This was extracted (@ 2025-01-15 21:10) from a list of minutes
which have been approved by the Board.
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WHEREAS, the Board of Directors deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to be a welcoming environment for all users and contributors regardless of their sex, gender identity, or gender expression; and WHEREAS, the Bylaws include gender-specific terminology that might not be consistent with this goal; NOW, THEREFORE, BE IT RESOLVED, that the Bylaws be and hereby are modified to change all instances of gender-specific terminology to gender-neutral terminology, specifically: changing "Chairman" to "Board Chair", "Vice Chairman" to "Vice Chair", "chairman" to "chair", "he or she" to "they", "him/her" to "their", "his or her" to "their", "his, her, or their" to "their", and "his, her, or its" to "their". Special Order 7D, Modify Bylaws to change gender-specific terminology, was approved by Unanimous Vote of the directors present.
WHEREAS, the Board of Directors and Members deem it to be in the
best interests of the Foundation and consistent with the
Foundation's purpose to allow Members to both choose to become
Emeritus, and to return to active Membership in the Foundation;
NOW, THEREFORE, BE IT RESOLVED, that the Bylaws of the Foundation
are modified effective the 27th of December, 2008, such that
the article "Section 4.5. Reinstatement of Membership of
Emeritus Members." is revised in whole to state;
"Upon receipt of a written request and a new membership application
from an emeritus member, the membership shall be notified of the
pending request. The request will remain in a pending state for
30 days from the notification to the membership of the requested
change in status, during which time any member may ask for a vote
to approve the reinstatement. If no such a vote is requested within
30 days of such notice, or in the case that a vote is requested and
a majority of the members of the corporation vote to approve the
reinstatement, the membership of said emeritus member shall be
reinstated as a full member of the corporation, and shall be entitled
to exercise all rights as a member of the corporation, including all
related voting rights."
and that the article "Section 4.2. Emeritus Members." is revised
by striking the phrase "by subsequent action of the members".
Special Order 7A, Amending the Bylaws pertaining to
Reinstatement of Emeritus Members, was tabled due to two concerns:
"need legal review" and "there is no instance of the potential
problem".
WHEREAS, The Board of Directors deems it to be in the best
interests of the Foundation and consistent with the
Foundation's purpose to establish an ASF Secretary Committee
charged with reviewing the current ASF bylaws.
NOW, THEREFORE, BE IT RESOLVED, that an ASF Secretary Committee, to
be known as the "Bylaws Committee", be and hereby is
established pursuant to Bylaws of the Foundation; and be it
further
RESOLVED, that the Bylaws Committee be and hereby is
responsible for conducting and having oversight of efforts to
review the bylaws of The Apache Software Foundation in order
to provide to the board recommendations regarding any
amendments or revisions of such; and be it further
RESOLVED, that the committee be initially composed of five members;
and be it further
RESOLVED, that Jim Jagielski shall serve at the direction of
the Board of Directors as the chair of the Bylaws Committee and
have primary responsibility for managing the Bylaws Committee;
and be it further
RESOLVED, that the persons listed immediately below be and
hereby are appointed to serve as the initial members of the
Bylaws Committee:
Noel Bergman
Shane Curcuru
Jim Jagielski
Greg Stein
William A. Rowe, Jr.
The above resolution was removed, since such a resolution is
not required in order to create this effort. Instead, Jim
was directed to organize such as committee, as per
his role as EVP/Secretary.
Ken Coar proposed to alter the bylaws to move the membership
application deadline to after the membership election. The
following resolution was proposed:
WHEREAS, the Board of Directors deems it to be in the best
interests of the Foundation and consistent with the
Foundation's purpose to make the nomination and election of
new members more efficient,
NOW, THEREFORE, BE IT RESOLVED, that the Bylaws of the
Corporation be amended as follows, completely replacing the
existing text of Section 4.1:
Section 4.1. Admission of Members. To be eligible for
membership, a person or entity must be nominated by a
current member of the corporation and must complete a
written membership application in such form as shall be
adopted by the Board of Directors from time to time. The
nomination and content of the membership application must
be included in a notice to the members, if any, of the
corporation at least ten (10) days prior to any vote on the
applicant's admission, which notice may be by electronic
means. The initial members of the corporation shall be
admitted upon the affirmative vote of the Board of
Directors of the Corporation at the initial meeting of the
Board of Directors. Thereafter, members of the corporation
shall be admitted as members of the corporation only by a
majority vote of the existing members of the corporation.
with the new text:
Section 4.1. Admission of Members. To be eligible for
membership, a person or entity must be nominated by a
current member of the corporation and must complete a
written membership application in such form as shall be
adopted by the Board of Directors from time to time. The
nomination must be included in a notice to the members, if
any, of the corporation at least ten (10) days prior to any
vote on the applicant's admission, which notice may be by
electronic means. The initial members of the corporation
shall be admitted upon the affirmative vote of the Board of
Directors of the Corporation at the initial meeting of the
Board of Directors. Thereafter, members of the corporation
shall be admitted as members of the corporation only by a
majority vote of the existing members of the corporation,
and after receipt by the Secretary of a membership
application completed by each such proposed member within
thirty (30) days following the vote.
and be it further
RESOLVED, that this change to the bylaws shall become
effective as of midnight GMT on Friday, 15 November 2002,
and be it further
RESOLVED, that this change to the bylaws shall be made known
to the membership of the corporation by electronic mail to
the members list by midnight GMT on Thursday, 31 October
2002.
The discussion was relatively brief, noting that the change is
to prevent the occurrence of a nominee filling out paperwork
only to be later rejected for membership. It was mentioned that
the stance becomes an invitation for membership from the ASF
rather than an application for membership from a nominee, and
also that this happens to be the first Bylaws change since the
inception of the ASF.
By unanimous vote, the above resolution passed.