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Formal board meeting minutes from 2010 through present. Please Note: The board typically approves minutes from one meeting during the next board meeting, so minutes will be published roughly one month later than the scheduled date. Other corporate records are published, as is an alternate categorized view of all board meeting minutes.

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Budget

21 Dec 2016

Approve the 2017 FY ASF Budget

 The board is requested to approve the following budget for FY17.
 Notable increases include Infrastructure, Publicity, Brand Management,
 Travel Assistance, and a new item for Fundraising.

 Income
   Total Public Donations          88,874
   Total Sponsorship              968,295
   Total Programs                  28,025
   Interest Income                  3,515
                                  =======
   Total Income                 1,088,709

 Expense
   Infrastructure                 723,068
   Program Expenses                27,200
   Publicity                      140,900
   Brand Management                84,292
   Conferences                     12,418
   Travel Assistance               61,519
   Treasury                        47,700
   Fundraising                      7,750
   General & Administrative       113,904
                                =========
                                1,218,751

 Special Order 7B, Approve the 2017 FY ASF Budget, was approved
 by Unanimous Vote of the directors present.

22 Apr 2015

Approve the 2016 FY ASF Budget

 The board is requested to approve the following budget for FY16.
 This budget includes budget for using a Professional Services
 Organization for appropriate US contractors. The additional costs
 for using a PEO are $40k on Infrastructure and $20k on General
 & Administrative.

 Income
   Total Public Donations		 60,000
   Total Sponsorship 		815,000
   Total Programs			 17,200
   Interest Income                    250
                                  =======
   Total Income                   892,450

 Expense
   Infrastructure                 636,216
   Progam Expenses                  2,200
   Publicity			124,000
   Brand Management		 39,250
   Conferences			  7,500
   Travel Assistance               50,000
   Treasury			 49,200
   General & Administrative       134,877
                                =========
                                1,043,243

 Special Order 7I, Approve the 2016 FY ASF Budget, was approved
 by Unanimous Vote of the directors present.

20 Aug 2014

Approve the 2014-2015 FY ASF Budget

 Call for board approval of the May 2014 - April 2015 budget for the
 ASF (incorporates the Interim budget approved in Special Order G. of
 the 21 May 2014 meeting.


 INCOME

 Public Donations
        One-Time                           2,400.00
        PayPal                            36,000.00
        Amazon Payments                    3,000.00
        Car Program LLC                    1,600.00
                                         ----------
        Total Public Donations            43,000.00
 Sponsorship Program
        Platinum Sponsors                600,000.00
        Gold Sponsors                    130,000.00
        Silver Sponsors                   60,000.00
        Bronze Sponsors                   35,000.00
                                         ----------
        Total Sponsorship Program        825,000.00
 Programs
        GSoC Mentor Stipends              19,500.00
        GSoC Strato Mentor Stipends        1,500.00
        GSoC Travel Reimbursements         4,400.00
                                         ----------
        Total Programs                    25,400.00
        Interest Income                    3,600.00
                                         ----------
                                         897,000.00

  Expenditure

  Infrastructure
        Staffing                         520,000.00
        Training                          17,500.00
        Hosting                            6,216.00
        Hardware
                    Replacement           70,000.00
                    Build Farm            60,000.00
                    Disks/Ram             20,000.00
                                         ----------
        Total Hardware                   150,000.00
        Service Contracts
                    Dell                  25,000.00
                    HP                     5,000.00
                                         ----------
        Total Service Contracts           30,000.00

        SSL/DNS Renewals                   2,000.00
        Third Party "Thank You's"            500.00
        Travel
                    AC Event              10,000.00
                    F2F Event             10,000.00
                                         ----------
        Total Travel                      20,000.00

  Total Infrastructure                   746,216.00

  Sponsorship Program Expense
        Fundraising Rep. at OSCON          3,700.00
        Fundraising Rep. ApacheCon EU      1,450.00
                                         ----------
  Total Sponsorship Program Expense        5,150.00

  Programs Expense
        GSoC Mentor Summit ASF Travel      3,800.00
        GSoC Mentor Summit Srato Travel    2,200.00
                                         ----------
  Total Programs Expense                   6,000.00

  Publicity
        Outside PR Services               90,000.00
        Press Releases                     8,000.00
        Travel                             5,000.00
        Consultant Expenses                2,500.00
        Conference Participation           1,500.00
        Conference Support                 5,000.00
        Conference Signage                 4,500.00
        Collateral Printing                2,500.00
        Clipping Service                   5,000.00
                                         ----------
  Total Publicity                        124,000.00

  Brand Management
        Register/Record Trademarks
          US                               6,825.00
          International                    8,500.00
                                         ----------
        Total Register/Record Trademarks  15,325.00

        Declarations/Renewal Fees          3,800.00

        Register/Record TLPs
          US                              16,250.00
          International                   15,000.00
                                         ----------
        Total Register/Record TLPs        31,250.00

        Registrations of Apache Marks     25,000.00
                                         ----------
   Total Brand Management                 75,375.00

   Conferences
        Local Events & Hackathons          7,500.00
        Travel                             5,000.00
                                         ----------
   Total Conferences                      12,500.00

   Travel Assistance Committee
       Sponsored Attendees                50,000.00
                                         ----------
   Total Travel Assistance Committee      50,000.00

   Treasury Services
       Tax & Audit                        12,000.00
       Software & Online Services          1,500.00
       Virtual MSA
         One Time Fees                     1,500.00
         Monthly Staff Management          6,000.00
         Monthly General Fees             34,200.00
                                         ----------
       Total Virtual MSA                  41,700.00
                                         ----------
   Total Treasury Services                53,200.00

   General & Administrative
       Office Supplies (Treasurer)           500.00
       President Discretionary             5,000.00
       Chairmans Discretionary             5,000.00
       Executive Assistant                71,470.00
       Legal Counsel Fees                 19,000.00
       Legal Discretionary spending        2,500.00
       Licenses/Insurance                  6,012.00
       Bank Charges                        3,725.00
       Shipping                              500.00
       PayPal                                100.00
                                         ----------
  Total General & Administrative         113,807.00
                                         ----------
                                       1,191,248.00

                                        -294,248.00

 Special Order 7B, Approve the 2014-2015 FY ASF Budget, was
 approved by Unanimous Vote of the directors present.

21 May 2014

Approve the Interim 3 Month ASF Budget

 Call for Board approval of proposed 2014 Interim 3 month budget for
 the ASF.

 The three month interim budget is summarised below:

                                  Income   Expenditure    Balance

 Bank Charges and Interest        $900     $950           $(50)
 Public Donations                 $9,400   $25            $9,375
 Sponsorship Program              $590,000 $3,700         $586,300
 Programs                         $25,400  $6,000         $19,400
 Administration                   $-       $23,823        $(23,823)
 Infrastructure                   $-       $241,804       $(241,804)
 Publicity                        $-       $54,000        $(54,000)
 Conferences (President)          $-       $-             $-
 Travel Assistance Committee      $-       $-             $-
 Legal                            $-       $1,100         $(1,100)
 Brand Management                 $-       $16,000        $(16,000)
 Board                            $-       $1,100         $(1,100)
 Treasury Services                $-       $20,550        $(20,550)
 Licenses/Insurance               $-       $1,750         $(1,750)
 Shipping                         $-       $200           $(200)
 ====================================================================
 Total                            $625,700 $371,002       $254,698
 ====================================================================


 Discussion:

 Publicity looks like it's enough for the entire year. Right. It's an up front
 payment of a retainer plus a monthly fee.

 Trademarks shows registering all podlings before graduation. The line item
 should be for registering "key podlings".

 Special Order 7G, Approve the Interim 3 Month ASF Budget, was
 approved by Unanimous Vote of the directors present.

15 Jan 2014

Increase Executive Assistant Budget

 President requests that the board approve an increase in the Executive
 Assistant budget of $15,500. This brings the total budget request for
 FY13 to $55,500.

 Special Order 7B, Increase Executive Assistant Budget, was
 approved by unanimous vote of the directors present.

15 Jan 2014

Increase Brand Management Budget

 The proposed budget change discussed here is recorded in
 Attachment 2: Report from the VP of Brand Management

 Discussion:

 Greg: There are very few problems with open source marks.
 Shane: There is a very low cost for registering. It's money well spent.
 Greg: What's the cost/benefit?
 Shane: If/when a project runs into trademark issues, costs are hundreds
   of times more.
 Greg: No issue registering our major brands, but not smaller projects.
 Shane: We will not be able to register our marks if a company registers
   a possibly conflicting name.
 Doug: Seems like a relatively small amount of money to spend to get
   ahead of potential problems.
 Roy: If we do register, we have a fiduciary responsibility to actively
   (including legal process) defend them.
 Shane: Not necessarily.
 Roy: Agree with registering important marks, but not wholesale.
 Shane: Once we register, companies are less likely to infringe or
   challenge the brands. Registration makes it much easier to deal with
   companies.
 Jim: It's not a guarantee; we might still have to go to court to defend
   our marks.
 Shane: It makes it less likely that companies will challenge us.
 Jim: Registering actually ramps up our duties to police our marks.
 Doug: Registering our minor marks seems to be a good idea to reduce
   risk and effort to defend our marks.
 Brett: We appear to have consensus on registering our major marks.
 Shane: There are several proposals that could be implemented, grouped
   into seven items as above. We should start by approving the budget
   and work through details on the trademarks@ list.
 Brett: The fiscal year ends in April. Should these figures be pro-rated?
 Shane: Some expenses will be lower but some would be incurred
   immediately. I would like to approve a change for half of the
   proposed increase.

 VP Brand Management requests that the board approve an increase in the
 Brand Management budget of $32,000. This brings the total budget
 request for FY13 to $45,400.00.

 Special order 7A was approved by unanimous vote of the directors present.

18 Dec 2013

Approve the proposed 2013-2014 Budget (see Attachement BE)

Tabled.

18 Dec 2013

Proposed 2013-2014 Budget

ASF budget for FY May 1 2013 - Apr 30 2014
APPROVED by the board:
-------------------

INCOME (projected)

== Interest ==
Interest income              :   $3,600.00

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (5)      : $500,000.00
 Gold sponsors (4)          : $160,000.00
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $740,000.00

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,600.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $740,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $781,600.00

EXPENSES

== Fundraising Overhead ==

PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  :    $100.00

== Administrative ==

Office Supplies (Sec'y)         :      $0.00
Office Supplies (Treasurer)     :    $500.00
President Discretionary         :  $5,000.00
Exec. Assistant (PT)            : $55,500.00

Category Total                  : $61,000.00


== Infrastructure ==

Staffing System Admin        : $ 420,000.00    (+17%)
 (4.5 FT)

Hosting                      : $ 8,216.00
   Cloud                       : $ 2,000.00
   OSU OSL (OR, USA)           : $     0.00
   SURFnet (AMS, NL)           : $     0.00
   Traci.net (FL, USA)         : $ 6,216.00

Hardware                     : $ 65,000.00     (+3%)
   Replacement                 : $ 20,000.00  (-20%)
   Expansion                   : $ 30,000.00  (+50%)
   Build farm                  : $ 10,000.00
   Disks/RAM                   : $  5,000.00  (-36%)

Service contracts            : $ 000.00        (-100%)
   Dell                        : $    000.00
   Silicon Mechanics           : $    000.00
   Sun                         : $    000.00
   Other                       : $    000.00

Misc                         : $  1,500.00
   Spamhaus RBL                : $      0.00
   SSL / DNS renewals          : $    700.00
   3rd Party Thank yous        : $    800.00

Travel                       : $ 000.00        (-100%)
   4 Staff+VP @ AC Event       : $    000.00
   AC Event food 1 mtg         : $    000.00

Category Total               :$ 494,716.00     (+7%)

== Publicity ==

Outside PR Services             : $75,000.00
Press releases (prepaid)        : $12,000.00
Travel                          : $7,500.00
Consultant Expenses             : $2,500.00
Conference Participation        : $1,500.00
Conference Support              : $5,000.00
Conference Signage              : $4,500.00
Collateral Printing             : $2,500.00
Contact Database                : $1,500.00
Clipping Service                : $5,000.00

Category Total 2013             : $117,000.00 (-0.9%)

== ConCom ==

Local events & hackathons       : $50,000.00
Travel                          :  $5,000.00
Discretionary                   :  $5,000.00

Category Total                  : $60,000.00

== Travel Assistance Committee ==

Sponsored Attendees (4 events)  : $50,000.00   (-30%)

Category Total                  : $50,000.00

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Brand Management ==

Register key trademarks         :  $8,400.00
Register project marks          :  $2,000.00
Register mark ownership         :  $3,000.00

Category Total                  :  $13,400.00

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees ==

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping ==

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$    100.00
 Administrative                :$ 61,000.00
 Infrastructure                :$494,716.00
 Publicity                     :$117,000.00
 ConCom                        :$ 60,000.00
 Travel Assistance             :$ 50,000.00
 Legal                         :$  2,500.00
 Brand Management              :$ 13,400.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$816,441.00


=== SUMMARY ===

Income Total                 : $781,600.00
Expense Total                : $816,441.00

Net Total                    : $-34,841.00

15 May 2013

Approve the proposed 2013-2014 Budget (see Attachement BF)

 Special Order 7C, Approve the proposed 2013-2014 Budget (see
 Attachement BF), was approved by Unanimous Vote of the
 directors present.

15 May 2013

Proposed 2013-2014 Budget

ASF budget for FY May 1 2013 - Apr 30 2014
APPROVED by the board:
-------------------

INCOME (projected)

== Interest ==
Interest income              :   $3,600.00

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (5)      : $500,000.00
 Gold sponsors (4)          : $160,000.00
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $740,000.00

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,600.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $740,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $781,600.00

EXPENSES

== Fundraising Overhead ==

PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  :    $100.00

== Administrative ==

Office Supplies (Sec'y)         :      $0.00
Office Supplies (Treasurer)     :    $500.00
President Discretionary         :  $5,000.00
Exec. Assistant (PT)            : $40,000.00 (+33%)

Category Total                  : $45,500.00 (+28%)


== Infrastructure ==

Staffing System Admin        : $ 420,000.00    (+17%)
 (4.5 FT)

Hosting                      : $ 8,216.00
   Cloud                       : $ 2,000.00
   OSU OSL (OR, USA)           : $     0.00
   SURFnet (AMS, NL)           : $     0.00
   Traci.net (FL, USA)         : $ 6,216.00

Hardware                     : $ 65,000.00     (+3%)
   Replacement                 : $ 20,000.00  (-20%)
   Expansion                   : $ 30,000.00  (+50%)
   Build farm                  : $ 10,000.00
   Disks/RAM                   : $  5,000.00  (-36%)

Service contracts            : $ 000.00        (-100%)
   Dell                        : $    000.00
   Silicon Mechanics           : $    000.00
   Sun                         : $    000.00
   Other                       : $    000.00

Misc                         : $  1,500.00
   Spamhaus RBL                : $      0.00
   SSL / DNS renewals          : $    700.00
   3rd Party Thank yous        : $    800.00

Travel                       : $ 000.00        (-100%)
   4 Staff+VP @ AC Event       : $    000.00
   AC Event food 1 mtg         : $    000.00

Category Total               :$ 494,716.00     (+7%)

== Publicity ==

Outside PR Services             : $75,000.00
Press releases (prepaid)        : $12,000.00
Travel                          : $7,500.00
Consultant Expenses             : $2,500.00
Conference Participation        : $1,500.00
Conference Support              : $5,000.00
Conference Signage              : $4,500.00
Collateral Printing             : $2,500.00
Contact Database                : $1,500.00
Clipping Service                : $5,000.00

Category Total 2013             : $117,000.00 (-0.9%)

== ConCom ==

Local events & hackathons       : $50,000.00
Travel                          :  $5,000.00
Discretionary                   :  $5,000.00

Category Total                  : $60,000.00

== Travel Assistance Committee ==

Sponsored Attendees (4 events)  : $50,000.00   (-30%)

Category Total                  : $50,000.00

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Brand Management ==

Register key trademarks         :  $8,400.00
Register project marks          :  $2,000.00
Register mark ownership         :  $3,000.00

Category Total                  :  $13,400.00

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees ==

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping ==

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$    100.00
 Administrative                :$ 45,500.00
 Infrastructure                :$494,716.00
 Publicity                     :$117,000.00
 ConCom                        :$ 60,000.00
 Travel Assistance             :$ 50,000.00
 Legal                         :$  2,500.00
 Brand Management              :$ 13,400.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$740,941.00


=== SUMMARY ===

Income Total                 : $781,600.00
Expense Total                : $800,941.00   (+4%)

Net Total                    : $-19,341.00

17 Apr 2013

Approve the 2013-2014 FY ASF Budget

 Call for Board approval of proposed 2013-2014 FY budget for
 the ASF.

  See https://svn.apache.org/repos/private/foundation/Finances/budgets/2013-budget.txt.
  /* private also Attachment BH */

 Special Order 7E, Approve the 2013-2014 FY ASF Budget, was Tabled.

 AI: Greg update board meeting template to include visibility into
     the EA activity
 AI: Jim update Chairman/President's discretionary budget
 AI: Sam update infrastructure budget; discuss with Jim
 AI: Jim revise budget by middle of next week to approve before start
     of May
 AI: Jim where is budget for outside audit?

17 Apr 2013

Proposed 2013-2014 Budget

ASF budget for FY May 1 2013 - Apr 30 2014
APPROVED by the board:
-------------------

INCOME (projected)

== Interest ==
Interest income              :   $3,600.00

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (5)      : $500,000.00
 Gold sponsors (4)          : $160,000.00
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $740,000.00

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,600.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $740,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $781,600.00

EXPENSES

== Fundraising Overhead ==

PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  :    $100.00

== Administrative ==

Office Supplies (Sec'y)         :      $0.00
Office Supplies (Treasurer)     :    $500.00
President Discretionary         : $10,000.00 (+100%)
Exec. Assistant (PT)            : $40,000.00 (+33%)

Category Total                  : $50,500.00 (+31%)


== Infrastructure ==

Staffing System Admin (4FT)  : $ 360,000.00

Hosting                      : $ 8,216.00
   Cloud                       : $ 2,000.00
   OSU OSL (OR, USA)           : $     0.00
   SURFnet (AMS, NL)           : $     0.00
   Traci.net (FL, USA)         : $ 6,216.00

Hardware                     : $ 65,000.00     (+3%)
   Replacement                 : $ 20,000.00  (-20%)
   Expansion                   : $ 30,000.00  (+50%)
   Build farm                  : $ 10,000.00
   Disks/RAM                   : $  5,000.00  (-36%)

Service contracts            : $ 000.00        (-100%)
   Dell                        : $    000.00
   Silicon Mechanics           : $    000.00
   Sun                         : $    000.00
   Other                       : $    000.00

Misc                         : $  1,500.00
   Spamhaus RBL                : $      0.00
   SSL / DNS renewals          : $    700.00
   3rd Party Thank yous        : $    800.00

Travel                       : $ 000.00        (-100%)
   4 Staff+VP @ AC Event       : $    000.00
   AC Event food 1 mtg         : $    000.00

Category Total               :$ 434,716.00     (-6.03%)

== Publicity ==

Outside PR Services             : $75,000.00
Press releases (prepaid)        : $12,000.00
Travel                          : $7,500.00
Consultant Expenses             : $2,500.00
Conference Participation        : $1,500.00
Conference Support              : $5,000.00
Conference Signage              : $4,500.00
Collateral Printing             : $2,500.00
Contact Database                : $1,500.00
Clipping Service                : $5,000.00

Category Total 2013             : $117,000.00 (-0.9%)

== ConCom ==

Local events & hackathons       : $50,000.00
Travel                          :  $5,000.00
Discretionary                   :  $5,000.00

Category Total                  : $60,000.00

== Travel Assistance Committee ==

Sponsored Attendees (4 events)  : $50,000.00   (-30%)

Category Total                  : $50,000.00

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Brand Management ==

Register key trademarks         :  $8,400.00
Register project marks          :  $2,000.00
Register mark ownership         :  $3,000.00

Category Total                  :  $13,400.00

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees ==

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping ==

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$    100.00
 Administrative                :$ 50,500.00
 Infrastructure                :$434,716.00
 Publicity                     :$117,000.00
 ConCom                        :$ 60,000.00
 Travel Assistance             :$ 50,000.00
 Legal                         :$  2,500.00
 Brand Management              :$ 13,400.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$745,941.00


=== SUMMARY ===

Income Total                 : $781,600.00
Expense Total                : $745,941.00   (-0.04%)

Net Total                    : $ 35,659.00

16 May 2012

Approve the 2012-2013FY Budget

 Call for Board approval of proposed 2012-2013 FY budget for
 the ASF.

  See Attachment AT.

 Special Order 7J, Approve the 2012-2013FY Budget, There is
 nothing in the budget for an audit, but this can be added
 later once the cost is known. The budget was approved
 unanimously.

16 May 2012

Proposed 2012-2013 Budget


Also available: https://svn.apache.org/repos/private/foundation/Finances/budgets/2012-budget.txt


ASF budget for FY May 1 2012 - Apr 30 2013
-------------------

INCOME (projected)

== Interest ==
Interest income              :   $3,600.00

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (5)      : $500,000.00 (+25%)
 Gold sponsors (4)          : $160,000.00 (+33%)
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $740,000.00 (+22%)

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,600.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $740,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $781,600.00 (+6%)

EXPENSES

== Fundraising Overhead ==

PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  :    $100.00

== Administrative ==

Office Supplies (Sec'y)         :      $0.00
Office Supplies (Treasurer)     :    $500.00
President Discretionary         :  $5,000.00
Exec. Assistant (PT)            : $30,000.00

Category Total                  : $35,500.00


== Infrastructure ==

Staffing System Admin (4FT)  : $ 360,000.00    (+69%)

Hosting                      : $ 8,216.00
   Cloud                       : $ 2,000.00
   OSU OSL (OR, USA)           : $     0.00
   SURFnet (AMS, NL)           : $     0.00
   Traci.net (FL, USA)         : $ 6,216.00

Hardware                     : $ 63,000.00     (-33%)
   Replacement                 : $ 25,000.00  (-44%)
   Expansion                   : $ 20,000.00
   Build farm                  : $ 10,000.00  (-58%)
   Disks/RAM                   : $  8,000.00  (+60%)

Service contracts            : $  9,500.00     (+35%)
   Dell                        : $  7,000.00  (+55%)
   Silicon Mechanics           : $  1,500.00
   Sun                         : $    500.00
   Other                       : $    500.00

Misc                         : $  1,500.00     (-17%)
   Spamhaus RBL                : $      0.00  (-100%)
   SSL / DNS renewals          : $    700.00
   3rd Party Thank yous        : $    800.00
   OpenOffice release overflow traffic :  ??? # a work in progress with sourceforge admins, tbd

Travel                       : $ 20,400.00     (+17%)
   4 Staff+VP @ AC Event       : $ 20,000.00
   AC Event food 1 mtg         : $    400.00

Category Total               :$ 462,616.00     (+36%)

== Publicity ==

Outside PR Services             : $75,000.00
Press releases (prepaid)        : $10,000.00
Travel                          :  $5,000.00
Consultant Expenses             :  $2,000.00
Conference Participation        :  $4,000.00
Conference Support              :  $1,000.00
Conference Signage              :  $3,500.00
Collateral Printing             :  $1,500.00
Contact Database                :  $2,500.00
Clipping Service                :  $5,000.00

Category Total                  :$109,500.00

== ConCom ==

Local events & hackathons       : $50,000.00
Travel                          :  $5,000.00
Discretionary                   :  $5,000.00

Category Total                  : $60,000.00

== Travel Assistance Committee ==

Sponsored Attendees (7 events)  : $72,500.00   (+81%)

Category Total                  : $72,500.00

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Brand Management ==

Register key trademarks         :  $8,400.00
Register project marks          :  $2,000.00
Register mark ownership         :  $3,000.00

Category Total                  :  $13,400.00  (+312%)

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees ==

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping ==

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$    100.00
 Administrative                :$ 35,500.00
 Infrastructure                :$462,616.00
 Publicity                     :$109,500.00
 ConCom                        :$ 60,000.00
 Travel Assistance             :$ 72,500.00
 Legal                         :$  2,500.00
 Brand Management              :$ 13,400.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$773,841.00


=== SUMMARY ===

Income Total                 : $781,600.00   (+22%)
Expense Total                : $773,841.00   (+25%)

Net Total                    : $  7,759.00

=

== NOTES ==

Infra:

There is a significant increase in this years budget, over last year.  This is
due to the sharp increase in staffing costs.  We have effectively added a new
FT post over above last years budget.  There is a reduced hardware budget,
as there are fewer hosts requiring replacement.

Brand Management:

With the growth in commercial popularity of many of our projects - and the
corresponding growth in third parties who use (and sometimes abuse) our
project brands, and on the advice of counsel, we plan to register a number
of trademarks in the coming year, primarily in response to approved project
requests.

We also plan to register the change of ownership of several trademarks, to
deal with key project's brand image and to ensure third parties clearly
understand our ownership of these marks (there have been several questions
about our legitimacy).

We also plan to work with DLAPiper on trademark issues going forward. They
have offered detailed docket tracking - a huge help to us - completely pro
bono, but also note that to ensure the registration process is smooth, higher
fees may be expected when processing actual registrations or transfers.

All requested budget is for national registry fees or for legal expenses
directly related to registered trademarks.

18 Apr 2012

Approve the 2012-2013FY Budget

 Call for Board approval of proposed 2012-2013 FY budget for
 the ASF.

  See Attachment AW.


 Special Order 7H, Approve the 2012-2013FY Budget, was tabled.
 Discussion: The budget for infrastructure needs additional
 work.

18 Apr 2012

Proposed 2012-2013 Budget

ASF budget for FY May 1 2012 - Apr 30 2013
-------------------

INCOME (projected)

== Interest ==
Interest income              :   $3,600.00

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (5)      : $500,000.00 (+25%)
 Gold sponsors (4)          : $160,000.00 (+33%)
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $740,000.00 (+22%)

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,600.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $640,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $781,600.00 (+6%)

EXPENSES

== Fundraising Overhead ==

PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  :    $100.00

== Administrative ==

Office Supplies (Sec'y)         :      $0.00
Office Supplies (Treasurer)     :    $500.00
President Discretionary         :  $5,000.00
Exec. Assistant (PT)            : $30,000.00

Category Total                  : $35,500.00


== Infrastructure ==

Staffing                     : $ 306,200.00    (+44%)
   System Admin          (FT)  : $92,400.00   (+6%)
   System Admin          (FT)  : $85,200.00   (+7%)
   System Admin          (FT)  : $78,000.00   (new)
   System Admin          (PT)  : $42,600.00   (+9%)
   Bonus Pool                  : $ 8,000.00

Hosting                      : $ 8,216.00
   Cloud                       : $ 2,000.00
   OSU OSL (OR, USA)           : $     0.00
   SURFnet (AMS, NL)           : $     0.00
   Traci.net (FL, USA)         : $ 6,216.00

Hardware                     : $ 60,000.00     (-63%)
   Replacement                 : $ 25,000.00  (-55%)
   Expansion                   : $ 20,000.00
   Build farm                  : $ 10,000.00  (-41%)
   Disks/RAM                   : $  8,000.00  (+60%)

Service contracts            : $  9,500.00     (+35%)
   Dell                        : $  7,000.00  (+55%)
   Silicon Mechanics           : $  1,500.00
   Sun                         : $    500.00
   Other                       : $    500.00

Misc                         : $  1,800.00
   Spamhaus RBL                : $      0.00
   SSL / DNS renewals          : $    700.00
   3rd Party Thank yous        : $    800.00
   OpenOffice release overflow traffic :  ??? # a work in progress with sourceforge admins, tbd

Travel                       : $ 20,400.00     (+17%)
   4 Staff+VP @ AC Event       : $ 20,000.00
   AC Event food 1 mtg         : $    400.00

Category Total               :$ 408,816.00     (+20%)

== Publicity ==

Outside PR Services             : $75,000.00
Press releases (prepaid)        : $10,000.00
Travel                          : $15,000.00
Consultant Expenses             :  $6,000.00
Conference Participation        :  $4,000.00
Conference Support              :  $5,000.00
Conference Signage              :  $3,500.00
Collateral Printing             :  $2,500.00
Contact Database                :  $2,500.00
Clipping Service                :  $5,000.00

Category Total                  :$128,500.00

== ConCom ==

Local events & hackathons       : $50,000.00
Travel                          :  $5,000.00
Discretionary                   :  $5,000.00

Category Total                  : $60,000.00

== Travel Assistance Committee ==

Sponsored Attendees (7 events)  : $72,500.00   (+81%)

Category Total                  : $72,500.00

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Brand Management 2012 Request ==

Register key trademarks         :  $8,400.00
Register project marks          :  $2,000.00
Register mark ownership         :  $3,000.00

Category Total                  :  $13,400.00  (+312%)

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees ==

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping ==

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$    100.00
 Administrative                :$ 35,500.00
 Infrastructure                :$408,816.00
 Publicity                     :$128,500.00
 ConCom                        :$ 60,000.00
 Travel Assistance             :$ 72,500.00
 Legal                         :$  2,500.00
 Brand Management              :$ 13,400.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$739,041.00


=== SUMMARY ===

Income Total                 : $781,600.00   (+22%)
Expense Total                : $739,041.00   (+17%)

Net Total                    : $ 42,559.00

=

== NOTES ==

Infra:

There is a significant increase in this years budget, over last year.  This is
due to the sharp increase in staffing costs.  We have effectively added a new
FT post over above last years budget.  There is a reduced hardware budget,
as there are fewer hosts requiring replacement.

Brand Management:

With the growth in commercial popularity of many of our projects - and the
corresponding growth in third parties who use (and sometimes abuse) our
project brands, and on the advice of counsel, we plan to register a number
of trademarks in the coming year, primarily in response to approved project
requests.

We also plan to register the change of ownership of several trademarks, to
deal with key project's brand image and to ensure third parties clearly
understand our ownership of these marks (there have been several questions
about our legitimacy).

We also plan to work with DLAPiper on trademark issues going forward. They
have offered detailed docket tracking - a huge help to us - completely pro
bono, but also note that to ensure the registration process is smooth, higher
fees may be expected when processing actual registrations or transfers.

All requested budget is for national registry fees or for legal expenses
directly related to registered trademarks.

20 Apr 2011

2011-2012 FY Budget

 The President has proposed a 2011-2012 FY budget for the Foundation,
 as provided in Attachment AK.

 By roll call vote, the board unanimously approved the budget for
 the Foundation's 2011-2012 fiscal year as proposed in Attachment AK,
 without modification.

20 Apr 2011

Proposed FY 2011-2012 Budget

ASF budget for FY May 1 2011 - Apr 30 2012
-------------------

INCOME (projected)

== Interest ==
Interest income              :   $3,600.00 (+12.5%)

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (4)      : $400,000.00 (+33%)
 Gold sponsors (3)          : $120,000.00
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $600,000.00 (+20%)

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,600.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $600,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $641,600.00 (+18.5%)

EXPENSES

== Fundraising Overhead ==

PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  :    $100.00

== Administrative ==

Office Supplies (Sec'y)         :      $0.00
Office Supplies (Treasurer)     :    $500.00
President Discretionary         :  $5,000.00
Exec. Assistant (PT)            : $30,000.00

Category Total                  : $35,500.00 (+545%)

== Infrastructure ==

Staffing                        :$212,624.00
   System Admin          (FT)  : $86,904.00*
   System Admin          (FT)  : $79,560.00*
   System Admin          (PT)  : $39,000.00
   Bonus Pool                  :  $7,160.00 (4260/3900)

Hosting                         :  $8,216.00
   Cloud                       :  $2,000.00
   OSU OSL (OR, USA)           :      $0.00
   SURFnet (AMS, NL)           :      $0.00
   Traci.net (FL, USA)         :  $6,216.00

Hardware                        : $94,000.00
   Replacement                 : $45,000.00
   Expansion                   : $20,000.00
   Build farm                  : $24,000.00
   Disks/RAM                   :   5,000.00

Service contracts               :  $7,000.00
   Dell                           $4,500.00
   Silicon Mechanics              $1,500.00
   Sun                              $500.00
   Other                            $500.00

Misc                            :  $1,800.00
   Spamhaus RBL                :    $300.00
   SSL / DNS renewals          :    $700.00
   3rd Party Thank yous        :    $800.00

Travel                          : $17,400.00
   3 Staff+VP @ ACNA2011       : $12,000.00
   1 infra mtg                 :  $5,000.00
   ACNA2011 food 1 mtg         :    $400.00

Category Total                  :$341,040.00 (+28%)


== Publicity ==

Outside PR Services             : $75,000.00 (+25%)
Press releases (prepaid)        : $10,000.00
Travel                          : $15,000.00
Consultant Expenses             :  $6,000.00
Conference Participation        :  $4,000.00
Conference Support              :  $5,000.00
Conference Signage              :  $3,500.00
Collateral Printing             :  $2,500.00
Contact Database                :  $2,500.00
Clipping Service                :  $5,000.00

Category Total                  :$128,500.00 (+11%)

== ConCom ==

Local events & hackathons       : $50,000.00
Travel                          :  $5,000.00
Discretionary                   :  $5,000.00

Category Total                  : $60,000.00 (-33%)

== Travel Assistance Committee ==

Sponsored Attendees (5 events)  : $40,000.00

Category Total                  : $40,000.00 (-39%)

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Brand Management ==

Register key trademarks         :  $1,950.00
Register project marks          :  $1,300.00

Category Total                  :  $3,250.00

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees ==

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping ==

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$    100.00
 Administrative                :$ 35,500.00
 Infrastructure                :$341,040.00
 Publicity                     :$128,500.00
 ConCom                        :$ 60,000.00
 Travel Assistance             :$ 40,000.00
 Legal                         :$  2,500.00
 Brand Management              :$  3,250.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$611,615.00

=== SUMMARY ===

Income Total                 : $641,600.00
Expense Total                : $628,615.00

Net Total                    : $ 12,985.00

21 Apr 2010

Approve the 2010-2011FY Budget

 See attachment AE.

 Special Order 7G, Approve the 2010-2011FY Budget, was
 approved by Unanimous Vote of the directors present.

21 Apr 2010

Proposed 2010-2011 Budget

ASF budget for FY May 1 2010 - Apr 30 2011
-------------------

INCOME (projected; unchanged from '09)

== Interest ==
Interest income              :   $3,200.00

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (3)      : $300,000.00
 Gold sponsors (3)          : $120,000.00
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $500,000.00

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,200.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $500,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $541,200.00

EXPENSES

== Fundraising Overhead ==

PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  :    $100.00

== Administrative ==

Office Supplies (Sec'y)         :      $0.00
Office Supplies (Treasurer)     :    $500.00
President Discretionary         :  $5,000.00

Category Total                  :  $5,500.00

== Infrastructure ==

System Admin              (FT)  : $78,000.00
System Admin              (FT)  : $72,000.00
Hosting - OSU OSL (OR, USA)     :      $0.00
Hosting - SURFnet (AMS, NL)     :      $0.00
Hosting - Traci.net (FL, USA)   :  $6,216.00
Hardware - Replacement          : $80,000.00
 8 machines/arrays
Hardware - Expansion            :  $0,000.00
Hardware - Build farm           :  $5,000.00
  1k for EC2 stuff
Hardware - Service contracts    :  $2,000.00
Spamhaus RBL                    :    $300.00
SSL / DNS renewals              :    $700.00
Travel (FT & PT @ AC's)         :  $8,000.00

Category Total                  :$252,216.00

== Publicity ==

Outside PR Services             : $65,000.00
Press releases (prepaid)        : $10,000.00
Travel                          : $15,000.00
Consultant Expenses             :  $6,000.00
Conference Participation        :  $4,000.00
Conference Support              :  $5,000.00
Conference Signage              :  $3,500.00
Collateral Printing             :  $2,500.00
Contact Database                :  $2,500.00
Clipping Service                :  $5,000.00

Category Total                  :$116,000.00

== ConCom ==

Local events, up to 4 ($15k ea) : $60,000.00
Hackathons                      : $15,000.00
Travel                          : $10,000.00
Discretionary                   :  $5,000.00

Category Total                  : $90,000.00

== Travel Assistance Committee ==

Sponsored Attendees (4 events)  : $66,000.00

Category Total                  : $66,000.00

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Brand Management ==

Register key trademarks         :  $1,950.00
Register project marks          :  $1,300.00

Category Total                  :  $3,250.00

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees ==

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping ==

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$    100.00
 Administrative                :$  5,500.00
 Infrastructure                :$252,216.00
 Publicity                     :$116,000.00
 ConCom                        :$ 90,000.00
 Travel Assistance             :$ 66,000.00
 Legal                         :$  2,500.00
 Brand Management              :$  3,250.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$557,291.00

=== SUMMARY ===

Income Total                 : $541,200.00
Expense Total                : $557,291.00

Net Total                    :-$ 16,091.00

=== PUBLIC SUPPORT TEST ===

 Interest Income            : $  3,200.00
 One-time donations         : $ 28,000.00
 Sponsorship Program        : $500,000.00
 Eligible income            : $531,200.00

 2% support tesg        :  $10,624.00 / donor

 One-time donations         :  $28,000.00
 Bronze Sponsors (4)        :  $20,000.00
 Silver Sponsors (3)        :  $31,872.00
 Gold Sponsors (3)          :  $31,872.00
 Platinum Sponsors (3)      :  $31,872.00
 Public Donations Total     : $143,616.00

 Public Support             :      27.04%

====

23 Sep 2009

Budget $30,000 for the Conference Planning Committee

 WHEREAS, the Board of Directors has heretofore appointed a
 Apache Conference Planning Committee, and

 WHEREAS, the Apache Conference Planning Committee has
 chosen to hold an "Apache Retreat" for the benefit of Apache
 members, committers and contributors, in Ireland during April
 2010, and

 WHEREAS, the Apache Conference Planning Committee is working
 on plans to hold one or more Apache events, for the benefit of
 Apache members, committers and contributors, in Asia, in
 November-December 2009, and

 WHEREAS, the Board of Directors recognize that the aims
 and purpose of these events are in-line with the aims of the
 Foundation, and

 WHEREAS, the funding required for these events is estimated at
 approximately $12,000 for the Retreat, and $12,000 for the
 events in Asia, and

 WHEREAS, the Conference Planning Committee judges it in the
 best interests of the contributors and the Foundation to
 have a small discretionary fund available to support other events,

 NOW, THEREFORE, BE IT RESOLVED, that a budget of $30,000
 be allocated to the Conference Planning Committee, and

 BE IT FURTHER RESOLVED, that the treasurer will work
 with the Conference Planning Committee to ensure that
 these funds are made available as necessary and duly
 accounted for in accordance with the Bylaws of the
 Foundation.

 Special Order 7A, Budget $30,000 for the Conference Planning
 Committee, was approved by Unanimous Vote of the directors
 present.

20 May 2009

Approval of ASF 2009-2010 Budget

 See Attachment AC.

 Sam is concerned that the time would go unused, as with the previous
 EA.  Sander would like the flexibility to be able to budget for a full
 time EA.  Bill indicates that a manager is a full time job.
 Collectively, we previously had indicated that we wanted a doer not a
 manager.  Jim recited a set of input, and feels that we need to offload
 the work that is not the best use of our time.

 Justin suggests removing the word "commission" from the budget item for
 sponsorship, and strike the word "build farm" from the part time
 sysadmin.  These changes were applied during the course of the meeting.
 Additionally, the "Program Event Budget is moved to" line was also
 struck.

 Geir notes that we are voting on a partial budget.  Bill notes that we
 have updated the budget, and suggests that if anybody wants to modify
 that the budget, they are welcome to bring forward resolutions.  Geir
 continues to be concerned with the rather large amount (the actual
 dollar amount is in question) that we aren't considering.

 In response to questions to Henri: sponsor "Dir" isn't meant to be a
 director, but could be a Liaison.  EA amount quoted is a ceiling.  If
 approved, this means that the individual committees have an
 authorization to spend these amounts without requiring additional board
 approval.  We would we deal with projected income shortfalls when (and
 only if) such events occur.

 If this budget is approved, we have the ability to renegotiate the HALO
 contract.  Jim's preference is to extend the HALO contract.

 Bertrand considers the following to be "experimental" and would like
 sponsorship director, EA, outside PR services to be reevaluated next
 year.

 Aaron doesn't see any [VOTE] on the PRC list representing a concrete
 proposal for the $30K Sponsorship Dir line.  Sander indicates that
 there isn't a full consensus on an RFP, but believes that $60K is in
 line with what we need.

 A vote was held, reflecting on the contents of the budget as contained
 in Attachment AC.

 Bertrand - yes, including comments above
 Justin   - yes
 J Aaron  - no
 Jim      - yes, with Bertand's comments
 Geir     - no
 William  - yes
 Sam      - no
 Henning  - abstain

 The motion passes.

20 May 2009

ASF budget for FY May 1 2009 - Apr 30 2010

The following are projected and still under review.

INCOME (projected)

== Interest ==
Interest income              :   $3,200.00

== Public donations ==
 One-Time (by chk, etc)     :   $2,400.00
 PayPal ($2000 x 12 mos)    :  $24,000.00
 Car Program LLC            :   $1,600.00
   ($400 x 4 contributions)
Category total               :  $28,000.00

== Sponsorship Program ==

 Platinum sponsors (3)      : $300,000.00
 Gold sponsors (3)          : $120,000.00
 Silver sponsors (3)        :  $60,000.00
 Bronze sponsors (4)        :  $20,000.00

Category total               : $500,000.00

== Program Income ==
Google Summer of Code        :  $10,000.00

Category Total               :  $10,000.00

== Unrelated Business Income (royalty, licenses, etc.) ==

Category Total               :       $0.00

Income Category Summaries:

 Interest Income           : $  3,200.00
 One-time donations        : $ 28,000.00
 Sponsorship Program       : $500,000.00
 Program Income            : $ 10,000.00
 Unrelated Business Income : $      0.00

INCOME Total                : $541,200.00

EXPENSES

== Fundraising Overhead ==

Sponsorship Dir                 : $30,000.00
PayPal (@ ~ 3.74%)              :    $100.00
Car Program LLC                 :     $ 0.00

Category Total                  : $30,100.00

== Administrative ==

Exec. Assistant/SA Staff        : $60,000.00
Office Supplies (EA)            :  $1,000.00
Office Supplies (Sec'y)         :    $500.00
Office Supplies (Treasurer)     :    $500.00
Equipment (EA)                  :  $1,500.00
Office Expenses (EA)            :  $1,500.00
Travel (EA)                     :  $5,000.00
President Discretionary         :  $5,000.00

Category Total                  : $75,000.00

== Infrastructure ==

SysAdmin (FT)                   : $72,000.00
SysAdmin (PT)                   : $30,000.00
Hosting - OSU OSL (OR, USA)     :      $0.00
Hosting - SURFnet (AMS, NL)     :      $0.00
Hosting - Traci.net (FL, USA)   :  $6,216.00
Hardware - Replacement          : $10,000.00
Hardware - Expansion            : $10,000.00
Hardware - Build farm           : $15,000.00
Hardware - Service contracts    :  $5,000.00
Spamhaus RBL                    :    $300.00
SSL / DNS renewals              :    $700.00
Travel (FT & PT @ AC's)         :  $8,000.00

Category Total                  :$157,216.00

== Publicity ==

Outside PR Services             : $65,000.00
Collateral Printing             :  $2,000.00
Press releases (prepaid)        :  $5,000.00
Sponsor outreach                :  $3,000.00
Travel                          :  $7,000.00

Category Total                  : $82,000.00

== Travel Assistance Committee ==

Sponsored Attendees (Need Based): $40,000.00

Category Total                  : $40,000.00

== Legal ==

Discretionary                   :  $2,500.00

Category Total                  :  $2,500.00

== Board ==

Chairman Discretionary          :  $5,000.00
Conference Calls                :      $0.00

Category Total                  :  $5,000.00

== Banking Fees == (need to be reviewed)

Checks                          :  $  150.00
Safe-deposit box                :  $   75.00
Monthly fees                    :  $1,000.00
Lockbox                         :  $2,500.00

Category Total                  :  $3,725.00

== Treasury Services ==

Tax Filing                      :  $2,000.00
Online services                 :  $1,500.00

Category Total                  :  $3,500.00

== Licenses / Insurance ==

Corp. Service Co. (DE Agent)    :  $  299.00
D&O Insurance                   :  $1,500.00
Property/Asset Insurance        :  $1,000.00
Misc. Insurance                 :  $2,201.00

Category Total                  :  $5,000.00

== Shipping == (need to confirm)

Federal Express / Courier       :    $500.00

Category Total                  :    $500.00

== Misc. ==

Category Total                  :      $0.00

Expense Category Summaries:
 Fundraising overhead          :$ 30,100.00
 Administrative                :$ 75,000.00
 Infrastructure                :$157,216.00
 Publicity                     :$ 82,000.00
 Travel Assistance             :$ 40,000.00
 Legal                         :$  2,500.00
 Board                         :$  5,000.00
 Banking Fees                  :$  3,725.00
 Accounting Services           :$  3,500.00
 Licenses / Insurance          :$  5,000.00
 Shipping                      :$    500.00
 Misc                          :$      0.00
Expense Total                   :$404,541.00

=== SUMMARY ===

Income Total                 : $541,200.00
Expense Total                : $404,541.00

Net Total                    :+$136,659.00

=== PUBLIC SUPPORT TEST ===

 Interest Income            : $  3,200.00
 One-time donations         : $ 28,000.00
 Sponsorship Program        : $500,000.00
 Eligible income            : $531,200.00

 2% support test            :  $10,624.00 / donor

 One-time donations         :  $28,000.00
 Bronze Sponsors (4)        :  $20,000.00
 Silver Sponsors (3)        :  $31,872.00
 Gold Sponsors (3)          :  $31,872.00
 Platinum Sponsors (3)      :  $31,872.00
 Public Donations Total     : $143,616.00

 Public Support             :     27.04%

Legend:

21 Jan 2009

Creation of Budget Committee

 WHEREAS, The Board of Directors deems it to be in the best
 interests of the Foundation and consistent with the
 Foundation's purpose to establish an ASF Board Committee
 charged with creation of an annual budget; and

 NOW, THEREFORE, BE IT RESOLVED, that an ASF Board Committee, to
 be known as the "Budget Committee", be and hereby is
 established pursuant to Bylaws of the Foundation; and be it
 further

 RESOLVED, that the Budget Committee be and hereby is
 responsible for preparing and presenting an Annual Budget for
 approval by the Board of Directors by March 30 for the fiscal
 year starting May 1; and be it further

 RESOLVED, that Willam Rowe Jr. shall serve at the
 direction of the Board of Directors as the chair of the Budget
 Committee and have primary responsibility for managing the
 Budget Committee; and be it further

 RESOLVED, that the persons listed immediately below be and
 hereby are appointed to serve as members of the Budget
 Committee:

   * Justin Erenkrantz <jerenkrantz@apache.org>
   * Jim Jagielski <jim@apache.org>
   * William Rowe Jr <wrowe@apache.org>


 We discussed whether three people are adequate, and as long as this
 group has access to the books and are able to ask rare questions to
 the previous (and continuing) treasurer, three is fine.

 We discussed whether this should be a board committee. In lieu
 of proceeding with this vote, we all acknowledged that the
 President has created a Budget Committee with Justin, Jim, and
 William as members.

26 Apr 2006

Proposed Initial 2006-2007FY Spending Allocations

 Bank Service Charges           $3,500.00
 Licenses and Permits             $350.00
 Office Supplies                $1,000.00
 PayPal Charges             (% of Paypal)
 Postage and Delivery             $500.00
 Program Expenses
   Hardware Purchases           $3,000.00
   Colocation expense (.5yr)   $10,500.00
   Sysadmin Position (.5yr)    $30,000.00
   Sysadmin Contract (.5yr)    $30,000.00

 Total Expense                 $78,850.00

29 Sep 2005

Spending Resolution

 WHEREAS, the Treasurer has collected and reviewed requests from
 Officers for financial expenses necessary for the continued
 operation of the Foundation; and

 WHEREAS, The Board of Directors deems it to be in the best
 interests of the Foundation and consistent with the Foundation's
 purpose to authorize the following financial expenses.

 NOW, THEREFORE, BE IT RESOLVED, that the sum of $5,000 be and
 hereby is authorized to be expensed by the Vice President,
 Conference Planning for the purposes of face-to-face Conference
 Committee meetings as needed; and be it further

 RESOLVED, that the sum of $2,000 be and hereby is authorized to be
 expensed by the President to cover expenses related to the
 Infrastructure Search Committee; and be it further

 RESOLVED, that the sum of $2,000 be and hereby is authorized to be
 expensed by the Treasurer to cover expenses related to the filing
 of 2004 year tax returns; and be it further

 RESOLVED, that the sum of $1,500 be and hereby is authorized to be
 expensed by any Officers to cover expenses related to shipping
 and courier services; and be it further

 RESOLVED, that the sum of $750 be and hereby is authorized to be
 expensed by the Treasurer to cover expenses related to banking
 fees; and be it further

 RESOLVED, that the sum of $500 be and hereby is authorized to be
 expensed by Directors to cover expenses related to board
 conference calls.

 The above Spending Resolution (Special Order 3-A) was
 approved by unanimous vote.

24 Jul 2000

Plan for creating a budget for fy2000

This item was tabled in the interests of time.

24 Jul 2000

Budgeting for ASF Hackathon event prior to ApacheCon 2000 Europe

 Ben Laurie commented that the event is still being planned for
 the weekend prior to ApacheCon 2000 Europe, but that he wasn't
 yet aware of the budget requirements.  He will inform the board
 when estimates are available.

24 Jul 2000

Budgeting for counsel on member employment agreements and NDAs

 This item was tabled until a future meeting when Ben Hyde might
 be present.

24 Jul 2000

Authorize budget for payment of member fees at ApacheCon 2000 Europe

 There was a general discussion of whether we should defray the
 attendance fee for all ASF members attending ApacheCon 2000 Europe,
 or only for those who need it.

 The following resolution was approved by unanimous vote of the
 directors present (Brian, Ken, Roy, Ben, Rasmus, Doug, Randy, Dirk).

    WHEREAS, it is in the interests of the Foundation to encourage
    as many of its members as possible to attend and participate in the
    ApacheCon 2000 Europe conference; and further

    WHEREAS, the conference committee has determined that a fee of $150
    is necessary to cover the basic expenses of attendance at the
    conference for members who are not speakers.

    NOW, THEREFORE, BE IT RESOLVED, that an amount up to but not
    exceeding USD $150.00 per ASF member in attendance at ApacheCon 2000
    Europe, but not speaking at the conference, is hereby authorized for
    payment to the conference organizer, up to but not exceeding a
    maximum of USD $6,750.00, for the purpose of obtaining a complete
    fee-waiver for all ASF members attending ApacheCon 2000 Europe.

24 Jul 2000

Authorize budget for retaining counsel on crypto export issues

 This item had previously been discussed on the board mailing list.
 The following resolution was approved by unanimous vote of the
 directors present (Brian, Ken, Roy, Ben, Rasmus, Doug, Randy, Dirk).

    WHEREAS, Ralf S. Engelschall, a member of the Foundation, has
    requested that the Foundation obtain counsel for the purpose of
    obtaining permission under U.S. export regulations to publish
    open-source software containing various forms of cryptographic
    algorithms and/or hooks; and further

    WHEREAS, Ben Laurie has contacted Cindy Cohn as an appropriate
    legal expert on matters related to crypto export and has begun
    negotiations on a suitable fee agreement.

    NOW, THEREFORE, BE IT RESOLVED, that an amount up to but not
    exceeding USD $5,000.00 is hereby authorized for expenditure on
    counsel for the purpose of determining the correct procedures for
    the Foundation to legally publish open-source software containing
    various forms of cryptographic algorithms and/or hooks; and further

    RESOLVED, that Cindy Cohn be retained as legal counsel to the
    Foundation for this purpose.