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Formal board meeting minutes from 2010 through present. Please Note: The board typically approves minutes from one meeting during the next board meeting, so minutes will be published roughly one month later than the scheduled date. Other corporate records are published, as is an alternate categorized view of all board meeting minutes.

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Chairman

27 Feb 2017 [Brett]

 Thanks for everyone's patience due to my low availability over the
 last 3 weeks. I'm catching up.

 While there have been a number of directors traveling, the focus of
 the board list was on a fairly short burst of activity around the
 budget and fundraising, as noted in the President's report and
 discussion items. We have some work to do to bring this together in
 the next month.

 Following the last meeting, I sought to clarify the understanding of
 board voting in the case of abstentions, given the current wording of
 the bylaws. It has been the consistent understanding of the board that
 abstentions are not considered "present" at the meeting and do not
 contribute to the majority requirement.

 I'd like to thank the directors that started capturing some central
 pointers to ASF policy.

 I propose that we hold the Annual Members Meeting on March 28-30,
 2017, however welcome input from any directors or officers -
 particularly President, Secretary, Treasurer and vote monitors - as to
 whether later dates in April would be more suitable. I will start
 preparations immediately this week.

18 Jan 2017 [Brett]

 The item from the December meeting regarding the Role of Brand
 Management as it relates to PMCs has continued to generate vigorous
 discussion over the last month. The agenda this month draws several
 conclusions from that discussion.

 During the meeting, a question was raised regarding the ability of a
 director, who serves as an officer, to participate in a discussion or
 vote pertaining to their role. As a result of this discussion, I’ve
 added an agenda item for the board to confirm that this in itself poses
 no conflict of interest.

 This led to a separate perceived conflict of interest being raised,
 which unfortunately became heated and singled out an individual,
 appearing to question their integrity. The concern was found to be
 without merit and withdrawn, and there is no outstanding concern over
 the individual's actions in any capacity.

 The incident highlighted the need for Directors, and officers
 participating in board discussions, to maintain a respectful attitude
 toward each other during difficult conversations.


 I have not yet proposed a date for the Annual Meeting, but will do so on
 the board mailing list in the next couple of weeks. It is to be held no
 later than 22 April, however I expect to maintain the timing we’ve used
 in March if practical.

21 Dec 2016 [Brett]

 The majority of discussion over the last month has been around the way
 in which project's enforce their brand, as covered in the President's
 report.

 In the next month, I'll start preparing for the Annual Members Meeting
 again, looking to set a date in March again.

16 Nov 2016 [Brett]

 Having been on holidays most of the month, I have nothing to report
 other than being a long way behind on email.

19 Oct 2016 [Brett]

 The board continues to discuss the possible appointments for officer
 roles, particularly in light of Ross' resignation as President as he
 conveys in the following report.

 On behalf of the board, many thanks to Ross for his service in the
 role over the last 3 years, committing significant time as a volunteer
 to the smooth operation of the Foundation.

21 Sep 2016 [Brett]

 This month saw the continued discussion of officer roles as noted in
 the August minutes. While further discussion continues around these
 roles, one clear outcome has emerged, with Ross informing the board of
 the appointment of Greg Stein as an Infrastructure Administrator.

 As a result, Greg has notified the board and membership of his intent
 to resign his post as Director, Vice Chairman and VP Subversion.

 Greg has served on the board continuously for more than 15 years,
 including several years as Chairman and later as Vice Chairman. We are
 incredibly thankful for his service to the Foundation in these roles.
 While we will miss his presence as a member of the board, we look
 forward to his new role within the Foundation. Thanks Greg!

17 Aug 2016 [Brett]

 The focus of the board over August have been the issues Ross
 highlights in the President's report, and covered in the discussion
 items.

 Other than that, several directors have been assisting a small number
 of projects working through community issues.

20 Jul 2016 [Brett]

 Nothing to report.

15 Jun 2016 [Brett]

 The main topic of discussion for the board this month has been the
 possible need for additional staffing, and what that role should look
 like.  This has considered everything from an infrastructure lead to a
 "general manager" role, and continues from the topics raised in Ross'
 report last month, as well as the Infrastructure Lead discussion item
 in February. At this point, no action has been taken.

 Thanks to everyone involved in publishing our second annual report
 earlier in the month. It looks great, and did pick up some positive
 attention.

18 May 2016 [Brett]

 I'm glad to report that we received the paperwork from all 58 new
 members elected at the Annual Members Meeting in March. Welcome!

    Michael Armbrust        Paul Benedict          David Bosschaert
    Mihai Chira             Tom Chiverton          Richard Downer
    Stephan Ewen            Sharan Foga            Uma Gangumalla
    Lars George             Mark Giaconia          Steven Gill
    Adrien Grand            Konstantin Gribov      Dennis E. Hamilton
    Luke Han                Gavriel Harbater       Sterling Hughes
    Julian Hyde             Damjan Jovanovic       Flavio Junqueira
    Georg Kallidis          Mark Kessler           Paul King
    Peter Klügl             Guillaume Laforge      Julien Le Dem
    Jacques Leroux          Jesse MacFadyen        Val Mallder
    Suneel Marthi           Colin McCabe           Xiangrui Meng
    Robert Metzger          Jacques Nadeau         Pepijn Noltes
    Rohini Palaniswamy      Tom Pappas             Bob Paulin
    James Peach             Bryan Pendleton        Remko Popma
    Andriy Redko            Josh Rosen             Kay Schenk
    Christopher Schultz     Venkatesh Seetharam    Sujen Shah
    Konstantin Shvachko     Srikanth Sundarrajan   Tsz Wo Nicholas Sze
    James Taylor            Jochen Theodorou       Giuseppe Totaro
    Shivaram Venkataraman   Markus Weimer          Chathuri Wimalasena
    Joe Witt                Allen Wittenauer

 We again thank Chris Mattmann for his service as Treasurer for close
 to the last 4 years, as he steps down from the role.

20 Apr 2016 [Brett]

 Welcome to the new board, elected by the members last month! I’d like
 to particularly welcome Isabel, Marvin and Mark, each serving as a
 director for the first time.

 Our gratitude goes to the outgoing directors Rich, David and Sam for
 all that they did during their term.

 Everything went well during the meeting. We elected 58 new members,
 and will announce them next month after the final paperwork has been
 received. We also passed a resolution to convert a number of inactive
 members to emeritus status, but would certainly welcome them back again
 in the future! Thanks to the STeVe project for their work on a new
 voting front-end that was used at the meeting.

 I’ve included my report from the Annual Members Meeting below.

 -----

 It has been another outstanding year for the Apache Software
 Foundation, marked by continued growth and success of our top-level
 project communities, and the steady addition of new top-level
 projects.

 Since the 2015 Annual Members Meeting, we have added 15 new projects:
 Parquet, Orc, Whimsy, NiFi, Lens, Ignite, Usergrid, Serf, Yetus,
 Brooklyn, Calcite, Kylin, Groovy, REEF and Arrow; while 6 existing
 projects have retired to the Attic: Lenya, DirectMemory, Deltacloud,
 Shindig, Onami and Rave. Overall we find ourselves with 171 top-level
 projects, with 45 additional projects under incubation.

 At the last meeting, we easily met quorum after the challenges the
 prior year. This is something we will continue to monitor and address
 through encouraging proxies, and reaching out to inactive members who
 may be considering emeritus status. Nevertheless, with over 200
 members joining it is extremely encouraging to to have such a large
 number of our members participating in the governance of the
 Foundation.

 In 2015, we elected 108 new Members, expanding our representation
 across the various project communities to a total of 603 members as of
 February 20. We also elected a new board, with Shane Curcuru returning
 to the board, and David Nalley joining for the first time. I thank all
 the directors for their service to the Foundation over the last 12
 months!

 The board has functioned well, bringing diverse opinions but making
 clear decisions. The board has balanced discussion of Foundation
 issues with a focus on projects and their reports. We’ve continued to
 improve tooling in several areas, and formed the Whimsy PMC, in
 addition to the existing Steve PMC, to build tools that help the
 Foundation run smoothly.

 We have seen continued success from our operations, as detailed in the
 President’s report, and inline with budget. We have made a transition
 to new staffing arrangements that have increased costs, which will
 need to be addressed in the budget over the next couple of years.

 For the first time, the ASF released an Annual Report, a significant
 effort that helped share specific details of the ASF’s impact with our
 sponsors and the public.

 Thank you to the President, EVP, VPs and the committees they work
 with, many of which expended significant time as volunteers, to keep
 the Foundation ticking day to day. We also thank Chris Mattmann for
 his service as Treasurer, as he prepares to transition the role to a
 new volunteer in the next board year.

 Through these Foundation-level developments, we support the
 communities that make up our top-level projects. I can report that the
 Apache Way continues to show the benefit of community-led development
 throughout our existing projects, and an attractive reason for other
 projects to join through the Incubator.

 I’m pleased that in the last year we have managed to initiate some
 changes that have a potentially significant cultural impact, while
 carefully ensuring that we retain the unique Apache DNA. We have had
 additional projects take advantage of proposing TLPs directly to the
 board where incubation was not deemed necessary. We have also expanded
 support for GitHub use by ASF projects, and began experiments through
 the Whimsy project to assess some of the technical (and later
 cultural) impact.

 One of the Foundation’s strengths is that by building communities, we
 not only build software but also build relationships that extend
 beyond that development. Therefore, we acutely feel the loss of valued
 members of the community. It is with great sadness that we saw the
 passing of Ian Lynch, Nóirín Plunkett, and Adrian Crum in the last
 year. Their memory, and their contributions, will carry on through our
 communities, and our thoughts remain with their families and friends.

 Thank you to the entire ASF community for making it such a wonderful
 place to contribute, and for the privilege it has been to serve as
 Chairman.

16 Mar 2016 [Brett]

 The focus over the last month has been on preparations for the Annual
 Members Meeting. I'm pleased to report that we have a healthy number
 of nominations for new members, as well as candidates for the board.
 Thanks to those who have helped with the agenda resolutions, and the
 preparation of the new voting tool!

 I am currently working with Sally on a write up for the upcoming
 anniversary of the ASF.

 As this is the last meeting of this particular board, I'd like to
 express much gratitude to all of the directors for the time and
 service they've dedicated to the ASF over the last year.

17 Feb 2016 [Brett]

 Preparation is nearly complete for the Annual Meeting, with notices to
 go out shortly. This year, I've spent some more time writing down the
 process as I go and created a tool to generate the meeting from
 templates to make it easier for future boards.

 I've accepted an offer to join the advisor board for the China OSS
 Promotion Union (COPU), which came after attending the Apache Roadshow
 in Beijing last year. This doesn't entail any relationship with the
 ASF, however I'll certainly share anything relevant that comes from
 it, particularly if we look to participate in future events in the
 region.

20 Jan 2016 [Brett]

 A Happy New Year to everyone at the ASF.

 On the board list, we agreed on an Annual Meeting date of 22 March
 2016 (concluding 24 March). I plan to formally announce that in the
 next couple of weeks once we are within the 60 day window. There's
 some preparation to do to ensure the quorum and voting tools are all
 set, as well as the usual record preparation.

16 Dec 2015 [Brett]

 First up, apologies to those I've missed emails from recently - I've
 been running quite behind for the last few weeks.

 Aside from that, nothing specific to report from the last month.

 In January, I'll propose a date for the next Annual Members Meeting,
 so that we can aim to hold it in March again. I intend to run this
 past the board list shortly.

18 Nov 2015 [Brett]

 Last month I attended Apache Roadshow - China in Beijing and spoke
 about the Apache Way. The event was well executed, and it was helpful
 to meet a number of Apache contributors, and other individuals
 interested in understanding more about how the ASF operates. I hope
 the success of the event will provide an opportunity for it to
 continue in future years, particularly with an increasing number of
 local Apache committers that can present and collaborate. My thanks to
 the organisers, and to David, Aaron, Niclas, and other Apache
 committers that gave keynote presentations or spoke about projects at
 the event.

 Earlier this month I had a call with some large organisations seeking
 to open source a new project and looking for information about the
 various foundations. I walked them through the principles of the
 Apache Way, incubation process, and foundation structure; I'll guide
 them towards the Incubator list and proposal process if anything
 further arises.

 A relatively busy month for the board with some discussion around
 source code control policy, which is listed later in the agenda.

21 Oct 2015 [Brett]

 The main discussions during the last month have been related to the
 Incubator. After a lengthy thread, which is now closed, the conclusion
 seemed to be that there was no immediate board-level issue to be
 addressed, and concrete proposals have been appropriately raised on
 the Incubator lists.

 As Ross mentions, I'll be in Beijing tomorrow for the Apache Roadshow
 event, giving an Apache Way presentation (combined with some amount of
 the State of the Feather).

16 Sep 2015 [Brett]

 Encouragingly this month we have received the most reports that we
 have in recent months, with just a handful not submitted. This helps
 reduce the effort of shepherds and the knock on effect of extra
 reports in the next month.

19 Aug 2015 [Brett]

 I have nothing additional to report this month, other than what is
 already covered throughout the agenda.

15 Jul 2015 [Brett]

 It has been a relatively quiet month.

 We still have a few missing project reports. There has been good
 progress on resolving some outstanding action items. We also have a
 good number of resolutions to consider in this meeting.

17 Jun 2015 [Brett]

 A discussion has started over the last month about potential updates
 to the bylaws, related to quorum requirements and the requirements for
 transition to and return from emeritus membership. This may develop
 into a concrete proposal in future months.

 As others detail in their reports, we have produced an annual report,
 which is great to see! Many thanks to all involved.

20 May 2015 [Brett]

 We welcome to the ASF the 106 new members that have accepted their
 invitation after being elected at the March Annual Members Meeting:

     Shazron Abdullah              Sharad Agarwal                Tim Allison
     John D. Ament                 Kiran Ayyagari                Andreas Beeker
     Andrea Del Bene               Ignasi Barrera                Konstantin Boudnik
     Maziyar Boustani              Francis De Brabandere         Alexander Broekhuis
     Annie Bryant Burgess          Sean Busbey                   Ioannis Canellos
     Richard Eckart de Castilho    Jarek Jarcec Cecho            Jerome Charron
     Avery Ching                   Christofer Dutz               Johan Edstrom
     Josh Elser                    Peter Ent                     Robert Evans
     Freeman(Yue) Fang             Sergio Fernández              Thiago H. de Paula Figueiredo
     Peter Firmstone               Ray Gauss II                  Brian Geffon
     Violeta Georgieva Georgieva   Johannes Geppert              P. Taylor Goetz
     Issac Goldstand               Thomas Graves                 Andrew Grieve
     Hasan Hasan                   Steve Hay                     Les Hazlewood
     Lars Hofhansl                 Michael James Joyce           Giridharan Kesavan
     Shakeh Khudikyan              Aaron Kimball                 Marcel Kinard
     Kishore G                     Robert Kowalski               Nick Kwaitkowski
     Marcus Lange                  Dave Lester                   Jason Lowe
     Myrna van Lunteren            Renato Marroquin              Nathan Marz
     Milamber                      Kevin Minder                  Omprakash Muppirala
     Aaron Twining Myers           Prescott Nasser               Chris Nauroth
     Tyler Palsulich               Jitendra Nath Pandey          Milinda Pathirage
     Travis Pinney                 Pinaki Poddar                 Werner Punz
     Jun Rao                       Benedikt Ritter               Steven Rowe
     Bikas Saha                    Antonio Sanso                 Uwe Schindler
     Udo Schnurpfeil               Robert Scholte                Siddharth Seth
     Hitesh Shah                   Patricia Shanahan             Daryn Sharp
     Zhijie Shen                   Alexander Shorin              Gordon Sim
     Sami Siren                    Krzysztof Sobkowiak           Maxim Solodovnik
     Phil Sorber                   Kasper Sørensen               Amareshwari Sriramadasu
     Dominik Stadler               Carl Steinbach                Oleg Tikhonov
     Joan Touzet                   Greg Trasuk                   Keith Turner
     Leonardo Uribe                Martin Veith                  Rob Vesse
     Melissa Warnkin               Volker Weber                  Patrick Wendell
     Rupert Westenthaler           Till Westmann                 Kim Whitehall
     Reynold Xin                   Eric Yang                     Edward Yoon
     Xuefu Zhang

 This month we are trialling some new processes in the meeting to better
 keep track of reports needing attention, and action items. Thanks
 again to Sam and those that have tweaked Whimsy to help make that
 seamless, and Greg for taking on responsibility for following up stale
 action items.

 It looks like we had a hiccup with the report reminders later in the
 month, which may have contributed to a higher than usual number of
 missing reports. I will follow up to make sure the next reminder goes
 out successfully.

 I'm planning to submit a report later this week as part of the Annual
 Report that is being prepared.

 James Carman has indicated that he plans to step down as Assistant
 Secretary. On behalf of the board, I'd like to thank him for his
 service!

22 Apr 2015 [Brett]

 On March 24, we held the Annual Members Meeting. There are still a
 couple of days for the remaining applications to come in, so we'll
 hold off the formal announcement of who the new members are, but I'm
 pleased to say that we added more than 100 new members this year! Our
 gratitude goes to the Secretary & assistant for processing all of the
 applications in addition to their regular workload.

 We had no concerns reaching quorum this year, in part due to the
 easier method of requesting a proxy.  This will still remain a topic
 of some interest as the Foundation continues to grow.

 This is the first meeting of the newly elected board, and we welcome
 back Shane Curcuru, and for the first time David Nalley. I'd like to
 again thank Doug and Ross for their service to the ASF on the board
 after they stood down at the meeting.

 Below is the report that I shared with the members for the Annual
 Meeting:

 ------

 I'd like to welcome all of our Members to our Annual Members Meeting
 for 2015. Thanks for taking some time out to participate in the
 governance of the ASF, including electing new Members, and electing
 the new Board of Directors. A special welcome again to the 40 new
 members elected during 2014.

 This year the meeting is being held slightly earlier than it has been
 in recent years. This allows the new board to be in place before the
 end of our fiscal year, and to review and approve the budget for the
 next year - a pattern I hope will be continued in the future.

 Even with a shorter period of time since the last meeting, there has
 been a lot happening within the ASF! We have added 13 new top-level
 projects: Tez, Celix, VXQuery, Storm, DeviceMap, Drill, MetaModel,
 BookKeeper, Falcon, Flink, Samza, Aurora and Zest. We retired just one
 project, with Whirr moving to the Apache Attic. Finally, we wound up
 our second oldest committee - Conference Planning - with
 responsibility moving to the President/EVP and our event and community
 partners. We now have 162 Project Management Committees, with a
 further 37 podlings in the Incubator. This means that within the next
 month we should expect to cross the milestone of having 200 projects
 under management at the ASF. Further to that, we've appointed
 replacement PMC chairs 29 times, showing that PMCs continue to rotate
 important positions, share the load and avoid volunteer burnout.

 We have grown at this steady rate while continuing to ensure that our
 projects operate under the pattern of open, collaborative and
 independent development known as "The Apache Way".

 Over the last year we have streamlined some processes to support this
 growth - adding to and expanding the tools that help manage PMC
 membership, monthly project reports, and management of the monthly
 board agenda. I expect this to continue, and thank the volunteers
 who have initiated and contributed to those efforts.

 The operations team are building a stable base for future growth. Our
 income and reserves have to date kept pace with growth, and we have
 gradually seen a transition from a day-to-day mode of operation
 towards a mode of planning and execution as we move forward each year.
 This helps ensure that these areas are able to provide the support
 that the Foundation and projects need, with a minimum number of
 distractions from producing software and building communities.
 Communication between the operations team and the board has been
 effective, and the board has adequate oversight and input into the
 work without needing to get more directly involved. Many thanks go to
 the President, EVP, and the VPs and committees that work with them for
 their significant efforts. We thank the sponsors and individual donors
 that contribute financially to the success of the ASF and its
 projects.

 Our thanks also go to the Treasurer, Secretary and their assistants
 who as volunteers put significant amounts of time into those roles and
 have kept them running extremely smoothly.

 As we looked back in 2014 at the 15 years of incorporation of the ASF,
 we recognised the massive impact that the Foundation has had on both
 the open source landscape, and computing in general. Every committer,
 PMC member, and contributor to our projects should be proud of what
 we've achieved and the part they have played in it.

 While many aspects of hosting and developing an open source project
 have become easier to do independently over the years, the benefits of
 being backed by a Foundation are routinely recognised within the open
 source development community. The ASF will certainly play a valuable
 role for many, many years to come.

 Finally, I'd like to thank the directors who served in 2014-15 for
 their dedication to the ASF and their regular contributions to its
 success both inside and outside of the board's activities. Particular
 thanks go to Ross Gardler (who will continue to serve as President)
 and Doug Cutting, who have opted not to stand at the coming election.
 Their presence among the board will be missed.

 We are therefore assured of welcoming new directors to the board this
 year, and the members have once again put forward a wonderful group of
 nominees. I wish the new board all the best for the coming year!

18 Mar 2015 [Brett]

 The availability of a new tool to help projects prepare their reports
 has been very successful, with several projects making use of it and
 including a note of thanks. Hopefully this will help take care of the
 regular comments about release/committer/PMC change dates. However,
 the board will need to continue to monitor reports that seem to become
 driven by the template and don't offer insight into project or the
 health of the community based on those data points.

 Preparations are in full swing for the Annual Members Meeting next
 week, being held earlier this year as discussed in previous reports.
 Despite a slightly shorter period of time for nominations, we have
 received a solid number for both the board and for new members.

 I'd like to thank the board for all their hard work over the last 10
 months, and for enjoying a productive working relationship together.
 I wish all the same to the incoming board. It has again been a joy to
 serve you as Chairman and I thank you for the opportunity.

18 Feb 2015 [Brett]

 I've started to pull together the resources for the Annual meeting in
 late March (after the next and final meeting of the current board).
 I plan to set the record date and send out formal notices in the
 next week.

 I hope to encourage people unable to attend the meeting to submit
 non-voting proxies well in advance of the meeting, and will see what
 we can do to make that process easier. I also expect to perform the
 Omnibus resolution using the voter tool again, so that we do not need
 to pass any resolutions during the meeting itself.

21 Jan 2015 [Brett]

 Happy New Year!

 Following on from the discussion about budget timing, an early Annual
 Members Meeting has been suggested. This would require starting the
 process in the next week or two. We will also need to work through the
 questions about quorum raised at the 2014 meeting.

 Several other discussions have started among the board this month, but
 have been pushed out to committees such as Community Development and
 the Incubator.

 We have a higher than normal number of reports missing this month,
 likely due to the missing reminder emails and the holiday period.

17 Dec 2014 [Brett]

 Nothing specific to report this month.

19 Nov 2014 [Brett]

 Over the last few weeks, there has been quite a bit of activity
 celebrating the 15 year anniversary of the ASF. With such a long list
 of achievements, there is much that every contributor to the ASF can
 be proud of! We look to the future with excitement about what is still
 to come.

15 Oct 2014 [Brett]

 Last month, I asked all PMCs to review their committee records, and
 highlighted some known issues. Overall, I believe the records are in
 good shape. Thanks to the PMCs that responded quickly to the request.
 I was also encouraged that some took the opportunity to think about
 inviting new members they'd noticed were not listed.

 I updated the reporting guidelines for PMCs to include more detail
 about how the reporting process works, and to address some regular
 comments made [http://svn.apache.org/r1628351]. I intend to send them
 with a reminder to the PMCs this month.

 Opportunistically, I was able to meet with Ross and David Nalley while
 in San Francisco last month, which is described in the President's
 report. I also attended a meeting of the TODO Group while there,
 though have nothing to report from it.

 I was contacted by a project looking to join the ASF, and directed
 them to the Incubator proposal process. I've not received any further
 response.

 As Sally reports, I've been writing an introductory blog post for the
 series she is planning - a draft is on the press list for anyone that
 wants to provide input.

17 Sep 2014 [Brett]

 There has been some discussion about the maintenance of PMC records,
 with a couple of people interested in streamlining the process to
 reduce duplication and chances for human error.

 Other than that, another quiet month with nothing else to report.

20 Aug 2014 [Brett]

 The last month has been on the quiet side, possibly owing to summer
 vacations. Nothing new to report from my end.

 While I didn't complete it in time for this meeting, I've picked up
 on working to improve the signal-to-noise ratio of the board list, as
 discussed in June and July.

16 Jul 2014 [Brett]

 We have now received all membership applications resulting from the
 May Annual Members Meeting, and I'm pleased to announce the following
 new members of the Apache Software Foundation:

    Rajith Attapattu      Tom Barber            Jeremy Boynes
    Joe Brockmeier        David Brondsema       Bryan Call
    Hyunsik Choi          Adam Estrada          Jake Farrell
    Sebastien Goasguen    Jamie Goodyear        Thilina Gunarathne
    Lahiru Gunathilake    Chathura Herath       Benjamin Hindman
    Jan Iversen           Jan Willem Janssen    Markus Jelsma
    Jay Kreps             Ross Laidlaw          Brian LeRoux
    Romain Manni-Bucau    David Meikle          Kevin McGrail
    Justin Mclean         Jean-Louis Monteiro   Sebastian Nagel
    Thejas Nair           Achim Nierbeck        Brock Noland
    Andrew Purtell        Ben Reser             Gilles Sadowski
    Christian Schneider   Roman Shaposhnik      Christoper Tubbs
    Rob Weir              Andy Wenk             Aki Yoshida
    Matei Alexandru Zaharia

 Over the last month there has been some discussion about the authority
 of project VPs to enter into binding agreements with third parties on
 behalf of the ASF. While the need for this is extremely rare, we
 reiterated that this can occur as long as it is contained to the scope
 of their project, the agreement has been reviewed by the Legal Affairs
 Committee and any other relevant officers, and that prior approval has
 been given for any associated expenses. A suggestion has been made
 that this be formalised through policy.

 I've started a discussion about streamlining the monthly report
 process in a way that may reduce the amount of traffic going through
 the board's mailing list. I plan to tie that up and make any changes
 to the reporting guidelines by the end of the month, before reports
 start appearing for the August meeting.

18 Jun 2014 [Brett]

 The last month has been one of high activity, largely centred around
 the annual members meeting held on May 27. At the meeting we elected
 40 new members of the Foundation, and will be able to announce them as
 soon as the last acceptance comes in. It has been encouraging to see a
 number of the new Members introducing themselves, and I hope it is a
 practice that continues!

 We also elected a new Board of Directors, welcoming back Rich Bowen
 and Ross Gardler for another term. Thanks go to Shane Curcuru and Roy
 Fielding for their service in the last year.

 The meeting resulted in a number of discussions being kicked off,
 particularly in relation to the difficulty we had in achieving quorum.
 There was also a lower voter turnout than the last few years (probably
 being the first time it was under 50%). There have been several
 suggestions made including simpler proxies, following up inactive
 members, and changes to the bylaws. These are all still open to
 pursue over the coming months, and I suggest we think about having a
 half-yearly meeting again this November to elect new members and try
 some incremental improvements.

 Other discussions this month included clarification of the release
 policy, and policies regarding the canonical source repository
 requirements for projects. Those are ongoing, with no need for
 further board intervention at this point.

 Below is the report I shared with the Members at the annual meeting.

 ----

 The ASF recently marked its 15th year of incorporation, and I'm
 pleased to report that the Foundation remains strong and continues
 growing. Not only do ASF projects impact almost every area of
 computing, but the Apache License, our CLAs, and our pattern of open,
 collaborative development continue to influence and see adoption
 within the wider open source community.

 Over the last year, we've added 16 new top level projects and retired
 4, bringing the total to 146 active projects. In addition to that,
 there are now 34 podlings in the incubator. From those projects,
 we've seen a number of major releases in the last year, as well as the
 usual steady stream of improvements, and the addition of new
 committers and Project Management Committee members to our expanding
 community.

 We again have a healthy slate of new member nominations, and
 nominations for the Board of Directors, which are promising for the
 future of the Foundation.

 The board has functioned well and been well represented in the last
 year, with directors from a number of different backgrounds within the
 ASF. Despite often holding quite different opinions, they have
 consistently worked well together and made forward progress on the
 things that matter to the Foundation.

 We have continued to focus on delegating operational responsibilities
 to the President and associated officers and committees. We have seen
 the expansion of the Executive Assistant role, started a new
 relationship with The Linux Foundation to produce ApacheCon, and begun
 working with Virtual for accounting and other needs. We are now well
 poised to complete a long-awaited Audit, and to ensure the smooth
 operation of each aspect of the Foundation going forward.

 We have also seen a number of changes in executive roles this year,
 with a new President Ross Gardler, Executive Vice President Rich
 Bowen, Assistant Secretary James Carman, VP Infrastructure David
 Nalley and myself in my first term as Chairman. Our particular thanks
 go to Jim Jagielski, Sam Ruby and Doug Cutting for their prior service
 in these roles which ensured that the transition was seamless, as well
 as their long standing and ongoing contributions to the ASF. Our
 thanks also to Roy Fielding, who is standing down as a director at
 this meeting. I'd like to thank all of our executive officers and
 directors for their service over the last year, which they do as
 volunteers.

 Finally, our thanks go to all of our sponsors, and to all of the
 committee members and committers that contribute their time to
 building great open source software, furthering the ASF's mission.

21 May 2014 [Brett]

 While some discussion about directed sponsorship and expanding project
 resources continued this month, the recent focus has been on immediate
 needs and the budget, as covered in the President's report.

 We have also been busy with preparations for the Annual Members
 Meeting, which will be held next week. We have a very healthy number
 of nominations for both new Members, and for the Board of Directors.

 This being the last meeting of the current board, I'd like to thank
 you all for your time, effort, and service to the Foundation, and for
 the privilege of being able to serve you as Chairman. It has been an
 honour!

16 Apr 2014 [Brett]

 I sent a notice to members, advising them that the Annual Members
 Meeting will be on May 27, and calling for nominations of new members
 and nominations for the 2014-15 board. This was sent via the members
 mailing list, with a separate notice sent to those members who are not
 subscribed to it.

 At the time of writing, we don't have a 2014-15 budget to approve for
 this meeting, so I've requested an update from Ross.

 ApacheCon recently completed, and while I wasn't able to attend, it
 sounds as if the event went well and was of great benefit. Many thanks
 to those who volunteered time to make it happen, and all the members
 of our community that participated!


 Jim volunteered to set up the voting tool for the Members'
 meeting.

19 Mar 2014 [Brett]

 At the last board meeting, we agreed on May 27 and 29 as the dates for
 the Annual Members Meeting. I will send out the formal notice to
 members and call for nominations of new members and the board in the
 next couple of weeks, once we're inside the required 60 day period.

 ApacheCon is coming up soon. Unfortunately, I'm not able to attend
 this year, though I'm interested to hear which other directors will be
 present. Given the timing, I don't expect there's a need for the board
 to formally meet face to face.

19 Feb 2014 [Brett]

 The main topic of discussion on the board list over the last month has
 been release practices. As it progressed, it was good to see that
 ongoing operational concerns were handled separately from discussion
 about how to do more frequent releases within the bounds of current
 ASF policy. Releasing open source software to the public is one of the
 most fundamental things we do, so it is important that it is handled
 diligently.

 We're getting closer to the time where we need to prepare for the
 Annual Members Meeting, so I've started to canvas dates. Currently the
 first week of June seems the most feasible, but I've included a
 discussion item in the agenda to decide.

 The ASF received an invitation to participate in the "2014 Future of
 Open Source Survey", which Sally has taken forward with the PMCs.

15 Jan 2014 [Brett]

 Nothing additional to report this month.

18 Dec 2013 [Brett]

 As the Secretary reports, there are some PMCs that have not kept their
 records up to date after making PMC changes. Many of these have been
 followed through, but I intend to pick up an action to remind all PMCs
 to check their records, and to follow up any that may find
 discrepancies.

 There didn't appear to be a great demand for a mid-year members
 meeting when it was put forward in October, so I haven't pursued it
 any further. I expect we would hold the annual meeting in May again,
 and will start to canvas dates in the new year.

20 Nov 2013 [Brett]

 Over the last month, we've seen a number of threads spill over to the
 board mailing list, which were at times quite heated. These all appear
 to have been resolved, with the relevant committees able to take the
 next action where necessary. One encouragement I took from the
 threads was seeing a few new faces among our members and officers
 contributing helpfully.

 The status of the audit, which we discussed last month, remains a
 prominent topic. It appears positioned well to move forward.

 Overall, projects at the ASF are going well and the reports list no
 major issues. Information on community health in the reports is
 steadily improving.

16 Oct 2013 [Brett]

 The last month has been rather quiet at the board level, with no
 particular issues needing our attention. In contrast, there is plenty
 happening on the operations end of the Foundation, and of course
 within our projects. That is a good thing.

 We do have some long standing items on the agenda for the meeting,
 which I hope we can bring some closure to.

 I've also raised the question of whether we should hold a special
 members meeting this year as we are at about the time where that
 process would need to start.

 I will be on holidays during the first week of November.

18 Sep 2013 [Brett]

 Last month's experiment to reach out to PMCs with comments on their
 reports the day before the meeting had moderately successful results.
 Many responded or amended their reports before the meeting, or soon
 after. It seems worthwhile pursuing more tools to ensure PMC chairs
 are aware of comments as they come in.

 We seem to have a higher than usual number of PMCs missing reports
 this month, which hopefully is an anomaly.

 Marvin Humphrey has edited the PMC documentation related to adding a
 new member to the PMC, allowing the chair to optionally run the
 notice and vote period simultaneously.

 Thanks to Doug and Cloudera for organising continued access to a
 conference bridge for the board calls.

21 Aug 2013 [Brett]

 Overall it has been a quiet month. The board received some requests to
 assist with PR, which various Directors responded to.

 The Attic has taken responsibility for the transition of two projects
 that were terminated in the July meeting.

 As agreed previously, there will be no face to face meeting of the
 board like we have had at around this time for the last few years. The
 next board may revisit that option again in 2014.

 Thanks go to Sam for adding web-based tools to manage the meeting
 agenda, which a number of directors and officers have been able to
 make use of.

17 Jul 2013 [Brett]

 At the June meeting, the Board appointed a new slate of Officers for
 the coming year:

   Chairman - Brett Porter
   Vice Chairman - Greg Stein
   President - Ross Gardler
   Execute Vice President - Rich Bowen
   Treasurer - Chris Mattmann
   Asst Treasurer - Sam Ruby
   Secretary - Craig Russell
   Asst Secretary - James Carman

 Our thanks go to Jim for his tireless efforts as the President, and
 his service in the many executive officer appointments he has held in
 the years since the Foundation was established!

 Thanks also to Doug for serving as the Chairman for the last 3 years,
 who leaves big shoes to fill. I'm honoured to be able to serve as the
 current Chairman, and thank the Board for the opportunity.

 Congratulations to Ross and Rich in their new roles as President and
 EVP, and James as the new Assistant Secretary.

 The new process for notifying the Board of PMC changes seems to have
 transitioned smoothly. Thanks to Greg for communicating and
 documenting the change. One PMC addition was pushed back in the last
 month. The handling of inactive PMC members continues to come up from
 time to time, but the documentation we have seems sufficient. We
 haven't yet been asked to approve a removal under the revised process.

 Overall, the Board is operating effectively.

19 Jun 2013 [Doug]

 We held our annual members meeting last month.  36 new members
 were added to the foundation.  A new board was elected, adding
 Chris Mattmann and Shane Curcuru.  Thanks again to Rich Bowen
 and Ross Gardler for their service on the board.

 My report from the annual meeting follows.

 ---

 It's been another great year for Apache.  We've graduated about
 25 new projects from the Incubator and now up to 139 projects.
 Folks in these projects successfully collaborated to produce
 hundreds of software releases.  Hundreds of new committers have
 also been added, demonstrating the vitality and openness of our
 communities.

 Things look rosy looking forward too.  We are fortunate to have
 sufficient sponsors to fund operations.  Our organizational
 structures seem to mostly still be scaling well and not in need
 of major revision.  The board has worked well together and has
 proven capable of making evolutionary changes as needed.

 Thanks to everyone who helps out here: the infrastructure team,
 officers, and every committer.  As a primarily volunteer
 organization, we accomplish amazing things.

 Thanks especially to the membership for being the heart of
 Apache.  We depend on you to ensure that we stay true to our
 mission.

15 May 2013 [Doug]

 Our annual members meeting is next week.  Nominations have now
 closed.  We have a strong slate of nominees for both membership
 and next year's board.

 Today is the final meeting of the current board.  Thanks to
 those who served this past year.  You effectively guided Apache
 on its mission.  Thanks also for having me as your chair.  It's
 been an honor.

17 Apr 2013 [Doug]

 I announced this year's members meeting, which will be held on
 IRC this May 21st and 23rd at 10:30am Pacific.

20 Mar 2013 [Doug]

 We intend to hold our annual members meeting this May 21 and
 23, to elect a new board and add new members.  We're now
 entering the 60-day advance notice window and should hence
 start publicising the meeting, soliciting nominations, etc.

20 Feb 2013 [Doug]

 There was a brief board discussion of the chain of command
 within the ASF.  We agreed that our infrastructure contractors
 report to the VP of Infrastructure, who in turn reports to the
 President.  While we try to keep things informal, it's still
 best to know where everyone stands formally.  When the
 authority of our words are different depending on which hat
 hat we wear, whether officer, contractor, PMC member or ASF
 member, then we are wise to clarify.

16 Jan 2013 [Doug]

 Nothing to report.

19 Dec 2012 [Doug]

 At last month's meeting we decided not to hold a mid-year
 members meeting this year.  We didn't hold one last year
 either.  There doesn't seem to be much demand these days to add
 new members more than once a year.

 We intend to hold our next annual Members meeting this May.  My
 preference is for the week of the 20th, unless I hear objections.

21 Nov 2012 [Doug]

 Thanks to Greg for running the meeting in my place last month
 when I could not make it.

17 Oct 2012 [Doug]

 No report was submitted.

19 Sep 2012 [Doug]

 We held our annual face-to-face board meeting last month, this
 year in the Washington DC area.  We rapidly reached consensus
 in several areas that might have taken considerably longer to
 discuss over email, demonstrating the effectiveness of this
 annual tradition.

 Many thanks to Adobe for hosting the meeting.

 My summary of that meeting follows.

 ---------------

 We appointed the following new officers:
   Executive Vice President - Ross Gardler
   Treasurer - Chris Mattmann
   Assistant Treasurer - Sam Ruby

 Many thanks to exiting EVP Noirin Plunkett.

 We currently engage six paid contractors.  Over time this
 number will likely increase, and long-term we may need to hire
 an Executive Director.  In anticipation of this we decided to
 slightly re-organize the Foundation to better permit such a
 role.  We now place all operational components of the
 Foundation under the President, rather than having some report
 directly to the Board.

 The groups that report through the President now include:

   Branding
   ConCom
   Fundraising
   Infrastructure
   Press
   Travel Assistance

 In particular, these groups will now submit their monthly
 reports to the President who will compile them into a single
 report to the Board.  The President is now responsible for
 answering questions to the these groups from the Board.

15 Aug 2012 [Doug]

 The Board will hold its annual face-to-face meeting on the 28th
 of this month in the Washington DC area.  The morning will be a
 closed, executive session with the afternoon open to visitors.
 At this meeting we'll discuss changes to our executive officer
 assignments.  Folks who are interested in getting more involved
 in the Foundation's executive functions are encouraged to
 contact the Board.

 Greg has initiated the convention of listing expected travel
 expenses in a file (foundation/board/travel-data.txt).  My
 expectation is that, going forward, Foundation-funded travel
 (except that funded by the Travel Assistance Committee) should
 be first listed there so that others have a chance to review
 such expenses before they're incurred.

 The Board has tasked Hadrian Zbarcea to develop a plan for an
 audit of our finances.  With his advice, we hope to hire an
 accountant to perform either a review or a full audit before
 the end of the year.

 ConCom seems to be struggling to arrange a successful ApacheCon
 EU.  The Board is concerned that such events expose the
 Foundation to excessive financial and legal risks.  The Board
 and ConCom should establish event guidelines to limit these
 risks in the future.

25 Jul 2012 [Doug]

 Nothing to report this month.

20 Jun 2012 [Doug]

 The board's annual face-to-face meeting this will be held on
 August 28th this year in Washington DC, hosted by Adobe.

 We elected a new board last month at our annual members
 meeting.  Rich Bowen and Ross Gardler were added to the board.
 Thanks again to Shane Curcuru and Daniel Kulp for their service
 on the board.

 My report from the annual meeting follows.

 ---

 It has been an outstanding year for the foundation.  Our
 communities continue to release great software.  The incubator
 has hatched a raft of new projects.  Lots more are incubating
 and will soon join the ranks of TLPs.  Our position as the
 leading community-based open source foundation has grown even
 stronger.  We must be doing something right!  We should
 congratulate ourselves for all our success.

 As we grow we require more resources.  We've slowly increased
 the size of our infrastructure.  Various other expenses have
 increased as well.  But income from sponsors has thus far kept
 pace and our path seems sustainable.

 My thanks to everyone involved here.  A special thanks to the
 directors, officers and project chairs for going the extra mile
 to keep our foundation running so well.

16 May 2012 [Doug]

 The annual members meeting will be held next week.  Nominations
 are complete for both new members and for the new board.  This is
 the last meeting of the current board.  Thanks to all of you for
 your service!

18 Apr 2012 [Doug]

 I spoke about the ASF at an Open Source Think Tank meeting.
 Several groups there are using the Apache license but have
 created their own foundations, usually some form of
 pay-to-play.  I argued that one of keys to Apache's success is
 a meritocratic, level playing field, and that a pay-to-play
 consortium works against this.

 Folks from Citrix contacted me about bringing their CloudStack
 project to the ASF.  I outlined the incubation process to them.
 They also had some questions around publicity and sponsorship
 so I introduced them to the responsible ASF officers.  The
 Incubator has since accepted their proposal for incubation.

 I announced the May 22 members meeting to the membership and
 sent out the calls for board and member nominations.

21 Mar 2012 [Doug]

 The board recently accepted the resignation of director Larry
 Rosen.  In resigning Larry cited differences in the appropriate
 strategy and tactics for the foundation with the majority of
 the board.  We thank Larry for his service to the foundation
 serving on the board and wish him well.

15 Feb 2012 [Doug]

 I remind folks that our annual members meeting will be held on
 IRC Tuesday 22 May from 10-noon Pacific, and resume on Thursday
 24 May from 10-noon Pacific.  Please start thinking about board
 and member nominations now.

24 Jan 2012 [Doug]

 No report was submitted.

21 Dec 2011 [Doug]

 There were a few protracted discussions on ASF internal mailing
 lists this month involving foundation members.  Not all dialog
 was constructive.  In general, I encourage everyone in the
 foundation to think before posting both whether they are making
 (1) a positive contribution to the conversation; and (2) good
 use of everyone on the list's time.  I also encourage officers
 that manage lists to step in promptly when a thread goes out of
 control.

 More specifically, a question about how the foundation operates
 emerged from these discussions.  I remind folks that board
 members do not individually set foundation policy.  The board
 as a whole either directly votes to create policies or
 delegates the setting of policy in an area to an officer.  Once
 an area (legal, fundraising, branding, etc.) is delegated, then
 all decisions for that area belong to the officer, not to the
 board, unless or until the board revisits that delegation.

16 Nov 2011 [Doug]

 We had a great face-to-face board meeting in Vancouver.  Thanks
 to Microsoft and Gianugo Rabellino for hosting this.

 After a full days discussion and dinner we better understand
 one another's views about the foundation.  This understanding
 improves our ability to work together on a day-to-day basis and
 is not easy to gain during our monthly conference calls and
 through our mailing list discussions.

 We agreed that we should continue to hold such annual
 face-to-face board meetings, but that it would be better to
 hold them sooner after board elections each year.  We felt that
 OSCON is a good conference to hold these near, as many board
 members already attend.  This is held in Portland, Oregon
 during July.  Thus we decided that board elections should be
 held in April to better give newly elected board members time
 to plan their travel.  We also decided not to hold a "special"
 mid-year meeting to elect members this year, as the board and
 member elections will take place soon enough in April.

26 Oct 2011 [Doug]

 The ASF has operated smoothly without major events this month.
 CouchDB and infrastructure are experimenting with git, to help
 determine out how this popular tool can reasonably be used at
 the ASF.  The Board will hold its annual face-to-face meeting
 early next month at ApacheCon in Vancouver.

21 Sep 2011 [Doug]

 I travelled to Japan to speak at IDG's "Next Generation Data
 Center" conference.  While there I gave five interviews to
 journalists.  The primary topic of interest was Apache's Hadoop
 ecosystem, but I also tried to promote the ASF more generally
 whenever reasonable.

 Other than that, a quiet month.

17 Aug 2011 [Doug]

 In the past month I've done some ASF outreach.  I gave a talk
 at Visa about open source and the ASF.  I also met with folks
 from Huawei to answer their questions about how they might get
 more involved in ASF projects.

 I have scheduled a face-to-face board meeting for 7 November in
 Vancouver, BC.

20 Jul 2011 [Doug]

 We conducted our annual members meeting last week, electing a
 new board and 21 new members.  The omnibus resolution easily
 passed, approving the board's actions over the past year.

 For the record, here is my annual report to the members:

   The ASF is the leading community-based software foundation.  We
   provide legal, social and technical structure to nearly a hundred
   project communities.  Our unifying theme is not any particular kind
   of software, but rather our way of collaborating.

   The past year has had its landmark events: in September we counted
   our millionth commit; in December we left the JCP; in February our
   software helped play Jeopardy; and in June we accepted
   OpenOffice.org into the incubator.

   We've taken positive steps in clarifying the Apache way.
   Thanks to Shane and others, our trademark policy is now better
   documented, understood and practiced.  This has not been
   uncontroversial or painless, but as our projects become
   sucessful we must defend their identity.

   But let's not permit these highlights to blind us to our
   substantial everyday accomplishments: the myriad bugs fixed,
   features developed, releases cut, and committers added.  Today
   we have ten more top-level projects and 21 more incubating than
   we did a year ago.  We are a well-functioning foundation: we
   nurture communities that create great software.

 I'd like to welcome Larry and Brett to the board and thank
 Noirin and Geir for their service last year.

15 Jun 2011 [Doug]

 I have been travelling for the past month and have not been
 involved with much Apache business.

19 May 2011 [Doug]

 After months without measurable progress towards getting
 Sonatype to publicly acknowledge our Maven trademark, I gave
 the Maven PMC a deadline.  Late last month I told the PMC that,
 if Sonatype does not publicly acknowledge the mark by the time
 of this board meeting then the board will find a way to resolve
 the issue itself.

20 Apr 2011 [Doug]

 A quiet month with few significant board-level events.

16 Mar 2011 [Doug]

 Little has happened at the board level since our last meeting
 outside of the normal business of the foundation.

16 Feb 2011 [Doug]

 I met with Mike Milinkovich, Executive Director of the Eclipse
 Foundation.  We had a wide-ranging, friendly discussion of our
 commonalities and differences.  Our trademark policies are very
 similar while our licenses and governance have some fundamental
 differences.

19 Jan 2011 [Doug]

 A special members meeting to elect new members is currently in
 recess.  We had no trouble reaching quorum and have a good
 number of nominees, so I expect this to be a fruitful meeting.

 Beyond that, little of note has happened since the last board meeting.

 Question: should minutes of members's meetings be publicly published?
 AI Craig: publish minutes for the January 2011 meeting.
 Up for grabs: publish minutes for previous meetings.

15 Dec 2010 [Doug]

 The most notable action of the foundation since our last
 meeting was to leave the JCP EC.  Jim and Geir discuss this
 more below.

 We plan to hold a Members meeting January 18-20.  The primary
 purpose of the meeting will be to elect new members.

17 Nov 2010 [Doug]

 Thanks to all who helped put on another successful ApacheCon.
 I talked to a number of folks there who very much appreciated
 ApacheCon as a place for them to meet.

 The board has published several Java-related statements in the
 past month.  We restated our support for the Harmony project in
 the light of IBM's reduced involvement.  We expressed our
 pleasure at being re-elected to the Java Community Process
 (JCP) Executive Committee, but also our concern that we might
 be forced to soon leave the JCP if Oracle does not start
 honoring its agreements there.

20 Oct 2010 [Doug]

 Overall, a quiet month for the board.

 The board is considering making a public statement on the
 impact of IBM's departure from the Harmony project.  Related,
 we're contemplating the ASF's ongoing role in the JCP EC.  No
 final decision has yet been made in either regard.

22 Sep 2010 [Doug]

 Thanks again to Sally for helping to arrange our annual
 face-to-face meeting earlier this month!  This tradition pays
 throughout the year.  With the opportunity to better know other
 directors, we reduce our chances of wasteful flamewars and
 increase the likelihood of teamwork.  Also, dedicating a full
 day meant we could take the time required to discuss some
 difficult issues in depth.

 Last weekend, the Board's mailing list saw another airing of a
 project's desire to switch from Subversion to Git for source
 code management (SCM).  The Board declined to address this
 beyond remarking that SCM for ASF projects should continue to
 run on hosts that the ASF controls and that further details
 should be worked out directly with the infrastructure team.  In
 particular it seems that infrastructure volunteers are needed
 to resolve various issues before read/write Git can be fully
 supported.

18 Aug 2010 [Jim]

 Congratulations to the following newly elected members, voted in
 during last month's ASF members meeting:

   Bill Barker            Andrzej Bialecki         Max Bowsher
   Paul Burba             Stephen Butler           Branko Cibej
   Ben Collins-Sussman    Chris Custine            Chris Douglas
   Karl Fogel             Simone Gianni            David Glasser
   Lieven Govaerts        Jonathan Gray            Christian Grobmeier
   Leif Hedstrom          Mark Hindess             Greg Hudson
   Simon Laws             Pierre-Arnaud Marcelot   Philip Martin
   Michael McCandless     Simon Nash               C. Michael Pilato
   Peter Samuelson        Stefan Seelmann          Daniel Shahaf
   Jeremy Thomerson       Hyrum Wright             Blair Zajac
   Ivan Zhakov

 The foundation is currently coordinating the appointment of the
 Exec-Officers of the ASF; nominations have been submitted and
 discussions are proceeding. We expect the appointments to be
 performed at next month's board meeting.

 Before then, we will be having a semi-formal f2f meeting in
 Boston the weekend of Sept 10th, coordinated by Sally. Thanks
 to Sally, et.al. for setting all this up (and the various polls,
 surveys, etc...).

 Finally, we are sorry to see Henri tender his resignation from
 the board. He would be truly a valuable asset to the board but
 we do hope he continues to attend board meetings when he
 can.

 Approved by general consent.

21 Jul 2010 [Jim]

 The big news regarding the foundation over the last month is, of
 course, the members meeting which was held last week (via IRC).
 Of 34 new member nominees, 31 were elected in. They are currently
 being contacted in order to offer them membership to the ASF.
 Also at the meeting, the 9 slots for directors were filled.
 We have 5 returning directors from last year (Shane, Doug, Roy,
 Jim and Greg), 3 returning directors from previous years (Bertrand,
 Sam and Henri) and one "totally" new director, Noirin. Noirin
 is also noteworthy for being our first female director.

 Welcome to the new board and the new members. And a note of great
 appreciation for our outgoing directors and officers.

 Attendance at last weeks meeting was quite high, making attendance
 quorum with quite some room to spare. The percentage of members
 who voted was also high, averaging around 50%, with the board
 election garnering 63% participation. No doubt, the creation of
 the web front end GUI to the voting tool was a significant factor
 in this. Thanks again to JoeS and infra.

 I spoke yesterday (Tuesday) at the US Library of Congress in a
 panel discussion regarding Open Source and Open Source Communities.
 The community aspect of the ASF, and how we build and maintain
 highly dispersed but also highly functional communities was a
 specific item of interest at the event.

 The foundation is healthy and active.

 Re: Executive Officer appointments. I am more that willing to remain
 on-board as Chairman. Last year, there was also some interest in
 me taking on the task of President instead of Chairman, and I'm
 more than willing to do that as well... whatever spot the board
 would like to fill.

16 Jun 2010 [Jim]

 After last month's Chairman report, and the resulting discussion
 at the board meeting, I sent an Email to the membership and
 the PMCs with the main point of:

   I encourage all members and all PMCs to really, really
   review what it means to be an ASF member and what it means
   to be an ASF project. After that, be honest with yourself
   and ask whether or not the ASF is the place for you and/or
   for the project. And for projects, that decision should be
   discussed in the open, with the entire community. They
   deserve that much.

 This resulted in quite a bit of discussion and debate, some good
 and useful, some less so (imo). After maybe a week or so of
 intense email postings, the issue has died down. One good result
 of the discussion was a blog post [1] spearheaded by Bertrand
 Delacretaz regarding some "basic, invariant" guidelines and rules
 for/of Apache projects. As far as how many members and PMCs actually
 performed the requested "naval gazing", no one knows.

 I'll be speaking at the US Library of Congress July 2010 NDIIPP
 Partners meeting next month as part of a panel discussion. My
 focus will be on the history and "lessons learned" behind the
 creation, growth and continuance of the ASF.

 I scheduled the next Annual ASF Members meeting for July 13-15;
 as with most of the previous ones, this will be held via irc.
 As a reminder, it is at the annual meetings that we elect not only
 new members but also new directors for the board. My own personal
 opinion is that this board and officers have done quite a good job
 and my thanks and appreciation goes out to them.

19 May 2010 [Jim]

 Over the last month, there have been some questions, issues and
 topics discussed on the various mailing lists that have caused me to
 reach an unacceptable level of concern and, dare I say it, even
 alarm. Some may object to the tone of what I say, but it is due to
 the continued and growing "disconnect" between some projects and the
 ASF, and the huge amount of turmoil, resources and personal energy
 that it sucks out of the foundation to respond to and handle.

 The ASF is more than just a project-hosting location. It is, or
 should be, a place where like-minded people share a vision on
 how Open Source should be done. Certainly we are not so vain
 to suggest that our way is the only way, but we do feel that it results
 in long term, sustainable projects with code with as few restrictions
 as possible and with IP governance that provides a level of assurance
 that others can use it with minimal risk.

 And yet it is surprising to me how many projects within the ASF
 either don't understand, or follow or even appreciate some of these
 core ideas. It is also upsetting that when the Chairman or any
 director makes a comment about the situation, the content of the
 comment is ignored (or seems to be).

 We don't have process or procedures for the "fun" of it, but for
 clearly defined and logical reasons. And yet that is not understood
 and a small minority chaff at it, or blow it all out of proportion.
 Logos and marks are important assets to the foundation and our
 developer and user community, and yet again, a small minority don't
 appreciate that and feel no need for even minimal protection.

 For this small (but vocal) minority, I wonder where we went wrong.
 Why join an organization to just ignore or disregard the very aspects
 of it which made it useful and prosperous? Or why join an organization
 but be totally ignorant of who they are and what they do?

 And for us, the foundation, what can we do about it... and what
 *should* we do about it, if we really want the ASF to continue
 to live long and prosper?

 In happier news, Welcome to the newest ASF members, elected
 during March's member meeting:

    Ian Boston                   Isabel Drost        Brian Dube
    Jonathan Ellis               Gurkan Erdogdu      Senaka Fernando
    Otis Gospodnetic             Niklas Gustavsson   Andreas Lehmkuehler
    Aristedes Maniatis           Kathey Marsden      Chris Mattmann
    Fred Moyer                   Marcel Offermans    Christopher Rhodes
    Bob Schellink                Vincent Siveton     Michael Stack
    Mark Struberg                Tim Williams        Donald Woods
    Selvaratnam Uthaiyashankar   Tony Wu

 Shane: I share Jim's concerns, and we need to figure out how
 to address it. We need to make it clear what is expected, as
 it is not as clear as it could be.

 Geir: I am concerned about the way this is being described:
 "us" vs "them".

 Brian: I second what Geir is saying. There clearly is a
 disconnect.

 Doug: This is a result of growth. I agree with Shane.

 Henri: we had people leaving Commons for similar reasons:
 requiring consensus of people who aren't contributing the
 work. The expectation outside of the ASF is changing, in
 particular 72 hours is a being perceived as a signficant
 delay.

 Sander: when do we require 72 hours? When does -1 block a
 release?

 Henri: in commons, we previously treated -1 as a release
 blocker. We need more education. 72 hours is a meme that
 allows everybody to participate.

 Justin: I'm concerned that this never surfaced in any board
 report.

 Jim: we need more F2F get together to share the knowledge.
 Documentation does help, but is not sufficient.

 Sam: From http://www.apache.org/foundation/voting.html:
 "Releases may not be vetoed" <== in bold

 Jim: we were blind-sided. We take IP and IP tracking very
 seriously. We want to avoid any kind of risks.

 Sander: my suggestion is to require PMC chairs to dial in to
 board meetings at least once.

 Brian, Philip: people who report should dial in

 Geir: adding more people would change the call (duration,
 focus)

 Brian: it also adds more (perceptions) of overhead

 Doug: one call every three months is not that much

 Jim: it is all perception. It can be perceived as a chore or
 an opportunity.

 Geir: what is missing is a chair with an affinity to the
 foundation

 Shane: we need to set the expectation that the chair is
 associated with the ASF

 Sander: we should ask new chairs to attend the first call

 Sam: I think that the terms used in this board report sets the
 wrong tone.

 Jim: I agree, but I also see the need to be the bad guy to
 communicate the need that we are serious

 Doug: I think a less confrontational tone would be productive

 Justin: It is Jim's sometimes you need to not be oblique,
 sometimes you need a stick

 Henri: if there is a carrot and a stick, I suggest that the
 carrot goes first

 Jim: While I share Sam's and Doug's concern, I would prefer to
 keep my report largely as it is, but will change the wording.
 [these minutes reflect the updated wording]

21 Apr 2010 [Jim]

 Of significant note for the last month is, of course, the (special)
 ASF Members Meeting, that was held via irc between the dates of April
 23 thru the 29th. The reason for the long recess was due to some
 issues with the minotaur server, which hosts people.apache.org, and
 is the server used for voting via the ssh voter-tool. Infrastructure
 quickly brought minotaur back up, but I decided to allow some extra
 days for people to confirm their votes, as well as give infra some
 breathing room, just in case the server started acting up again.

 We had about 120 members (out of 277) counted towards the attendance
 quorum and 156 members voting. Although, historically, this is a
 "good" showing, the large number of members who didn't attend or
 vote is somewhat concerning. The requirements of being a member are
 not the least bit onerous, and yet many members cannot even achieve
 the bare minimum.

 The main task of the meeting was to allow for the nomination and
 election of new members. Due to the fact that a few of the newly
 elected members have not yet returned their signed member application,
 I am holding off announcing any specifics regarding the outcome.

 There was spirited discussion on the lists regarding ApacheCon
 and membership (what it is, what it means, etc...). Regarding
 ApacheCon, the board's position on ApacheCon was re-iterated and
 some misconceptions regarding the board position were (hopefully)
 cleared up; Concom is now taking all the input under advisement.
 Some suggestions regarding membership included a "new member Mentor"
 possibility, as well as trying to get some agreement and alignment
 among members on "what do you look for in a new member." This
 discussion has, unfortunately, died down without any clear consensus.

 The current status of our taxes and our CSC corporate status is
 still unknown.

 The number of missing reports this month is quite concerning...

17 Mar 2010 [Jim]

 A relatively quiet month, but with a few important items to report.
 First, of course, is the coming members meeting, to be held via
 irc next week. We look to have a nice set of nominated members.
 Secondly, our Delaware Annual Report was due March 1st, but, last
 I checked, despite numerous reminders and Emails starting from
 December of last year, had not been prepared or submitted. A
 status update would be appreciated.

 I echo Justin's thanks to the committees for their efforts in
 submitting their budgets. The hope and expectation that this
 years budgeting process will be much smoother than last years
 (no doubt it will be; last years was our first successful and
 completed effort and so some "difficulties" was to be expected).

 The foundation appears to be on solid ground.

17 Feb 2010 [Jim]

 From a board and foundation point of view, things have been relatively
 quiet. It looks as though most projects are running smoothly, with
 an even flow of activity, although that activity seems kinda quiet
 itself (note the number of reports that sum up as "not that much
 going on"). I don't consider that a concern.

 Kudos to infra for the LDAP migration. I've updated my script
 that generates the projects.html and committers.html page to be
 LDAP aware and have placed it in the foundation:board/scripts repo.

 Will be sending out notice of the ASF (Special) Members meeting
 after this meeting.

 Although this could become a somewhat "charged" topic, I feel the need
 to bring up a growing concern that I've been having. No doubt, some
 will see this as just a grumpy-old-man rant about the "good old days",
 but I hope not. I've observed that even though a number of projects
 "get" the ASF way of managing and overseeing projects, their
 affiliation to or "loyalty" to the ASF itself seems quite limited.
 The closest analogy I can come up with is the difference between
 people who, after graduation from University, stay in touch with the
 school, join the Alumni association, etc and those who say "I did
 my time, I have my degree and it has their name on it, which is all
 I wanted.". As more and more ASF projects become cornerstones of IT
 and web infrastructure, and as more and more companies continue to
 leverage ASF projects, this has the potential, I think, to disrupt
 the whole community structure of the ASF. It's just something I want
 the board to maybe consider and keep in the back of their minds. Is
 this something the Incubator can help with?

 I continue to be contacted regarding speaking at events, which I have
 had to refer to other ASFers due to some limited time availability
 these last few months. (If they are online interviews, I accept.)
 Come March, I should be able to accept a lot more of these in-person
 requests.


 General agreement on Jim's concern; splitting umbrella
 projects is a good first step; beyond that no action taken.

 23-25th March proposed for members meeting; Sam is unavailable
 for the 23rd (W3C AC meeting), Craig will be the acting
 Secretary for that meeting.

20 Jan 2010 [Jim]

 After the last board meeting there was quite a rigorous discussion
 thread regarding the board's modification of the submitted Axis TLP
 resolution before voting on it. It was noted as a reminder that the
 board has ultimate responsibility and authority over the content of
 resolutions, but it was also suggested that what the board "should
 have" done was table the resolution and bounce it back requesting the
 changes be made and re-submitted. It was noted that the former is
 actually an indication of a "well-running" board and that a
 dysfunctional board would have taken the former action.

 A legal issue was brought to the board's attention and was referred
 to the legal cmmt for follow-through.

 I sent a reminder to the board that our Delaware Annual Report, for
 our corporate status, is due by March 1.

 A member's meeting still needs to be scheduled.


 Big uproar on the mailing lists over the board taking initiative, but
 the general consensus of the board is that the board did what it should
 have done. Waiting wouldn't have served any purpose.

16 Dec 2009 [Jim]

 Not a lot to report. I've been watching the results of the disbanding
 of the PRC (and the subsequent creation of the separate offices) and
 have been pleased with the progress so far. I am concerned about
 the impacts of the sponsorship transition, but that is just the
 paranoid in me coming out.

 We are due for our "special" ASF members meeting, and have pinged the
 membership regarding the feasibility of it being held in mid/late
 January of 2010.

 board@ and members@ have been relatively quiet.

 At the start of the year, I'd like restart discussion regarding an
 EA, a formal audit of our books and a review of our current budgeting
 projections.

18 Nov 2009 [Jim]

 The last month has been spent pretty much on board-related and
 ApacheCon (and our 10th anniversary/birthday) events. There's been
 a lot of very good discussion, both f2f as well as on-lists and
 we are making headway into some very hairy issues, as seen by the
 PRC re-org as well as our feedback to Concom. But there is more
 to be done, witness allowing the new post-PRC cmmts to work and
 flourish as well as EA issue.

 At ApacheCon (as well as the weeks heading into it), I spent some
 time providing interviews and the like, related to the ASF and
 our 10th birthday. This is winding down now.

 At ApacheCon, Greg, Sander, Justin and I met with most of our
 sponsors to get feedback as well as provide some insight into
 what has been going on. As a result, Greg will be/has requested
 a sponsors@ mailing list that we can use to streamline communications
 between ourselves and our sponsors.

 I am starting to draft our "year in review" letter.

 We will be appointing new officers this meeting. No matter how
 it shapes up, I have enjoyed my time as Chairman and feel that I
 have been quite successful in its duties and under my Chairmanship,
 the board has achieved some goals which had been on our plates for
 quite some time. I have appreciated your trust.

21 Oct 2009 [Jim]

 Over the last month, quite a few interesting items popped up. First,
 we had a committer who was "abusing" their committer perks (mostly
 use of their apache.org Email address and their association with
 the ASF) for some questionable MLM promotions. After numerous
 discussions, I considered it prudent to temporarily suspend the
 committer's privileges (this is the item noted in the Infra report).
 Discussions are ongoing and I anticipate a smooth closure, and
 reinstatement of said privileges.

 There has also been discussion on the members@ list about the
 "should directors also be allowed to be officers" thread, of a
 couple of months ago. This discussion was just rebooted but the
 debate looks healthy.

 Our board get-together is imminent, to be held at Ovid Vineyards
 on November 1st. Current consensus is that all non-PMC chairs
 are also invited and encouraged to attend. We still need a status
 update regarding transportation to and fro.

 Quite a number of resolutions are in the agenda regarding changes
 in PMC chairs. I don't recall any other meeting with so many. Quite
 interesting.

 I worked with CSC and the State Of Delaware after it was discovered
 that our corporate status had been suspended. I am still working on
 finding out where the communication breakdown occurred, but at least,
 in the meantime, all has been resolved.

 The board seems to be working quite well and quite smoothly, as
 does the foundation itself. That is not to say that we don't have
 some significant issues that need to be handled. Ongoing Sponsor-
 ship, calendar-and-contract-tracking, and standard office support,
 still are open issues that have yet to be worked, much less resolved.
 Again, we seem to do quite well reactively, yet still leave something
 to be desired for proactive work. We need to knuckle under and drive
 some of these things, and that's something I intend to start working
 on immediately.

 Discussion: Brian will arrange transportation.

 Jim clarified that the board meeting is open to all officers except
 for PMC chairs per board direction.

23 Sep 2009 [Jim]

 We are in the process of finalizing plans for our board "get-
 together", set for November 1st. There are 2 candidate locations for
 the event: one in Napa Valley and another closer to to the Oakland
 area. You will see that this is a discussion item for later on.

 I have renewed our D&O Insurance; we remain with the same broker and
 same coverage but the price is a little less than last year.

 Kudos to Infra for handling the security incident with speed,
 professionalism and openness.

 The board list has been mostly quiet this month, but there is a lot
 of foundation work being done at the PMC and committee level, and the
 level of activity is quite nice. This is especially true in TAC, PRC
 and even Incubator (as related to foundation-issue). Even so, the main
 concern at present still seems to be documentation of all existing
 policies, since there are still some that lack a single definitive
 "write-up" of such, resulting in the mistaken conclusion that either
 non-exists or there is no consensus. This has been obvious within PRC
 but also within Incubator as well. Again, kudos to both entities for
 closing this loop.

 Two interviews with myself were published within the last month, one
 with Linux.com and another with eWeek. Also, Justin, Sally and I had
 a general talk with Microsoft (Sam Ramji and Robert Duffner) about
 several topics, including ASF sponsorship renewal, their sponsorship
 of ApacheCon and their hopes for feedback and insight regarding their
 CodePlex foundation.

 My email summary of the board meeting will now go to committers@
 instead of members@.

 At the risk of (re)opening a can-of-worms, I'd like reboot the EA
 effort. You will also see that PRC is discussing a re-organization,
 and we should discuss if there are any reorgs which we would find
 unacceptable.

 We had delayed officer appointments until this month, but I have not
 seen any requests to follow up with this; my hope is that it is because
 the current set of officers are doing well enough and not because of
 apathy. Whatever the case, I am certainly willing to remain Chairman
 and, should we decide to schedule appointments, would be willing to
 accept any nomination to remain so. In any case, we should decide
 whether we want to schedule appointments and when.

19 Aug 2009 [Jim]

 The big news since last month is that we've received all the
 accepted and signed member application from all candidates
 elected in at the last members' meeting. Therefore, we officially
 would like to welcome the following new members to the ASF:

   Cezar Andrei       David Bertoni       James Carman
   Maria Odea Ching   Brian Fox           Janne Jalkanen
   Damien Katz        Luc Maisonobe       Benson Margulies
   Kevin Menard       Simon Pepping       Asankha Perera
   Gareth Reakes      Greg Reddin         Julian Reschke
   Peter Rossbach     Carlos Sanchez      Dain Sundstrom
   Carl Trieloff      Julien Vermillard   Hadrian Zbarcea

  I renewed the foundation's D&O Insurance for another year, with
  similar terms and pricing as last years. The renewal process was
  a bit more involved, due to insurance companies being much more
  circumspect in their renewals.

  We are hoping to have a director's get-together, with the most
  likely "venue" being located on the east coast sometime early-to-mid
  October. We should discuss this and try to finalize a date and
  location. See Infra's report regarding possibly also having a
  softball game at the same time. There's been a request to have the
  get together in the Boston area.

  We're seeing quite a bit of "leakage" between the prc@ and the
  members@ mailing lists. Topics related to this leakage are mostly
  regarding trademark policy and branding. I have attempted to
  describe the policy that the ASF has been operating under for the
  last ~15years with some success. Also regarding members@, there
  was an interesting thread regarding the Incubator as well.

  I was interview by Linux.com regarding a wide-range of topics,
  from the ASF 10 Year Anniversary, to the Apache License, to the
  growth of Linux. This was facilitated through PRC.

  We now have a new ASF concall account. All PMC chairs have been
  made aware of the new account info, and they have been asked to
  contact directors if they need the "host" account info.

  All in all, a relatively quiet and well running month.

15 Jul 2009 [Jim]

 The big news of the month is that we had our annual ASF members
 meeting, held via IRC, on July 7th ("thru" July 9th). Although
 official numbers aren't posted yet, we had an extremely large
 turnout, both in attendance as well as in the poll, casting votes.

 We voted in 21 new members; the names are not yet public until all
 new members have been contacted and we receive their signed member
 applications. By next months meeting, however, we'll be able to
 note their names for the record.

 We also saw a large turnover in the board as well, with 5 new
 directors joining 4 returning directors. I would like to take this
 opportunity to thank all the previous directors (Bertrand Delacretaz,
 J Aaron Farr, William Rowe Jr, Sam Ruby and Henning Schmiedehausen)
 and to welcome in the "new guys" (Shane Curcuru, Doug Cutting,
 Roy T. Fielding, Brian McCallister and Brett Porter). Because of
 the large turnover, the board has decided to postpone Executive
 Officer appointments until September. Still an open topic is the
 question regarding directors also being officers. The general
 consensus seems to be that having a formal rule in place pre-
 venting it seems overkill, but that it should be strongly
 discouraged. The overall responsibility for the decision rests
 on the board (and the individual as well).

 As per our policy, raw board ballots have been committed to SVN.

 Good, healthy discussion is continuing on members@ regarding
 topics such as additional fundraising techniques (eg: store.apache.org)
 and others. Work is also continuing regarding our presence at OSCON.

 The old conference-call account is going away the end of this month. We
 are getting a new service, also donated by SpringSource. I will forward
 account info to directors and officers later on this week. As with the old,
 this is an ASF-specific account for foundation use.

 Without a doubt, this year will be an interesting one.

17 Jun 2009 [Jim]

 Since the last board meeting, there has been continued discussion
 and debate regarding the budget and the budget process. It would
 be a mistake to call these smooth. However, the hope and the
 goal is that we have learned from this process and that the
 next go-round with be more smooth and more reserved.

 With the upcoming members meeting (and board election), there
 has also been ongoing discussions regarding more general aspects
 of the ASF, mostly related to marketing and PR and its alignment
 (if any) with our mission. Also under discussion has been the
 sponsorship program and its influence and impact (if any) on
 our mission. I created an Email thread specifically about
 this to try to gauge what the specific issues are and what
 specific, actionable remedies may exist (if required).

 It is, btw, somewhat ironic, that 2 major action items that
 the foundation have been trying to accomplish for years
 (the budget and the sponsorship program), once they have been
 realized, have created so much conflict.

 Regarding the board elections, we will see another large
 turn-over in directors; at the very least, 3 current directors
 have chosen not to rerun.

 A reminder that the ASF members meeting is scheduled for July
 7th (and 9th) and that time remains for new member and new
 director nominations.

 With the conflict of the last several weeks, it is easy for that
 to influence the perception of the board and the effectiveness of
 the board over the last 12 months. That is, imo, a darn shame,
 because we have successfully made some major changes and major
 strides in getting the ASF on auto-pilot. Back when we were much
 smaller, it was easy for volunteers to do all the "foundation
 infrastructure" work, since there wasn't much. As we have grown
 significantly larger, that is no longer the case and getting us
 to a place where we can continue to allow and empower volunteers
 to do that, while ensuring continuity and closure of issues is
 a difficult task, which this board has been very crucial in
 handling. My personal thanks go to each and every director
 and officer.

20 May 2009 [Jim]

 On April 28th, we held a board special meeting, via concall and irc.
 The topic of this meeting was discussion regarding the draft and
 proposed 2009-2010 budget. The concall was held because it appeared
 to me that we were not making much progress at all trying to
 handle this via Email. Most line items of the budget solicited no
 negative feedback, and the only areas which seem to be a point of
 discussion are: (1) The EA position's full-time/part-time status;
 (2) The requested additional amount for focused sponsorship
 handling and (3) the connection between #2 and the external PR
 Agency contract handled by PRC.

 To further clarify the expected time-requirement for the EA position,
 I again queried various committees to obtain their "usage stats" on
 such a position, should it exist ("how much could/would you offload
 to the EA?"). Responses clearly seem to indicate that, as expected,
 a full-time EA (though with a varying cyclic load) would be required.

 The options regarding the dedicated (or focused) Sponsorship liasion
 task included officially adding this, at the required level, to
 the current contract with HALO or "outsourcing" this to another
 person/agency. If bundled with HALO, then the scope of the contract
 was also discussed, and whether the required "normal" PR/marketing
 aspects would be reduced due to budgetary reasons.

 Although there appears to be consensus that typical PR/marketing
 for the ASF is expected, required and allowed, there does not seem
 to be complete consensus on the levels, budget-wise, this should
 be held at.

 Nevertheless, I feel that we can no longer continue to operate with-
 out an approved budget. We have a fiduciary responsibility to this
 foundation and, therefore, am calling on a vote for the proposed
 budget. It would be nice for it to be unanimous, but I feel that
 instead it will be one of our very rare "split" votes.

 In addition to the budget (and related) debates, there has been
 continued discussion regarding git, as related to our infrastructure
 as well as our culture. So far, the discussion has been measured.

 The past month has been incredibly busy with board and foundation
 related activities, in support of various tasks. Additionally, I
 will be presenting a "Tux Talk" for HP, one of our Sponsors, next
 month regarding the ASF and Open Source in general.

 Finally, we are due for our annual ASF members meeting with an
 election of new members and a new board. I have proposed a date of
 June 30th for this meeting.

 Bertrand indicated that he is unavailable the week of June 30th.

 Sam questions whether the feedback indicated a full time EA
 was needed.

 Geir asked what the ramifications are for not having an
 approved budget. Jim simply responded that it reflects very
 badly on us. Legally we could proceed as we had been. There
 would be no operational ramifications.

15 Apr 2009 [Jim]

 Over the last month, we have seen quite a bit of activity,
 interest and discussion; some good, some not so good.

 On the good side, the treasurer transition appears to be
 going well, with the only remaining action item being the
 actual taxes themselves (admittedly, a major item). Also,
 other action items, such as the budget and EA search are
 progressing, although maybe not at the speed that some would
 like. Regarding the budget, there was an informal meeting at
 ApacheCon with JAaron, Sander, Sally, Justin, Bill and myself
 (also in attendance was Leo) to try to scrub some of the numbers
 in the current draft budget, mostly from a PRC, Infra and Concom
 point of view. These were committed back to the draft version.

 Regarding the EA search cmmt, a draft "task list" is, and has
 been, available in SVN for quite some time. Some updates and
 changes have been made, mostly by myself, with additional
 updates by Bill and Sam. The general consensus is that all
 directors are under close agreement, although there are differing
 "semantics" on how we are phrasing some tasks. The biggest
 discussion point was regarding the "accounting/bookkeeping"
 aspects of the position, especially since we just tagged a new
 treasurer. Sander is working on drafting a true Job Description
 based on the task list.

 As mentioned in the PRC report, there was a lot of activity
 and interest centered around the ASF's 10th Anniversary,
 primarily at ApacheCon EU but also elsewhere. This is expected
 to continue and to culminate at the ApacheCon US show in
 Oakland. In support of ApacheCon and the ASF, I did quite a number
 of f2f and online chats and interviews.

 Speaking of ApacheCon, from my own point of view, the conference
 was quite successful; it was especially interesting to see the
 huge success of the various Meetups, and to see so many of the
 sessions and informal presentations with packed rooms. I was
 also pleasantly surprised with how well the Chat and Chew
 sessions went, including my own (regarding the ASF Sponsorship
 program).

 I am currently working with HP to organize and schedule a
 "Tux Talk" session with them, regarding the ASF and Open Source.
 These sessions are online based.

 On the 'not-so-good' side (depending on one's point of view,
 this may not be an accurate adjective... some may consider it
 "healthy", others as "very bad") there was quite a heated
 thread on board@ regarding personality conflicts between some
 members of the board. In my opinion, unless such conflicts
 hinder the operation of the board, this is not a major board
 concern. After all, although it would be great if all directors
 were BFFs, the reality is that such an ideal viewpoint would be
 almost impossible to achieve in reality, and would not necessarily
 result in a "better running" or more efficient board.

 In any case, we are due for our annual members meeting and for
 the election of a new board. I anticipate scheduling this for
 June and will float some candidate dates past the membership for
 feedback. I expect, of course, it to be held via IRC and using the
 ssh-based voter tool.

 The SecAssist postion was renewed for another 3 month period. At
 last month's report, it was just noted that it was "received." It
 has, in fact, been accepted, signed and filed.

18 Mar 2009 [Jim]

 We are less than a week away from ApacheCon EU 2009, which is note-
 worthy because it kicks off our decade of the ASF media push. Sally
 is coordinating interviews and other media-related engagements to
 promote this very cool event.

 The membership application for us to "join" W3C is still, at last
 check, still "in process." It feels good for us to be better at
 handling paperwork than other organizations!

 Both the board and member mailing lists have been relatively quiet.
 The foundation and the board are ticking along.

 I have sent a contract renewal to our current secretarial assistant
 for a duration of 3 months. It is expected that we will have our
 EA on board before the contract expires, and we can let the EA
 provide feedback on whether to continue the contract as well as
 what changes may be required. At present, I have not yet seen the
 contract filed, but there were issues with the faxing to the eFax
 line; If the SA has not rec'd it after I refaxed it on 3/17/09, I
 will scan and Email.

 I will be presenting and attending ACEU09, and have a number of
 interviews and meetings already setup. Sally will be coordinating
 my schedule for these events.

18 Feb 2009 [Jim]

 This month saw a lot of discussion regarding a number of issues.
 At times the discussions were relatively heated.

 The main discussion was regarding the EA role, which the board
 created a President's cmmt last month to review, define and search
 for. Unfortunately, the majority of the discussion was during the
 time when Sander was offline, so he was unable to weigh in and
 provide his comments. Nevertheless, the discussion was helpful and
 did bootstrap the cmmt's task. I created a draft EA position
 description which Bill and others have updated.

 There was also discussion regarding the CouchDB project. There was
 some concern, based on posts from the dev@ and user@ mailing lists,
 that some aspects of the project may be deviating from ASF norms.
 Since part of the concern was based on the interaction between the
 VP and the community, and since the VP is the "eyes and ears" of the
 board, I brought this up on the board list. The CouchDB report
 refers to this and brings the matter to current closure.

 The non-availability of the Treasurer continues to be a problem and
 is a major input to the current description of what an EA should be.
 The board thanks Geir for stepping in and stepping up and helping
 close some of the major holes and open issues regarding invoicing
 and payments. It should be noted that it is the board's
 understanding that the tax filing have still not occured and that we
 are late in the filing and incuring penalties. Justin has informed
 us that we are able to file for yet another extension, which is
 currently in process.

 I have signed the Member Agreement with the W3C on behalf of the
 ASF with myself the ASF representative. Due to the legalities of
 the W3C, this agreement can only be postal mailed. We have, as of
 this date, not received confirmation.

 Work on a budget has continued. I created and updated an initial
 budget and Justin provided substantial edits to it. This budget is
 being verified with the representative cmmts (eg: PRC, ...). Also
 I have been working on the position description for the EA as
 part of the Admin Search cmmt.

 The one membership application noted in last months report as
 being "in transit" as been received and recorded by the
 Secretary.

21 Jan 2009 [Jim]

 This year marks an important point for the ASF and for the FOSS
 community in general: In 2009 we celebrate the 10th anniversary of
 the incorporation of the ASF. Little did we realize at that point
 just how viable and valuable the ASF would be and continue to be.
 The PRC is working to ensure that this important event receives the
 notice it is due.

 During 2008 we saw continued agressive growth within the ASF, with
 new members and new PMCs and new podlings. We have kept pace with
 this growth via outsourcing some basic functions as needed, and
 keeping our infrastructure up to date and being pro-active. The
 board, and I personally, wish to thank every volunteer, committer,
 PMC member and ASF member who helped make 2008 a great year.

 Last month we held an ASF Members Meeting and we voted in 17 new
 members. All elected members have accepted the nomination and have
 provided their signed member applications (one is still in transit).
 It is my pleasure to announce the following new members of the ASF:

    Assaf Arkin        Afkham Azeez          Nathan Beyer
    Alex Boisvert      Eric Covener          Nigel Daley
    Thomas Fischer     Michael Glavassevich  Paul Hammant
    Andreas Hartmann   Oleg Kalnichevski     Xiao-Feng Li
    Karl Paul          Luciano Resende       Lawrence Rosen
    Thorsten Scherler  Bojan Smojver


 I have agreed to serve as the ASF's Advisory Committee
 Representative to the W3C. This finally creates a bridge between
 these two organizations, hopefully to the betterment of the Internet
 community at large.

 On a somewhat uncomfortable note, I am somewhat concerned about
 balls being dropped at the board and officer level. We are starting
 to see a drop, imo, in the level of responsibility towards tasks and
 roles (for example, see some of the various PMC reports which appear
 to be whipped together at the last minute). Accepting a board and/or
 officer position requires an honest assessment that one can fullfill
 those duties. Of course, we are all volunteers who do these tasks
 when we can, and things (personal, work or otherwise) pop up which
 can affect our ability to do them in a timely manner. There is (and
 should be) no shame in saying this and asking for help if needed.
 For the most part, we are all people who have a hard time doing that
 however. We need to get past that. I certainly do not claim being
 immune from this phenomena.


 We agreed to accept membership applications based on the
 postmark date

17 Dec 2008 [Jim]

 Repeating what was submitted at the Members Meeting on
 December 16th. Oh yeah... We're holding a members meeting.

 Credit cards for Sander and Paul were received and FedExed out
 to them. Both Sander and Paul reported getting them.

 An invoice for CSC was received via postal mail and it was
 FAXed to the secretary for processing. The invoice was recorded
 and approved for payment.

 Since we are in December already, this will be an "almost end-of-
 year" report for the ASF. Over the last 12 months, including last
 December, we've seen an addition of 48 new members: 32 in Dec. 2007
 and 16 in June of this year. Unfortunately, we have also tragically
 lost a valued and dear member, Dion Gillard, and a noteworthy
 Wicket member, Maurice Marrink. We miss them both.

 The ASF has also seen a large growth in the number of TLPs.
 New over the last 12 months are 12 projects: Synapse, Hadoop,
 Continuum, Archiva, CXF, Tuscany, TAC, CouchDB, Buildr, Attic,
 Qpid and Abdera, most of which graduated from the Incubator.

 At the members meeting in June, the new board was voted in.
 All previous directors were re-elected except for Henri Yandell,
 who chose not to run. Bertrand Delacretaz was elected to fill the
 open position. Thus, the board is:

    Bertrand Delacretaz   Justin Erenkrantz        J Aaron Farr
    Jim Jagielski         Geir Magnusson Jr        William Rowe Jr
    Sam Ruby              Henning Schmiedehausen   Greg Stein

 Also new this year was the separation of the Executive Vice
 President (EVP) and Secretary roles. The board appointed
 Sander Striker as EVP. Paul Querna was also appointed as Chair
 of the Infrastructure team.

 The ASF Sponsorship Program has been a great success. All previous
 Platinum, Gold and Silver sponsors are renewing and we welcomed
 many new sponsors (*) as well:

    Platinum:
      Google
      Microsoft*
      Yahoo!

    Gold:
      HP

    Silver:
      SpringSource (Covalent)  /  Progress (IONA)

    Bronze:
      AirPlus International.  /  BlueNog*  /  Intuit*
      Matt Mullenweg  /  Tetsuya Kitahata  /  Two Sigma Investments

 We wish to officially thank all of our Sponsors.

 Continuing our pattern, we held ApacheCon Europe earlier in the
 year (April actually, in Amsterdam) and ApacheCon US later on
 (in November in New Orleans). Both shows were very successful.
 Additionally, after the US show, many members and attendees stayed
 in New Orleans to help with additional community service by rebuilding
 a fence that was destroyed during Hurricane Katrina. The Travel
 Assistance Committee (TAC) also finally obtained the right mix of
 people and were able to help provide financial assistance to some
 worthy attendees.

 The ASF Infrastructure continues to grow, both as the number of
 projects and people increase, but also due to the deligent oversight
 of the Infra team itself, being proactive in obtaining additional
 resources and hardware to meet our requirements.

 Members may have noticed an increase in the public relations
 activity related to the foundation over the last 12 months as
 well. Some of this is, of course, related to the Sponsorship
 Program, as encouragement for organizations to sponsor us.
 That is not the whole story however. It is also due to the
 fact that we realize that we have a compelling story to tell
 and that people and other organization are honestly interested
 in us, our history, our philosophy and how we do what we do.
 Many thanks to HALO Worldwide for helping us define and
 implement this PR strategy.

 Finally, 2009 marks the 10th anniversary of The Apache Software
 Foundation. Little did we realize, when we created the ASF, just
 how important, crucial and respected the ASF would be a decade
 later. But maybe all of us should not be surprised at all.

19 Nov 2008 [Jim]

 Foundation-wise it was a busy month. Of course, there was the ApacheCon
 conference in NOLA which was very well received. During the event,
 we took the opportunity to connect with many of our Sponsors,
 specifically Progress/IONA, Springsource/Covalent, HP, Yahoo!
 and Microsoft. The intent was to get some feedback from them
 regarding their impressions of the Sponsorship program, what
 has worked and what could be better. HALO helped coordinate these
 meetings. Full feedback will provided as available, both to
 the board and to the PRC. In general, there were 3 main points
 from the Sponsors: (1) A desire for more direct and frequent
 communication with the ASF; (2) a better understanding of how we
 are utilizing our funds; and (3) how Sponsors and the ASF can work
 together to increase the "brand" and overall use of ASF technologies.
 More information is in the PRC report.

 There were a number of interviews held at the event as well,
 most notably with Michael Cote and with Pam Derringer. The
 former was foundation general whereas the latter was mostly
 around the httpd server project.

 We also had a meeting with Ted Guild of the W3C regarding
 better ways for the 2 organizations to "work" together. As you know,
 the actual mechanics on how to do this had been a sticking point
 for years. At the meeting, however, we came to a very easy and
 simple agreement: that the ASF would be a participant in W3C in
 a very similar manner to how we are in the JCP; we would not be
 required to pay any sort of "membership" fee. Alternatively,
 interested individuals within W3C would be encouraged to get more
 involved in the various ASF projects which interest them and
 their groups. I will be the main point of contact/liason in the
 ASF/W3C relationship for the time being.

 As with previous ApacheCons, I presented the State of the Feather
 and ASF Sponsorship talks at ACUS. The SotF talk will form the basis
 for our end-of-year release as well as content for our Sponsorship
 communications. On a personal note, due to the time constraints with
 the SotF talk is always under, the format of this talk should be
 changed. The Sponsorship talk was held during lunchtime. This is,
 to be charitable, an extremely bad time for that talk to have been
 held.

 In keeping with that topic, the (special) ASF members meeting is
 scheduled for December 16th and 18th, 2008 at 16:00 UTC. As with
 previous meetings, it will be held via IRC. The main topics expected
 for this meeting will be the election of new members.

 I was invited to present at a "Tux Talk" at HP. This is basically
 an opportunity for outside experts to speak to teams within HP
 to increase awareness and usage of Open Source, and Apache technologies
 specifically, within HP. This is still being scheduled.

 I am encouraged to see such a large number of TLP resolutions this
 month. The last 6 months had been somewhat dry in that regards. It
 is great to see the continued growth within the foundation.

 Because of our continued growth, as well as due to feedback from our
 Sponsors (as noted above) and because of possible large expenditures
 in the near future (and also, quite frankly, because it is our
 fiduciary duty), I feel that it is very important that we actually
 work towards crafting a real, honest to goodness budget. We have
 subcontractors, real expenses and financial committments. We
 have operated without a budget for too long.

 I am also happy to see that Concom did such a good job at ACUS. The
 event venue especially was a great fit for the crowd. Also, the
 sessions themselves were, from all accounts, for the most part very
 successful as well. Kudos also to the TAC.

 Finally, it's also good that we are starting a mechanism to handle
 "stale" projects, which, no doubt, will be an issue as we continue
 along. It is great when people just step up, see a need, and
 work towards it.

 Discussion: Perhaps the audit committee could help with the budget?

15 Oct 2008 [Jim]

 Just recently, there was (and is still somewhat ongoing)
 an interesting discussion on members@ concerning the use of
 git at the ASF. Leaving aside this exact issue for the
 time being, this does bring to mind a topic which has been
 on my mind for quite awhile. Specifically, what are the
 major challenges that the ASF will meet in the future.

 There is a PoV that scaling and growth is likely the biggest
 thing to affect us in the short term, but I don't agree.
 History has shown that we've been able to handle this
 and, even assuming a sudden large increase, I just don't
 see how it would result in such a cultural or infrastructural
 shift as to significantly change who or what we are.

 No, IMO, the biggest hurdle for us with be in encouraging
 and fostering innovation, and remaining relevant in the
 community. We see quite a number of projects just "ticking
 along" which, in and of itself, is not a bad sign, but when
 we also see a decrease in energy and innovation within that
 project, then obviously, we should have some concern.

 So the question is how to encourage innovation? Obviously
 this is at one level a cultural issue; it must be clear
 that this sort of innovative, "flash of genius" development
 (such as Roy described in his "Apache 3.0" keynote) is not
 only allowed but welcomed. But also, we should have the tools
 available to make this easier. In other words, if our current
 (approved) developer toolset is a limiting factor, we should
 drop them in favor of more "innovative" tools.

 Of course, this all implies that innovation and relevance is
 something that, as a foundation, we value and want to foster.
 I am sure that there are members who really couldn't care
 at all if we are "relevant", as long as we are able to create
 the kind of s/w we currently are. And this is a valid point.
 My main question is whether we are, right now, at the end of
 our evolutionary development, or if we are still allowing
 change. After all, this is really under our control.

 There has been continuing but somewhat reduced discussion
 on the the PMC-member ACK policy. It appears that there is
 no clear consensus that this needs to be changed.

 We are coming up due for a members meeting, most likely
 in December. I will query the membership regarding potential
 dates.


 There will likely be a town hall meeting at ApacheCon New
 Orleans. We will coordinate this on board@.

17 Sep 2008 [Jim]

 Foundation-wise, the last month has been relatively quiet. However,
 there are some outstanding issues related to board and board-level
 activities, such as contract renewals (past due and soon-due) and
 invoicing and payments. Note that an extension for filing our tax
 return was requested and handled by Aaron and Sam.

 It also worthwhile to note that many reports from PMC indicate
 projects which are simply "ticking along" with no real active
 development, but no real issues either. Is this an issue of
 stagnation, or simply the result of software which does what it
 is supposed to do, and that's good enough?

 The board list has mostly been quiet, with just a surge of
 activity recently regarding the "ACK policy" with PMC changes.

 I gave 2 small interviews over the last month, one regarding Open
 Source in general and the other about the ASF specifically.
 I am also currently working on the State Of The Feather talk
 scheduled for ApacheCon US.

20 Aug 2008 [Jim]

 Since the last board meeting, the major foundation-wise news was the
 announcement of Microsoft as a new Platinum Sponsor (as noted in
 the PRC report). The significance of this should not be minimized:
 The ASF is seen, by Microsoft as well as others, as the pragmatic
 yet steadfast voice (and organization) in the FOSS space. Our
 committment to FOSS, our charter and our (for lack of a better term)
 "moral compass" is never in question, yet we are also considered
 as reasonable and realistic people. In addition to creating an
 organization which allows us to develop code and grow communities,
 we are also in a unique position to help other entities understand
 more about open source (and open source collaboration and methods)
 as they make their transitions towards embracing FOSS. We should be
 proud.

 Our D&O Insurance was renewed but with a higher liability coverage
 this cycle as compared with last year. We are also looking at
 extending coverage for other items as well. Thanks goes to the EA
 for handling this effort.

 As noted in the Action Items section, I worked with the EA to
 get the Parallels partition (which contains our QB installation)
 up and running on his Windows machine (via WMWare). It's good to
 know, for future information, that the Parallels->VMWare partition
 converter works just fine, since I know that Aaron has expressed
 some interest in migrating to VMWare.

 There was some (healthy) discussion regarding the level of detail
 we "want" included in the board minutes. This is noted as a
 discussion item for this meeting.

 There were no other board related issues/discussions during this
 time, nor any TLP graduations. There were a handful of PMC change
 requests, which have been acked as normal.


 Justin was concerned that no officer had approved the renewal;
 Jim confirmed that he had done so. All agreed that this
 constituted adequate oversight. Jim expressed that overlap
 between assigned tasks is normal and expected, the only area
 where improvement could be made is on communication.

16 Jul 2008 [Jim]

 Sam has reported that we have received signed Membership applications
 from all newly elected members (from the June '08 meeting). The
 new members of the ASF are:

    John Casey          Ugo Cei                Bernd Fondermann
    Jarek Gawor         Rick Hillegas          Rainer Jung
    Guenter Knauf       Grzegorz Kossakowski   J. Daniel Kulp
    Martin Marinschek   Norman Maurer          Gavin McDonald
    Tony Stevenson      Emmanuel Venisse       Roland Weber
    Tom White

 I have tasked the Exec Assistant to coordinate with our
 insurance broker to ensure that all is ready for the D&O
 renewal, as well as to look into the viability (and costs)
 of insuring our increasing h/w assets.

 I have also been busy speaking with representatives of
 external organizations (both FOSS and non-FOSS) regarding
 the ASF. From all appearances, it looks like both Justin and
 I are sharing the community outreach and contact tasks; within
 previous boards, either the President (eg: Brian) or the Chairman
 (eg: Greg) was the main "representative"; within this board this
 is being somewhat evenly "shared". I would appreciate some board
 feedback on this.

 This is the first board meeting in a *long* time in which we
 did not have a scheduled vote on a new TLP or changing a
 PMC chair or changing the roster of a board committee. Interesting.

 There have been a few discussion threads on members@ and board@
 but nothing of serious note. All in all, the ASF is doing well
 and ticking along.

25 Jun 2008 [Jim]

 The big news is, of course, the annual members meeting from
 earlier this week. We added in over a dozen new members, and are
 awaiting word of acceptance from just the last one or two people.
 Once we've heard back from all new members, we can officially
 announce their names. One way or another, this will be done at
 the July board meeting.

 Also at the meeting the new board was elected. All directors from
 the 2007-2008 year, except for Henri, were up for re-election and,
 in fact, all were re-elected (the new director filling the open
 slot vacated by Henri is Bertrand Delacretaz). I find this quite
 noteworthy. Despite the obvious (as well as exaggerated) "difficulties"
 the board had in finding its groove, the membership still considered
 the board doing a well enough job to be re-elected. This "outside
 view" is a good thing to keep in mind; when too close, sometimes
 perceptions are distorted (this does not imply, of course, that
 there are not problems that need further fixing).

 It is quite likely that at this meeting we will take another
 growth step, by separating out the role of EVP to help better
 distribute workload for directors and officers. IMO, we have
 always been better served with evolutionary rather than
 revolutionary changes and enhancements, so this is a Good Thing.
 It is anticipated that this will result in better utilization
 of the EA, through no fault or inadequacy of his own.

 Without a doubt, 2008-2009 will be an interesting, yet fun and
 exciting, year for the ASF.

21 May 2008 [Jim]

 On May 5th I speak at the Centers for Disease Control and
 Prevention (CDC) in Atlanta regarding "What is Open Source"
 and "How the ASF Does Open Source". I will make the slides
 available for others to view, use, expand, etc...

 Final preparations are underway for the annual ASF members
 meeting, set for June 3rd. Yesteday I sent out a generic
 reminder but later on this week I will send out a more
 specific reminder about ensuring that member and board
 nominations are noted in their respective files and pinging
 board candidates regarding their acceptance.

 Attendance records for the 2 meetings in 2007 have been updated.

 This has been one of our quietest months, with the ASF just
 ticking along. This will also be our last board meeting with
 the current roster (no matter who are re-elected) and so I'd
 like to personally thank all the directors for their hard work
 and dedication this last year.

16 Apr 2008 [Jim]

 The last month has seen vigorous discussion and debate on the
 members and board mailing lists, regarding a variety of
 topics. It is nice to see in most of these, voices and
 opinions from other people than just the usual group.

 ApacheCon was held last week and from all reports was a
 success. The ASF itself sponsored the hackathon.

 We are due for the annual members meeting, with June 3-5
 as the leading date. Upon final confirmation, I will start
 the process of organizing the meeting.

19 Mar 2008 [Jim]

 Over the last month, the most obvious activity has been the ongoing
 discussion regarding the 3rd party licensing policy, including
 comments and debates regarding the current "draft" policy. One thing
 that all parties agree to, however, is that this needs to reach
 closure.

 I am looking at candidate dates for the next ASF members meeting.
 The possible dates are:
     May 27-29
     June 3-5
     June 10-12
     June 24-26

 Preliminary checking indicates that all of these dates are
 acceptable to the current board, and so I will be pinging the
 membership regarding which are the most viable. As with
 previous meetings, this will also be held by irc with all
 elections/voting done by the voter tool. I anticipate that
 this will result in another round of "discussions" on the
 members list *grin*.

 The contract for the new secretarial assistant was signed on
 Feb. 26, 2008, with a start date of March 1, 2008.

 I did a small podcast for ebizQ with Dennis Byron concerning
 the ASF. Additionally, I was invited to speak at a seminar
 for The National Center for Public Health Informatics at the
 Centers for Disease Control and Prevention in Atlanta on May
 5th, regarding "Open Source 101".

20 Feb 2008 [Jim]

 From a PMC and project point of view, the ASF appears
 quite healthy. There is a wide range of efforts underway,
 with PMCs varying from very quiet to very active. I do not
 consider that a Bad Thing. As long as PMCs are still able
 to provide oversight, respond to the developer and user
 community and are able to "kick-start" themselves if a
 release is required (able to get the required 3 +1s for
 a release), then non-activity (measured as time between
 releases) is not troublesome.

 From a community point of view, things don't look so
 rosy. We seem to be in yet another phase of navel gazing,
 prompted by various Emails on the board and member mailing
 lists (eg: 3rd party licensing and release guidelines).
 What is particularly "unsettling" about some of these is
 how quickly they degrade into personal attacks, or extremely
 bitter and antagonistic tirades. Debate, of course, is
 good, as long as it results in either re-validation of
 beliefs and/or guidelines, or in changes to address the
 shortcomings or problems that caused the debate to commence
 in the first place. It is, of course, quite possible that
 we have accepted as rule some aspects which are really
 more valuable guidelines than anything else, but that does
 not diminish their usefulness. If they were learned by experience,
 then there is a rationale behind them. After all, you don't
 just change a section of code that does something a specific
 way without looking over the mailing list archives and
 learning why it's coded the way it is first.

 In any case, we are in an interesting situation. We are
 always accepting into the Incubator new projects, and
 a key aspect of the Incubator process is to indoctrinate
 those projects into the various ASF processes, procedures,
 rules and guidelines. Yet we have a very vocal subset of
 members who feel that many of those very rules that are key
 to podlings graduating from the Incubator should be removed
 or redfined. Personally, I feel that the more we grow, and
 the more varied the membership, we will need to basically
 refine what our core tenets are. This is not a concern...
 my only concern is that we do so as adults and as peers.

16 Jan 2008 [Jim]

 2007 saw pretty impressive growth within the ASF, both in membership
 as well as projects and committers. Resulting from the 2 members
 meetings held last year, we increased our membership ranks by 56
 new members. 32 were from the November elections alone, and they
 are:

     Andrei Adamchik      Rahul Akolkar        Matt Benson
     Tobias Bocanegra     Nick Burch           Alan Cabrera
     Arjé Cahn            Jacopo Cappellato    Hiram Chirino
     Martijn Dashorst     Tim Ellison          Manfred Geiler
     Gary Gregory         Stefan Guggisberg    Grant Ingersoll
     Kevin Jackson        David E. Jones       David Jencks
     Dennis Lundberg      Felix Meschberger    Kevan Miller
     Guillaume Nodet      Daryl C. W. O'Shea   Owen O'Malley
     Ajith Ranabahu       Marcel Reutegger     Matthieu Riou
     Martin Sebor         Angela Schreiber     Bruce Snyder
     Thomas Vandahl       Matthias Wessendorf

 We also graduated 15 TLPs:

     Apache ActiveMQ (Incubator) - January 2007
     Apache Roller (Incubator) - February 2007
     Apache Felix (Incubator) - March 2007
     Apache OpenEJB (Incubator) - May 2007
     Apache OpenJPA (Incubator) - May 2007
     Apache Turbine (Jakarta) - May 2007
     Apache POI (Jakarta) - May 2007
     Apache Quetzalcoatl (HTTP Server) - June 2007
     Apache Wicket (Incubator) - June 2007
     Apache Commons (Jakarta) - June 2007
     Apache ODE (Incubator) - July 2007
     Apache ServiceMix (Incubator) - September 2007
     Apache HttpComponents (Jakarta) - November 2007
     Apache C++ Standard Library Project (Incubator) - November 2007
     Apache Synapse Project (WS) - December 2007

 2007 was also significant because we saw the Sponsorship program
 really kick in gear. Currently we have 2 Platinum Sponsors (Google and
 Yahoo!), 1 Gold (HP), 1 Silver (Covalent) and 3 Bronze (AirPlus
 International, Tetsuya Kitahata, and Two Sigma Investments).
 Infrastructure also did very noteworthy upgrades and improvements
 over the past year.

 As mentioned in previous minutes, the board elections (and
 subsequent officer nominations) saw the larger turnover in
 directors and officers in the history of the ASF. Even with all this,
 from an oversight point-of-view, I see no potential problems
 with us scaling to handle this growth or ensuring that 2008 is
 easily as "successful" as 2007 was.

19 Dec 2007 [Jim]

 The month since the last board meeting has been a busy one for
 the ASF. First, of course, was the success (both critical and
 financial) of the ApacheCon US 2007 show in Atlanta. Secondly,
 an ASF special members meeting was held, via irc, on December 11th
 through the 13th. The main item of business was the election
 of new members into the ASF ranks. There were 40 candidates
 nominated, 32 of which were elected in. Invitation letters to
 those elected in have been sent, and we have received acceptance
 from a large number already. Turn out on the meeting was
 acceptable, with over 85 members attending the meeting (as
 applied to quorum requirements) and with around 99 members
 casting ballots. Due to scheduling mistakes, 2 executive
 officers were not present during the 1st half of the meeting
 but attended and reported during the 2nd half.

 As expected, the meeting and election process re-kicked off
 discussion regarding what makes a good member, what are the
 responsibilities of membership, whether there should be some
 sort of automatic emeritus status mechanism in place and the pros
 and cons of the ssh-based voter tool. Whether these discussions
 will actually lead to any concrete and actionable proposals
 remains to be seen.

 A more formal Year In Review report will be presented at the
 January 2008 meeting, but in general, we have seen healthly
 activity at the PMC level with good progress within the
 Incubator and good graduation-to-TLP with the Incubator and
 Jakarta projects, with initial efforts of the WS project to
 also promote subprojects to TLP status. Even with all this,
 from an oversight point-of-view, I see no potential problems
 with us scaling to handle this growth.

 Discussion: a request was made that the chair posts meeting
 attendance information from previous members meetings.  Jim
 agreed to pursue.

14 Nov 2007 [Jim]

 Over the last month we've managed to set and announce the
 dates for the Members Meeting (Dec. 11 - 13); as with previous
 years it will be held via IRC. In general, PMCs seem to be doing
 well; I'm pretty impressed that PMCs and the chairs were able to
 coordinate their reports as quickly as they did, due to the
 issue with Marvin forgetting to send out the reminders (itself
 due to a missing library from the people.apache.org server
 upgrade). This is a good sign.

17 Oct 2007 [Jim]

 The ASF has seen continued energy over the last month, both
 internally, with PMC efforts and releases, as well as external,
 with another Platinum sponsor. Infrastructure also continues
 to grow and expand. The board itself is gelling into a more
 smoothly running group.

 Regarding transition, it appears that the secretarial
 transition is finally getting back on an even keel. Mis-
 communication and unverified assumptions seem to be at
 the core of the issues seen over the last few months.
 To expedite this, I met with the sec-assist directly
 to get to the root causes. Since this is no longer required,
 I will be removing myself from this issue.

 The big events for next month are the two ApacheCon events:
 ApacheCon US 2007 in Atlanta, GA and the OS Summit Asia 2007
 in Hong Kong. The membership itself was pinged regarding
 a possible IRC-held members meeting in December. A discussion
 item regarding this is scheduled for this meeting.

19 Sep 2007 [Jim]

 Not too much to report this month. The biggest item of notice
 is the board's continuing effort to get into a groove and
 the officers getting settled into their roles. Thankfully,
 this has not affected the ASF itself, which is still ticking
 along nicely. The Incubator is still seeing proposals for
 new projects and podlings are graduating periodically. The various
 projects themselves run the range of high-activity/many releases
 to low-activity/almost-hibernation.

29 Aug 2007 [Jim]

 The new board, and officers, are starting to gell and find
 their own way. This is most clearly indicated by the reduced
 direct activity regarding the JCP (and the jcp-open list), and
 allowing others to express their points of views and opinions.
 There was a slight issue during the renewal of the D&O insurance
 where, due to the officer changeover, the invoicing and payment
 was not as streamlined as it could have been, but this was
 quickly resolved and the policy was renewed on time.

 There has been, as one would have expected, much discussion within
 the foundation regarding the events of the last month regarding
 Java, the JCP and the ASF's involvement. Even so, the membership
 and the PMCs are not being distracted and activity seems very
 good and healthy.

 On a more personal note, the board, as well as the membership and,
 indeed, countless others outside of the foundation, wish Greg
 Stein a speedy recovery from the injuries received when he was
 mugged. This is on top of the broken leg he already had from
 an accident earlier in the summer. Kevin Burton has setup a
 fund to help Greg out. This fund is not affiliated with the ASF.

01 Aug 2007 [Jim]

 Tabled until next regular meeting

18 Jul 2007 [Jim]

 The board is currently making the expected adjustments required
 to get back "into the grove" and smoothly operate after the
 changeover of almost half of its directors. Also in transition
 is the full roster of executive officers themselves, something
 unique in the history of the ASF. Activities on the board@ and
 jcp-open@ list indicate that we still have some ways to go,
 but are making these transitions surprisingly well.

 A special board meeting was called for July 09, 2007 to focus
 on the current ASF/JCP issues being discussed on the board@ and
 jcp-open@ lists. A general consensus was achieved and some
 action items were created to write-up that consensus and
 share that with the membership and, eventually, the JCP itself.
 More information can be obtained from the minutes of that
 meeting. Status updates of those action items will be discussed
 today.

 In general, the ASF is handling the transition well, and continues
 to grow and prosper.

09 Jul 2007 [Jim]

 Tabled until next regular meeting

20 Jun 2007 [Greg]

 Greg reported that there was no new information to report
 since what was reported at the members meeting.

16 May 2007 [Greg]

 Greg had nothing to report.

25 Apr 2007 [Greg]

 Greg had nothing to report this month.

28 Mar 2007 [Greg]

 Greg presented at a conference in Beijing with his Apache hat
 on, and with great interest and questions from Chinese
 attendees. His presentation covered the role of Apache in the
 rise of the web, open source, and its eventual impact on the
 software industry in general. Greg is scheduled to attend
 and/or speak at several more conferences over the next few
 months, answering similar questions.

 He has nothing to report on the Foundation at this time... we
 appear to continue running on all cylinders with rapid growth
 and interest, and the various committees appear to be operating
 properly and covering their areas of responsibility.

21 Feb 2007 [Greg]

 Greg noted that he's been speaking at a few conferences lately,
 talking about the ASF (and other things). He suggested that when
 people give talks about the ASF, that they contact the PRC so the
 word can get spread.

17 Jan 2007 [Greg]

 Greg had nothing to report at this time.

20 Dec 2006 [Greg]

 Greg had nothing too much to report. He remains happy with the
 progress of the foundation.

15 Nov 2006 [Greg]

 Nothing to report for the short time since our last meeting.

25 Oct 2006 [Greg]

 Over the past month, the Foundation has seen a couple
 challenges related to the Incubator and to our position around
 patent grants in our CLAs. The Incubator has been getting a lot
 of projects, and some of them seem quite static or even nearly
 unwilling to leave. In an informal Board meeting at ApacheCon,
 the Board came up with a slight change in reporting for the
 Incubator which will hopefully focus the podlings on their
 goal. Regarding the patents, discussion continues on the legal
 minutae and interpretation of the language in our CLAs. It is a
 very difficult problem, especially in terms of getting some of
 the legal folks to contribute solid opinion in writing.

 It was further reported that a main concern is the amount
 of legal discussions being held offlist. Efforts will be
 made to strongly encourage our legal counsel to use the
 mailing lists more often.

20 Sep 2006 [Greg]

 Greg said that there was very little to report. He asked if
 anyone had questions about any issues or topics, and no
 one did.

16 Aug 2006 [Greg]

 The organization continues to move forward with its business.
 There have been no significant discussions at the Board level,
 and only a bit at the Members level. The attention of a number
 of Directors has been focused on the Geronimo project and the
 PRC, but the Vice Presidents have been handling the situations
 responsibly and appropriately.

19 Jul 2006 [Greg]

 Greg reports that he has been offline or otherwise swamped at
 work during the few weeks since the last board meeting. He has
 nothing to report.

27 Jun 2006 [Greg]

 Greg had very little to report on, other than he had
 had spoken at a conference about the ASF.

24 May 2006 [Greg]

 Greg reported that the board expressed its support for
 Ken's position regarding the changes and actions taken
 by Ken regarding the Geronimo PMC (change to RTC and
 suspension of PMC member status for many people). Greg also
 reported that it appears that there are 27 Google Summer Of
 Code projects for the ASF.

26 Apr 2006 [Greg]

 Greg reported that all has been pretty quiet. He did note
 his keynote at EclipseCon, in which we talked about the
 ASF and Open Source in general.

15 Mar 2006 [Greg]

 As with the past few months, much of the activity of the
 Directors has been advising our PMCs (such as Geronimo,
 Incubator, and others). I believe this is the right place for
 us to be. A number of PMCs have been asking for legal opinions
 and policy, which our VP of Legal Affairs has been working
 through. A discussion about security disclosure policy
 generated a long thread on the board list, but that list has
 been relatively quiet the past month. In a broader sense, the
 ASF appears healthy, and given this month's Treasurer's report,
 we're in good financial shape.

15 Feb 2006 [Greg]

 Greg reported that in general the board has been quiet,
 as have any ASF issues which may require board attention.
 It was noted that some issues, such as the mandate of
 the PRC, as well as the operation and health of the
 Geronimo and Incubator PMCs have been "pushed down" to
 the PMC and member level, since they do not, as yet,
 require direct board action.

18 Jan 2006 [Greg]

 Over the past month, the Foundation has performed its annual
 navel-gazing. This time, triggered by a multitude of donations
 arriving within the Incubator. Discussion moved from there to
 the Members list and even some bits on the PRC list. The net
 result is some further thoughts on growth, relationships with
 corporations, and new policies/procedures within the Incubator
 and the PRC. While these can take a lot of time and energy, we
 usually come out ahead. Step by step, we're continuing to move
 the Foundation in directions that will enable us to provide
 great products to our ever-increasing user community.

21 Dec 2005 [Greg]

 Greg reported that since the members meeting, there was
 no other additional information to report.

16 Nov 2005 [Greg]

 Greg reported that he had nothing to report.

26 Oct 2005 [Greg]

 Apache activities and processes appear to be operating as we
 would expect and hope. Most items are being handled by the PMCs
 and other committees as appropriate. The Board has a couple
 major outstanding items to take care of (working with the
 Geronimo PMC and the Treasurer transition).

21 Sep 2005 [Greg]

 This past month, I attended the FOSSSL conference where I was
 invited to give a keynote about the Foundation. This is about
 the third time that I've given such a talk, and I've been
 finding that there is a lot of interest in how we operate, what
 we do, where Apache, and Open Source in general, are heading,
 and what sort of role we play in the larger community. I have
 found these types of talks are very good for the Foundation in
 spreading awareness and in helping to fulfill our missions
 around outreach and education.

 There are some high-level issues around licensing, intellectual
 property, and community. Each of these are being handled at the
 appropriate level, with the right stakeholders.

17 Aug 2005 [Greg]

 Lately, I've been thinking a lot about the "size" of the
 ASF. Many aspects of size can be (and are) handled just
 fine. Things like code size, a high traffic site, lots of
 email, and hardware capacity are all managed fine. However, we
 are now seeing issues around communication and project growth.

 As communities grow, consensus can be harder to reach. As a
 consensus-driven organization, growth can severely hamper what
 we are trying to accomplish. The number of stakeholders
 increases and/or the number of people willing to "pitch in"
 serve to slow down or derail effective consensus gathering. The
 typical response is to appoint an authority who can attempt to
 gather consenus, but can decide by fiat when needed. This runs
 counter to our culture, so another solution may be needed (with
 a requisite amount of navel-gazing to reach that point).

 Project growth places a transient burden on our infrastructure
 team, but it places a continuous, non-terminating burden on the
 Board to review those projects' quarterly reports. This burden
 is already quite noticable during Board meetings, and it will
 simply continue to grow. New structure may be required to
 handle the growth, and we have talked about possibilities. As
 an experiment to increase efficiency of review during Board
 meetings, this month we will assign Directors to shepherd
 reports during the meeting. All Directors are responsible for
 all reports, but this extra focus should ensure Directors are
 truly involved, and it will ensure that all reports get
 specific, detailed attention.

28 Jul 2005 [Greg]

A report was expected, but not received

22 Jun 2005 [Greg]

 The Board held an IRC conference to talk about many issues that
 are confronting the ASF at this time. No decisions were made in
 private -- the ideas from the meeting have been incorporated
 into this agenda. A large part of the discussion, and a concern
 for the ASF, is better management of legal issues.

 During the past month, we have also been welcoming our new
 members into the ASF.

18 May 2005 [Greg]

 The Membership has been very active over the past few weeks, in
 preparation for the upcoming Members meeting. A lot of
 discussion has gone into what the Members would like to see
 from the people elected to the Board, particularly in terms of
 their views on hiring an Executive Director (and/or other staff
 positions at the ASF). This also led into a long discussion of
 an ED role, its impact on the ASF, and what Members would like
 to do about it. This involvement and discussion among the
 Members is refereshing, as the mailing list is usually quite
 idle.

 A lot of discussion also occurred around licensing for the new
 Apache Harmony project, particularly with respect to the GNU
 Classpath project. The topics varied, but a lot of it came down
 to a couple questions: what do we want from Harmony [in terms
 of licensing], and how does Classpath satisfy (or not) those
 needs? The Harmony team has moved those discussions to the
 development list to refine the answers before seeking further
 input on licensing from the Board and our legal team.

27 Apr 2005 [Greg]

 Greg reported that the foundation was moving along "fine"
 with a good separation of concerns.

30 Mar 2005 [Greg]

 Greg reported that there was nothing really to report.

23 Feb 2005 [Greg]

 It has been a relatively quiet month since our last Board
 meeting. Much of the "ASF as an entity" work has focused around
 licensing discussions with the FSF, and PRC interactions with
 other organizations (e.g. Jinx). The general ASF activity level
 continues apace, with several projects applying for top-level
 status this month.

19 Jan 2005 [Greg]

 Greg reported that there was really very little to report.  Robyn
 had created the required paperwork to inform the US Patent and
 Trademark Office of the change of Lawyer of Record for the
 SPAMASSASSIN trademark application;  Greg signed this and
 the paperwork was submitted.

15 Dec 2004 [Greg]

 Greg reported that, in general, things were "quiet" regarding the
 ASF with no problems or issues.  He did note that there has been
 discussions regarding LGPL, and how it interacts and affects
 ASF projects, the Apache License and how it is interpreted within
 Java usage.

14 Nov 2004 [Greg]

 Greg stated that there was really nothing to report,
 over and beyond what was reported at the ASF Members
 Meeting.  In general, the ASF was meeting some
 challenges, and operating well.

20 Oct 2004 [Greg]

 The ASF appears to be moving along, producing code and
 resolving other issues, as we would hope and expect.

22 Sep 2004 [Greg]

 The past month seems to be characterized by continuing
 legal-related and policy issues. From determining whether we're
 okay with Playboy being a mirror, to taking positions against
 patent-encumbered standards, to handling of CLAs, author tags,
 copyright lines, patents, and the list goes on.

 I find it very disappointing just how much time is going into
 legal stuff nowadays. My personal feeling is that we are
 falling too far into the "cover our ass" territory. I believe
 that part of this is an effort to protect a limited few of our
 downstream consumers rather than the public at large; thus, I
 feel that our time tradeoffs are not being as publicly-minded
 as we could be.

 My preference would be to see us back up and reassess the
 extent and the limits of what we are attempting to accomplish
 with our legal arrangements; that we should review them with an
 eye towards maximizing efficiency for ourselves and the public;
 that we should set a looser regime and get back to coding.

18 Aug 2004 [Greg]

 The ASF has been busy over the past month with a number of
 legal issues. We're getting bigger and broader and running into
 more of these issues. Thankfully, many of them are cumulative
 and contribute towards a long-term solution rather than many
 interruptive point-by-point issues.

 We have also spent a good amount of time looking at where we
 want the ASf to go, what kinds of interactions we want to have
 with corporations, and what kind of information flow (or
 limitations) we want to have. The discussion has been very
 good, and is ongoing. An interesting point is that a good
 number of Members have been getting involved in the discussion
 about the broader goals of the ASF.

 The ASF seems to be on a good track although it appears that
 we're bulging a bit at the seams. If we get some better tools,
 then we'll probably be able to scale a bit better, but it is
 certainly interesting to deal with "too big" issues.

21 Jul 2004 [Greg]

 Greg reported that most recent activity had been in Avalon,
 Incubator, Infrastructure and JCP-related, with the biggest
 being Avalon and JCP. Avalon appears to be correcting itself
 due to a committer voluntarily resigning from PMC and
 relinquishing commit rights.  Therefore,  Avalon seems to be
 moving forward, working on next steps, and he feels that no
 board action is required at this time.  The JCP activity was
 noted to be specific to the ASFs J2EE SATCK license, and
 deferred comment to later as it was a discussion point for
 the board meeting.

 Sam noted that there was extensive discussion about the role
 of the board in proposing new projects.  Agreement by Greg
 with Dirk suggesting and taking as action item making this
 a discussion point for the next members meeting.  Jim noted
 we need to find a balance between dividing between members and
 board.

23 Jun 2004 [Greg]

 Prefacing his comments with the observation that there was nothing
 of significant interest to report, Greg reported that the agreement
 with Robin Wagner for pro-bono legal services has been concluded.
 She will be providing 10 hours per month pro-bono, and then bill at
 a rate of $150 per hour for work beyond the 10 hours.  Greg will be
 committing the final agreement to the Foundation CVS.  Also, there
 are three official contacts, currently Greg, Brian and Geir.

 Brian suggested that we ensure transparency by posting copies of
 traffic between the ASF and Robin to the legal mailing list.  There
 was general agreement, and Dirk agreed to provide help in decrypting
 all CC-ed messages to plaintext for list distribution automatically.

 Greg is going to take further discussion of this offline to work out
 the mechanics of this process with Dirk, Robin and the three official
 contacts.

 There were no further questions for comments for Greg.

26 May 2004 [Greg]

 Greg reported that, as the directors know, the ASF held a members
 meeting on May 18th in order to bring the members up to speed
 on any ASF related news, elect new members and elect a new board.
 The directors in attendance constitute the new board. Greg noted
 that, all in all, the meeting went well. There was some discussion
 over the actual mechanics of the meeting, and such topics as
 proxies when using the online voting tool (eg: Why even designate
 a proxy). This would be brought up and discussed on the members
 mailing list.

 Greg also reported that he was pleased to see the Avalon project
 working to address the problems and issues that it had
 suffered from in the past. He did note that it will be interesting
 to see how the formation of the ASF Excaliber PMC, if approved,
 would affect Avalon.

 Greg's final topic was concerning the generation of a marketing
 plan for the ASF, in anticipation of the formation of the Public
 Relations committee. A rough draft will be written and review and
 feedback will be requested of the board and, eventually, the
 members.

21 Apr 2004 [Greg]

 Greg reported that the ASF is "moving along" and his resources
 have been directed at our relationship with lawyer Robin
 Wagner.  Robin is still happy to formalise a pro-bono
 relationship with the ASF and increase the number of hours she
 is able to spend.  There was some discussion about the creation
 of a new list for the legal discussions.

17 Mar 2004 [Greg]

 A lot of progress has been made on the legal front. We have
 switched over to the new 2.0 license, and we've greatly
 increased our CLA coverage. There has also been a lot of
 discussion over the past month regarding copyrights, author
 tags, and licensing (and incorporating non-ASF code). With all
 of this, it might be time to sit back and take a breath.

18 Feb 2004 [Greg]

 Greg reported that he has been pleased with the current
 status of the foundation.  He noted the number of PMCs
 being started (either via the Incubator or moving up
 to TLPs), which indicates a healthy and growing
 community.

21 Jan 2004 [Greg]

 Activity has been relatively low over the past month, mostly
 due to the holidays. Things have started to pick up again.
 Looking back to our September meeting, we noted the Incubator
 had a "low energy level". Today, the Incubator is one of the
 most active projects at the ASF.

 From a legal standpoint, things have been relatively quiet.
 Organizationally, we have a couple PMCs who wish to change
 their Chairs, but otherwise things seem to be quiet.

17 Dec 2003 [Greg]

 Greg reported that the PMCs seem more active than they
 were 6-12 months ago and appear to be on track and moving
 in the right direction.  The Jakarta PMC has been especially
 busy in the last month working on increasing their oversight.

16 Nov 2003 [Greg]

 Defaulted to presentation given at the Members' meeting earlier
 that night.

22 Oct 2003 [Greg]

 Greg reported that he was quite busy of the last
 month on non-ASF related items. As such, he experienced
 some delay in getting in touch with Jason van Zyl and
 Doug MacEachern regarding the Maven and Perl projects,
 respectively.  Other than that, things had been
 quiet.

17 Sep 2003 [Greg]

 Things keep marching along quite well. The infrastructure team
 has lately "come into their own" and is doing a fantastic job.

 The new Geronimo podling is struggling with process questions,
 mostly based on the "httpd vs Jakarta" question, but also
 because their Incubation shepherds are not providing adequate
 guidance. This raises two questions to the Board:

   1) should we be concerned about unifying some/all aspects of
      PMCs' operations, charters, and governance?
   2) is there anything the Board can do to increase the
      productivity/operation of the Incubation process?

 There has also been some unsettling confusion around the WSRP4J
 and Pluto projects and their incubation, along with some
 questions relating to the existing Jetspeed project.

 The DB Project has finally started seeing some real traction
 which is great, given their long period of low-level activity.
 Commons is suffering some of the same issues, although a
 project (serf) has finally moved into the project. It will be
 interesting to see if the presence of code can stimulate
 Commons into some activity (which could be a learning point for
 the future).

20 Aug 2003 [Greg]

 Greg reported that the big news was the launch of the
 J2EE/Geronomi project under the Incubator.  There was
 significant interest in the project and a lot of good
 work had already been done.  Greg reported that there
 was also some good discussion regarding members' roles
 in the foundation.

16 Jul 2003 [Greg]

 Greg reported that, organizationally, things are quiet within
 the ASF.  Not to say that there is not continued healthy
 discussion within the ASF, notably on members@ and licensing@,
 but that there are no items of concern.

 Greg was reminded that the PHP group was awaiting some sort
 of "write-up" on what needs to occur for the PHP project to
 become more inline with other ASF projects.  This was mentioned
 during some offline discussions at LinuxTag.

25 Jun 2003 [Greg]

 Greg reported that we now have 110 members, and that he was
 pleased with the way the IRC members meeting went. He observed
 that as membership increases, IRC meetings are the way
 forward. Ken noted that the Avalon PMC appeared to be running
 more smoothly.

21 May 2003 [Greg]

 Greg reported that he was pleased with the state of the ASF.
 The PMCs have been taking a very active role in managing
 their respective projects, while at the same time
 fostering a healthy development environment.

16 Apr 2003 [Greg]

 Greg reported that he was quite pleased with the amount
 of activity, especially under Avalon.  The code base was
 being significantly cleaned up to avoid non-ASF code as
 well as "single person" code.

 Greg also expressed some concern that the board received no
 PMC reports.  He had hoped that PMC chairs would have remembered
 the schedule for reports.  Greg indicated that he would
 continue to send out reminders in the future.

19 Mar 2003 [Greg]

 Greg reported that, in general, the individual PMCs were continuing
 to work well, requiring no board intervention.  Greg brought the
 board up-to-date regarding the status of Peter Donald; the Avalon
 PMC is considering whether to accept Mr. Donald back into the
 project.

 Greg also reported that a growing question among some PMCs is an
 "old" one: what is a member and what exactly constitutes
 participation specifically *as* a member.

19 Feb 2003 [Greg]

 Greg reported that he mostly worked with Jakarta issues, in
 particular, Maven.

22 Jan 2003 [Greg]

 Greg reported on the refactoring of the XML Project and was mostly
 pleased with the current status of most of the ASF projects.

18 Dec 2002 [Greg]

 Greg reported that current ASF status was OK. He was pleased with
 the start of Ant and the "restart" of Avalon.  He expressed some
 concern over the status of the Incubator project.  Jim noted that
 he had sent out an email to Incubator that the general consensus of
 the PMC was that they were at a stage where they could start
 accepting new products, with Tapestry likely being the first one.

18 Nov 2002 [Greg]

 Greg noted the discussion over the ASF reorganization, and the
 possible impacts in organization, infrastructure and community.
 Greg also noted a concern over the potential of the ASF hosting
 "rogue" code and that all PMCs should be vigilent.

16 Oct 2002 [Greg]

 The Foundation is quite healthy overall, with a continuing
 interest and growth in our projects and contributors. There
 have been some challenges recently, however, in that our growth
 seems to have exceeded our current capacity for managing the
 social aspects of the communities. Some committers don't really
 understand what the ASF is all about, and even worse, some do
 not seem to understand our basic ideals of community and
 collaborative development ("the Apache Way" to use an
 oft-bandied-about term). Over the past couple months, this has
 sparked an interest in two new top-level projects (Commons and
 Incubator) as ways to improve our ability to manage projects
 and to create healthy communitys. Meanwhile, a large number of
 people have come together to look hard at our organization and
 several reorganization proposals are being formed and
 discussed. This is a great process, and has brought together a
 number of people who don't normally work together. However, it
 has also hilited some of the misunderstandings and demonstrated
 that some amount of reorg is needed for the ASF to continue on
 its mission of building and supporting development communities.

17 Jul 2002 [Roy]

 Roy noted that the Annual Meeting of the ASF Membership was held
 on May 21, 2002 via irc.  Details of the meeting can be found in
 the 'foundation' CVS tree under Meetings/20020521.

 Roy noted that he was not aware of any litigation against the
 ASF.

27 Feb 2002 [Roy]

 Roy has no news to report

28 Nov 2001 [Roy]

 Roy reported that he is continuing his investigation into a "virtual
 office" setup for the ASF. Regarding the Oracle Small Business
 solution, it is actually NetLedger which provides the service.
 Further investigation is being performed. Roy also reported that
 he will follow-up with the Contributor Logo email of last meeting.

18 Jul 2001 [Roy]

 Roy reported on the new CVS repository 'board'. His expectation
 is that it be used as a "scratch space" for board related items,
 that don't entail significant amounts of email. The STATUS file
 will be kept up to date, and all board members are urged to use
 the repository and STATUS file as needed.

22 Oct 2000 [Roy]

 Roy reported that he had more time available to focus on
 the ASF. First on his agenda was to update the ASF site
 to reflect reality.

24 Jul 2000 [Roy]

 There have been no legal challenges to the Foundation's actions or
 activities.  Board meetings have slowed down due to the difficulty
 of scheduling a synchronous meeting with our busy schedules, and
 due to our inability to accomplish things asynchronously on the
 board list without a hard deadline.  We need to find a solution
 that works on a reliable basis, such as a shorter bi-weekly meeting.

 I have been attempting to build a secure website and voting forum
 for use by the board, projects, and members of the Foundation, but
 have been hampered by the lack of a non-firewalled network connection
 and the need for a dedicated machine only accessible by ASF members.
 Suggestions are welcome.

 The next two months will be very busy for me due to my deadline
 for finishing the dissertation [final defense August 10, final
 signed copy by September 13].

 In discussion, Brian suggested that we use locus.apache.org as the
 secure website and simply use group assignment to control access.
 Further discussion of this will take place on the board mail list.

28 Feb 2000 [Roy]

 Roy reported that he was preparing for the member's meeting scheduled
 for the Saturday after ApacheCon.  He was formulating the agenda
 and the new member list and ballot.  Roy also reported that hoped
 that the member's meeting would provide an opportunity to
 discuss budgeting.  Roy also reported his new role as Chief Scientist
 at eBuilt.