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This was extracted (@ 2017-09-21 15:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

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Community Development

16 Aug 2017 [Ulrich Stärk / Ted]

No report was submitted.

@Ted: pursue a report for Community Development; look at previous examples of good reports; look at the blog post for ideas

17 May 2017 [Ulrich Stärk / Mark]

## Description:

The Community Development PMC is responsible for helping people become
involved with Apache projects



## Issues:

No issues require board attention at the moment.



## Activity:


Apache Way Track @ApacheCon
An Apache Way track has been put together for Apachecon. This is the first
time that a full track has been designed in this way and the aim is to
 have something that is portable that could be used in isolation for other
conferences or events. The 6 talks cover different aspects of the Apache Way
in a clear and logical way.

FeatherCast
FeatherCast has been re-branded as the voice of the ASF. Previously it was
informal. It is now being used Community Development as our main podcast /
news channel. In the past it has been generally used to record presentations
from events such as ApacheCon and make them available online for people who
didn't have the chance to attend, and also for general reference.  We also
share news and interviews about what is happening in our projects.

A separate FeatherCast mailing list has been setup and people that are
interested in helping are encouraged to subscribe. As part of the lead up to
ApacheCon we have been busy recording short interviews with some of the
ApacheCon and Big Data speakers. So far 10 interviews have been published
and we can follow and analyse the views to gauge the popularity of specific
topics.

A communication was sent about interviews and we have already received
feedback from people in various projects wanting an interview during
ApacheCon. FeatherCast could be a great tool to bring the projects together
and learn about each other.

Tools Inventory and Hackathon
We have started putting together a list of all the tools and applications
that the Community Development team has at its disposal. This includes what
websites (internal or external), social media accounts, or other applications
that we use, manage or are responsible for. Having this will give us greater
visibility and more flexibility to share and co-ordinate activities.

Benjamin Young has suggested a ComDev tools hackathon for ApacheCon in Miami.
The session will be used not only to get familiar with the tools and
applications, but also work on cleanup, coding and anything that can help
 make our tools more effective.

OpenExpo - Madrid
We have been offered a free booth at the OpenExpo conference in Madrid on
1st June. We have 3 volunteers including 2 Spanish speakers (Jan Iversen,
 Ignasi Barrera and Sharan Foga) who will be managing the booth. The
conference has content in both Spanish and English, though we are expecting
 that attendees will be mainly Spanish speakers. This is a new conference for
us so we will be looking to see if it is a good fit and also what we can do
to develop the Apache Spanish community.

ASF on Facebook
Raphael Bircher discovered that the ASF had an automatically generated
Facebook site with over 9000 likes. Facebook automatically generates pages
for highy requested pages that don't already exist, so highlights that we
have a significant amount of followers looking for us. We have now created
our official ASF page and are focussing on actively building our following.
We are encouraging projects already on Facebook to also link to us. Thanks
to Raphael for taking this on and getting it setup.

Committer Survey Feedback
During March the detailed comments from the Committer Diversity Survey were
posted on our mailing list. We had a range of feedback from improvements for
the structure of the survey to comments about diversity and the role of the
 Apache Software Foundation itself. Some comments referred to specific
projects and these were passed onto the project PMCs. It was good to be able
to engage with our committer group and get their feedback.

We are now looking at following up on some of the ideas for improvements,
including finding a way to better inform and engage committers across all
our projects.

Apache Way Resource
A new resource is available that simply and easily explains the main concepts
of the Apache Way. The new site put together by Shane Curcuru and breaks down
the Apache Way into 6 key concepts as in an easy understandable concepts.
This is a helpful reference resource that can be used to expand our materials.

## PMC changes:

The PMC currently features 22 members. The last addition has been
Sharan Foga on 2016-11-1

Currently 22 PMC members.

Sharan Foga was added to the PMC on Tue Nov 15 2016



## Committer base changes:

Currently 23 committers.

Sharan Foga was added as a committer on Tue Nov 15 2016

## Releases:

None.


## Mailing list activity:


dev@community.apache.org:

    756 subscribers (up 27 in the last 3 months):

    407 emails sent to list (524 in previous quarter)

## JIRA activity

    13 JIRA tickets created in the last 3 months
    3 JIRA tickets closed/resolved in the last 3 months

27 Feb 2017 [Ulrich Stärk / Brett]

## Description:

The Community Development PMC is responsible for helping people become
involved with Apache projects

## Issues:

No issues require board attention at the moment.

## Activity:

Community Development Strategy

A key discussion topic this quarter was looking at the refining or re-defining
the goal of Community Development. The project was established with a very
flexible description of 'helping people become involved with Apache projects'
and the discussions highlighted that this was no longer enough and that more
detailed goals, strategies or plans are needed to focus efforts on various
areas. No one has a clear picture of what community development activities are
planned, in progress or completed, or how they fit in any other greater
initiative. By having at least an outline this would allow Community
Development to co-ordinate activities and give potential contributors clear
guidance on what tasks need to be done.

An outline, based on the mailing list discussion, has been created in the
documentation, and we will work towards fleshing that out over the coming
weeks. This is (temporarily) at http://community.staging.apache.org/about/

One comment on the strategy thread highlighted that Community Development as a
mailing list was not very well known (so this links in with some of the
proposed strategy ideas to improve the awareness with the ASF communities
about the role of ComDev and what it does).

Committers Diversity Survey

The Committer Diversity Survey was run in November / December. In total we
received 765 responses (out of a 5861 committer base at the time the survey
was run) which was approx 13% response rate. The survey also got 111 feedback
comments some of which did not give their permission to share or from quote
their comments. A key condition for respondents providing the data was that


The data collected will be used to generate consolidated and aggregated
statistics for the Apache Community Development team and the Apache Software
Foundation. These details may be published as part of Apache presentations and
reports, and made publicly available.

The data from individual responses will not be released.

The survey also got 111 feedback comments some of which can be quoted from.
Those that cannot be quoted will be raised as a general discussion theme.

Next steps will be:

Continue to analyse the information and identify any potential Community
Development related actions Start discussion threads on the various themes and
topics raised to see if they will result in additional actions Discuss
feedback and diversity ideas and if necessary, integrate into diversity
strategy

FOSDEM

A lot of activity this quarter was focussed on preparing for FOSDEM 2017 in
Brussels. The ASF was allocated a booth for the second consecutive year with
the main focus of building awareness of Apache and its projects to the FOSDEM
attendees. An email message was sent out to all ASF projects dev mailing lists
asking if projects wanted to use the opportunity to promote their projects.
Four projects signed up to be present at the booth (Mesos, OpenOffice,
Zeppellin and Lucene/Solr) and 20 presentations at FOSDEM were from ASF
community members.

Daniel worked together with Sally to get some new banners were produced
including one with all the current logos for all ASF projects. This was very
useful for raising ASF brand awareness as many attendees knew many project
names but had not associated them with Apache.This means that there is more
work to be done in reinforcing the ASF brand externally.

Daniel Gruno and Sharan Foga were present at FOSDEM thoughout the weekend at
the ASF booth and received support from other ASF community members.


Relaunch of ComDev Blog

The Community Development Blog was relaunched in November and currently has 2
monthly updates published. A third will be published in February. The aim is
to continue to provide simple regular updates to keep people informed about
key things that have happened or are planned in Community Development.


Google Summer of Code

Another big discussion topic discussed this quarter month was around ASF
involvement in Google Summer of Code (GSoC) and how we might be able to gather
data and statistics that show more clearly how GSoC benefits our projects and
communities.

Apache Community Development's main goal is about developing Apache
communities so it would be good to have actual data about the GSoC program
within the ASF and how it supports us in achieving this.

Addition of Statistics on Projects Directory

A new "Projects Statistics" page has been added to Projects Directory:
https://projects.apache.org/statistics.html

Global ASF statistics on code and discussions evolution are published using
Snoot.io service data.


## PMC changes:

The PMC currently features 22 members. The last addition has been Sharan Foga
on 2016-11-15

Currently 22 PMC members.

Sharan Foga was added to the PMC on Tue Nov 15 2016

## Committer base changes:

Currently 23 committers. Sharan Foga was added as a committer on Tue Nov 15
2016

## Releases:

None.

## Mailing list activity:

Mailing list activity has been high despite a slight drop off over the holiday
period. Many interesting topics have been raised that have resulted in
significant discussions and it is a good sign that mailing list traffic is
increasing because people want to join discussions.

dev@community.apache.org:

728 subscribers (up 9 in the last 3 months): 557 emails sent to list (321 in
previous quarter)

16 Nov 2016 [Ulrich Stärk / Rich]

## Description:
The Community Development PMC is responsible for helping people become
involved with Apache projects

## Issues:
No issues require board attention at the moment.

## Activity:
Google Summer of Code 2016 has ended and Google will be invoiced shortly.
Although we applied the rules for ranking and accepting students stricter this
year we still saw only 35 of the 49 projects succeeding. 6 students failed at
midterm evaluation, another 7 failed during the final evaluations. The reasons
for failure are numerous with lack of skills, other commitments and students
simply disappearing being the most frequent. We will now discuss how to better
mitigate the risks of students failing for 2017.

We briefly discussed participating in Google Code-In, a project with goals
similar to GSoC where high school students would work on small tasks given out
by participating organizations. Concerns about the program's organization
agreement and the indemnification rules in particular in the end prevented us
from applying. Since a similar agreement is being used for GSoC we will submit
the agreement to V.P. Legal for advice on whether it is ok to sign for GSoC
2017.

Sharan Foga has written an extensive update on the encouraging diversity
efforts spearheaded by her which can be found at https://s.apache.org/n097

In the past few months ComDev has operated without a clear strategy with GSoC
and pointing random people into the right direction being the main tasks. An
effort has been started to get a strategy/roadmap into place.

## PMC changes:
The PMC currently features 22 members. The last addition has been Sharan Foga
on 2016-11-15.

## Releases:
None.

## Mailing list activity:
A lot of discussion around guiding newcomers, ApacheCon and general
community-related discussions are happening on dev@. Subscriber count is up in
the past months, number of messages slightly down which is probably just usual
fluctuation.

GSoC-related discussions are happening on mentors@ with number of messages
fluctuating with GSoC phase.

17 Aug 2016 [Ulrich Stärk / Isabel]

## Description:
The Community Development PMC is responsible for helping people become
involved with Apache projects

## Issues:
No issues require board attention at the moment.

## Activity:
Google Summer of Code is approaching final evaluations. 43 of our initial 49
students made it through the midterm evaluations. We will shortly start
discussion about who to send to the mentor summit in October.

Sharan Foga is heading our diversity efforts and succesfully held a webinar on
the ASF for Hackbright Academy's students on the 28th of July.

## PMC changes:
The PMC currently features 21 members. There were no additions in the past 3
months. The last addition has been Roman Shaposhnik on 2015-08-26. We expect
to report some changes for the next report.

## Releases:
None.

## Mailing list activity:
A lot of discussion around guiding newcomers, ApacheCon and general
community-related discussions are happening on dev@. Subscriber count is up in
the past months, number of messages slightly down (~ 8%) which is probably
just usual fluctuation.

GSoC-related discussions are happening on mentors@ with number of messages
fluctuating with GSoC phase.

18 May 2016 [Ulrich Stärk / Greg]

## Description:
The Community Development PMC is responsible for helping people become
involved with Apache projects

## Issues:
No issues require board attention at the moment.

## Activity:
The ASF has been accepted again as an organisation for Google Summer of Code
2016. We received numerous applications from students from which we accepted
49. This year Google made significant changes to their rating and student
management system which required us to come up with new workflows compared to
the old system.

The Community Development Project is now home to the code behind
helpwanted.apache.org. Helpwanted is a system that allows projects to record
areas for contributions and make them easily available to newcomers by
providing a list to browse through by certain criteria or include them as a
widget on their project website. Kudos to Daniel Gruno for yet another great
tool!

## PMC changes:
The PMC currently features 21 members. There were no additions in the past 3
months. The last addition has been Roman Shaposhnik on 2015-08-26.

## Releases:
None.

## Mailing list activity:
A lot of discussion around guiding newcomers, ApacheCon and general
community-related discussions are happening on dev@ with both subscriber count
and number of messages up in the past months indicating a healthy discourse
and relevance of the list.

GSoC-related discussions are happening on mentors@ with number of messages
fluctuating with GSoC phase.

17 Feb 2016 [Ulrich Stärk / Bertrand]

## Description:
The Community Development PMC is responsible for helping people become
involved with Apache projects

## Issues:
No issues require board attention at the moment.

## Activity:
Preparations for Google Summer of Code 2016 have started, the application is
due on Feb 19.

Discussion on the mailing lists is high with a focus on guiding newcomers,
ApacheCon preparation and how to better help newcomers find the right project
to start contributing to.

## PMC changes:
- Currently 21 PMC members.
- No new PMC members added in the last 3 months
- Last PMC addition was Roman Shaposhnik on Wed Aug 11 2015

## Releases:
None.

## Mailing list activity:

- cfp-review@community.apache.org:
- 37 subscribers (up 1 in the last 3 months)

- dev@community.apache.org:
- 637 subscribers (up 75 in the last 3 months):
- 462 emails sent to list (397 in previous quarter)

- mentors@community.apache.org:
- 266 subscribers (up 0 in the last 3 months)

- students@community.apache.org:
- 56 subscribers (up 1 in the last 3 months):
- 0 emails sent to list (0 in previous quarter)


## JIRA activity:

- 9 JIRA tickets created in the last 3 months
- 7 JIRA tickets closed/resolved in the last 3 months

18 Nov 2015 [Ulrich Stärk / Chris]

## Description:
The Community Development PMC is responsible for helping people become
involved with Apache projects

## Issues:

No issues require board attention at the moment.

## Activity: No updates regarding ApacheCon since the EVP report in October.
We are still waiting for a CFP and a unified ApacheCon NA website.

GSoC 2015 has concluded. This year we accepted an all-time high of 56
proposals of which 49 passed midterm and 47 final evaluations. Unfortunately
we were not able to send any candidate to this year's mentor summit because no
mentor expressed interest and all admins as well as other PMC members were
unable to attend.

## PMC changes:

- Currently 21 PMC members.
- Hervé Boutemy was added to the PMC on 2015-08-11
- Roman Shaposhnik was added to the PMC on 2015-08-26
- Sebastian Bazley was added to the PMC on 2015-08-11
- Tony Stevenson was added to the PMC on 2015-08-11

## Releases:

None.

## Mailing list activity:

- mentors@community.apache.org:
- 266 subscribers (up 0 in the last 3 months)

- cfp-review@community.apache.org:
- 36 subscribers (up 0 in the last 3 months)

- students@community.apache.org:
- 55 subscribers (up 0 in the last 3 months):
- 0 emails sent to list (0 in previous quarter)

- dev@community.apache.org:
- 558 subscribers (up 67 in the last 3 months):
- 420 emails sent to list (678 in previous quarter)


## JIRA activity:

- 22 JIRA tickets created in the last 3 months
- 13 JIRA tickets closed/resolved in the last 3 months

19 Aug 2015 [Ulrich Stärk / Shane]

## Description:
 The Community Development PMC is responsible for helping
 people become involved with Apache projects


## Activity:
 It has been a silent period (July) with little activity

  GSoC is approaching the pencils down date with final
  evaluations due Aug 28. Of the 56 students that started,
  49 made it through the midterm evaluations. For the first
  time in our GSoC history we had to deal with a mentor not
  submitting their evaluation on time. The situation was
  resolved with no negative consequences for the ASF. The
  resaon for this mishap was a combination of oversight on
  the mentor's side as well as lack of communication on the
  admin's side.

 ACEU is prepared from our side. All schedules are done.

## Issues:
 No issues require board attention at this time.

## PMC/Committership changes:

 Currently 19 committers and 21 PMC members.

  Sebastian Bazley was added to the PMC in Aug 2015
  Herve Boutemy was added to the PMC in Aug 2015
  Tony Stevenson was added to the PMC in Aug 2015

  Herve Boutemy was added as a committer in Aug 2015

## Mailing list activity:

 - mentors@community.apache.org:
    - 266 subscribers (down -2 in the last 3 months)

 - cfp-review@community.apache.org:
    - 36 subscribers (up 0 in the last 3 months)

 - students@community.apache.org:
    - 55 subscribers (up 0 in the last 3 months):
    - 0 emails sent to list (0 in previous quarter)

 - dev@community.apache.org:
    - 487 subscribers (up 53 in the last 3 months):
    - 703 emails sent to list (917 in previous quarter)


## JIRA activity:

 - 27 JIRA tickets created in the last 3 months
 - 16 JIRA tickets closed/resolved in the last 3 months

17 Jun 2015 [Ulrich Stärk / David]

## Description:

The Community Development PMC is responsible for helping people become
involved with Apache projects

## Activity:

ComDev's SVN repository has been opened up for every Apache committer, mainly
due to interest in contributing to projects-new which is constantly improving.

ComDev is also now home to reporter.apache.org, a tool written by Daniel Gruno
that allows to pre-fill board reports with statistics gathered from different
sources.

Jim had made intros between Infra and Sourceforge, who offered to create a
neighborhood to replace Apache Extras. Dave N was handling that and then asked
that someone else take it on, at which point Jim grabbed it again. Jim needs
to follow-up.

Rich Bowen has written some scripts extracting Apache-related events from
meetup.com and is providing the general public with the results at
http://apache.org/events/meetups.html.

Google Summer of Code has started with coding commencing until Aug 21. We have
56 projects accepted this year - an all time high.

ApacheCon:

CFP for the "apache: bigdata" event in Budapest has been officially opened and
runs until july 15. CFP for the "apacheCon: CORE" event in Budapest has been
officially opened and runs until July 1.

Initial response from the PMCs have been good (5 of 14 track days are marked)

## Issues:

No issues require board attention at this time.

## PMC/Committership changes:

- Currently 18 committers and 18 PMC members in the project.
- Jan Iversen was added to the PMC on Wed Apr 29 2015
- New commmitters:
 - Jim Jagielski was added as a committer on Thu Mar 12 2015
 - Jan Iversen was added as a committer on Wed Apr 29 2015

## Releases:

None.

## Mailing list activity:

- mentors@community.apache.org:
 - 268 subscribers (up 25 in the last 3 months)

- cfp-review@community.apache.org:
 - 36 subscribers (up 0 in the last 3 months)

- students@community.apache.org:
 - 55 subscribers (up 0 in the last 3 months):
 - 0 emails sent to list (0 in previous quarter)

- dev@community.apache.org:
 - 441 subscribers (up 56 in the last 3 months):
 - 842 emails sent to list (676 in previous quarter)


## JIRA activity:

- 5 JIRA tickets created in the last 3 months
- 2 JIRA tickets closed/resolved in the last 3 months

20 May 2015 [Ulrich Stärk / Greg]

No report was submitted.

18 Feb 2015 [Ulrich Stärk / Ross]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

No issues require board attention at this time.

PMC changes
-----------

Daniel Gruno has been voted into the Community Development PMC on 2015-01-08.

Since artifacts produced by ComDev are usually documentation on our website
which is writable for all Apache committers, we usually do not add committers
to the ComDev project.

Google Summer of Code
---------------------

GSoC applications are open for organizations and the ASF will submit an
application again this year. A call for project ideas has been issued to
projects. Initial responses were low in numbers but in the meantime we have
gathered 88 project ideas at http://s.apache.org/gsoc2015ideas which should be
enough for getting started.

ComDev & Events
---------------

Most of the discussions on the dev@community.apache.org mailing list currently
revolve around ApacheCon 2015 in Austin with feedback and contributions coming
from all corners of the foundation.

Other
-----

Daniel Gruno is spearheading an overhaul of projects.apache.org. The current
work in progress is at https://projects-new.apache.org/.

Bertrand has initiated a discussion about a maturity model for our projects
that describes - on a high level - how our projects operate. A first version
can be found at
http://community.apache.org/apache-way/apache-project-maturity-model.html.

19 Nov 2014 [Ulrich Stärk / Greg]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

No issues require board attention at this time.

PMC changes
-----------

Jim Jagielski has been voted into the Community Development PMC on 2014-05-21.

Since artifacts produced by ComDev are usually documentation on our website which is writable for
all Apache committers, we usually do not add committers to the ComDev project.

Google Summer of Code
---------------------

GSoC is over. Of the initial 42 students 36 passed the midterm evaluations and 35 passed the final
evaluations.

Uli and Suresh attended the mentor summit and will soon start discussion on some topics that came up
in talks with fellow mentors and students at the summit regarding project participation within
Apache (which is low), visibility of GSoC within Apache projects, and lack of response from projects
directly approached by students that wanted to participate in GSoC.

ComDev & Events
---------------

The ComDev PMC is now a "home" for some of the ConCom responsibilities. Most of the recent
discussions on our dev mailing list are about ApacheCon EU 2014.

Other
-----

Replacement for Apache extras is making progress with feedback coming mostly from the OpenOffice
community. It is unclear to us what the next steps to be taken are and who is responsible for
driving them. While historically responsiblity for Apache Extras was with ComDev it now seems to be
with VP Infra but this is unclear.

Invoices
--------

Once all travel costs are known we will approach fundraising and treasurer to invoice Google for
mentor stipends and travel reimbursement.

17 Sep 2014

Change the Apache Community Development Project Chair

 WHEREAS, the Board of Directors heretofore appointed Luciano Resende
 to the office of Vice President, Apache Community Development, and

 WHEREAS, Luciano Resende has requested the Project Management
 Committee of the Apache Community Development project to nominate a
 successor for the office of Vice President, Apache Community
 Development, and

 WHEREAS, the Project Management Committee of the Apache Community
 Development project has chosen by vote to recommend Ulrich Stärk as
 the successor to the post;

 NOW, THEREFORE, BE IT RESOLVED, that Luciano Resende is relieved and
 discharged from the duties and responsibilities of the office
 of Vice President, Apache Community Development, and

 BE IT FURTHER RESOLVED, that Ulrich Stärk be and hereby is
 appointed to the office of Vice President, Apache Community Development, to
 serve in accordance with and subject to the direction of the
 Board of Directors and the Bylaws of the Foundation until
 death, resignation, retirement, removal or disqualification, or
 until a successor is appointed.

 Special Order 7D, Change the Apache Community Development
 Project Chair, was approved by Unanimous Vote of the directors
 present.

17 Sep 2014 [Luciano Resende / Doug]

The Community Development PMC is responsible for helping people become
involved with Apache projects

Project Status
--------------

No issues require board attention at this time.

PMC changes
-----------

Jim Jagielski has been voted into the Community Development PMC on 2014-05-21.

Google Summer of Code
---------------------

GSoC is over. Of the initial 42 students 36 passed the midterm
evaluations and 35 passed the final evaluations.

The ComDev PMC decided to send Suresh Marru and Ulrich Stärk to the
GSoC Mentor Summit in Mountain View in October.

We had one case of alleged admittance to the program of one person
using multiple identities but the case could be dismissed after a
video conference and proof of identity has been submitted.

ComDev & Events
---------------

The ComDev PMC is now a "home" for some of the ConCom
responsibilities. Most of the recent discussions on our dev mailing
list are about ApacheCon EU 2014.

Other
-----

Replacement for Apache extras is still an open issue. Ross offered to
put somebody willing to drive the effort in contact with folks at
Sourceforge but nobody stepped up to take the responsibility for
driving it.

Invoices
--------

We will shortly approach the Fundraising team to prepare the invoice
for GSoC travel reimbursement and mentor stipends.

20 Aug 2014 [Luciano Resende / Doug]

No report was submitted.

21 May 2014 [Luciano Resende / Bertrand]

The Community Development PMC is responsible for helping people become
involved with Apache projects.

Project Status
--------------
We have submitted via the ASF President, a budget that includes GSoC income
and expenses as well as money related to helping with small events (Event in a
Box).

Other then that, there are no issues requiring board attention at this time.

PMC changes
-----------

A new PMC member is being discussed/voted, but the latest official addition
has been Suresh Marru on 2013-04-26.

Google Summer of Code
---------------------
It’s GSoC time again, we have been accepted as a Mentoring Organization
and were given 42 slots for this year program.

Ulrich Stark has volunteered as GSoC Admin and has been doing an excellent
work handling all the Organization registration and mentoring registration
and validation with the respective PMCs and working trough the students
proposals and rankings.

Related to GSoC, the Stratosphere project which just joined Apache
and had also been accepted as a mentor organization for this year GSoC
will be receiving the GSoC mentor stipends and travel costs for their
attendance at the mentor summit via the ASF organization.

Also, there has been some discussions related to vouching for other open
source organizations that are new to GSoC, and currently the consensus with
the Community Development PMC seems to be not to vouch for external
organizations.

ComDev & Events
---------------
The ComDev PMC is now a "home" for some of the ConCom responsibilities. In the
last few months, Rich Bowen has been leading the organization of ApacheCon
Denver and based on all the reports I read from different members, this was a
very successful conference, with 43% more registrants compared to ApacheCon
2013. We are now working on the ApacheCon Europe which is going to happen in
Budapest in November 17 to 21.


Others
---------------

There have been some Apache PMCs that have brought to the attention of the
Community Development PMC that Google has changed the rules for Google Code,
which is where Apache Extra is hosted, and there is going to be issues related
to new downloads. We have had some discussions around the topic and we are
going to evaluate the possibility of finding a new home for Apache Extras.

19 Mar 2014 [Luciano Resende / Greg]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

No issues require board attention at this time.

PMC changes
-----------

No Changes. The latest addition has been Suresh Marru on 2013-04-26.


Google Summer of Code
---------------------

It’s GSoC time again, we have been accepted as a Mentoring Organization and
we are currently accepting students proposals.

Ulrich Stark has volunteered as GSoC Admin and has been doing an excellent work
handling all the Organization registration and mentoring registration and
validation with the respective PMCs.


ComDev & Events
---------------

The ComDev PMC is now a "home" for some of the ConCom responsibilities.
In the last few months, Rich Bowen has been leading the RFP for ApacheCon Denver
and the schedule is now up and live at the conference website :
http://events.linuxfoundation.org/events/apachecon-north-america/program/schedule.

There has also been discussion about a community panel where people would discuss
some of the Apache “hot topics” such as the “Release Process”. The panel topic hasn’t
been finalized yet and is being discussed on the comdev AT apache DOT org.

Other
-----

There has been a few threads recently about Apache Releases
and how to support a faster release process for Apache projects.

AI: Sam: Discuss with ComDev the vouching process. If ComDev decides to vouch for other organizations, the decision should be made public. This might raise questions from others about how to qualify for vouching and the ComDev PMC should be prepared to discuss criteria that they use.

19 Feb 2014 [Luciano Resende / Roy]

No report was submitted.

20 Nov 2013 [Luciano Resende / Doug]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

No issues require board attention at this time.

PMC changes
-----------

No Changes. The latest addition has been Suresh Marru on 2013-04-26.

Google Summer of Code
---------------------

GSoC is over. Of the initial 51 students, 45 passed the midterm
evaluations and 44 passed the final evaluations.

The ComDev PMC initially decided to send Lewis John McGibbney and Ulrich
Stärk to the GSoC Mentor Summit in Mountain View in October. Uli could not
attend and we haven't contacted Lewis for a summary yet so there is
nothing we can report on the summit.

A blog post featuring 5 of our student's projects has been published in
Google's Open Source Blog. Several other blog posts, most notably from the
Apache CloudStack community have been written as well.

Overall, GSoC seems to have been a success again.

ASF-ICFOSS Mentoring Programme
------------------------------

The ASF-ICFOSS mentoring program has finished as well. The results are
disappointing. It seems that no student actually finished their project.
There is a discussion going on on mentors@community.apache.org (formerly
known as code-awards@apache.org) exploring possible reasons for this
failure.

ComDev & Events
---------------

The ComDev PMC is now a "home" for some of the ConCom responsibilities.
Recently there have been discussions about the planned "Event-in-a-Box"
and some progress has been made thanks to Melissa. Several events have
been added to the event calendar and Melissa has been granted access in
order to help with maintenance.

Other
-----

There is uncertainty among our projects due to upcoming changes to
Google's Google Code platform. In the future, projects won't be able to
host files there anymore. It is unclear how that will affect PMCs that
rely on file hosting on apache-extras.org which runs on Google Code.
Luciano said he'd check with Google.

Invoices
--------

21 Aug 2013 [Luciano Resende / Doug]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

No issues require board attention at this time.

PMC changes
-----------

No changes on this report period.

Last PMC addition was on April 2013 (Suresh Marru).

Google Summer of Code (section contributed by Ulrich Stärk)
-----------------------------------------------------------

GSoC is well under way. Of the initial 51 students, 45 made it through the
midterm evaluation.  AFAICT the majority of the failed students failed due to
missing commitment and only a minority because of lack of skills or other
reasons we could have foreseen. I am contemplating ideas how to improve our
selection process for next year.

After a call for proposals the ComDev PMC has decided to send Lewis John
Mcgibbney and Ulrich Stärk to the GSoC Mentor Summit in Mountain View in
October. The goal there is to network with other mentors and organization
administrators and discuss the program and ideas for improving it.

At the moment we are preparing a post for Google's Open Source Blog where the
ASF and some of its GSoC projects will be featured.

ASF-ICFOSS Mentoring Programme
------------------------------

This ASF and India ICFOSS joint program was kicked off with a local workshop
in Kerala - India presented by Luciano Resende to a group of about 60
students. From these 60 Students, we have received 10 proposals and selected
7 proposals. The accepted students are now starting the coding phase.

Note that this program is different from GSoC, where these students are
having no monetary incentives, which can be an explanation for the number of
proposals compared to the number of students that initially attended the kick
off workshop.

ComDev & Events
---------------

The ComDev PMC is now a "home" for some of the ConCom responsibilities, but
there hasn't been much discussion/requests around events on the ComDev lists
yet.

Invoices
--------

15 May 2013 [Luciano Resende / Bertrand]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

No issues require board attention at this time.

PMC changes
---------------

Suresh Marru has been added to the Community Development PMC
Rich Bowen has been added to the Community Development PMC

GSoC
--------------

The ASF has been accepted to GSoC 2013, and Ulrich Stärk has volunteered to
be our Admin for the program this year. Currently we are in the reviewing
students proposal phase, and Google should communicate accepted students
by end of the month.

Mentoring Projects
--------------

We have been discussing a pilot mentoring project with India ICFOSS and we are
finalizing the schedule of the program before start recruiting mentors from
the foundation projects. This project should be similar to GSoC where students
will be matched with ASF mentors and work on projects for a specific period of
time, but there are NO monetary incentives for either parts.

Other
--------------

- There has been various talks about expanding the ComDev
responsibilities, such as taking the policy documentation
responsibilities from Incubator and handling pieces of event
management from ConCom. Most of these discussions started due to
overwhelmed PMCs that have grown out of control and have taken a lot
more responsibilities that they can handle. Although these discussions
are good and should be happening, I want to make sure we don't
overwhelm the ComDev PMC with all these new responsibilities all at
once. Anyway, this is my particular view, and so far we haven't heard
concrete plans to implement these discussed items.

- The Community has revamped the ComDev website, with the goal to
enhance site navigation and information categorization to users.

General discussion about a reluctance to assign responsibities to ComDev that it does not readily accept.

20 Feb 2013 [Luciano Resende / Roy]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

No issues require board attention at this time.

GSoC
--------------

GSoC 2013 has just been announced and we need to start updating
website, and finding a volunteer for being the admin for 2013.

GSoC invoice for the GSoC and Mentor Summit has been submitted and are
being processed by Google.

Other
--------------

Outstanding:
 * Need to verify that GSoC invoice has been properly processed and
   that ASF has received the proper funds.

21 Nov 2012 [Luciano Resende / Bertrand]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

Ross Gardler has set down as Community Dev Chair, and Luciano Resende has
been elected new Chair.

No issues require board attention at this time.

GSoC
--------------

GSoC mentor summit happened on November 20 and 21, and ASF was represented
by  Ulrich Stärk and Luciano Resende. There was one session where different
organizations presented the benefits for projects joining their foundation
and ASF was represented by Uli.

GSoC invoice for the GSoC and Mentor Summit has been submitted and are being
processed by Google.

Other
--------------

Outstanding:
 * Work with the IPMC to clarify any future role for ComDev in the incubation
   process
   * No progress
 * Start discussions on how to simplify the process for new people to find
   tasks to work on based on areas of interest, programming language, level,
   etc. This would benefit GSoC students and overall new contributors.
   * No progress

17 Oct 2012

Change the Apache Community Development Project Chair

 WHEREAS, the Board of Directors heretofore appointed Ross
 Gardler to the office of Vice President, Apache Community
 Development Project, and

 WHEREAS, the Board of Directors is in receipt of the
 resignation of Ross Gardler from the office of Vice
 President, Apache Community Development Project;

 NOW, THEREFORE, BE IT RESOLVED, that Ross Gardler is
 relieved and discharged from the duties and responsibilities of
 the office of Vice President, Apache Community Development
 Project, and

 BE IT FURTHER RESOLVED, that Luciano Resende be and hereby is
 appointed to the office of Vice President, Apache Community
 Development Project, to serve in accordance with and subject to the
 direction of the Board of Directors and the Bylaws of the Foundation
 until death, resignation, retirement, removal or disqualification,
 or until a successor is appointed.

 Special Order 7G, Change the Apache Community Development
 Project Chair, was approved by Unanimous Vote of the directors
 present.

15 Aug 2012 [Ross Gardler]

The Community Development PMC is responsible for helping people become
involved with Apache projects

Project Status
--------------

No issues require board attention at this time.

GSoC
----

40 GSoC students passed mid-term, one failed to submit a midterm evaluation:
in future, we should include a request to remind their students in the
reminders we send out to mentors about evaluations.

Feedback from admins regarding the applications process this year was that
there was confusion and chaos around the selection process. Many
orgs had the same issues as the Melange webapp has changed
significantly this year. This has been the case each year so far, yet we
continue to be hopeful that next year will go more smoothly as a result!

We haven't heard any complaints about the projects that did (or didn't)
get selected in the end, and in fact, we ended up giving back a couple
of slots because we didn't have the proposals to fill them out. This is
the first time this has happened, normally we take extra slots rather than
give them back.

It is also notable that a few projects have a larger than normal number
of students. We need to explore whether this is a change of attitude towards
GSoC within the ASF or a lack of outreach work on the part of the ComDev PMC.
It is my opinion (Ross) that the annual chaos of the selection process puts
mentors off - it's simply too much work tracking the moving goalposts.

Actions:
 * Evaluate reasons for reduced interest from mentors this year
 * provide feedback to Google relating to complications cause by last minute
   process changes

Events and Speakers
-------------------

Outstanding:
 * Agree scope of ConCom and ComDev collaboration on event support
   * two members of ComDev are co-chairing an ACEU track
   * three members of ComDev are seeking to assist with ACEU
 * Raise awareness of Speaker and Event support materials
   * some small progress made, needs concerted effort as part of ACEU and ACNA
 * Integrate speaker app with Lanyrd (hosts all ApacheCon NA12 slide decks)
   * No progress

Website
-------

Some discussion about making our website "friendlier" but not work as yet.

Some minor improvements to small areas of the site.

Outstanding:
 * Work with the IPMC to clarify any future role for ComDev in the incubation
   process
   * No progress

16 May 2012 [Ross Gardler / Daniel]

The Commmunity Development PMC is responsible for helping people become
involved with Apache projects

Project Status
--------------

No issues require board attention at this time.

GSoC
----

GSoC is underway with two experienced admins and a newcomer learning the ropes.

Google's insistence on changing the process on the fly without consulting orgs
continues to frustrate admins who have to adapt quickly and communicate this to
our 150+ projects. Our thanks go to this years Admins.

We have 41 GSoC projects spread across 26 Apache projects (17 TLPs and 9
Podlings).

Participating TLPS are:

Xerces, Pig, OODT, Hive, James, Tapestry, Ofbiz, Gora, Synapse, Derby, Axis,
POI, Whirr, Lucene, Velocity, Libcloud, Xalan

Participating Podlings are:

ODF Toolkit, Airavata, Stanbol, Photark, Wookie, OpenMeetings, Nuvem, Hama,
VXQuery

Completed:
 * Publish updates to the GSoC Admin guidelines
 * Verify that new mentor selection process is documented for GSoC
 * Verify infra is OK with temporary accounts for GSoC
 * Submit ASF to GSoC
 * Work with projects to identify suitable GSoC tasks

Events and Speakers
-------------------

Very little progress here as ConCom has been busy dealing with the RFP for US
and the proposal for EU.
A number of ComDev members are helping out in ConCom activities.

Outstanding:
 * Agree scope of ConCom and ComDev collaboration on event support
 * Raise awareness of Speaker and Event support materials
 * Integrate speaker app with Lanyrd (hosts all ApacheCon NA12 slidedecks)

Website
-------

During the IPMC reboot discussions it was suggested that ComDev should take
ownership of some aspects of Incubation. This was rejected as ComDev felt that
moving the problem was not solve it, however, it was agreed in principle that
overlaps existed. Now that Jukka seems to be be settling in nicely at the IPMC
it is time to restart these discussions.

Outstanding:
 * Work with the IPMC to clarify any future role for ComDev in the incubation
   process

15 Feb 2012 [Ross Gardler / Bertrand]

The Commmunity Development PMC is responsible for helping people become
involved with Apache projects

Project Status
--------------

No issues require board attention at this time.

GSoC
----

GSoC 2012 was announced at FOSDEM on 4th February. ComDev has commenced
our organisation. We've already had two experienced admins step forwards,
with a further two newcomers expressing interest. This is very encouraging.

Outstanding:
 * Publish the GSoC Admin guidelines
 * Verify that new mentor selection process is documented for GSoC
 * Verify infra is OK with temporary accounts for GSoC

New Tasks:
 * Submit ASF to GSoC
 * Work with projects to identify suitable GSoC tasks

Events and Speakers
-------------------

Ross (ComDev chair) met face to face with Nick Burch (ConCom chair) to discuss
a stronger relationship between ConCom and ComDev. As a result Nick has done
a little work on the speakers application. The intention is to make a number
of web widgets (via the Wookie podling) available for hosting via the CMS that
can be embedded in project and foundation pages. Work is ongoing.

Nick and Ross also discussed the potential relationship relating to events.
Nick has shelved this work in preference to working on the RFP for producers.

Outstanding:
 * Agree scope of ConCom and ComDev collaboration on event support
 * Raise awareness of Speaker and Event support materials
 * Integrate speaker app with Lanyrd (hosts all ApacheCon NA11 slidedecks)

Website
-------

There was considerable discussion about the use of org.apache package names on
apache-extras. This has now been clarified in the FAQ and Guidelines.

In the last few days before this report there has been a great deal of
discussion on general@incubator.a.o It seems that reform is in the air and
many people are suggesting that some of the key functions move to ComDev.
However, there is no consensus in the IPMC about what the future should look
like and thus no clarity around what ComDev is expected to pick up.

Some members of ComDev are involved with the discussion, but until there is
more clarity in the IPMC there seems little point in taking the discussion to
ComDev lists.

New Tasks:
 * Work with the IPMC to clarify any future role for ComDev in the incubation
   process

16 Nov 2011 [Ross Gardler / Larry]

Status report for the Apache Community Development Project

[NOTE] This is the second consecutive month we have reported due to late reporting last quarter. We are now back on schedule.

The Commmunity Development PMC is responsible for helping people become 
involved with Apache projects

Project Status
--------------

No issues require board attention at this time.

GSoC
----

Uli, our outgoing GSoC for this year has put together an admin
guide which should be very useful for future admins. This will include
press relations activities, something we have not done well on in the past.

Outstanding:
 * Verify that new mentor selection process is documented for GSoC
 * Verify infra is OK with temporary accounts for GSoC

Events and Speakers
-------------------

We made plans at ApacheCon to progress the speakers and local mentors app
forwards. We hope to see some work integrating this, and the speaker
slidedecks we currently link to, with Lanyrd soon.

Nick Burch and Ross Gardler VP ConCom and ComDev met to discuss further
collaboration on ASF event support. Proposals will be presented to each
PMC for discussion during the next reporting period.

Outstanding:
 * Raise awareness of Speaker and Event support materials

Website
-------

No major changes this month, just a few minor tweaks to the Speakers section.

Objectives for next period
--------------------------

 * propose opportunities for further collaboration between ConCom and ComDev
   with respect to events.

26 Oct 2011 [Ross Gardler / Jim]

This report is two months overdue - my sincere apologies. We will report
again next month to bring us back onto schedule.


Project Status
--------------

No issues require board attention at this time.

GSoC
----

GSoC went well overall, although there was one serious issue regarding a
mentor who was approved but is not a committer. This situation was resolved
in consultation with Google. We have proposed modifications to the process
to prevent this happening again.

In the future, mentors have to notify their respective PMC that they intend
to mentor a GSoC project. The PMC has to acknowledge and a waiting period
of 72 hours starts during which objections can be voiced. A notification
template will be made available to prospective mentors.

In addition, we will ask infrastructure to create a special group which
holders of temporary accounts, i.e. GSoC students, have to be a member of.
This group will be modifiable by pmc-chairs and comdev-pmc, and  will allow
such temporary accounts to be reviewed and if needed closed in due time.

Some stats:

 * Students accepted: 40
 * Students who passed midterm: 38
 * Students who passed final: 36

Unfortunately we, once again, failed to do any press around our GSoC
activities. This needs to be made an explicit responsibility of the GSoC
admin (at present it is not in the Admin support materials)

Events and Speakers
-------------------

ConCom are using the ComDev web space to host an ASF events calendar [1],
this has yet to gain significant traction. Similarly the "speaker"
application is not being used by either ConCom or press@. ComDev to work
with both to figure out how best to promote use of these resources. Nick
Burch and Ross Gardler (along with anyone else who cares) will be meeting to
come up with a plan for these resources at ApacheCon.

There are still many requests for standard slide decks about the ASF.  We
have collected a few slide decks for reuse and linked to them on our website
[2]. These collections need to be extended and, possibly, linked to the
speaker application.

Website
-------

ComDev website is slowly growing to include very high level information
about how ASF communities work. Rather than duplicating content held
elsewhere on the a.o site we are seeking to provide a minimum fuss entry
point leading towards the appropriate detail heavy documents.

The arrival of OpenOffice prompted the production of a fair amount of
appropriate materials to help combat some of the initial confusion over what
an ASF project looks like.

Mentoring
---------

Mentoring activity (other than GSoC) is almost non-existent, at least as
coordinated through ComDev. The EU project which was supposed to be sending
people our way is currently evaluating why students did not come to us
(report due before next board report).

Objectives for next period
--------------------------

Raise awareness of Speaker and Event support materials

[1] http://community.apache.org/calendars/conferences.html
[2] http://community.apache.org/speakers/slides.html

21 Sep 2011 [Ross Gardler / Shane]

No report was received this month. AI Ross: report next month.

17 Aug 2011 [Ross Gardler / Jim]

No report was submitted and will be requested for next month.

19 May 2011 [Ross Gardler / Roy]

Project Status
--------------

No issues require board attention at this time.

Community
---------

Google Summer of Code is underway and once again we have plenty of eager
students and mentors. Even more refreshing is that we have a completely
new team of admins to spread the load around.

We are still not doing a good job of foundation level PR around our
mentoring opportunities.

Other mentoring activities are slow, with 5 interested parties approaching
us over the last quarter. The third pilot of the OpenSE project which keeps
promising to bring waves of students to us is now underway, but no signs
of significant activity yet.

Use of apache-extras.org is increasing (100 projects at time of writing).
We are noticing a number of projects suggesting it as a home for
extension projects that cannot use the Apache licence as a result of
dependencies.

There is some work underway to formally document Apaches expectations
that projects will be run independently of company affiliation.

Objectives for next period
--------------------------

Complete GSoC and make an appropriate press release upon completion.

Improve documentation about independence of Apache projects

16 Feb 2011 [Ross Gardler / Noirin]

The Community Development is progressing well, although a little more
slowly than some would have hoped.

No issues require board attention at this time.

Community

Google Summer of Code 2011 is in preparation stages. For the first
time we have more admin volunteers than we need - which is great.

The EU project (OpenSE) that planned to bring students to our
mentoring programme is about to commence its second pilot run. In the
first run we had a number of interested enquiries but nobody actually
started work as a mentee. On the one hand this is a dissapointment, on
the other it is good to know that our ASF volunteers are not wasting
time on the initial phases of engaging mentees that, ultimately, bring
nothing to the project. The OpenSE team believes the main barrier is
the high expectations we have of students - we make it clear that they
must be self-motivated and results oriented. This coupled with the
reputaton of the ASF appears to be intimidating potential mentees. In
the next pilot the learning assistants are focussing on the career
advantages experience with ASF projects can bring and are introducing
a "community game" which will introduce students to the idea of
engaging in public.

Apache-extras.org was launched. As agreed the committee is hands off
on the management of this site. There are currently 89 projects
listed.

Objectives for next period

 * Coordinate Google Summer of Code
 * Analyse use of apache-extras.org

17 Nov 2010 [Ross Gardler / Doug]

Status report for the Apache Community Development Project

Project Status
--------------

The Community Development is progressing well, although a little more slowly
than some would have hoped.

The planned mentoring project has still not been formally launched. Largely
due to the loss of the labels module in JIRA which was previously used by
projects to indicate issues appropriate for mentoring. An alternative will
be put into place very soon.

Work on a project to provide hosting for Apache related software projects is
progressing. Legal documents have all been signed, draft usage guidelines and
a FAQ are available and PMCs have been contacted to reserve project names.

We have taken ownership of party@ mailing list (no changes in usage are
proposed).

Google Summer of Code completed - thanks to all involved. It is noticeable
that once again we have failed to generate any press (we never produced a
press release for press@).

We applied for the Google Code-In (Google's contest to introduce
pre-university students to the many kinds of contributions that make open
source software development possible) but were, unfortunately, unsuccessful.

Ross Gardler has spoken at a reasonably large number of events around Europe
addressing two key themes - The Apache Way and Innovation at the ASF.

No issues require board attention at this time.

Community
---------

An increasing number of volunteers are becoming engaged with Community
Development PMC and contact from external participants is increasing (although
still low).


Objectives for next period
--------------------------

- Gain support from at least 5 PMCs for the mentoring programme
- Formally launch mentoring programme
- Launch hosting facilities for Apache related projects

18 Aug 2010 [Ross Gardler / Sam]

Project Status
--------------

The Community Development Project is starting to ramp up again after the
Google Summer of Code efforts. We have merged the women@a.o list into the
dev@community.a.o and are commencing work on rolling out the mentoring
program.

No issues require board attention at this time.

Community
---------

The women@a.o mailing list has been closed and an autoresponder inviting
people to post to dev@community.a.o has been set up. The vote to merge the
women@a.o list was passed unanimously. One, previously unknown, community
member voted -1 (non-binding). However, the owners of the women@.a.o list
reassured the ComDev PMC that the list had been largely unsuccessful in
meeting the defined objectives and welcomed the opportunity to work with
the ComDev PMC in ensuring that the successes of women in the ASF are duly
recognised.

The local mentors program and local speakers program both continue to
grow. We now have 53 local mentors, and 27 local speakers. If discussions
on them on foundation-wide lists is anything to go by, they continue to be
of use!

Interest is growing in the mentoring programme with a number of enquiries
to the development list. Ross Gardler reports that there will be between
10 and 40 students approaching the ASF for mentoring as part of their
formal education in September. The draft process is already
[defined|http://community.apache.org/mentoringprogramme.html] and will be
refined during August in consultation with interested PMCs.

There was one appeal from a GSoC student that failed in the mid-term
evaluation. This was examined by both Google and the ASF admins. It was
felt the mentors decision was fair and that our selection process was not
at fault. A minor tweak relating to the communication of our expectations
to the students has been implemented. Full details can be reviewed at
http://markmail.org/thread/dsn6v2dagrm5nv7q

Objectives for next period
--------------------------

* Gain support from at least 5 PMCs for the mentoring programme
* Launch the mentoring programme in September (no press at this stage)

Approved by general consent.

16 Jun 2010 [Ross Gardler / Roy]

No issues require board attention at this time.

Apologies for not submitting last month.

Website
-------

Documentation about mentoring has been moved from the wiki to the comdev
website

A beta site for finding local mentors and speakers has been set up at
http://community.zones.apache.org/ This is reasonably well populated via
members@ and we expect to start pushing it to the wider community@ soon.

Google Summer of Code
---------------------

44 Students accepted, this will generate income of $22,000

For the first time there were no major complaints about the selection
process.

Student work is underway.

Mentoring Programme
-------------------

We had planned to roll out the mentoring programme after the GSoC
selection process. However, this has not yet happened. Documentation is in
place and a pilot is being run with a single student. However, we have not
yet rolled it out across the ASF.

A lack of volunteer time is the real block here, this is expected to be
resolved in coming months (a day job project for one of the ComDev team
relating to this activity commences in July)

The Apache Way
--------------

Prompted by various discussions on members@ we started a community dev
blog (http://blogs.apache.org/comdev/)

This will be used to post useful pointers to existing resources and
expertise.

We are considering which activities discussed in the members@ threads can
and should be implemented by comdev

Some discussion on the lack of participation in GSoC this go around. No board actionable item resulted.

19 May 2010 [Ross Gardler / Jim]

Jim to pursue a report for Community Development

17 Feb 2010 [Ross Gardler / Roy]

The community development project aims to help newcomers to The Apache
Software Foundation take their first steps on their way to being a part of
our community.

Issues for board attention
--------------------------

GSoC invoicing process

The ComDev PMC would like the board to evaluate the process for making
claims for GSoC payments from Google. For the board's convenience, the
process is currently:

a) GSoC admin informs Google of total amount owing
b) Google issue a PO
c) GSoC admin liaises with ASF treasurer
d) ASF issues an Invoice
e) Google pays invoice

At present the processes seems to get stuck at c). The GSoC admin is unaware
of the issuing of an invoice for 2009 and we suspect other years may have
been missed as well.

This not only impacts ASF income but increases our costs since travel to the
mentor summit is reimbursed through the same invoice.

Main items to report
--------------------

- addition of Isabel Drost, Nick Birch, Noel J. Bergman and Kathey Marsden
 to the Community Development PMC

- documentation of proposed mentoring programme [1]

- commencement of our first mentored participant [2]

- two press interviews in response to word of mouth discovery of the project

- GSoC has been officially announced and will be run this year with Noirin
 Shirley as admin, Ross Gardler and Luciano Resende as co-admins

- creation of a "people near you" webapp populated with people available for
 presenting or meeting those interested in the ASF - this is not yet public
 as we are awaiting the creation of a zone on which to host it

Main items for next period
--------------------------

- Move documentation of GSoC from wiki.apache.org to community.apache.org

- Launch of the "people near you" webapp

- Launch of the ASF GSoC engagement

- Preparation for the official launch of the ASF mentoring programme (which
 will occur after GSoC has commenced)

 [1] http://community.apache.org/mentoringprogramme.html
 [2] https://issues.apache.org/jira/browse/COMDEV-11

Todo: Geir to invoice Google for GSOC

01 Nov 2009

Establish the Apache Community Development Project

 WHEREAS, the Board of Directors deems it to be in the best
 interests of the Foundation and consistent with the
 Foundation's purpose to establish a Project Management
 Committee charged with coordinating community development
 efforts.

 NOW, THEREFORE, BE IT RESOLVED, that a Project Management
 Committee (PMC), to be known as the "Apache Community
 Development Project", be and hereby is established
 pursuant to Bylaws of the Foundation; and be it further

 RESOLVED, that the Apache Community Development Project
 be and hereby is responsible for helping people become
 involved with Apache projects; and be it further

 RESOLVED, that the office of Vice President, Apache Community
 Development Project, be and hereby is created, the person
 holding such office to serve at the direction of the Board
 of Directors as the chair of the Community Development PMC,
 and to have primary responsibility for management of the
 projects within the scope of the Apache Community Development
 project; and be it further

 RESOLVED, that the persons listed immediately below be and
 hereby are appointed to serve as the initial members of the
 Apache Community Development Project PMC:

  * Ross Gardler <rgardler@apache.org>
  * Luciano Resende <lresende@apache.org>
  * Santiago Gala <sgala@apache.org>
  * Bertrand Delacretaz <bdelacretaz@apache.org>
  * Ted Dunning <tdunning@apache.org>
  * Noirin Shirley <noirin@apache.org>

 NOW, THEREFORE, BE IT FURTHER RESOLVED, that Ross Gardler
 be appointed to the office of Vice President, Apache Community
 Development Project, to serve in accordance with and
 subject to the direction of the Board of Directors and
 the Bylaws of the Foundation until death, resignation,
 retirement, removal or disqualification, or until a successor
 is appointed; and be it further

 RESOLVED, that the initial Apache Community Development PMC
 be and hereby is tasked with the creation of a set of bylaws
 intended to encourage open participation in the Apache
 Community Development Project.

 Special order 3A, establish the Apache Community Development Project,
 was approved by Unanimous Vote of the directors present.

 Furthermore, the board requested that this PMC take over the stewardship
 of the community@ and women@ mailing lists.