This was extracted (@ 2024-07-17 21:10) from a list of minutes
which have been approved by the Board.
Please Note
The Board typically approves the minutes of the previous meeting at the
beginning of every Board meeting; therefore, the list below does not
normally contain details from the minutes of the most recent Board meeting.
WARNING: these pages may omit some original contents of the minutes.
Meeting times vary, the exact schedule is available to ASF Members and Officers, search for "calendar" in the Foundation's private index page (svn:foundation/private-index.html).
Income Total Public Donations $150,000 Total Sponsorship $2,600,000 Total Programs $0 Interest Income $0 Conference $250,000 Total Income $3,000,000 Expense General & Administrative $125,000 Brand Management $80,000 ComDev $10,000 Conferences $200,000 Fundraising $108,000 Infrastructure $1,900,000 Privacy $5,000 Publicity $222,750 Travel Assistance $60,000 Treasury $50,000 Security $6,000 Governmental Affairs $100,000 Legal Affairs $25,000 Total Expense $2,760,750 Net $239,250 The board approved the budget by unanimous vote.
Discussion around the in-progress FY2025 budget proposal from President/operations; including any increases related to CRA or other legislative compliance, or around VP, Tooling and other operational improvement proposals.
WHEREAS, the Apache Software Foundation has the Legal Affairs Board Committee that is tasked with handling legal issues; and, WHEREAS the Apache Software Foundation anticipates that there may be material non pro bono legal expenses needed to execute this function; and WHEREAS the Apache Software Foundation has previously directed the President to fund updating the Foundation's logo and brand imagery; and WHEREAS the Apache Software Foundation has previously recognized need for the President, and more recently the VP, Public Affairs to be charged with being aware of policy interactions that impact the Foundation and our development communities. THEREFORE, BE IT RESOLVED, that an additional budget category be created for "Legal Affairs" to be used for expenses incurred, as authorized by VP, Legal Affairs; and, RESOLVED, that an initial budget of $25,000 be allocated for Legal Affairs; and, RESOLVED that an incremental budget increase of $50,000 be allocated for Marketing & Publicity for expenses related to rebranding; and, RESOLVED that the previously created Governmental Affairs budget category be re-instantiated; and, RESOLVED that an budget of 100,000 be allocated for Governmental Affairs. Special Order 7D, FY2024 Incremental Budget Requests, was approved by Unanimous Vote of the directors present.
WHEREAS, the Board of Directors has created the Apache Security Team as an Executive Committee, and WHEREAS, it is in the interests of the Foundation to promote and explain the work of the Security Team to our members and communities at Apache events and other security conferences; NOW, THEREFORE, BE IT RESOLVED, that a budget of $6,000 be allocated in the current fiscal year to the Security Team to be used for expenses relating to travel for accepted speakers at events. Special Order 7A, Create a budget for security team speaker event attendance, was approved by Unanimous Vote of the directors present.
Income
Total Public Donations $130,000
Total Sponsorship $1,825,000
Conference $150,000
-----------------------------------------------
Total Income $2,105,000
Expense
General & Administrative $131,900
Bank charges $6,000
Board F2F $30,000
General Office $5,000
Legal Counsel Fees $25,000
Licenses/Insurance $2,000
Office Supplies $7,000
President Discretionary $50,000
Shipping $900
Brand Management $80,000
Trademark Management $80,000
ComDev $24,000
Swag $10,000
Travel Assistance $10,000
Misc Stickers $4,000
Conferences $100,000
ApacheCon NA $100,000
Fundraising $108,000
HALO Fundraising Admin $72,000
HALO Ambassador Services $36,000
Infrastructure $1,536,000
Staffing $1,425,000
Credit Card $1,200
Hetzner $42,000
Dinosource (lists.apache) $24,000
SSL/DNS Renewals $800
Code Signing $2,700
Bitwarden $1,200
Amazon Web Services $0
Meetups $40,000
Privacy $10,000
Publicity $210,000
PR Services / Editorial $180,000
Promotional / Giveaway $5,000
Press release / distribution $4,000
A/V production $3,711
Misc. Subscription svcs $5,000
Analytics & Stats (Snoot) $12,289
Travel Assistance $55,000
Community Over Code NA $55,000
Treasury $31,210
Accounting Services $20,160
Software (bill.com) $2,100
Banking Fees $5,000
990 Preparation $2,000
1099 Preparation $50
D&O Insurance $1,900
-----------------------------------------------
Total Expense $2,286,110
The board has approved this budget.
@David: Follow up with VP, Legal, on budget
Income
Total Public Donations $100,000
Total Sponsorship $2,025,000
Total Programs $150,000
Conference $200,000
-----------------------------------------------
Total Income $2,475,000
Expense
General & Administrative $120,900
Bank Charges $6,000
Chairmans Discretionary $25,000
General Office $5,000
Legal Counsel Fees $25,000
Licenses/Insurance $2,000
Office Supplies $7,000
President Discretionary $50,000
Shipping $900
Brand Management $90,000
Trademark Management $90,000
ComDev $15,000
Conferences $250,000
ApacheCon NA $100,000
ApacheCon Asia $100,000
Hopin (Online Platform) $50,000
Diversity, Equity, & Inclusion study $150,000
Fundraising $198,100
HALO Fundraising Admin $72,000
Discretionary Funds $21,600
Sponsorship prospecting $58,500
HALO Ambassador Services $36,000
CRM Implementation $10,000
Infrastructure $1,319,500
Staffing $1,203,000
Credit Card $1,000
Travis CI $0
Online.Net $9,000
Hetzner $33,000
Dinosource (lists.apache) $24,000
SSL/DNS Renewals $800
Code Signing $2,500
LastPass $1,200
Amazon Web Services $0
ApacheCon $22,500
F2F $22,500
Privacy $10,000
Publicity $241,500
PR Services/Editorial $180,000
Promotional/Giveaway budget $7,000
Press release/distribution $3,500
Central Services $20,000
A/V production $8,000
Misc. Subscription svcs $5,000
Analytics & Stats (Snoot) $18,000
Travel Assistance $115,000
ApacheCon NA $60,000
Berlin Buzzwords $10,000
Fosdem $10,000
TBA $10,000
TBA $10,000
TBA $10,000
Hoodie/Shirt $5,000
Treasury $29,825
Accounting Services $18,480
Software (bill.com) $1,200
Banking Fees $6,600
990 Preparation $1,700
1099 Preparation $45
D&O Insurance $1,800
-----------------------------------------------
Total Expense $2,539,825
The board approves the budget by general consent.
While not ready to submit a finalized draft in resolution form, a read-only copy of the spreadsheet that is being used to draft the budget is available for the board to peruse and think about: https://s.apache.org/ProposedFY23Budget The budget will be on next months agenda. Board to discuss details on budget over next month via mailing lists.
Expected Income
Public Donations 170,000
Sponsorship 2,025,000
Conference Revenue 55,000
Interest 6,000
Programs 101,000
[GSoC Mentor Stipends 11,000]
[D&I Programs 90,000]
---------
Total Income 2,357,000
Budgeted Expense
Infrastructure 1,089,000
Staffing 1,000,000
Hosting 64,000
SSL/DNS Renewals 1,500
Code Signing 2,500
Travel 20,000
Infra Discretionary 1,000
Publicity 213,000
Outside PR Services - HALO 150,000
Central Services 20,000
Analytics Services 18,000
Clipping Services 15,000
Press Release Distribution 10,000
Brand Management 90,000
Conferences 30,000
Travel Assistance Committee 0
Fundraising 173,500
Fundraising Services HALO 72,000
Ambassador Services HALO 36,000
Sponsorship Prospecting 58,500
Bank Fees 5,000
Fundraising Discretionary 2,000
Privacy 15,000
Treasury Services 27,500
Tax & Audit 2,500
Software & Online Services 5,000
Finance Services IgniteSpot 20,000
Diversity and Inclusion 150,000
General & Administrative 50,400
Office Supplies 7,000
President Discretionary 14,500
Chairman Discretionary 5,000
Legal Counsel 15,000
Licenses/Insurance 2,000
HQ Charges 5,000
Bank Charges 1,000
Shipping 900
---------
Total Expense 1,838,400
Special Order 7F, FY22 Budget, was approved by Unanimous Vote
of the directors present.
Current Draft FY22 Budget: https://s.apache.org/DraftFY22Budget For comparison here is the approved FY21 Budget: https://whimsy.apache.org/board/minutes/Budget.html
Expected Income
Public Donations 60,000
Sponsorship 1,650,000
Conference Revenue 45,000
Interest 0
---------
Total Income 1,755,000
Budgeted Expense
Infrastructure 982,954
Staffing 868,000
Hosting 77,724
SSL/DNS Renewals 1,500
Code Signing 2,500
Travel 20,000
Infra Discretionary 13,230
Publicity 292,500
Outside PR Services 150,000
Central Services 20,000
Analytics Services 18,000
Clipping Services 15,000
Graphics Production 2,500
Promotional Videos 70,000
Promotional Giveaways 7,000
Press Release Distribution 10,000
Brand Management 90,000
Conferences 25,000
Production 20,000
Legal Services 5,000
Travel Assistance Committee 35,000
Committers Travel 20,000
Application Development 15,000
Fundraising 196,000
Fundraising Services 96,000
[HALO 72,000]
[Virtual 24,000]
Ambassador Services 75,000
[HALO 36,000]
[Virtual 39,000]
Bank Fees 5,000
Fundraising Discretionary 20,000
Privacy 10,000
Treasury Services 58,200
Tax & Audit 7,000
Software & Online Services 5,000
Finance and HQ Services 46,200
Diversity and Inclusion 15,000
General & Administrative 37,400
Office Supplies (Treasurer) 7,000
President Discretionary 14,500
Chairman Discretionary 5,000
Legal Counsel 7,000
Licenses/Insurance 2,000
Bank Charges 1,000
Shipping 900
---------
Total Expense 1,742,054
Special Order 7E, FY21 Budget, was approved by Unanimous Vote
of the directors present.
FY19 FY24 FY20
Income
Total Public Donations 140 190 135
Total Sponsorship 1,299 2,149 1,625
Total Programs 14 31 14
Conference Registration 0 0 410
Conference Sponsorships 184 184 290
Interest Income 14 2 5
Diversity and Inclusion 0 0 0
---- ---- ----
Total Income 1,835 2,740 2,479
Expense
Infrastructure 966 1,082 1,083
Technical Writer 0 0 40
Publicity 238 388 238
Anniversary Promotions 0 0 115
Central Services 0 0 50
Brand Management 98 143 98
Conferences 245 245 795
Roadshows 0 0 50
Small Event Fund 0 0 15
Travel Assistance 65 65 65
Committers Travel 0 0 100
Treasury 46 64 42
Fundraising 208 234 193
General & Administrative 16 12 25
Board F2F 10 10 20
Diversity and Inclusion 0 0 70
---- ---- ----
Total Expense 1,892 2,243 2,999
Net -57 497 -520
Cash 3,803 2,142 3,283
Notes:
* Units are in thousands of dollars US.
* FY19 income/expense represents budget authorization, not actuals
FY19 Cash, however, represents the cash on hand at the end of the FY19
and DOES include the Pineapple fund and restricted donation.
* FY24 column is for informational purposes only
Special Order 7D, Approve the 2020 FY ASF Budget, was approved by
Unaminous Vote.
An informal poll was taken on the anniversary project budget item
where Joan voted -0.5, Myrle voted -1, Danny abstained, and the
remaining Directors voted +1. As such, this budget item was kept in
the final approved budget in Special Order 7D.
FY20 budget
FY19 FY24 FY20
Income
Total Public Donations 140 190 150
Total Sponsorship 1,299 2,149 1,309
Total Programs 14 31 171 ?
Conference Sponsorships 184 184 184
Interest Income 14 2 11 ?
---- ---- ----
Total Income 1,651 2,556 1,825
Expense
Infrastructure 966 1,082 1,053
Program Expenses 4 32 9 ?
Publicity 238 388 403
Brand Management 98 143 98
Conferences 245 245 175
Travel Assistance 65 65 65 ?
Treasury 46 64 49 ?
Fundraising 208 234 193
General & Administrative 16 12 15 ?
Board face-to-face 10 10 10
---- ---- ----
Total Expense 1,896 2,275 2,070
Net -245 281 -245
Cash 3,657 2,142 3,412
Notes:
* Units are in thousands of dollars US.
* FY19 income/expense represents budget authorization, not actuals
FY19 Cash, however, represents current (conservative) projections
and DOES include the Pineapple fund.
* FY24 column is for informational purposes only
Wishlist:
Technical writer: 40
ASF Travel Fund 50
Small Event Funding 125
Information Architect Unsized
Expense tracking tool Unsized
FY19 FY23 FY24
Income
Total Public Donations 140 180 190
Total Sponsorship 1,299 1,859 1,959
Total Programs 14 28 31
Conference Sponsorships 184 0 184
Interest Income 14 4 2
---- ---- ----
Total Income 1,651 2,071 2,366
Expense
Infrastructure 966 1,099 1,126
Program Expenses 4 27 32
Publicity 238 387 333
Brand Management 98 225 143
Conferences 245 60 245
Travel Assistance 65 25 65
Treasury 46 61 64
Fundraising 208 223 234
General & Administrative 16 44 12
Chairman's Discretionary 10 10 10
---- ---- ----
Total Expense 1,896 2,161 2,264
Net -245 -90 102
Cash 2,016 595 2,142
Notes:
* Units are in thousands of dollars US.
* FY19 income/expense represents budget authorization, not actuals
FY19 Cash, however, represents current (conservative) projections
and does not include the Pineapple fund.
* FY23 column is for informational purposes only
Income
Total Public Donations 140,000
Total Sponsorship 1,299,000
Total Programs 14,400
Conference Sponsorships 184,000
Interest Income 14,400
======
Total Income 1,651,800
Expense
Infrastructure 965,540
Program Expenses 4,400
Publicity 238,300
Brand Management 98,000
Conferences 244,500
Travel Assistance 65,000
Treasury 46,200
Fundraising 208,000
General & Administrative 16,400
Chairman's discretionary 10,000
=========
1,896,340
Notes:
* Infrastructure includes a $150k correction for the Staffing
expenditure issue raised to the Board in November 2017.
* Both conferences sponsorships and expenses are now shown as budget
items, whereas in previous years sponsorship revenue went primarily
to the producer, keeping expenses low.
* Marketing and Publicity includes $24K of expenses for Apache Way
Outreach.
* Fundraising includes $176K of new expenses for VP, Fundraising and
for Ambassador services from Virtual and HALO.
* General and Administrative reduced approximately $100K due to the
elimination of the EA role.
Special Order 7A, Approve the 2019 FY ASF Budget, was approved
by Unanimous Vote of the directors present.
FY18 FY22 FY23
Income
Total Public Donations 111 135 220
Total Sponsorship 1,084 1,500 1,665
Total Programs 28 28 28
Interest Income 4 4 4
---- ---- ----
Total Income 1,227 1,667 1,917
Expense
Infrastructure 818 868 1,099
Program Expenses 27 27 27
Publicity 182 352 387
Brand Management 89 141 225
Conferences 60 12 60
Travel Assistance 50 79 25
Treasury 49 51 61
Fundraising 46 53 283
General & Administrative 118 139 44
Chairman's Discretionary 10 0 10
---- ---- ----
Total Expense 1,418 1,722 2,211
Net -212 -55 -294
Cash 1,767 595 1,261
Notes:
* Units are in thousands of dollars US.
* FY18 income/expense represents budget authorization, not actuals
FY18 Cash, however, represents current (conservative) projections
* FY22 column is for informational purposes only
With the lay-off of the EA, the bottoms up five year projections now show a modest positive balance. This likely is understated for the following reasons: 1. Even conservative projections show us doing better than projected for FY18. While much of that was due to FY17 timing issues, it still represents an increased amount in the bank. 2. The model the projections use is a linear change (mostly growth) in expenses and revenue by category. While there may be some offsetting expenses we will need to incur without an EA, this amount is unlikely to equate to the amount projected. The budget worksheet has been updated to reflect the above.
The board is requested to approve the following budget for FY18.
Notable increases include Infrastructure, Publicity, Fundraising, and a
new item for Chairman's discretionary.
Income
Total Public Donations 111,000
Total Sponsorship 1,084,000
Total Programs 28,025
Interest Income 3,515
======
Total Income 1,226,540
Expense
Infrastructure 818,218
Program Expenses 27,200
Publicity 182,000
Brand Management 89,000
Conferences 12,418
Travel Assistance 50,000
Treasury 49,200
Fundraising 38,000
General & Administrative 118,350
Chairman's discretionary 10,000
=========
1,394,386
Income targets are based on a combination of the outcome of the F2F
and an intent that additional fundraising expenses are recovered.
TAC budget is based on two ApacheCon in this FY. Should we only have
one, $25K will be unspent.
Special Order 7F, Approve the 2018 FY ASF Budget, was approved
by Unanimous Vote of the directors present.
The following inputs have been collected as input to the board.
See the President's report for context and associated request.
FY17 Min FY22 FY22 Max FY22
Income
Total Public Donations 89 90 110 135
Total Sponsorship 968 900 1,000 1,100
Total Programs 28 28 28 28
Interest Income 4 4 4 4
----- ----- ----- -----
Total Income 1,089 1,022 1,142 1,267
Expense
Infrastructure 723 868 868 868
Program Expenses 27 27 27 27
Publicity 141 273 352 540
Brand Management 84 92 141 218
Conferences 12 12 12 12
Travel Assistance 62 0 79 150
Treasury 48 49 51 61
Fundraising 8 18 23 23
General & Administrative 114 50 139 300
----- ----- ----- -----
Total Expense 1,219 1,390 1,693 2,199
Net -130 -369 -552 -933
Cash 1,656 290 -259 -1,403
Notes:
1) Units are thousands of US dollars
2) Cash projections are based on linear change in budgets for FY18-FY21
Discussion:
First, a clarification that the first column is the approved budget for FY17
and the next three columns are possible fy22 budgets:
Second column is minimal FY22 budget
Third column is “nominal”, linearly projecting the FY17 budget to FY22
Fourth column is if we expand the services in many areas
Jim: looks like brand management and publicity are the most malleable parts
Sam: there are several areas that could be changed
Jim: we should try to see what a reasonable budget should be and then see
if we can adapt sponsorship to match our needs; thinking we could really
get more sponsorship
Sam: but e.g. should we even have a TAC?
Marvin: Those areas (TAC etc) are investments that we believe are wise,
but which we might choose not to make in slim times
Ross: some of the expanded publicity could lead to more sponsorship
Marvin: going for minimal budget also implies shutting down incubator
Jim: we should go for the middle column and see if we can figure out how
to get there
Shane: we should set a target about halfway between the minimal and
expanded budget
Bertrand: could we consider a really minimal “survival” budget?
Jim: that was supposed to be the minimum column
Sam: survival is a bit less than the first column; would prefer not to
pursue survival budget
Brett: it’s worthwhile to try to be ambitious about the budget; at least
meet the nominal budget
Sam: recommend a f2f meeting in March to resolve direction on fundraising;
maybe in Washington or Boston; with a follow-on meeting in Miami
Sam: sounds like we have consensus to try to strive for the nominal budget
and see if we can achieve income to meet it
The board is requested to approve the following budget for FY17.
Notable increases include Infrastructure, Publicity, Brand Management,
Travel Assistance, and a new item for Fundraising.
Income
Total Public Donations 88,874
Total Sponsorship 968,295
Total Programs 28,025
Interest Income 3,515
=======
Total Income 1,088,709
Expense
Infrastructure 723,068
Program Expenses 27,200
Publicity 140,900
Brand Management 84,292
Conferences 12,418
Travel Assistance 61,519
Treasury 47,700
Fundraising 7,750
General & Administrative 113,904
=========
1,218,751
Special Order 7B, Approve the 2017 FY ASF Budget, was approved
by Unanimous Vote of the directors present.
The board is requested to approve the following budget for FY16.
This budget includes budget for using a Professional Services
Organization for appropriate US contractors. The additional costs
for using a PEO are $40k on Infrastructure and $20k on General
& Administrative.
Income
Total Public Donations 60,000
Total Sponsorship 815,000
Total Programs 17,200
Interest Income 250
=======
Total Income 892,450
Expense
Infrastructure 636,216
Progam Expenses 2,200
Publicity 124,000
Brand Management 39,250
Conferences 7,500
Travel Assistance 50,000
Treasury 49,200
General & Administrative 134,877
=========
1,043,243
Special Order 7I, Approve the 2016 FY ASF Budget, was approved
by Unanimous Vote of the directors present.
Call for board approval of the May 2014 - April 2015 budget for the
ASF (incorporates the Interim budget approved in Special Order G. of
the 21 May 2014 meeting.
INCOME
Public Donations
One-Time 2,400.00
PayPal 36,000.00
Amazon Payments 3,000.00
Car Program LLC 1,600.00
----------
Total Public Donations 43,000.00
Sponsorship Program
Platinum Sponsors 600,000.00
Gold Sponsors 130,000.00
Silver Sponsors 60,000.00
Bronze Sponsors 35,000.00
----------
Total Sponsorship Program 825,000.00
Programs
GSoC Mentor Stipends 19,500.00
GSoC Strato Mentor Stipends 1,500.00
GSoC Travel Reimbursements 4,400.00
----------
Total Programs 25,400.00
Interest Income 3,600.00
----------
897,000.00
Expenditure
Infrastructure
Staffing 520,000.00
Training 17,500.00
Hosting 6,216.00
Hardware
Replacement 70,000.00
Build Farm 60,000.00
Disks/Ram 20,000.00
----------
Total Hardware 150,000.00
Service Contracts
Dell 25,000.00
HP 5,000.00
----------
Total Service Contracts 30,000.00
SSL/DNS Renewals 2,000.00
Third Party "Thank You's" 500.00
Travel
AC Event 10,000.00
F2F Event 10,000.00
----------
Total Travel 20,000.00
Total Infrastructure 746,216.00
Sponsorship Program Expense
Fundraising Rep. at OSCON 3,700.00
Fundraising Rep. ApacheCon EU 1,450.00
----------
Total Sponsorship Program Expense 5,150.00
Programs Expense
GSoC Mentor Summit ASF Travel 3,800.00
GSoC Mentor Summit Srato Travel 2,200.00
----------
Total Programs Expense 6,000.00
Publicity
Outside PR Services 90,000.00
Press Releases 8,000.00
Travel 5,000.00
Consultant Expenses 2,500.00
Conference Participation 1,500.00
Conference Support 5,000.00
Conference Signage 4,500.00
Collateral Printing 2,500.00
Clipping Service 5,000.00
----------
Total Publicity 124,000.00
Brand Management
Register/Record Trademarks
US 6,825.00
International 8,500.00
----------
Total Register/Record Trademarks 15,325.00
Declarations/Renewal Fees 3,800.00
Register/Record TLPs
US 16,250.00
International 15,000.00
----------
Total Register/Record TLPs 31,250.00
Registrations of Apache Marks 25,000.00
----------
Total Brand Management 75,375.00
Conferences
Local Events & Hackathons 7,500.00
Travel 5,000.00
----------
Total Conferences 12,500.00
Travel Assistance Committee
Sponsored Attendees 50,000.00
----------
Total Travel Assistance Committee 50,000.00
Treasury Services
Tax & Audit 12,000.00
Software & Online Services 1,500.00
Virtual MSA
One Time Fees 1,500.00
Monthly Staff Management 6,000.00
Monthly General Fees 34,200.00
----------
Total Virtual MSA 41,700.00
----------
Total Treasury Services 53,200.00
General & Administrative
Office Supplies (Treasurer) 500.00
President Discretionary 5,000.00
Chairmans Discretionary 5,000.00
Executive Assistant 71,470.00
Legal Counsel Fees 19,000.00
Legal Discretionary spending 2,500.00
Licenses/Insurance 6,012.00
Bank Charges 3,725.00
Shipping 500.00
PayPal 100.00
----------
Total General & Administrative 113,807.00
----------
1,191,248.00
-294,248.00
Special Order 7B, Approve the 2014-2015 FY ASF Budget, was
approved by Unanimous Vote of the directors present.
Call for Board approval of proposed 2014 Interim 3 month budget for
the ASF.
The three month interim budget is summarised below:
Income Expenditure Balance
Bank Charges and Interest $900 $950 $(50)
Public Donations $9,400 $25 $9,375
Sponsorship Program $590,000 $3,700 $586,300
Programs $25,400 $6,000 $19,400
Administration $- $23,823 $(23,823)
Infrastructure $- $241,804 $(241,804)
Publicity $- $54,000 $(54,000)
Conferences (President) $- $- $-
Travel Assistance Committee $- $- $-
Legal $- $1,100 $(1,100)
Brand Management $- $16,000 $(16,000)
Board $- $1,100 $(1,100)
Treasury Services $- $20,550 $(20,550)
Licenses/Insurance $- $1,750 $(1,750)
Shipping $- $200 $(200)
====================================================================
Total $625,700 $371,002 $254,698
====================================================================
Discussion:
Publicity looks like it's enough for the entire year. Right. It's an up front
payment of a retainer plus a monthly fee.
Trademarks shows registering all podlings before graduation. The line item
should be for registering "key podlings".
Special Order 7G, Approve the Interim 3 Month ASF Budget, was
approved by Unanimous Vote of the directors present.
President requests that the board approve an increase in the Executive Assistant budget of $15,500. This brings the total budget request for FY13 to $55,500. Special Order 7B, Increase Executive Assistant Budget, was approved by unanimous vote of the directors present.
The proposed budget change discussed here is recorded in Attachment 2: Report from the VP of Brand Management Discussion: Greg: There are very few problems with open source marks. Shane: There is a very low cost for registering. It's money well spent. Greg: What's the cost/benefit? Shane: If/when a project runs into trademark issues, costs are hundreds of times more. Greg: No issue registering our major brands, but not smaller projects. Shane: We will not be able to register our marks if a company registers a possibly conflicting name. Doug: Seems like a relatively small amount of money to spend to get ahead of potential problems. Roy: If we do register, we have a fiduciary responsibility to actively (including legal process) defend them. Shane: Not necessarily. Roy: Agree with registering important marks, but not wholesale. Shane: Once we register, companies are less likely to infringe or challenge the brands. Registration makes it much easier to deal with companies. Jim: It's not a guarantee; we might still have to go to court to defend our marks. Shane: It makes it less likely that companies will challenge us. Jim: Registering actually ramps up our duties to police our marks. Doug: Registering our minor marks seems to be a good idea to reduce risk and effort to defend our marks. Brett: We appear to have consensus on registering our major marks. Shane: There are several proposals that could be implemented, grouped into seven items as above. We should start by approving the budget and work through details on the trademarks@ list. Brett: The fiscal year ends in April. Should these figures be pro-rated? Shane: Some expenses will be lower but some would be incurred immediately. I would like to approve a change for half of the proposed increase. VP Brand Management requests that the board approve an increase in the Brand Management budget of $32,000. This brings the total budget request for FY13 to $45,400.00. Special order 7A was approved by unanimous vote of the directors present.
Tabled.
ASF budget for FY May 1 2013 - Apr 30 2014 APPROVED by the board: ------------------- INCOME (projected) == Interest == Interest income : $3,600.00 == Public donations == One-Time (by chk, etc) : $2,400.00 PayPal ($2000 x 12 mos) : $24,000.00 Car Program LLC : $1,600.00 ($400 x 4 contributions) Category total : $28,000.00 == Sponsorship Program == Platinum sponsors (5) : $500,000.00 Gold sponsors (4) : $160,000.00 Silver sponsors (3) : $60,000.00 Bronze sponsors (4) : $20,000.00 Category total : $740,000.00 == Program Income == Google Summer of Code : $10,000.00 Category Total : $10,000.00 == Unrelated Business Income (royalty, licenses, etc.) == Category Total : $0.00 Income Category Summaries: Interest Income : $ 3,600.00 One-time donations : $ 28,000.00 Sponsorship Program : $740,000.00 Program Income : $ 10,000.00 Unrelated Business Income : $ 0.00 INCOME Total : $781,600.00 EXPENSES == Fundraising Overhead == PayPal (@ ~ 3.74%) : $100.00 Car Program LLC : $ 0.00 Category Total : $100.00 == Administrative == Office Supplies (Sec'y) : $0.00 Office Supplies (Treasurer) : $500.00 President Discretionary : $5,000.00 Exec. Assistant (PT) : $55,500.00 Category Total : $61,000.00 == Infrastructure == Staffing System Admin : $ 420,000.00 (+17%) (4.5 FT) Hosting : $ 8,216.00 Cloud : $ 2,000.00 OSU OSL (OR, USA) : $ 0.00 SURFnet (AMS, NL) : $ 0.00 Traci.net (FL, USA) : $ 6,216.00 Hardware : $ 65,000.00 (+3%) Replacement : $ 20,000.00 (-20%) Expansion : $ 30,000.00 (+50%) Build farm : $ 10,000.00 Disks/RAM : $ 5,000.00 (-36%) Service contracts : $ 000.00 (-100%) Dell : $ 000.00 Silicon Mechanics : $ 000.00 Sun : $ 000.00 Other : $ 000.00 Misc : $ 1,500.00 Spamhaus RBL : $ 0.00 SSL / DNS renewals : $ 700.00 3rd Party Thank yous : $ 800.00 Travel : $ 000.00 (-100%) 4 Staff+VP @ AC Event : $ 000.00 AC Event food 1 mtg : $ 000.00 Category Total :$ 494,716.00 (+7%) == Publicity == Outside PR Services : $75,000.00 Press releases (prepaid) : $12,000.00 Travel : $7,500.00 Consultant Expenses : $2,500.00 Conference Participation : $1,500.00 Conference Support : $5,000.00 Conference Signage : $4,500.00 Collateral Printing : $2,500.00 Contact Database : $1,500.00 Clipping Service : $5,000.00 Category Total 2013 : $117,000.00 (-0.9%) == ConCom == Local events & hackathons : $50,000.00 Travel : $5,000.00 Discretionary : $5,000.00 Category Total : $60,000.00 == Travel Assistance Committee == Sponsored Attendees (4 events) : $50,000.00 (-30%) Category Total : $50,000.00 == Legal == Discretionary : $2,500.00 Category Total : $2,500.00 == Brand Management == Register key trademarks : $8,400.00 Register project marks : $2,000.00 Register mark ownership : $3,000.00 Category Total : $13,400.00 == Board == Chairman Discretionary : $5,000.00 Conference Calls : $0.00 Category Total : $5,000.00 == Banking Fees == Checks : $ 150.00 Safe-deposit box : $ 75.00 Monthly fees : $1,000.00 Lockbox : $2,500.00 Category Total : $3,725.00 == Treasury Services == Tax Filing : $2,000.00 Online services : $1,500.00 Category Total : $3,500.00 == Licenses / Insurance == Corp. Service Co. (DE Agent) : $ 299.00 D&O Insurance : $1,500.00 Property/Asset Insurance : $1,000.00 Misc. Insurance : $2,201.00 Category Total : $5,000.00 == Shipping == Federal Express / Courier : $500.00 Category Total : $500.00 == Misc. == Category Total : $0.00 Expense Category Summaries: Fundraising overhead :$ 100.00 Administrative :$ 61,000.00 Infrastructure :$494,716.00 Publicity :$117,000.00 ConCom :$ 60,000.00 Travel Assistance :$ 50,000.00 Legal :$ 2,500.00 Brand Management :$ 13,400.00 Board :$ 5,000.00 Banking Fees :$ 3,725.00 Accounting Services :$ 3,500.00 Licenses / Insurance :$ 5,000.00 Shipping :$ 500.00 Misc :$ 0.00 Expense Total :$816,441.00 === SUMMARY === Income Total : $781,600.00 Expense Total : $816,441.00 Net Total : $-34,841.00
Special Order 7C, Approve the proposed 2013-2014 Budget (see Attachement BF), was approved by Unanimous Vote of the directors present.
ASF budget for FY May 1 2013 - Apr 30 2014 APPROVED by the board: ------------------- INCOME (projected) == Interest == Interest income : $3,600.00 == Public donations == One-Time (by chk, etc) : $2,400.00 PayPal ($2000 x 12 mos) : $24,000.00 Car Program LLC : $1,600.00 ($400 x 4 contributions) Category total : $28,000.00 == Sponsorship Program == Platinum sponsors (5) : $500,000.00 Gold sponsors (4) : $160,000.00 Silver sponsors (3) : $60,000.00 Bronze sponsors (4) : $20,000.00 Category total : $740,000.00 == Program Income == Google Summer of Code : $10,000.00 Category Total : $10,000.00 == Unrelated Business Income (royalty, licenses, etc.) == Category Total : $0.00 Income Category Summaries: Interest Income : $ 3,600.00 One-time donations : $ 28,000.00 Sponsorship Program : $740,000.00 Program Income : $ 10,000.00 Unrelated Business Income : $ 0.00 INCOME Total : $781,600.00 EXPENSES == Fundraising Overhead == PayPal (@ ~ 3.74%) : $100.00 Car Program LLC : $ 0.00 Category Total : $100.00 == Administrative == Office Supplies (Sec'y) : $0.00 Office Supplies (Treasurer) : $500.00 President Discretionary : $5,000.00 Exec. Assistant (PT) : $40,000.00 (+33%) Category Total : $45,500.00 (+28%) == Infrastructure == Staffing System Admin : $ 420,000.00 (+17%) (4.5 FT) Hosting : $ 8,216.00 Cloud : $ 2,000.00 OSU OSL (OR, USA) : $ 0.00 SURFnet (AMS, NL) : $ 0.00 Traci.net (FL, USA) : $ 6,216.00 Hardware : $ 65,000.00 (+3%) Replacement : $ 20,000.00 (-20%) Expansion : $ 30,000.00 (+50%) Build farm : $ 10,000.00 Disks/RAM : $ 5,000.00 (-36%) Service contracts : $ 000.00 (-100%) Dell : $ 000.00 Silicon Mechanics : $ 000.00 Sun : $ 000.00 Other : $ 000.00 Misc : $ 1,500.00 Spamhaus RBL : $ 0.00 SSL / DNS renewals : $ 700.00 3rd Party Thank yous : $ 800.00 Travel : $ 000.00 (-100%) 4 Staff+VP @ AC Event : $ 000.00 AC Event food 1 mtg : $ 000.00 Category Total :$ 494,716.00 (+7%) == Publicity == Outside PR Services : $75,000.00 Press releases (prepaid) : $12,000.00 Travel : $7,500.00 Consultant Expenses : $2,500.00 Conference Participation : $1,500.00 Conference Support : $5,000.00 Conference Signage : $4,500.00 Collateral Printing : $2,500.00 Contact Database : $1,500.00 Clipping Service : $5,000.00 Category Total 2013 : $117,000.00 (-0.9%) == ConCom == Local events & hackathons : $50,000.00 Travel : $5,000.00 Discretionary : $5,000.00 Category Total : $60,000.00 == Travel Assistance Committee == Sponsored Attendees (4 events) : $50,000.00 (-30%) Category Total : $50,000.00 == Legal == Discretionary : $2,500.00 Category Total : $2,500.00 == Brand Management == Register key trademarks : $8,400.00 Register project marks : $2,000.00 Register mark ownership : $3,000.00 Category Total : $13,400.00 == Board == Chairman Discretionary : $5,000.00 Conference Calls : $0.00 Category Total : $5,000.00 == Banking Fees == Checks : $ 150.00 Safe-deposit box : $ 75.00 Monthly fees : $1,000.00 Lockbox : $2,500.00 Category Total : $3,725.00 == Treasury Services == Tax Filing : $2,000.00 Online services : $1,500.00 Category Total : $3,500.00 == Licenses / Insurance == Corp. Service Co. (DE Agent) : $ 299.00 D&O Insurance : $1,500.00 Property/Asset Insurance : $1,000.00 Misc. Insurance : $2,201.00 Category Total : $5,000.00 == Shipping == Federal Express / Courier : $500.00 Category Total : $500.00 == Misc. == Category Total : $0.00 Expense Category Summaries: Fundraising overhead :$ 100.00 Administrative :$ 45,500.00 Infrastructure :$494,716.00 Publicity :$117,000.00 ConCom :$ 60,000.00 Travel Assistance :$ 50,000.00 Legal :$ 2,500.00 Brand Management :$ 13,400.00 Board :$ 5,000.00 Banking Fees :$ 3,725.00 Accounting Services :$ 3,500.00 Licenses / Insurance :$ 5,000.00 Shipping :$ 500.00 Misc :$ 0.00 Expense Total :$740,941.00 === SUMMARY === Income Total : $781,600.00 Expense Total : $800,941.00 (+4%) Net Total : $-19,341.00
Call for Board approval of proposed 2013-2014 FY budget for
the ASF.
See https://svn.apache.org/repos/private/foundation/Finances/budgets/2013-budget.txt.
/* private also Attachment BH */
Special Order 7E, Approve the 2013-2014 FY ASF Budget, was Tabled.
AI: Greg update board meeting template to include visibility into
the EA activity
AI: Jim update Chairman/President's discretionary budget
AI: Sam update infrastructure budget; discuss with Jim
AI: Jim revise budget by middle of next week to approve before start
of May
AI: Jim where is budget for outside audit?
ASF budget for FY May 1 2013 - Apr 30 2014 APPROVED by the board: ------------------- INCOME (projected) == Interest == Interest income : $3,600.00 == Public donations == One-Time (by chk, etc) : $2,400.00 PayPal ($2000 x 12 mos) : $24,000.00 Car Program LLC : $1,600.00 ($400 x 4 contributions) Category total : $28,000.00 == Sponsorship Program == Platinum sponsors (5) : $500,000.00 Gold sponsors (4) : $160,000.00 Silver sponsors (3) : $60,000.00 Bronze sponsors (4) : $20,000.00 Category total : $740,000.00 == Program Income == Google Summer of Code : $10,000.00 Category Total : $10,000.00 == Unrelated Business Income (royalty, licenses, etc.) == Category Total : $0.00 Income Category Summaries: Interest Income : $ 3,600.00 One-time donations : $ 28,000.00 Sponsorship Program : $740,000.00 Program Income : $ 10,000.00 Unrelated Business Income : $ 0.00 INCOME Total : $781,600.00 EXPENSES == Fundraising Overhead == PayPal (@ ~ 3.74%) : $100.00 Car Program LLC : $ 0.00 Category Total : $100.00 == Administrative == Office Supplies (Sec'y) : $0.00 Office Supplies (Treasurer) : $500.00 President Discretionary : $10,000.00 (+100%) Exec. Assistant (PT) : $40,000.00 (+33%) Category Total : $50,500.00 (+31%) == Infrastructure == Staffing System Admin (4FT) : $ 360,000.00 Hosting : $ 8,216.00 Cloud : $ 2,000.00 OSU OSL (OR, USA) : $ 0.00 SURFnet (AMS, NL) : $ 0.00 Traci.net (FL, USA) : $ 6,216.00 Hardware : $ 65,000.00 (+3%) Replacement : $ 20,000.00 (-20%) Expansion : $ 30,000.00 (+50%) Build farm : $ 10,000.00 Disks/RAM : $ 5,000.00 (-36%) Service contracts : $ 000.00 (-100%) Dell : $ 000.00 Silicon Mechanics : $ 000.00 Sun : $ 000.00 Other : $ 000.00 Misc : $ 1,500.00 Spamhaus RBL : $ 0.00 SSL / DNS renewals : $ 700.00 3rd Party Thank yous : $ 800.00 Travel : $ 000.00 (-100%) 4 Staff+VP @ AC Event : $ 000.00 AC Event food 1 mtg : $ 000.00 Category Total :$ 434,716.00 (-6.03%) == Publicity == Outside PR Services : $75,000.00 Press releases (prepaid) : $12,000.00 Travel : $7,500.00 Consultant Expenses : $2,500.00 Conference Participation : $1,500.00 Conference Support : $5,000.00 Conference Signage : $4,500.00 Collateral Printing : $2,500.00 Contact Database : $1,500.00 Clipping Service : $5,000.00 Category Total 2013 : $117,000.00 (-0.9%) == ConCom == Local events & hackathons : $50,000.00 Travel : $5,000.00 Discretionary : $5,000.00 Category Total : $60,000.00 == Travel Assistance Committee == Sponsored Attendees (4 events) : $50,000.00 (-30%) Category Total : $50,000.00 == Legal == Discretionary : $2,500.00 Category Total : $2,500.00 == Brand Management == Register key trademarks : $8,400.00 Register project marks : $2,000.00 Register mark ownership : $3,000.00 Category Total : $13,400.00 == Board == Chairman Discretionary : $5,000.00 Conference Calls : $0.00 Category Total : $5,000.00 == Banking Fees == Checks : $ 150.00 Safe-deposit box : $ 75.00 Monthly fees : $1,000.00 Lockbox : $2,500.00 Category Total : $3,725.00 == Treasury Services == Tax Filing : $2,000.00 Online services : $1,500.00 Category Total : $3,500.00 == Licenses / Insurance == Corp. Service Co. (DE Agent) : $ 299.00 D&O Insurance : $1,500.00 Property/Asset Insurance : $1,000.00 Misc. Insurance : $2,201.00 Category Total : $5,000.00 == Shipping == Federal Express / Courier : $500.00 Category Total : $500.00 == Misc. == Category Total : $0.00 Expense Category Summaries: Fundraising overhead :$ 100.00 Administrative :$ 50,500.00 Infrastructure :$434,716.00 Publicity :$117,000.00 ConCom :$ 60,000.00 Travel Assistance :$ 50,000.00 Legal :$ 2,500.00 Brand Management :$ 13,400.00 Board :$ 5,000.00 Banking Fees :$ 3,725.00 Accounting Services :$ 3,500.00 Licenses / Insurance :$ 5,000.00 Shipping :$ 500.00 Misc :$ 0.00 Expense Total :$745,941.00 === SUMMARY === Income Total : $781,600.00 Expense Total : $745,941.00 (-0.04%) Net Total : $ 35,659.00
to make this a President's function. This is a good idea. Jim and Ross agreed to draft a policy for approval by the board. Interim, requests for travel should be sent to president@ for approval. Jim and Ross will draft the policy for travel.
Call for Board approval of proposed 2012-2013 FY budget for the ASF. See Attachment AT. Special Order 7J, Approve the 2012-2013FY Budget, There is nothing in the budget for an audit, but this can be added later once the cost is known. The budget was approved unanimously.
Also available: https://svn.apache.org/repos/private/foundation/Finances/budgets/2012-budget.txt ASF budget for FY May 1 2012 - Apr 30 2013 ------------------- INCOME (projected) == Interest == Interest income : $3,600.00 == Public donations == One-Time (by chk, etc) : $2,400.00 PayPal ($2000 x 12 mos) : $24,000.00 Car Program LLC : $1,600.00 ($400 x 4 contributions) Category total : $28,000.00 == Sponsorship Program == Platinum sponsors (5) : $500,000.00 (+25%) Gold sponsors (4) : $160,000.00 (+33%) Silver sponsors (3) : $60,000.00 Bronze sponsors (4) : $20,000.00 Category total : $740,000.00 (+22%) == Program Income == Google Summer of Code : $10,000.00 Category Total : $10,000.00 == Unrelated Business Income (royalty, licenses, etc.) == Category Total : $0.00 Income Category Summaries: Interest Income : $ 3,600.00 One-time donations : $ 28,000.00 Sponsorship Program : $740,000.00 Program Income : $ 10,000.00 Unrelated Business Income : $ 0.00 INCOME Total : $781,600.00 (+6%) EXPENSES == Fundraising Overhead == PayPal (@ ~ 3.74%) : $100.00 Car Program LLC : $ 0.00 Category Total : $100.00 == Administrative == Office Supplies (Sec'y) : $0.00 Office Supplies (Treasurer) : $500.00 President Discretionary : $5,000.00 Exec. Assistant (PT) : $30,000.00 Category Total : $35,500.00 == Infrastructure == Staffing System Admin (4FT) : $ 360,000.00 (+69%) Hosting : $ 8,216.00 Cloud : $ 2,000.00 OSU OSL (OR, USA) : $ 0.00 SURFnet (AMS, NL) : $ 0.00 Traci.net (FL, USA) : $ 6,216.00 Hardware : $ 63,000.00 (-33%) Replacement : $ 25,000.00 (-44%) Expansion : $ 20,000.00 Build farm : $ 10,000.00 (-58%) Disks/RAM : $ 8,000.00 (+60%) Service contracts : $ 9,500.00 (+35%) Dell : $ 7,000.00 (+55%) Silicon Mechanics : $ 1,500.00 Sun : $ 500.00 Other : $ 500.00 Misc : $ 1,500.00 (-17%) Spamhaus RBL : $ 0.00 (-100%) SSL / DNS renewals : $ 700.00 3rd Party Thank yous : $ 800.00 OpenOffice release overflow traffic : ??? # a work in progress with sourceforge admins, tbd Travel : $ 20,400.00 (+17%) 4 Staff+VP @ AC Event : $ 20,000.00 AC Event food 1 mtg : $ 400.00 Category Total :$ 462,616.00 (+36%) == Publicity == Outside PR Services : $75,000.00 Press releases (prepaid) : $10,000.00 Travel : $5,000.00 Consultant Expenses : $2,000.00 Conference Participation : $4,000.00 Conference Support : $1,000.00 Conference Signage : $3,500.00 Collateral Printing : $1,500.00 Contact Database : $2,500.00 Clipping Service : $5,000.00 Category Total :$109,500.00 == ConCom == Local events & hackathons : $50,000.00 Travel : $5,000.00 Discretionary : $5,000.00 Category Total : $60,000.00 == Travel Assistance Committee == Sponsored Attendees (7 events) : $72,500.00 (+81%) Category Total : $72,500.00 == Legal == Discretionary : $2,500.00 Category Total : $2,500.00 == Brand Management == Register key trademarks : $8,400.00 Register project marks : $2,000.00 Register mark ownership : $3,000.00 Category Total : $13,400.00 (+312%) == Board == Chairman Discretionary : $5,000.00 Conference Calls : $0.00 Category Total : $5,000.00 == Banking Fees == Checks : $ 150.00 Safe-deposit box : $ 75.00 Monthly fees : $1,000.00 Lockbox : $2,500.00 Category Total : $3,725.00 == Treasury Services == Tax Filing : $2,000.00 Online services : $1,500.00 Category Total : $3,500.00 == Licenses / Insurance == Corp. Service Co. (DE Agent) : $ 299.00 D&O Insurance : $1,500.00 Property/Asset Insurance : $1,000.00 Misc. Insurance : $2,201.00 Category Total : $5,000.00 == Shipping == Federal Express / Courier : $500.00 Category Total : $500.00 == Misc. == Category Total : $0.00 Expense Category Summaries: Fundraising overhead :$ 100.00 Administrative :$ 35,500.00 Infrastructure :$462,616.00 Publicity :$109,500.00 ConCom :$ 60,000.00 Travel Assistance :$ 72,500.00 Legal :$ 2,500.00 Brand Management :$ 13,400.00 Board :$ 5,000.00 Banking Fees :$ 3,725.00 Accounting Services :$ 3,500.00 Licenses / Insurance :$ 5,000.00 Shipping :$ 500.00 Misc :$ 0.00 Expense Total :$773,841.00 === SUMMARY === Income Total : $781,600.00 (+22%) Expense Total : $773,841.00 (+25%) Net Total : $ 7,759.00 = == NOTES == Infra: There is a significant increase in this years budget, over last year. This is due to the sharp increase in staffing costs. We have effectively added a new FT post over above last years budget. There is a reduced hardware budget, as there are fewer hosts requiring replacement. Brand Management: With the growth in commercial popularity of many of our projects - and the corresponding growth in third parties who use (and sometimes abuse) our project brands, and on the advice of counsel, we plan to register a number of trademarks in the coming year, primarily in response to approved project requests. We also plan to register the change of ownership of several trademarks, to deal with key project's brand image and to ensure third parties clearly understand our ownership of these marks (there have been several questions about our legitimacy). We also plan to work with DLAPiper on trademark issues going forward. They have offered detailed docket tracking - a huge help to us - completely pro bono, but also note that to ensure the registration process is smooth, higher fees may be expected when processing actual registrations or transfers. All requested budget is for national registry fees or for legal expenses directly related to registered trademarks.
Call for Board approval of proposed 2012-2013 FY budget for the ASF. See Attachment AW. Special Order 7H, Approve the 2012-2013FY Budget, was tabled. Discussion: The budget for infrastructure needs additional work.
ASF budget for FY May 1 2012 - Apr 30 2013 ------------------- INCOME (projected) == Interest == Interest income : $3,600.00 == Public donations == One-Time (by chk, etc) : $2,400.00 PayPal ($2000 x 12 mos) : $24,000.00 Car Program LLC : $1,600.00 ($400 x 4 contributions) Category total : $28,000.00 == Sponsorship Program == Platinum sponsors (5) : $500,000.00 (+25%) Gold sponsors (4) : $160,000.00 (+33%) Silver sponsors (3) : $60,000.00 Bronze sponsors (4) : $20,000.00 Category total : $740,000.00 (+22%) == Program Income == Google Summer of Code : $10,000.00 Category Total : $10,000.00 == Unrelated Business Income (royalty, licenses, etc.) == Category Total : $0.00 Income Category Summaries: Interest Income : $ 3,600.00 One-time donations : $ 28,000.00 Sponsorship Program : $640,000.00 Program Income : $ 10,000.00 Unrelated Business Income : $ 0.00 INCOME Total : $781,600.00 (+6%) EXPENSES == Fundraising Overhead == PayPal (@ ~ 3.74%) : $100.00 Car Program LLC : $ 0.00 Category Total : $100.00 == Administrative == Office Supplies (Sec'y) : $0.00 Office Supplies (Treasurer) : $500.00 President Discretionary : $5,000.00 Exec. Assistant (PT) : $30,000.00 Category Total : $35,500.00 == Infrastructure == Staffing : $ 306,200.00 (+44%) System Admin (FT) : $92,400.00 (+6%) System Admin (FT) : $85,200.00 (+7%) System Admin (FT) : $78,000.00 (new) System Admin (PT) : $42,600.00 (+9%) Bonus Pool : $ 8,000.00 Hosting : $ 8,216.00 Cloud : $ 2,000.00 OSU OSL (OR, USA) : $ 0.00 SURFnet (AMS, NL) : $ 0.00 Traci.net (FL, USA) : $ 6,216.00 Hardware : $ 60,000.00 (-63%) Replacement : $ 25,000.00 (-55%) Expansion : $ 20,000.00 Build farm : $ 10,000.00 (-41%) Disks/RAM : $ 8,000.00 (+60%) Service contracts : $ 9,500.00 (+35%) Dell : $ 7,000.00 (+55%) Silicon Mechanics : $ 1,500.00 Sun : $ 500.00 Other : $ 500.00 Misc : $ 1,800.00 Spamhaus RBL : $ 0.00 SSL / DNS renewals : $ 700.00 3rd Party Thank yous : $ 800.00 OpenOffice release overflow traffic : ??? # a work in progress with sourceforge admins, tbd Travel : $ 20,400.00 (+17%) 4 Staff+VP @ AC Event : $ 20,000.00 AC Event food 1 mtg : $ 400.00 Category Total :$ 408,816.00 (+20%) == Publicity == Outside PR Services : $75,000.00 Press releases (prepaid) : $10,000.00 Travel : $15,000.00 Consultant Expenses : $6,000.00 Conference Participation : $4,000.00 Conference Support : $5,000.00 Conference Signage : $3,500.00 Collateral Printing : $2,500.00 Contact Database : $2,500.00 Clipping Service : $5,000.00 Category Total :$128,500.00 == ConCom == Local events & hackathons : $50,000.00 Travel : $5,000.00 Discretionary : $5,000.00 Category Total : $60,000.00 == Travel Assistance Committee == Sponsored Attendees (7 events) : $72,500.00 (+81%) Category Total : $72,500.00 == Legal == Discretionary : $2,500.00 Category Total : $2,500.00 == Brand Management 2012 Request == Register key trademarks : $8,400.00 Register project marks : $2,000.00 Register mark ownership : $3,000.00 Category Total : $13,400.00 (+312%) == Board == Chairman Discretionary : $5,000.00 Conference Calls : $0.00 Category Total : $5,000.00 == Banking Fees == Checks : $ 150.00 Safe-deposit box : $ 75.00 Monthly fees : $1,000.00 Lockbox : $2,500.00 Category Total : $3,725.00 == Treasury Services == Tax Filing : $2,000.00 Online services : $1,500.00 Category Total : $3,500.00 == Licenses / Insurance == Corp. Service Co. (DE Agent) : $ 299.00 D&O Insurance : $1,500.00 Property/Asset Insurance : $1,000.00 Misc. Insurance : $2,201.00 Category Total : $5,000.00 == Shipping == Federal Express / Courier : $500.00 Category Total : $500.00 == Misc. == Category Total : $0.00 Expense Category Summaries: Fundraising overhead :$ 100.00 Administrative :$ 35,500.00 Infrastructure :$408,816.00 Publicity :$128,500.00 ConCom :$ 60,000.00 Travel Assistance :$ 72,500.00 Legal :$ 2,500.00 Brand Management :$ 13,400.00 Board :$ 5,000.00 Banking Fees :$ 3,725.00 Accounting Services :$ 3,500.00 Licenses / Insurance :$ 5,000.00 Shipping :$ 500.00 Misc :$ 0.00 Expense Total :$739,041.00 === SUMMARY === Income Total : $781,600.00 (+22%) Expense Total : $739,041.00 (+17%) Net Total : $ 42,559.00 = == NOTES == Infra: There is a significant increase in this years budget, over last year. This is due to the sharp increase in staffing costs. We have effectively added a new FT post over above last years budget. There is a reduced hardware budget, as there are fewer hosts requiring replacement. Brand Management: With the growth in commercial popularity of many of our projects - and the corresponding growth in third parties who use (and sometimes abuse) our project brands, and on the advice of counsel, we plan to register a number of trademarks in the coming year, primarily in response to approved project requests. We also plan to register the change of ownership of several trademarks, to deal with key project's brand image and to ensure third parties clearly understand our ownership of these marks (there have been several questions about our legitimacy). We also plan to work with DLAPiper on trademark issues going forward. They have offered detailed docket tracking - a huge help to us - completely pro bono, but also note that to ensure the registration process is smooth, higher fees may be expected when processing actual registrations or transfers. All requested budget is for national registry fees or for legal expenses directly related to registered trademarks.
The President has proposed a 2011-2012 FY budget for the Foundation, as provided in Attachment AK. By roll call vote, the board unanimously approved the budget for the Foundation's 2011-2012 fiscal year as proposed in Attachment AK, without modification.
ASF budget for FY May 1 2011 - Apr 30 2012 ------------------- INCOME (projected) == Interest == Interest income : $3,600.00 (+12.5%) == Public donations == One-Time (by chk, etc) : $2,400.00 PayPal ($2000 x 12 mos) : $24,000.00 Car Program LLC : $1,600.00 ($400 x 4 contributions) Category total : $28,000.00 == Sponsorship Program == Platinum sponsors (4) : $400,000.00 (+33%) Gold sponsors (3) : $120,000.00 Silver sponsors (3) : $60,000.00 Bronze sponsors (4) : $20,000.00 Category total : $600,000.00 (+20%) == Program Income == Google Summer of Code : $10,000.00 Category Total : $10,000.00 == Unrelated Business Income (royalty, licenses, etc.) == Category Total : $0.00 Income Category Summaries: Interest Income : $ 3,600.00 One-time donations : $ 28,000.00 Sponsorship Program : $600,000.00 Program Income : $ 10,000.00 Unrelated Business Income : $ 0.00 INCOME Total : $641,600.00 (+18.5%) EXPENSES == Fundraising Overhead == PayPal (@ ~ 3.74%) : $100.00 Car Program LLC : $ 0.00 Category Total : $100.00 == Administrative == Office Supplies (Sec'y) : $0.00 Office Supplies (Treasurer) : $500.00 President Discretionary : $5,000.00 Exec. Assistant (PT) : $30,000.00 Category Total : $35,500.00 (+545%) == Infrastructure == Staffing :$212,624.00 System Admin (FT) : $86,904.00* System Admin (FT) : $79,560.00* System Admin (PT) : $39,000.00 Bonus Pool : $7,160.00 (4260/3900) Hosting : $8,216.00 Cloud : $2,000.00 OSU OSL (OR, USA) : $0.00 SURFnet (AMS, NL) : $0.00 Traci.net (FL, USA) : $6,216.00 Hardware : $94,000.00 Replacement : $45,000.00 Expansion : $20,000.00 Build farm : $24,000.00 Disks/RAM : 5,000.00 Service contracts : $7,000.00 Dell $4,500.00 Silicon Mechanics $1,500.00 Sun $500.00 Other $500.00 Misc : $1,800.00 Spamhaus RBL : $300.00 SSL / DNS renewals : $700.00 3rd Party Thank yous : $800.00 Travel : $17,400.00 3 Staff+VP @ ACNA2011 : $12,000.00 1 infra mtg : $5,000.00 ACNA2011 food 1 mtg : $400.00 Category Total :$341,040.00 (+28%) == Publicity == Outside PR Services : $75,000.00 (+25%) Press releases (prepaid) : $10,000.00 Travel : $15,000.00 Consultant Expenses : $6,000.00 Conference Participation : $4,000.00 Conference Support : $5,000.00 Conference Signage : $3,500.00 Collateral Printing : $2,500.00 Contact Database : $2,500.00 Clipping Service : $5,000.00 Category Total :$128,500.00 (+11%) == ConCom == Local events & hackathons : $50,000.00 Travel : $5,000.00 Discretionary : $5,000.00 Category Total : $60,000.00 (-33%) == Travel Assistance Committee == Sponsored Attendees (5 events) : $40,000.00 Category Total : $40,000.00 (-39%) == Legal == Discretionary : $2,500.00 Category Total : $2,500.00 == Brand Management == Register key trademarks : $1,950.00 Register project marks : $1,300.00 Category Total : $3,250.00 == Board == Chairman Discretionary : $5,000.00 Conference Calls : $0.00 Category Total : $5,000.00 == Banking Fees == Checks : $ 150.00 Safe-deposit box : $ 75.00 Monthly fees : $1,000.00 Lockbox : $2,500.00 Category Total : $3,725.00 == Treasury Services == Tax Filing : $2,000.00 Online services : $1,500.00 Category Total : $3,500.00 == Licenses / Insurance == Corp. Service Co. (DE Agent) : $ 299.00 D&O Insurance : $1,500.00 Property/Asset Insurance : $1,000.00 Misc. Insurance : $2,201.00 Category Total : $5,000.00 == Shipping == Federal Express / Courier : $500.00 Category Total : $500.00 == Misc. == Category Total : $0.00 Expense Category Summaries: Fundraising overhead :$ 100.00 Administrative :$ 35,500.00 Infrastructure :$341,040.00 Publicity :$128,500.00 ConCom :$ 60,000.00 Travel Assistance :$ 40,000.00 Legal :$ 2,500.00 Brand Management :$ 3,250.00 Board :$ 5,000.00 Banking Fees :$ 3,725.00 Accounting Services :$ 3,500.00 Licenses / Insurance :$ 5,000.00 Shipping :$ 500.00 Misc :$ 0.00 Expense Total :$611,615.00 === SUMMARY === Income Total : $641,600.00 Expense Total : $628,615.00 Net Total : $ 12,985.00
Executive Assistant position is out for bid although it is not in the current budget. Once a suitable candidate is approved, the budget will be amended to include the cost. In any event, the budget should be updated mid-year (November).
See attachment AE. Special Order 7G, Approve the 2010-2011FY Budget, was approved by Unanimous Vote of the directors present.
ASF budget for FY May 1 2010 - Apr 30 2011 ------------------- INCOME (projected; unchanged from '09) == Interest == Interest income : $3,200.00 == Public donations == One-Time (by chk, etc) : $2,400.00 PayPal ($2000 x 12 mos) : $24,000.00 Car Program LLC : $1,600.00 ($400 x 4 contributions) Category total : $28,000.00 == Sponsorship Program == Platinum sponsors (3) : $300,000.00 Gold sponsors (3) : $120,000.00 Silver sponsors (3) : $60,000.00 Bronze sponsors (4) : $20,000.00 Category total : $500,000.00 == Program Income == Google Summer of Code : $10,000.00 Category Total : $10,000.00 == Unrelated Business Income (royalty, licenses, etc.) == Category Total : $0.00 Income Category Summaries: Interest Income : $ 3,200.00 One-time donations : $ 28,000.00 Sponsorship Program : $500,000.00 Program Income : $ 10,000.00 Unrelated Business Income : $ 0.00 INCOME Total : $541,200.00 EXPENSES == Fundraising Overhead == PayPal (@ ~ 3.74%) : $100.00 Car Program LLC : $ 0.00 Category Total : $100.00 == Administrative == Office Supplies (Sec'y) : $0.00 Office Supplies (Treasurer) : $500.00 President Discretionary : $5,000.00 Category Total : $5,500.00 == Infrastructure == System Admin (FT) : $78,000.00 System Admin (FT) : $72,000.00 Hosting - OSU OSL (OR, USA) : $0.00 Hosting - SURFnet (AMS, NL) : $0.00 Hosting - Traci.net (FL, USA) : $6,216.00 Hardware - Replacement : $80,000.00 8 machines/arrays Hardware - Expansion : $0,000.00 Hardware - Build farm : $5,000.00 1k for EC2 stuff Hardware - Service contracts : $2,000.00 Spamhaus RBL : $300.00 SSL / DNS renewals : $700.00 Travel (FT & PT @ AC's) : $8,000.00 Category Total :$252,216.00 == Publicity == Outside PR Services : $65,000.00 Press releases (prepaid) : $10,000.00 Travel : $15,000.00 Consultant Expenses : $6,000.00 Conference Participation : $4,000.00 Conference Support : $5,000.00 Conference Signage : $3,500.00 Collateral Printing : $2,500.00 Contact Database : $2,500.00 Clipping Service : $5,000.00 Category Total :$116,000.00 == ConCom == Local events, up to 4 ($15k ea) : $60,000.00 Hackathons : $15,000.00 Travel : $10,000.00 Discretionary : $5,000.00 Category Total : $90,000.00 == Travel Assistance Committee == Sponsored Attendees (4 events) : $66,000.00 Category Total : $66,000.00 == Legal == Discretionary : $2,500.00 Category Total : $2,500.00 == Brand Management == Register key trademarks : $1,950.00 Register project marks : $1,300.00 Category Total : $3,250.00 == Board == Chairman Discretionary : $5,000.00 Conference Calls : $0.00 Category Total : $5,000.00 == Banking Fees == Checks : $ 150.00 Safe-deposit box : $ 75.00 Monthly fees : $1,000.00 Lockbox : $2,500.00 Category Total : $3,725.00 == Treasury Services == Tax Filing : $2,000.00 Online services : $1,500.00 Category Total : $3,500.00 == Licenses / Insurance == Corp. Service Co. (DE Agent) : $ 299.00 D&O Insurance : $1,500.00 Property/Asset Insurance : $1,000.00 Misc. Insurance : $2,201.00 Category Total : $5,000.00 == Shipping == Federal Express / Courier : $500.00 Category Total : $500.00 == Misc. == Category Total : $0.00 Expense Category Summaries: Fundraising overhead :$ 100.00 Administrative :$ 5,500.00 Infrastructure :$252,216.00 Publicity :$116,000.00 ConCom :$ 90,000.00 Travel Assistance :$ 66,000.00 Legal :$ 2,500.00 Brand Management :$ 3,250.00 Board :$ 5,000.00 Banking Fees :$ 3,725.00 Accounting Services :$ 3,500.00 Licenses / Insurance :$ 5,000.00 Shipping :$ 500.00 Misc :$ 0.00 Expense Total :$557,291.00 === SUMMARY === Income Total : $541,200.00 Expense Total : $557,291.00 Net Total :-$ 16,091.00 === PUBLIC SUPPORT TEST === Interest Income : $ 3,200.00 One-time donations : $ 28,000.00 Sponsorship Program : $500,000.00 Eligible income : $531,200.00 2% support tesg : $10,624.00 / donor One-time donations : $28,000.00 Bronze Sponsors (4) : $20,000.00 Silver Sponsors (3) : $31,872.00 Gold Sponsors (3) : $31,872.00 Platinum Sponsors (3) : $31,872.00 Public Donations Total : $143,616.00 Public Support : 27.04% ====
WHEREAS, the Board of Directors has heretofore appointed a Apache Conference Planning Committee, and WHEREAS, the Apache Conference Planning Committee has chosen to hold an "Apache Retreat" for the benefit of Apache members, committers and contributors, in Ireland during April 2010, and WHEREAS, the Apache Conference Planning Committee is working on plans to hold one or more Apache events, for the benefit of Apache members, committers and contributors, in Asia, in November-December 2009, and WHEREAS, the Board of Directors recognize that the aims and purpose of these events are in-line with the aims of the Foundation, and WHEREAS, the funding required for these events is estimated at approximately $12,000 for the Retreat, and $12,000 for the events in Asia, and WHEREAS, the Conference Planning Committee judges it in the best interests of the contributors and the Foundation to have a small discretionary fund available to support other events, NOW, THEREFORE, BE IT RESOLVED, that a budget of $30,000 be allocated to the Conference Planning Committee, and BE IT FURTHER RESOLVED, that the treasurer will work with the Conference Planning Committee to ensure that these funds are made available as necessary and duly accounted for in accordance with the Bylaws of the Foundation. Special Order 7A, Budget $30,000 for the Conference Planning Committee, was approved by Unanimous Vote of the directors present.
See Attachment AC. Sam is concerned that the time would go unused, as with the previous EA. Sander would like the flexibility to be able to budget for a full time EA. Bill indicates that a manager is a full time job. Collectively, we previously had indicated that we wanted a doer not a manager. Jim recited a set of input, and feels that we need to offload the work that is not the best use of our time. Justin suggests removing the word "commission" from the budget item for sponsorship, and strike the word "build farm" from the part time sysadmin. These changes were applied during the course of the meeting. Additionally, the "Program Event Budget is moved to" line was also struck. Geir notes that we are voting on a partial budget. Bill notes that we have updated the budget, and suggests that if anybody wants to modify that the budget, they are welcome to bring forward resolutions. Geir continues to be concerned with the rather large amount (the actual dollar amount is in question) that we aren't considering. In response to questions to Henri: sponsor "Dir" isn't meant to be a director, but could be a Liaison. EA amount quoted is a ceiling. If approved, this means that the individual committees have an authorization to spend these amounts without requiring additional board approval. We would we deal with projected income shortfalls when (and only if) such events occur. If this budget is approved, we have the ability to renegotiate the HALO contract. Jim's preference is to extend the HALO contract. Bertrand considers the following to be "experimental" and would like sponsorship director, EA, outside PR services to be reevaluated next year. Aaron doesn't see any [VOTE] on the PRC list representing a concrete proposal for the $30K Sponsorship Dir line. Sander indicates that there isn't a full consensus on an RFP, but believes that $60K is in line with what we need. A vote was held, reflecting on the contents of the budget as contained in Attachment AC. Bertrand - yes, including comments above Justin - yes J Aaron - no Jim - yes, with Bertand's comments Geir - no William - yes Sam - no Henning - abstain The motion passes.
The following are projected and still under review. INCOME (projected) == Interest == Interest income : $3,200.00 == Public donations == One-Time (by chk, etc) : $2,400.00 PayPal ($2000 x 12 mos) : $24,000.00 Car Program LLC : $1,600.00 ($400 x 4 contributions) Category total : $28,000.00 == Sponsorship Program == Platinum sponsors (3) : $300,000.00 Gold sponsors (3) : $120,000.00 Silver sponsors (3) : $60,000.00 Bronze sponsors (4) : $20,000.00 Category total : $500,000.00 == Program Income == Google Summer of Code : $10,000.00 Category Total : $10,000.00 == Unrelated Business Income (royalty, licenses, etc.) == Category Total : $0.00 Income Category Summaries: Interest Income : $ 3,200.00 One-time donations : $ 28,000.00 Sponsorship Program : $500,000.00 Program Income : $ 10,000.00 Unrelated Business Income : $ 0.00 INCOME Total : $541,200.00 EXPENSES == Fundraising Overhead == Sponsorship Dir : $30,000.00 PayPal (@ ~ 3.74%) : $100.00 Car Program LLC : $ 0.00 Category Total : $30,100.00 == Administrative == Exec. Assistant/SA Staff : $60,000.00 Office Supplies (EA) : $1,000.00 Office Supplies (Sec'y) : $500.00 Office Supplies (Treasurer) : $500.00 Equipment (EA) : $1,500.00 Office Expenses (EA) : $1,500.00 Travel (EA) : $5,000.00 President Discretionary : $5,000.00 Category Total : $75,000.00 == Infrastructure == SysAdmin (FT) : $72,000.00 SysAdmin (PT) : $30,000.00 Hosting - OSU OSL (OR, USA) : $0.00 Hosting - SURFnet (AMS, NL) : $0.00 Hosting - Traci.net (FL, USA) : $6,216.00 Hardware - Replacement : $10,000.00 Hardware - Expansion : $10,000.00 Hardware - Build farm : $15,000.00 Hardware - Service contracts : $5,000.00 Spamhaus RBL : $300.00 SSL / DNS renewals : $700.00 Travel (FT & PT @ AC's) : $8,000.00 Category Total :$157,216.00 == Publicity == Outside PR Services : $65,000.00 Collateral Printing : $2,000.00 Press releases (prepaid) : $5,000.00 Sponsor outreach : $3,000.00 Travel : $7,000.00 Category Total : $82,000.00 == Travel Assistance Committee == Sponsored Attendees (Need Based): $40,000.00 Category Total : $40,000.00 == Legal == Discretionary : $2,500.00 Category Total : $2,500.00 == Board == Chairman Discretionary : $5,000.00 Conference Calls : $0.00 Category Total : $5,000.00 == Banking Fees == (need to be reviewed) Checks : $ 150.00 Safe-deposit box : $ 75.00 Monthly fees : $1,000.00 Lockbox : $2,500.00 Category Total : $3,725.00 == Treasury Services == Tax Filing : $2,000.00 Online services : $1,500.00 Category Total : $3,500.00 == Licenses / Insurance == Corp. Service Co. (DE Agent) : $ 299.00 D&O Insurance : $1,500.00 Property/Asset Insurance : $1,000.00 Misc. Insurance : $2,201.00 Category Total : $5,000.00 == Shipping == (need to confirm) Federal Express / Courier : $500.00 Category Total : $500.00 == Misc. == Category Total : $0.00 Expense Category Summaries: Fundraising overhead :$ 30,100.00 Administrative :$ 75,000.00 Infrastructure :$157,216.00 Publicity :$ 82,000.00 Travel Assistance :$ 40,000.00 Legal :$ 2,500.00 Board :$ 5,000.00 Banking Fees :$ 3,725.00 Accounting Services :$ 3,500.00 Licenses / Insurance :$ 5,000.00 Shipping :$ 500.00 Misc :$ 0.00 Expense Total :$404,541.00 === SUMMARY === Income Total : $541,200.00 Expense Total : $404,541.00 Net Total :+$136,659.00 === PUBLIC SUPPORT TEST === Interest Income : $ 3,200.00 One-time donations : $ 28,000.00 Sponsorship Program : $500,000.00 Eligible income : $531,200.00 2% support test : $10,624.00 / donor One-time donations : $28,000.00 Bronze Sponsors (4) : $20,000.00 Silver Sponsors (3) : $31,872.00 Gold Sponsors (3) : $31,872.00 Platinum Sponsors (3) : $31,872.00 Public Donations Total : $143,616.00 Public Support : 27.04% Legend:
There was a discussion about someone managing the sponsors. A concern was raised by Geir on that. J. Aaron mentions we dropped the ball on keeping sponsors up to date, and following up with them. We lost sponsorship dollars in the past, which alone warrants doing this. It was remarked that skill-set between an executive assistant and someone managing sponsorship is not expected to overlap. Jim takes the action item to kick off budget discussion on list.
WHEREAS, The Board of Directors deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to establish an ASF Board Committee charged with creation of an annual budget; and NOW, THEREFORE, BE IT RESOLVED, that an ASF Board Committee, to be known as the "Budget Committee", be and hereby is established pursuant to Bylaws of the Foundation; and be it further RESOLVED, that the Budget Committee be and hereby is responsible for preparing and presenting an Annual Budget for approval by the Board of Directors by March 30 for the fiscal year starting May 1; and be it further RESOLVED, that Willam Rowe Jr. shall serve at the direction of the Board of Directors as the chair of the Budget Committee and have primary responsibility for managing the Budget Committee; and be it further RESOLVED, that the persons listed immediately below be and hereby are appointed to serve as members of the Budget Committee: * Justin Erenkrantz <jerenkrantz@apache.org> * Jim Jagielski <jim@apache.org> * William Rowe Jr <wrowe@apache.org> We discussed whether three people are adequate, and as long as this group has access to the books and are able to ask rare questions to the previous (and continuing) treasurer, three is fine. We discussed whether this should be a board committee. In lieu of proceeding with this vote, we all acknowledged that the President has created a Budget Committee with Justin, Jim, and William as members.
Bank Service Charges $3,500.00 Licenses and Permits $350.00 Office Supplies $1,000.00 PayPal Charges (% of Paypal) Postage and Delivery $500.00 Program Expenses Hardware Purchases $3,000.00 Colocation expense (.5yr) $10,500.00 Sysadmin Position (.5yr) $30,000.00 Sysadmin Contract (.5yr) $30,000.00 Total Expense $78,850.00
WHEREAS, the Treasurer has collected and reviewed requests from Officers for financial expenses necessary for the continued operation of the Foundation; and WHEREAS, The Board of Directors deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to authorize the following financial expenses. NOW, THEREFORE, BE IT RESOLVED, that the sum of $5,000 be and hereby is authorized to be expensed by the Vice President, Conference Planning for the purposes of face-to-face Conference Committee meetings as needed; and be it further RESOLVED, that the sum of $2,000 be and hereby is authorized to be expensed by the President to cover expenses related to the Infrastructure Search Committee; and be it further RESOLVED, that the sum of $2,000 be and hereby is authorized to be expensed by the Treasurer to cover expenses related to the filing of 2004 year tax returns; and be it further RESOLVED, that the sum of $1,500 be and hereby is authorized to be expensed by any Officers to cover expenses related to shipping and courier services; and be it further RESOLVED, that the sum of $750 be and hereby is authorized to be expensed by the Treasurer to cover expenses related to banking fees; and be it further RESOLVED, that the sum of $500 be and hereby is authorized to be expensed by Directors to cover expenses related to board conference calls. The above Spending Resolution (Special Order 3-A) was approved by unanimous vote.
https://svn.apache.org/repos/private/foundation/Finances/2005-budget.txt It was recommended that the review of the budget continue on the board@ mailing list. Further discussion would be held at a special board meeting, set for September 29, 2005.
This item was tabled in the interests of time.
Ben Laurie commented that the event is still being planned for the weekend prior to ApacheCon 2000 Europe, but that he wasn't yet aware of the budget requirements. He will inform the board when estimates are available.
This item was tabled until a future meeting when Ben Hyde might be present.
There was a general discussion of whether we should defray the
attendance fee for all ASF members attending ApacheCon 2000 Europe,
or only for those who need it.
The following resolution was approved by unanimous vote of the
directors present (Brian, Ken, Roy, Ben, Rasmus, Doug, Randy, Dirk).
WHEREAS, it is in the interests of the Foundation to encourage
as many of its members as possible to attend and participate in the
ApacheCon 2000 Europe conference; and further
WHEREAS, the conference committee has determined that a fee of $150
is necessary to cover the basic expenses of attendance at the
conference for members who are not speakers.
NOW, THEREFORE, BE IT RESOLVED, that an amount up to but not
exceeding USD $150.00 per ASF member in attendance at ApacheCon 2000
Europe, but not speaking at the conference, is hereby authorized for
payment to the conference organizer, up to but not exceeding a
maximum of USD $6,750.00, for the purpose of obtaining a complete
fee-waiver for all ASF members attending ApacheCon 2000 Europe.
This item had previously been discussed on the board mailing list.
The following resolution was approved by unanimous vote of the
directors present (Brian, Ken, Roy, Ben, Rasmus, Doug, Randy, Dirk).
WHEREAS, Ralf S. Engelschall, a member of the Foundation, has
requested that the Foundation obtain counsel for the purpose of
obtaining permission under U.S. export regulations to publish
open-source software containing various forms of cryptographic
algorithms and/or hooks; and further
WHEREAS, Ben Laurie has contacted Cindy Cohn as an appropriate
legal expert on matters related to crypto export and has begun
negotiations on a suitable fee agreement.
NOW, THEREFORE, BE IT RESOLVED, that an amount up to but not
exceeding USD $5,000.00 is hereby authorized for expenditure on
counsel for the purpose of determining the correct procedures for
the Foundation to legally publish open-source software containing
various forms of cryptographic algorithms and/or hooks; and further
RESOLVED, that Cindy Cohn be retained as legal counsel to the
Foundation for this purpose.