored Attendees (7 events)  : $72,500.00   (+81%)

Category Total                  : $72,500.00

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Brand Management 2012 Request ==

Register key trademarks         :  $8,400.00
Register project marks          :  $2,000.00
Register mark ownership         :  $3,000.00

Category Total                  :  $13,400.00  (+312%)

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees ==

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping ==

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$    100.00
 Administrative                :$ 35,500.00
 Infrastructure                :$408,816.00
 Publicity                     :$128,500.00
 ConCom                        :$ 60,000.00
 Travel Assistance             :$ 72,500.00
 Legal                         :$  2,500.00
 Brand Management              :$ 13,400.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$739,041.00


=== SUMMARY ===

Income Total                 : $781,600.00   (+22%)
Expense Total                : $739,041.00   (+17%)

Net Total                    : $ 42,559.00

=

== NOTES ==

Infra:

There is a significant increase in this years budget, over last year.  This is
due to the sharp increase in staffing costs.  We have effectively added a new
FT post over above last years budget.  There is a reduced hardware budget,
as there are fewer hosts requiring replacement.

Brand Management:

With the growth in commercial popularity of many of our projects - and the
corresponding growth in third parties who use (and sometimes abuse) our
project brands, and on the advice of counsel, we plan to register a number
of trademarks in the coming year, primarily in response to approved project
requests.

We also plan to register the change of ownership of several trademarks, to
deal with key project's brand image and to ensure third parties clearly
understand our ownership of these marks (there have been several questions
about our legitimacy).

We also plan to work with DLAPiper on trademark issues going forward. They
have offered detailed docket tracking - a huge help to us - completely pro
bono, but also note that to ensure the registration process is smooth, higher
fees may be expected when processing actual registrations or transfers.

All requested budget is for national registry fees or for legal expenses
directly related to registered trademarks.

20 Apr 2011

2011-2012 FY Budget

 The President has proposed a 2011-2012 FY budget for the Foundation,
 as provided in Attachment AK.

 By roll call vote, the board unanimously approved the budget for
 the Foundation's 2011-2012 fiscal year as proposed in Attachment AK,
 without modification.

20 Apr 2011

Proposed FY 2011-2012 Budget

ASF budget for FY May 1 2011 - Apr 30 2012
-------------------

INCOME (projected)

== Interest ==
Interest income              :   $3,600.00 (+12.5%)

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (4)      : $400,000.00 (+33%)
 Gold sponsors (3)          : $120,000.00
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $600,000.00 (+20%)

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,600.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $600,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $641,600.00 (+18.5%)

EXPENSES

== Fundraising Overhead ==

PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  :    $100.00

== Administrative ==

Office Supplies (Sec'y)         :      $0.00
Office Supplies (Treasurer)     :    $500.00
President Discretionary         :  $5,000.00
Exec. Assistant (PT)            : $30,000.00

Category Total                  : $35,500.00 (+545%)

== Infrastructure ==

Staffing                        :$212,624.00
   System Admin          (FT)  : $86,904.00*
   System Admin          (FT)  : $79,560.00*
   System Admin          (PT)  : $39,000.00
   Bonus Pool                  :  $7,160.00 (4260/3900)

Hosting                         :  $8,216.00
   Cloud                       :  $2,000.00
   OSU OSL (OR, USA)           :      $0.00
   SURFnet (AMS, NL)           :      $0.00
   Traci.net (FL, USA)         :  $6,216.00

Hardware                        : $94,000.00
   Replacement                 : $45,000.00
   Expansion                   : $20,000.00
   Build farm                  : $24,000.00
   Disks/RAM                   :   5,000.00

Service contracts               :  $7,000.00
   Dell                           $4,500.00
   Silicon Mechanics              $1,500.00
   Sun                              $500.00
   Other                            $500.00

Misc                            :  $1,800.00
   Spamhaus RBL                :    $300.00
   SSL / DNS renewals          :    $700.00
   3rd Party Thank yous        :    $800.00

Travel                          : $17,400.00
   3 Staff+VP @ ACNA2011       : $12,000.00
   1 infra mtg                 :  $5,000.00
   ACNA2011 food 1 mtg         :    $400.00

Category Total                  :$341,040.00 (+28%)


== Publicity ==

Outside PR Services             : $75,000.00 (+25%)
Press releases (prepaid)        : $10,000.00
Travel                          : $15,000.00
Consultant Expenses             :  $6,000.00
Conference Participation        :  $4,000.00
Conference Support              :  $5,000.00
Conference Signage              :  $3,500.00
Collateral Printing             :  $2,500.00
Contact Database                :  $2,500.00
Clipping Service                :  $5,000.00

Category Total                  :$128,500.00 (+11%)

== ConCom ==

Local events & hackathons       : $50,000.00
Travel                          :  $5,000.00
Discretionary                   :  $5,000.00

Category Total                  : $60,000.00 (-33%)

== Travel Assistance Committee ==

Sponsored Attendees (5 events)  : $40,000.00

Category Total                  : $40,000.00 (-39%)

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Brand Management ==

Register key trademarks         :  $1,950.00
Register project marks          :  $1,300.00

Category Total                  :  $3,250.00

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees ==

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping ==

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$    100.00
 Administrative                :$ 35,500.00
 Infrastructure                :$341,040.00
 Publicity                     :$128,500.00
 ConCom                        :$ 60,000.00
 Travel Assistance             :$ 40,000.00
 Legal                         :$  2,500.00
 Brand Management              :$  3,250.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$611,615.00

=== SUMMARY ===

Income Total                 : $641,600.00
Expense Total                : $628,615.00

Net Total                    : $ 12,985.00

11 Sep 2010

How can we balance the budget while preparing to approve EA expenses.

 Executive Assistant position is out for bid although it is not in the
 current budget. Once a suitable candidate is approved, the budget will
 be amended to include the cost. In any event, the budget should be
 updated mid-year (November).

21 Apr 2010

Approve the 2010-2011FY Budget

 See attachment AE.

 Special Order 7G, Approve the 2010-2011FY Budget, was
 approved by Unanimous Vote of the directors present.

21 Apr 2010

Proposed 2010-2011 Budget

ASF budget for FY May 1 2010 - Apr 30 2011
-------------------

INCOME (projected; unchanged from '09)

== Interest ==
Interest income              :   $3,200.00

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (3)      : $300,000.00
 Gold sponsors (3)          : $120,000.00
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $500,000.00

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,200.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $500,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $541,200.00

EXPENSES

== Fundraising Overhead ==

PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  :    $100.00

== Administrative ==

Office Supplies (Sec'y)         :      $0.00
Office Supplies (Treasurer)     :    $500.00
President Discretionary         :  $5,000.00

Category Total                  :  $5,500.00

== Infrastructure ==

System Admin              (FT)  : $78,000.00
System Admin              (FT)  : $72,000.00
Hosting - OSU OSL (OR, USA)     :      $0.00
Hosting - SURFnet (AMS, NL)     :      $0.00
Hosting - Traci.net (FL, USA)   :  $6,216.00
Hardware - Replacement          : $80,000.00
 8 machines/arrays
Hardware - Expansion            :  $0,000.00
Hardware - Build farm           :  $5,000.00
  1k for EC2 stuff
Hardware - Service contracts    :  $2,000.00
Spamhaus RBL                    :    $300.00
SSL / DNS renewals              :    $700.00
Travel (FT & PT @ AC's)         :  $8,000.00

Category Total                  :$252,216.00

== Publicity ==

Outside PR Services             : $65,000.00
Press releases (prepaid)        : $10,000.00
Travel                          : $15,000.00
Consultant Expenses             :  $6,000.00
Conference Participation        :  $4,000.00
Conference Support              :  $5,000.00
Conference Signage              :  $3,500.00
Collateral Printing             :  $2,500.00
Contact Database                :  $2,500.00
Clipping Service                :  $5,000.00

Category Total                  :$116,000.00

== ConCom ==

Local events, up to 4 ($15k ea) : $60,000.00
Hackathons                      : $15,000.00
Travel                          : $10,000.00
Discretionary                   :  $5,000.00

Category Total                  : $90,000.00

== Travel Assistance Committee ==

Sponsored Attendees (4 events)  : $66,000.00

Category Total                  : $66,000.00

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Brand Management ==

Register key trademarks         :  $1,950.00
Register project marks          :  $1,300.00

Category Total                  :  $3,250.00

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees ==

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping ==

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$    100.00
 Administrative                :$  5,500.00
 Infrastructure                :$252,216.00
 Publicity                     :$116,000.00
 ConCom                        :$ 90,000.00
 Travel Assistance             :$ 66,000.00
 Legal                         :$  2,500.00
 Brand Management              :$  3,250.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$557,291.00

=== SUMMARY ===

Income Total                 : $541,200.00
Expense Total                : $557,291.00

Net Total                    :-$ 16,091.00

=== PUBLIC SUPPORT TEST ===

 Interest Income            : $  3,200.00
 One-time donations         : $ 28,000.00
 Sponsorship Program        : $500,000.00
 Eligible income            : $531,200.00

 2% support tesg        :  $10,624.00 / donor

 One-time donations         :  $28,000.00
 Bronze Sponsors (4)        :  $20,000.00
 Silver Sponsors (3)        :  $31,872.00
 Gold Sponsors (3)          :  $31,872.00
 Platinum Sponsors (3)      :  $31,872.00
 Public Donations Total     : $143,616.00

 Public Support             :      27.04%

====

23 Sep 2009

Budget $30,000 for the Conference Planning Committee

 WHEREAS, the Board of Directors has heretofore appointed a
 Apache Conference Planning Committee, and

 WHEREAS, the Apache Conference Planning Committee has
 chosen to hold an "Apache Retreat" for the benefit of Apache
 members, committers and contributors, in Ireland during April
 2010, and

 WHEREAS, the Apache Conference Planning Committee is working
 on plans to hold one or more Apache events, for the benefit of
 Apache members, committers and contributors, in Asia, in
 November-December 2009, and

 WHEREAS, the Board of Directors recognize that the aims
 and purpose of these events are in-line with the aims of the
 Foundation, and

 WHEREAS, the funding required for these events is estimated at
 approximately $12,000 for the Retreat, and $12,000 for the
 events in Asia, and

 WHEREAS, the Conference Planning Committee judges it in the
 best interests of the contributors and the Foundation to
 have a small discretionary fund available to support other events,

 NOW, THEREFORE, BE IT RESOLVED, that a budget of $30,000
 be allocated to the Conference Planning Committee, and

 BE IT FURTHER RESOLVED, that the treasurer will work
 with the Conference Planning Committee to ensure that
 these funds are made available as necessary and duly
 accounted for in accordance with the Bylaws of the
 Foundation.

 Special Order 7A, Budget $30,000 for the Conference Planning
 Committee, was approved by Unanimous Vote of the directors
 present.

20 May 2009

Approval of ASF 2009-2010 Budget

 See Attachment AC.

 Sam is concerned that the time would go unused, as with the previous
 EA.  Sander would like the flexibility to be able to budget for a full
 time EA.  Bill indicates that a manager is a full time job.
 Collectively, we previously had indicated that we wanted a doer not a
 manager.  Jim recited a set of input, and feels that we need to offload
 the work that is not the best use of our time.

 Justin suggests removing the word "commission" from the budget item for
 sponsorship, and strike the word "build farm" from the part time
 sysadmin.  These changes were applied during the course of the meeting.
 Additionally, the "Program Event Budget is moved to" line was also
 struck.

 Geir notes that we are voting on a partial budget.  Bill notes that we
 have updated the budget, and suggests that if anybody wants to modify
 that the budget, they are welcome to bring forward resolutions.  Geir
 continues to be concerned with the rather large amount (the actual
 dollar amount is in question) that we aren't considering.

 In response to questions to Henri: sponsor "Dir" isn't meant to be a
 director, but could be a Liaison.  EA amount quoted is a ceiling.  If
 approved, this means that the individual committees have an
 authorization to spend these amounts without requiring additional board
 approval.  We would we deal with projected income shortfalls when (and
 only if) such events occur.

 If this budget is approved, we have the ability to renegotiate the HALO
 contract.  Jim's preference is to extend the HALO contract.

 Bertrand considers the following to be "experimental" and would like
 sponsorship director, EA, outside PR services to be reevaluated next
 year.

 Aaron doesn't see any [VOTE] on the PRC list representing a concrete
 proposal for the $30K Sponsorship Dir line.  Sander indicates that
 there isn't a full consensus on an RFP, but believes that $60K is in
 line with what we need.

 A vote was held, reflecting on the contents of the budget as contained
 in Attachment AC.

 Bertrand - yes, including comments above
 Justin   - yes
 J Aaron  - no
 Jim      - yes, with Bertand's comments
 Geir     - no
 William  - yes
 Sam      - no
 Henning  - abstain

 The motion passes.

20 May 2009

ASF budget for FY May 1 2009 - Apr 30 2010

The following are projected and still under review.

INCOME (projected)

== Interest ==
Interest income              :   $3,200.00

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (3)      : $300,000.00
 Gold sponsors (3)          : $120,000.00
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $500,000.00

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,200.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $500,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $541,200.00

EXPENSES

== Fundraising Overhead ==

Sponsorship Dir                 : $30,000.00
PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  : $30,100.00

== Administrative ==

Exec. Assistant/SA Staff        : $60,000.00
Office Supplies (EA)            :  $1,000.00
Office Supplies (Sec'y)         :    $500.00
Office Supplies (Treasurer)     :    $500.00
Equipment (EA)                  :  $1,500.00
Office Expenses (EA)            :  $1,500.00
Travel (EA)                     :  $5,000.00
President Discretionary         :  $5,000.00

Category Total                  : $75,000.00

== Infrastructure ==

SysAdmin (FT)                   : $72,000.00
SysAdmin (PT)                   : $30,000.00
Hosting - OSU OSL (OR, USA)     :      $0.00
Hosting - SURFnet (AMS, NL)     :      $0.00
Hosting - Traci.net (FL, USA)   :  $6,216.00
Hardware - Replacement          : $10,000.00
Hardware - Expansion            : $10,000.00
Hardware - Build farm           : $15,000.00
Hardware - Service contracts    :  $5,000.00
Spamhaus RBL                    :    $300.00
SSL / DNS renewals              :    $700.00
Travel (FT & PT @ AC's)         :  $8,000.00

Category Total                  :$157,216.00

== Publicity ==

Outside PR Services             : $65,000.00
Collateral Printing             :  $2,000.00
Press releases (prepaid)        :  $5,000.00
Sponsor outreach                :  $3,000.00
Travel                          :  $7,000.00

Category Total                  : $82,000.00

== Travel Assistance Committee ==

Sponsored Attendees (Need Based): $40,000.00

Category Total                  : $40,000.00

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees == (need to be reviewed)

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping == (need to confirm)

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$ 30,100.00
 Administrative                :$ 75,000.00
 Infrastructure                :$157,216.00
 Publicity                     :$ 82,000.00
 Travel Assistance             :$ 40,000.00
 Legal                         :$  2,500.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$404,541.00

=== SUMMARY ===

Income Total                 : $541,200.00
Expense Total                : $404,541.00

Net Total                    :+$136,659.00

=== PUBLIC SUPPORT TEST ===

 Interest Income            : $  3,200.00
 One-time donations         : $ 28,000.00
 Sponsorship Program        : $500,000.00
 Eligible income            : $531,200.00

 2% support test            :  $10,624.00 / donor

 One-time donations         :  $28,000.00
 Bronze Sponsors (4)        :  $20,000.00
 Silver Sponsors (3)        :  $31,872.00
 Gold Sponsors (3)          :  $31,872.00
 Platinum Sponsors (3)      :  $31,872.00
 Public Donations Total     : $143,616.00

 Public Support             :     27.04%

Legend:

15 Apr 2009

Budget

 There was a discussion about someone managing the sponsors.  A concern
 was raised by Geir on that.  J. Aaron mentions we dropped the ball on
 keeping sponsors up to date, and following up with them.  We lost
 sponsorship dollars in the past, which alone warrants doing this.  It
 was remarked that skill-set between an executive assistant and someone
 managing sponsorship is not expected to overlap.

 Jim takes the action item to kick off budget discussion on list.

21 Jan 2009

Creation of Budget Committee

 WHEREAS, The Board of Directors deems it to be in the best
 interests of the Foundation and consistent with the
 Foundation's purpose to establish an ASF Board Committee
 charged with creation of an annual budget; and

 NOW, THEREFORE, BE IT RESOLVED, that an ASF Board Committee, to
 be known as the "Budget Committee", be and hereby is
 established pursuant to Bylaws of the Foundation; and be it
 further

 RESOLVED, that the Budget Committee be and hereby is
 responsible for preparing and presenting an Annual Budget for
 approval by the Board of Directors by March 30 for the fiscal
 year starting May 1; and be it further

 RESOLVED, that Willam Rowe Jr. shall serve at the
 direction of the Board of Directors as the chair of the Budget
 Committee and have primary responsibility for managing the
 Budget Committee; and be it further

 RESOLVED, that the persons listed immediately below be and
 hereby are appointed to serve as members of the Budget
 Committee:

   * Justin Erenkrantz <jerenkrantz@apache.org>
   * Jim Jagielski <jim@apache.org>
   * William Rowe Jr <wrowe@apache.org>


 We discussed whether three people are adequate, and as long as this
 group has access to the books and are able to ask rare questions to
 the previous (and continuing) treasurer, three is fine.

 We discussed whether this should be a board committee. In lieu
 of proceeding with this vote, we all acknowledged that the
 President has created a Budget Committee with Justin, Jim, and
 William as members.

26 Apr 2006

Proposed Initial 2006-2007FY Spending Allocations

 Bank Service Charges           $3,500.00
 Licenses and Permits             $350.00
 Office Supplies                $1,000.00
 PayPal Charges             (% of Paypal)
 Postage and Delivery             $500.00
 Program Expenses
   Hardware Purchases           $3,000.00
   Colocation expense (.5yr)   $10,500.00
   Sysadmin Position (.5yr)    $30,000.00
   Sysadmin Contract (.5yr)    $30,000.00

 Total Expense                 $78,850.00

29 Sep 2005

Spending Resolution

 WHEREAS, the Treasurer has collected and reviewed requests from
 Officers for financial expenses necessary for the continued
 operation of the Foundation; and

 WHEREAS, The Board of Directors deems it to be in the best
 interests of the Foundation and consistent with the Foundation's
 purpose to authorize the following financial expenses.

 NOW, THEREFORE, BE IT RESOLVED, that the sum of $5,000 be and
 hereby is authorized to be expensed by the Vice President,
 Conference Planning for the purposes of face-to-face Conference
 Committee meetings as needed; and be it further

 RESOLVED, that the sum of $2,000 be and hereby is authorized to be
 expensed by the President to cover expenses related to the
 Infrastructure Search Committee; and be it further

 RESOLVED, that the sum of $2,000 be and hereby is authorized to be
 expensed by the Treasurer to cover expenses related to the filing
 of 2004 year tax returns; and be it further

 RESOLVED, that the sum of $1,500 be and hereby is authorized to be
 expensed by any Officers to cover expenses related to shipping
 and courier services; and be it further

 RESOLVED, that the sum of $750 be and hereby is authorized to be
 expensed by the Treasurer to cover expenses related to banking
 fees; and be it further

 RESOLVED, that the sum of $500 be and hereby is authorized to be
 expensed by Directors to cover expenses related to board
 conference calls.

 The above Spending Resolution (Special Order 3-A) was
 approved by unanimous vote.

21 Sep 2005

Budget

 https://svn.apache.org/repos/private/foundation/Finances/2005-budget.txt

 It was recommended that the review of the budget continue on the
 board@ mailing list. Further discussion would be held at
 a special board meeting, set for September 29, 2005.

24 Jul 2000

Plan for creating a budget for fy2000

This item was tabled in the interests of time.

24 Jul 2000

Budgeting for ASF Hackathon event prior to ApacheCon 2000 Europe

 Ben Laurie commented that the event is still being planned for
 the weekend prior to ApacheCon 2000 Europe, but that he wasn't
 yet aware of the budget requirements.  He will inform the board
 when estimates are available.

24 Jul 2000

Budgeting for counsel on member employment agreements and NDAs

 This item was tabled until a future meeting when Ben Hyde might
 be present.

24 Jul 2000

Authorize budget for payment of member fees at ApacheCon 2000 Europe

 There was a general discussion of whether we should defray the
 attendance fee for all ASF members attending ApacheCon 2000 Europe,
 or only for those who need it.

 The following resolution was approved by unanimous vote of the
 directors present (Brian, Ken, Roy, Ben, Rasmus, Doug, Randy, Dirk).

    WHEREAS, it is in the interests of the Foundation to encourage
    as many of its members as possible to attend and participate in the
    ApacheCon 2000 Europe conference; and further

    WHEREAS, the conference committee has determined that a fee of $150
    is necessary to cover the basic expenses of attendance at the
    conference for members who are not speakers.

    NOW, THEREFORE, BE IT RESOLVED, that an amount up to but not
    exceeding USD $150.00 per ASF member in attendance at ApacheCon 2000
    Europe, but not speaking at the conference, is hereby authorized for
    payment to the conference organizer, up to but not exceeding a
    maximum of USD $6,750.00, for the purpose of obtaining a complete
    fee-waiver for all ASF members attending ApacheCon 2000 Europe.

24 Jul 2000

Authorize budget for retaining counsel on crypto export issues

 This item had previously been discussed on the board mailing list.
 The following resolution was approved by unanimous vote of the
 directors present (Brian, Ken, Roy, Ben, Rasmus, Doug, Randy, Dirk).

    WHEREAS, Ralf S. Engelschall, a member of the Foundation, has
    requested that the Foundation obtain counsel for the purpose of
    obtaining permission under U.S. export regulations to publish
    open-source software containing various forms of cryptographic
    algorithms and/or hooks; and further

    WHEREAS, Ben Laurie has contacted Cindy Cohn as an appropriate
    legal expert on matters related to crypto export and has begun
    negotiations on a suitable fee agreement.

    NOW, THEREFORE, BE IT RESOLVED, that an amount up to but not
    exceeding USD $5,000.00 is hereby authorized for expenditure on
    counsel for the purpose of determining the correct procedures for
    the Foundation to legally publish open-source software containing
    various forms of cryptographic algorithms and/or hooks; and further

    RESOLVED, that Cindy Cohn be retained as legal counsel to the
    Foundation for this purpose.