This was extracted (@ 2024-11-19 16:10) from a list of minutes
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WHEREAS, the Board of Directors deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to be a welcoming environment for all users and contributors regardless of their sex, gender identity, or gender expression; and WHEREAS, the Bylaws include gender-specific terminology that might not be consistent with this goal; NOW, THEREFORE, BE IT RESOLVED, that the Bylaws be and hereby are modified to change all instances of gender-specific terminology to gender-neutral terminology, specifically: changing "Chairman" to "Board Chair", "Vice Chairman" to "Vice Chair", "chairman" to "chair", "he or she" to "they", "him/her" to "their", "his or her" to "their", "his, her, or their" to "their", and "his, her, or its" to "their". Special Order 7D, Modify Bylaws to change gender-specific terminology, was approved by Unanimous Vote of the directors present.
WHEREAS, the Board of Directors and Members deem it to be in the best interests of the Foundation and consistent with the Foundation's purpose to allow Members to both choose to become Emeritus, and to return to active Membership in the Foundation; NOW, THEREFORE, BE IT RESOLVED, that the Bylaws of the Foundation are modified effective the 27th of December, 2008, such that the article "Section 4.5. Reinstatement of Membership of Emeritus Members." is revised in whole to state; "Upon receipt of a written request and a new membership application from an emeritus member, the membership shall be notified of the pending request. The request will remain in a pending state for 30 days from the notification to the membership of the requested change in status, during which time any member may ask for a vote to approve the reinstatement. If no such a vote is requested within 30 days of such notice, or in the case that a vote is requested and a majority of the members of the corporation vote to approve the reinstatement, the membership of said emeritus member shall be reinstated as a full member of the corporation, and shall be entitled to exercise all rights as a member of the corporation, including all related voting rights." and that the article "Section 4.2. Emeritus Members." is revised by striking the phrase "by subsequent action of the members". Special Order 7A, Amending the Bylaws pertaining to Reinstatement of Emeritus Members, was tabled due to two concerns: "need legal review" and "there is no instance of the potential problem".
WHEREAS, The Board of Directors deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to establish an ASF Secretary Committee charged with reviewing the current ASF bylaws. NOW, THEREFORE, BE IT RESOLVED, that an ASF Secretary Committee, to be known as the "Bylaws Committee", be and hereby is established pursuant to Bylaws of the Foundation; and be it further RESOLVED, that the Bylaws Committee be and hereby is responsible for conducting and having oversight of efforts to review the bylaws of The Apache Software Foundation in order to provide to the board recommendations regarding any amendments or revisions of such; and be it further RESOLVED, that the committee be initially composed of five members; and be it further RESOLVED, that Jim Jagielski shall serve at the direction of the Board of Directors as the chair of the Bylaws Committee and have primary responsibility for managing the Bylaws Committee; and be it further RESOLVED, that the persons listed immediately below be and hereby are appointed to serve as the initial members of the Bylaws Committee: Noel Bergman Shane Curcuru Jim Jagielski Greg Stein William A. Rowe, Jr. The above resolution was removed, since such a resolution is not required in order to create this effort. Instead, Jim was directed to organize such as committee, as per his role as EVP/Secretary.
Ken Coar proposed to alter the bylaws to move the membership application deadline to after the membership election. The following resolution was proposed: WHEREAS, the Board of Directors deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to make the nomination and election of new members more efficient, NOW, THEREFORE, BE IT RESOLVED, that the Bylaws of the Corporation be amended as follows, completely replacing the existing text of Section 4.1: Section 4.1. Admission of Members. To be eligible for membership, a person or entity must be nominated by a current member of the corporation and must complete a written membership application in such form as shall be adopted by the Board of Directors from time to time. The nomination and content of the membership application must be included in a notice to the members, if any, of the corporation at least ten (10) days prior to any vote on the applicant's admission, which notice may be by electronic means. The initial members of the corporation shall be admitted upon the affirmative vote of the Board of Directors of the Corporation at the initial meeting of the Board of Directors. Thereafter, members of the corporation shall be admitted as members of the corporation only by a majority vote of the existing members of the corporation. with the new text: Section 4.1. Admission of Members. To be eligible for membership, a person or entity must be nominated by a current member of the corporation and must complete a written membership application in such form as shall be adopted by the Board of Directors from time to time. The nomination must be included in a notice to the members, if any, of the corporation at least ten (10) days prior to any vote on the applicant's admission, which notice may be by electronic means. The initial members of the corporation shall be admitted upon the affirmative vote of the Board of Directors of the Corporation at the initial meeting of the Board of Directors. Thereafter, members of the corporation shall be admitted as members of the corporation only by a majority vote of the existing members of the corporation, and after receipt by the Secretary of a membership application completed by each such proposed member within thirty (30) days following the vote. and be it further RESOLVED, that this change to the bylaws shall become effective as of midnight GMT on Friday, 15 November 2002, and be it further RESOLVED, that this change to the bylaws shall be made known to the membership of the corporation by electronic mail to the members list by midnight GMT on Thursday, 31 October 2002. The discussion was relatively brief, noting that the change is to prevent the occurrence of a nominee filling out paperwork only to be later rejected for membership. It was mentioned that the stance becomes an invitation for membership from the ASF rather than an application for membership from a nominee, and also that this happens to be the first Bylaws change since the inception of the ASF. By unanimous vote, the above resolution passed.