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This was extracted (@ 2024-02-21 22:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

WARNING: these pages may omit some original contents of the minutes.
This is due to changes in the layout of the source minutes over the years. Fixes are being worked on.

Meeting times vary, the exact schedule is available to ASF Members and Officers, search for "calendar" in the Foundation's private index page (svn:foundation/private-index.html).

Community Development

21 Feb 2024 [Swapnil Mane / Rich]

Report was filed, but display is awaiting the approval of the Board minutes.

15 Nov 2023 [Swapnil Mane / Christofer]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Project Status:
Current project status: Ongoing with high activity
Issues for the board: none

## Membership Data:
Apache Community Development was founded 2009-11-01 (14 years ago)
There are currently 46 committers and 38 PMC members in this project.
The Committer-to-PMC ratio is roughly 6:5.

Community changes, past quarter:
- No new PMC members. Last addition was Justin Mclean on 2023-07-18.
- Carolina Escobar was added as committer on 2023-08-11
- Mara Ruvalcaba was added as committer on 2023-08-11
- Pedro Galván was added as committer on 2023-08-11
- Teyza Ponce was added as committer on 2023-08-11

## Project Activity:

### Google Summer of Code 2023

We successfully wrapped up GSoC 2023. Our mentors have
submitted all the proposals final review and out of 26 selected proposals
25 candidates completed there projects successfully.
Our sincere congratulations to our 42 mentors and Org Admin team
for their significant contributions to this program.

This year, Google restarted its annual GSoC Mentor summit. Suresh Maru and
Swapnil M Mane from ASF attended the event, and it turned out as a
very fruitful summit. During the summit, we also brainstormed on
new ideas that we plan to implement next year to make our
GSoC participation even more impactful.

### Community Over Code 2023
We had a 2 day track with a wide range of community topics.
It was really good to see so many different projects and
contributors represented. We had people who were totally new to the ASF
as well as some that were well established. There were some talks sparked
discussions including the possibility of discussion panels,
and more curated content. We will take these suggestions forward
and see how we could incorporate them when planning the next event.

The total attendance for Community track was 183 with the
following 3 talks being the most attended.

1. Outreach: The Two-Way Street of Open Source Projects
2. A Journey through the ASF!
3. Category X for AI? Are LLM / ML projects repeating our licensing mistakes?

### ALC

ALC Indore organized two events: 1 in-person and 1 virtual event.
1. GitHub Workshop with around 50 attendees [ALC1]
2. Session on Open Source and Internships opportunities with
around 20 attendees [ALC2]

ALC Beijing hasn't had any activities following the CoC Asia 2023 conference.
However, they are planning to hold an annual meeting next month.

### Other
We continue making improvements to various content on our website, such as:
--- consolidate the various pages about voting/deciding
--- community building advice - new docs about how to grow and retain community
in an Apache project.
--- added etiquette section and added some new links to Navbar,
fixing some typos on the website
--- added RSS feed links to section pages (/blog, /pmc, etc.), with a
feed per section
Thanks so much to Rich Bowen and Bertrand Delacretaz for their
valuable contributions. All these changes can be found at [PR3]

Improving Onboarding Experiences
To ensure that newcomer onboarding experiences are welcoming, informative,
easy to read, and accurately reflect how our communities work,
Shane Curcuru started this proposal and he made great progress in it [IOE4].

We are also having an ongoing discussion on having valid languages and
valid categories mention in the Apache project DOAPs files and how we can
effectively manage and maintain these DOAPs files across ASF projects [DOAP5].

[ALC1] https://cwiki.apache.org/confluence/x/rpizDw
[ALC2] https://cwiki.apache.org/confluence/x/sJizDw
[PR3] https://s.apache.org/40abw
[IOE4] https://cwiki.apache.org/confluence/x/-4mzDw
[DOAP5] https://s.apache.org/zgg9m

## Community Health:
On our dev@community.apache.org mailing list, we had a slight 17% increase
in traffic in the past quarter (372 emails compared to 317).
Overall, we had a good quarter and we continue our momentum
of various activities, thanks to our community members.

16 Aug 2023 [Swapnil Mane / Christofer]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Project Status:
Current project status: Ongoing with high activity
Issues for the board: none

## Membership Data:
Apache Community Development was founded 2009-11-01 (14 years ago)
There are currently 42 committers and 38 PMC members in this project.
The Committer-to-PMC ratio is roughly 6:5.

Community changes, past quarter:
- Justin Mclean was added to the PMC on 2023-07-18
- Justin Mclean was added as committer on 2023-07-18

## Project Activity:

### Google Summer of Code 2023

This year, our 26 project proposals were accepted for GSoC 2023.
These proposals will be mentored by 42 mentors. After proposal acceptance,
the community bonding phase started, during which all contributors
began interacting within their respective project communities.
By the end of May, the coding phase had started, and in July,
we submitted our midterm evaluations. Kudos to all the mentors
for their timely evaluations.

Google also announced the Lead Belay Leadership program for
former GSoC contributors this year. We proposed Sanyam Goel from our side
because of his long-term commitment to ASF's GSoC activities and contributions.

### ALC
We had another good quarter for our ALC activities. All the volunteers
from Bangalore, India have accepted roles and responsibilities associated
with an ALC. We will soon commence the voting process to establish
ALC Bangalore.

We have also received interest in establishing ALCs in various places like
Sydney, Frankfurt, and Cyprus. However, it seems that we don't currently
have sufficient volunteers available in these locations.
We are keeping an eye on it, and as we gather more volunteers
for these areas, we will assess the feasibility of establishing ALCs there.

ALC Beijing is actively engaged in preparing for the Community Over Code Asia
2023 conference, which is scheduled to be held in Beijing from
August 18th to August 20th, 2023.

ALC Indore successfully organized an in-person workshop on
Apache Kafka [ALC1], with approximately 20 attendees.

### Community Over Code 2023
We received an overwhelming number of submissions for the community track,
totaling around ~50 talks. From these submissions, we have accepted 12 talks.

We extend our thanks to our track chairs, Sharan and Swapnil,
and to Michel Sumbul, Daniel Gruno, Dave Fisher, and Priya Sharma,
who generously contributed their time to review the Community track submissions.

### Other
We also improved various content on our website, such as:
--- consolidating redundant beginner pages
--- consolidating pages related to voting/deciding
--- What makes a good board report - advice on writing a good board report.
Huge thanks to Rich Bowen for leading this effort and improving this content.

Improving Onboarding Experiences
To ensure that newcomer onboarding experiences are welcoming, informative,
easy to read, and accurately reflect how our communities work,
Shane started working on the proposal. A big thanks to Shane Curcuru
for leading this effort and drafting the proposal.
More details can be found here [2].

Changing the defaults for GitHub-generated email titles
This is a very interesting discussion we are having in ComDev.
Over the years, we have added additional options for discussing project matters
on a wide variety of alternate locations and systems besides email lists,
such as JIRA and GitHub. Especially notifications from
GitHub (issues, PRs, GH Discussion notifications) have resulted in
many dev-lists being swamped with emails, making it difficult to consume
the other important threads that are initiated on these lists.
Christofer proposed changing the default settings for auto-generated
emails sent out by GitHub and improving the GitHub-generated email titles.
This improvement will make the dev-lists more usable and improve their
readability. The ongoing discussion on this topic can be found here [3].

A big thanks to Christofer Dutz for addressing this issue and also
collaborating with the infra team.

## Community Health:

Our dev mailing list has seen a decrease in traffic compared to
the previous quarter (362 emails compared to 730. In the past quarter,
traffic on our dev mailing list was high due to the GSoC activity).
Even with the decrease, we did get a lot of community involvement
and activity on various topics as shared above.

[ALC1] https://cwiki.apache.org/confluence/x/Ew00Dw
[2] https://cwiki.apache.org/confluence/x/-4mzDw
[3] https://s.apache.org/5zzmp

17 May 2023 [Swapnil Mane / Justin]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Issues:
There are no issues requiring board attention at this time.

## Membership Data:
Apache Community Development was founded 2009-11-01 (14 years ago)
There are currently 41 committers and 37 PMC members in this project.
The Committer-to-PMC ratio is roughly 6:5.

Community changes, past quarter:
- No new PMC members. Last addition was Aditya Sharma on 2022-06-23.
- No new committers. Last addition was Ted Liu on 2021-10-18.

## Project Activity:

### Google Summer of Code 2023
The ASF has once again been accepted as a GSoC mentoring organisation.
Our 17 projects proposed 124 project ideas that is supported by 62 mentors.
We received a total of 139 proposals from the interested contributors,
which saw a rise from 111 last year.

After the evaluation, we selected a total of 43 proposals
from 17 projects with a minimum of 2/3 proposals per project
and a maximum of 5 proposals per project.
Apache Dubbo topped the list with 6 projects due to
an overwhelming proposal count.

We have received slots for a total of 26 Contributor Projects for GSoC 2023
to be mentored by 42 mentors. This time the count is lower than
the previous year(33) perhaps because of GSoC's budget limitations.

Thanks to Maxim Solodovnik, Priya Sharma, Sanyam Goel, and Swapnil M Mane
for managing GSoC activities for us.

### ALC

We are happy to share that we established one more ALC, ALC Xi'an (China)
and got interest to establish a new ALC in Banglore (India).
We had another good quarter for the ALC Chapters' activities.

ALC Beijing team worked on planning Community Over Code Asia 2023
(formally ApacheCon), the CFP is open now [ALC1].

ALC Indore organized two in-person events:
-- GSoC with the ASF (~30 attendees) [ALC2]
-- Workshop on Apache Solr (~20 attendees) [ALC3]

Members from the ALC Shenzhen team delivered the talk on
a couple of topics [ALC 4]
-- How to build influence in the open-source community
-- OSPO, ChatGPT in Open Source

### Back to basics: What we do @ComDev
This is one of the important and engaging activity that we are currently
undertaking in the ComDev community, and huge thanks to Rich Bowen
for initiating and leading this effort.
As we evaluate our current website, we've identified various activities
and tools that we had previously focused on but are
no longer supporting or maintaining.
Rich has created a proposal outlining our priorities for
ComDev website improvements [ComDev1], and we are gradually
working on these changes. Valuable insights from Rich and
inputs from community members can be found in this thread [ComDev2].

### Community Over Code 2023 (ApacheCon)
The CFP for the Community track at Community Over Code 2023
is open and we shared the details with the community.

### Events
We participated in a couple of conferences. We had a booth in Devnexus [Event1].
Thanks to Bob Paulin for managing it. And various members from our
community participated and delivered talks at FOSS Backstage 2023 [Event2].

### Other
One more interesting discussion that we are having is around
building a new contributor guide tool. Thanks to Shane Curcuru
for sharing the detailed proposal around on it [Other1].

## Community Health:
Our dev@community.apache.org list had a 358% increase in traffic
in the past quarter (734 emails compared to 160). It is mainly because
of Google Summer of Code and also we done various content improvements
to our site and these notifications also goes to our dev list which
also affects this number. Along with this, the Jira notification for GSoC
issues also goes to this list.
Overall, we had a great quarter, we were active in various different
activities, thanks to our community members.

[ALC1] https://www.bagevent.com/event/cocasia-2023-EN
[ALC2] https://cwiki.apache.org/confluence/x/65RbDg
[ALC3] https://cwiki.apache.org/confluence/x/jwoNDw
[ALC4] https://cwiki.apache.org/confluence/display/COMDEV/ALC+Shenzhen+Events

[ComDev1] https://cwiki.apache.org/confluence/x/YIzFDg
[ComDev2] https://s.apache.org/pipam

[Event1] https://devnexus.com/
[Event2] https://23.foss-backstage.de/

[Other1] https://s.apache.org/g77fz

15 Feb 2023 [Swapnil Mane / Sander]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Issues:
There are no issues requiring board attention at this time.

## Membership Data:
Apache Community Development was founded 2009-11-01 (13 years ago)
There are currently 41 committers and 37 PMC members in this project.
The Committer-to-PMC ratio is roughly 6:5.

Community changes, past quarter:
- No new PMC members. Last addition was Aditya Sharma on 2022-06-23.
- No new committers. Last addition was Ted Liu on 2021-10-18.

## Project Activity:
### ALC
We had another good quarter for the ALC Chapters' activities.

ALC Indore organized three virtual events with community members of
four Apache projects:
-- Getting started with Apache APISIX (~50 attendees) [1]
-- Tech Talk on BigData Infrastructure with Apache DolphinScheduler
(~20 attendees) [2]
-- Tech Talk on BigData Infrastructure - 2 - Apache DevLake & Apache SeaTunnel
(~20 attendees) [3]

ALC Beijing held a face-to-face annual meeting on January 15, 2023,
attended by 20 members to plan for the year ahead.

ALC Shenzhen organized a two-day event on October 30, 2022,
with a day for hacking. Approximately 25 people from Apache RocketMQ
Dubbo EventMesh (incubating), Linkis (incubating), APISIX, and
Inlong communities attended the meeting.
-- ALC Shenzhen held an online meetup for Apache APISIX &
EventMesh on November 16, 2022.
-- Shenzhen also helped Apache Linkis to graduate from the incubator
and discussed plans and suggestions for EventMesh's graduate.

### FOSDEM
Once again, we had an ASF booth at FOSDEM and volunteers from
various projects were present to talk to attendees about
their projects and the ASF in general.
We had been allocated a new location on the ground floor.
Our position meant that people had to pass by us to get in or out -
so we got a lot of foot traffic. We had 2 full days of
good engagement with attendees.
People also came to talk to us about other open source events that
were being organised that they hoped we or our communities might
be interested in participating in. One of these was
the Open System Days Croatian Linux Users Conference [4].
We also got offered a free meeting room for community meetups
for any developers based in and around Portugal.

### GSoC
We have applied for the GSoC 2023 program and are awaiting
the final update from the GSoC team on February 21, 2023.
Meanwhile, we will be working on collecting project ideas from various PMCs.

## Community Health:
Our dev mailing list had almost similar traffic as compared to the past quarter.
(164 emails compared to 158 in the past quarter) and we continue our momentum
of various activities and events to spread the Apache awareness through ALC.

[1] https://s.apache.org/knotz
[2] https://s.apache.org/918ph
[3] https://s.apache.org/gdfmr
[4] https://www.dorscluc.org

16 Nov 2022 [Swapnil Mane / Roy]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Issues:
There are no issues requiring board attention at this time.

## Membership Data:
Apache Community Development was founded 2009-11-01 (13 years ago)
There are currently 41 committers and 37 PMC members in this project.
The Committer-to-PMC ratio is roughly 6:5.

Community changes, past quarter:
- No new PMC members. Last addition was Aditya Sharma on 2022-06-23.
- No new committers. Last addition was Ted Liu on 2021-10-18.

## Project Activity:

We had a pretty fantastic past quarter in terms of ComDev activities.

ApacheCon
We successfully executed Community Track. The Community Track
ran over two and a half days.
We had a great range of topics that were cross-project, so it was
great to hear about what Cassandra, Lucene, Airflow and PLC4X, and others
had done around the community - especially the lessons learned.
The format was more storytelling about real situations, real problems
and real solutions - which seemed to strike a chord with the audience.

On the booth, we think we had the largest queue of any of the
booths on the first couple of days as people came along to check out the
latest swag. The items seemed popular and it pretty much all went.
Thanks to our track chairs Sharan Foga & Swapnil M Mane and our wonderful
ApacheCon team.

Open Source India 2022
We joined Open Source India 2022 [1] conference as a community partner.
ComDev PMC members Aditya Sharma and Priya Sharma joined the conference
and took care of our booth. We received a very good response in the
conference and good footfall in our booth.
Multiple discussions were placed on our booth, including people showing interest
in joining Apache Local Community (ALC) initiative, various developers
enquire about how they can contribute to Apache; a lot of students also
shown their interest and a few members also got the information about our
incubation process. Thanks to our Travel and Assistance team, who took care
of all the travel arrangements for Aditya and Priya.

ALC
We started collaborating with Chitkara University to establish
Open Source Chandigarh [2] in their University. As a part of it
Swapnil M Mane, Chair, ALC took a 4 day session at Chitkara University
(2 days each for their two different colleges) to spread Apache
and Open Source awareness. 160+ students attended these sessions,
and it helped us spread Apache awareness in the student community.

ALC Beijing team hosted an Apache track[3] at the CCF(China Computer Federation)
China Open Source Conference this month to introduce the stories of ASF in China
(by Willem Jiang) and Apache projects such as Apache DolphineSchedular (by
Tianqi Yan), Apache SeaTunnel (by Qiang Guo), and Apache Doris (by Mingyu Chen).

ALC Indore team is working on virtual events to spread the
Apache project's awareness. This month ALC Indore is planning two Webinars
on Apache APISIX & Apache DolphinSchedular project
and invited Navendu Pottekkat (from APISIX) and William GUO (from
DolphinSchedular)as a speaker for these virtual events.

GSoC
This year in GSoC, we have mentored 37 participants across 14 Apache projects,
GSoC mentors did the final evaluation and 33 participants passed in the
the final evaluation, more details are available at [4].
Huge thanks to our GSoC org admins Maxim Solodovnik, Sanyam Goel, Swapnil
and all our mentors who made our GSoC participation successful.

## Community Health:
Our dev mailing list had reduced traffic as compared to the past quarter
(158 emails compared to 273 in the past quarter)
The Dev mailing list in October was mostly quiet - seems our community
was enjoying ApacheCon and meeting in person instead of the mailing list.
Although mailing list stats are dropped but looking at the activities mentioned
above, we have had a great quarter in terms of our ComDev activities.

[1] https://www.opensourceindia.in/
[2] https://s.apache.org/meqn2
[3] https://s.apache.org/vclsd
[4] https://s.apache.org/ps9dt

17 Aug 2022 [Swapnil Mane / Bertrand]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Issues:
There are no issues requiring board attention at this time.

## Membership Data:
Apache Community Development was founded 2009-11-01 (13 years ago)
There are currently 41 committers and 38 PMC members in this project.
The Committer-to-PMC ratio is roughly 6:5.

Community changes, past quarter:
- Aditya Sharma was added to the PMC on 2022-06-23
- Priya Sharma was added to the PMC on 2022-06-22
- No new committers. Last addition was Ted Liu on 2021-10-18.

## Project Activity:
ALC
We had another good quarter for the ALC Chapters' activities.
ALC Beijing hosted a virtual online event ApacheCon Asia 2022 at
the end of the previous month. The conference had 210+ sessions
with 256 speakers. We got 2.5K people registered and
more than 50K people watched the live broadcast (There are some channels
that don't need registration).
ALC Shenzhen members supported in the execution of ApacheCon Asia and
helped and guided Apache Inlong and ShenYu for their graduation process.

We also collaborate with Chitkara University to establish
Open Source Chandigarh [1] in their University.
Swapnil M Mane from the ALC will have multiple sessions next month
in their University to spread the awareness on ASF and Open Source.

GSoC
This year in GSoC, we are mentoring 38 participants across 14 Apache projects,
more details are available at [2].
Currently, mentors are evaluating mid term status report of the participants
and planning to finish the projects in the defined timelines of the GSoC.

ApacheCon NA
We had a successful response to the CFP for ApacheCon NA
and received over 25 submissions, and we selected 13 proposals
for the two day Community track [3] (please refer to the Community section).

## Community Health:
Our dev mailing list had slightly reduced traffic (17% decrease in traffic)
as compared to the past quarter (178 emails compared to 213 in the past quarter)
because in the past to past quarter, the majority of
traffic was because of GSoC discussions, proposals, and activities
related to it in Jira which was not the case for the past quarter.

[1] https://youtu.be/5oi6jWSx3dE
[2] https://s.apache.org/ps9dt
[3] https://s.apache.org/r51ng

18 May 2022 [Swapnil Mane / Sander]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Issues:
There are no issues requiring board attention at this time.

## Membership Data:
Apache Community Development was founded 2009-11-01 (13 years ago)
There are currently 41 committers and 36 PMC members in this project.
The Committer-to-PMC ratio is roughly 6:5.

Community changes, past quarter:
- Willem Ning Jiang was added to the PMC on 2022-02-22
- No new committers. Last addition was Ted Liu on 2021-10-18.

## Project Activity:
ALC
We had various good activities from the ALC Chapters.
ALC Indore organized the first in-person event for the year
(almost after 1.5 years) on the topic 'Open Source and ASF Awareness' and had
~50 participants in the event.
ALC Beijing worked on ApacheCon Asia with ALC Shenzhen
and worked on setting up track chairs, website, and calling for presentations.
ALC Shenzhen helped and guided Apache projects (RocketMQ, EventMesh, Inlong,
Linkis, Shenyu, and KVRocks) to prepare meetups, on GSoC front, and
also guided some incubating projects regarding board report.

GSoC
Our application as mentoring organization is accepted this year also.
We have 74 mentors and received 112 proposals from people who are interested
in contributing to Apache projects.
Currently, our mentors are reviewing these proposals and ranking them.

ApacheCon NA
Announcements have been made for ApacheCon NA in New Orleans.
Community development will provide support for the event
and promote it and coordinate in the booth to help attendees.

FOSS Backstage
Various members from our Apache Community were the part of
FOSS Backstage [1] Program Committee​ and we had a good presence in the event
and some members also delivered the talk at the conference.

Other
We fixed some typos and improved the statements on the website,
thanks to Andrew Wetmore, who submitted various pull requests related to this.
We also had various discussions (some are still in conversation) on topics like
alternative communication channels for our communities [2].
And Effective ways of getting individuals funded to work on ASF projects [3].

[1] https://foss-backstage.de/home/program/#
[2] https://s.apache.org/gekgl
[3] https://s.apache.org/axlp7

## Community Health:
Our dev mailing list had seen increased traffic as compared
to the past quarter (621 emails compared to 194 in the past quarter).
The majority of traffic rise is because of GSoC discussions and
activities related to it in Jira. Various mentors and students
contacted us on the mailing list for their queries.

16 Feb 2022 [Swapnil Mane / Sander]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Issues:
There are no issues requiring board attention at this time.

## Membership Data:
Apache Community Development was founded 2009-11-01 (12 years ago)
There are currently 41 committers and 35 PMC members in this project.
The Committer-to-PMC ratio is roughly 6:5.

Community changes, past quarter:
- No new PMC members. Last addition was Ted Liu on 2021-10-18.
- No new committers. Last addition was Ted Liu on 2021-10-18.

## Project Activity:

ALC
We established the ALC Shenzhen (China), and Shenzhen team has had 4 meetings
so far to discuss how to spread awareness of ASF in the region and
how they can better help the incubating projects in an efficient way.

GSoC
We started getting a good amount of enquiries from the students for GSoC 2022.
Our experience with GSoC has been great so far; we will apply again
this year as a mentoring organization for GSoC 2022.

Other
Logging Services PMC was approached by Tidelift
offering to provide monetary support either to the project
or individual committers. We had a good discussion on it
and community shared some good pointers and options available
to proceed with it [1].
Also, we got a proposal to add release requirements check in
the reporter tool. Good thoughts have been exchanged on this
with the existing available options and on improving the existing tools [2].


## Community Health:
Our dev mailing list had slightly reduced traffic as compared
to the past quarter (178 emails compared to 213 in the past quarter)
because two of our major events, ApacheCon and GSoC were concluded
in the past to past quarter, so we didn't have much discussion around
these topics in the past quarter.
The new mailing list 'security-discuss@community.apache.org'
(established in September 2021) also had good traction
in this quarter (46 emails).

[1] https://s.apache.org/sqs8s
[2] https://s.apache.org/klxch

17 Nov 2021 [Swapnil Mane / Justin]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Issues:
There are no issues requiring board attention at this time.

## Membership Data:
Apache Community Development was founded 2009-11-01 (12 years ago)
There are currently 41 committers and 35 PMC members in this project.
The Committer-to-PMC ratio is roughly 6:5.

Community changes, past quarter:
- Ted Liu was added to the PMC on 2021-10-18
- Ted Liu was added as committer on 2021-10-18

## Project Activity:

ApacheCon
Our Community track ran over three days and attracted a good audience.
We had 15 community tracks in ApacheCon@Home.
All the session tracks are uploaded to the ASF YouTube channel.
Also, for ApacheCon Asia, along with YouTube,
the sessions are uploaded to the Bilibili platform for the Chinese audience.

ALC
We established the ALC Lagos (Nigeria) and
the Lagos team had its first team meeting in October 2021.
We also received a request to establish the ALC Shenzhen (China).
The response was overwhelming. 18 people showed
their interest in joining the ALC Shenzhen
including 3 existing ALC members that have shown interest
in becoming mentors to the new ALC.

GSoC
GSoC 2021 has concluded. ASF GSoC mentors evaluated 48 projects in August 2021
and in total 28 proposals were accepted, more details are available at [1].

Other
We got the proposal and set up a new security-discuss mailing list.
The purpose of the mailing list is to provide guidance
to ASF projects on security best practices.
It will also enable interested participants and members of the ASF
to share best practices and build a collaborative community around infosec [2].
We might have our presence in the FOSS Backstage event.
Some community members expressed their interest and
submitted proposals for it [3].

## Community Health:
Our dev mailing list had almost the same traffic as compared
to the past quarter, with a minor drop.
(183 emails compared to 194 in the past quarter).
The new mailing list 'security-discuss@community.apache.org'
(established in September 2021) also started getting traction (15 emails).

[1] https://s.apache.org/GSoC-2021
[2] https://s.apache.org/x81a6
[3] https://s.apache.org/s0sje

18 Aug 2021 [Swapnil Mane / Roman]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Issues:
There are no issues requiring board attention at this time.

## Membership Data:
Apache Community Development was founded 2009-11-01 (12 years ago)
There are currently 40 committers and 34 PMC members in this project.
The Committer-to-PMC ratio is roughly 1:1.

Community changes, past quarter:
- Brian Proffitt was added to the PMC on 2021-06-14
- Brian Proffitt was added as committer on 2021-06-14

## Project Activity:

ApacheCon
ALC Beijing team played a vital role in the execution of ApacheCon Asia 2021.
We had 14 community tracks in ApacheCon Asia, out of which seven were in the
English language and seven were in the Mandarin language.
Sharan Foga from ComDev PMC also delivered the keynote on
'Welcoming Diversity'.
The team is now working on uploading the videos to the YouTube channel and
on the Bilibili platform for the Chinese audience.

ALC
We are happy to report that ComDev PMC successfully passed the vote
to establish the ALC Lagos (Nigeria) [1].
Although the ALC Lagos team is relatively small in size but it is a
good opportunity for us to spread Apache's awareness in the Nigeria region.
For smooth execution and training, for the initial few months,
Swapnil M Mane from ComDev PMC will work very closing with the ALC Lagos team
to help, guide and mentor them to various Apache and ALC aspects.

GSoC
We finalised 28 project proposals in GSoC from ASF this year,
more details are available at [2].
In the past quarter, the ASF mentors ranked various proposals
and executed the midterm evaluations for the respective mentee.
The GSoC coding phase is underway, and final results will be announced
on August 31, 2021.

Other
The community had a good discussion, suggestions, and proposal
for hosting special interests groups by the Comdev PMC.
The idea and discussion were initiated from having a website for
our projects in the healthcare "space" [3][4].

Some other notable discussions included the new committer invitation mail
template proposal [5] and GitHub ID in ICLA as an optional field [6].
Apart from this community answered some general questions related
to community and projects in general.

## Community Health:
Our dev mailing list has seen a significant decrease in traffic compared to
the previous quarter (199 emails compared to 429, in the past to past quarter,
traffic on our dev mailing list was very much up due to the GSoC activity).
Even with the decrease, we did get a lot of community involvement
and activity on various topics as shared above.
As a result of website updates, our GitHub and commit activity was
significantly up. Here are the stats of pull requests:
6 PRs opened on GitHub in the past quarter (50% increase)
10 PRs achieved on GitHub in the past quarter (233% increase)

[1] https://s.apache.org/1n8cn
[2] https://s.apache.org/GSoC-2021
[3] https://s.apache.org/pp3xe
[4] https://s.apache.org/j6el1
[5] https://s.apache.org/g1yjg
[6] https://s.apache.org/qtd32

19 May 2021 [Swapnil Mane / Sam]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Issues:
There are no issues requiring board attention at this time.

## Membership Data:
Apache Community Development was founded 2009-11-01 (12 years ago)
There are currently 39 committers and 33 PMC members in this project.
The Committer-to-PMC ratio is roughly 7:6.

Community changes, past quarter:
- No new PMC members. Last addition was Roy Lenferink on 2020-05-04.
- No new committers. Last addition was Priya Sharma on 2020-10-27.

## Project Activity:
ALC
In the previous quarter, we had a request to create an ALC in Lagos,
Nigeria and were looking for volunteers from the community to help establish
the new chapter. We are happy to report that the minimum requirements to
establish an ALC is achieved for ALC Lagos (Nigeria) [1]. We are now working
on starting a formal vote to establish the ALC Lagos.
ALC Beijing celebrated its first anniversary.[2]

ApacheCon
The CFP for the Community track at ApacheCon@Home has been
successful, and we are now reviewing submissions.

GSoC
The ASF has once again been accepted as a GSoC mentoring organisation and
we are now currently ranking the various project proposals.

Other
We have received some feedback on the tools we have provided[3][4]. The
Nearby Apache people service was stopped due to lack of interest, so we will
continue to monitor for volunteers willing to help revive it if necessary.


## Community Health:
We have had lots of active discussions this quarter with one of the most
popular being about the possible introduction of digital merit badges.[5] The
thread received lots of feedback both for and against the idea.

A new discussion on bringing together ASF projects that are related to
Healthcare [6] has been discussed. ComDev has been suggested as being
responsible to oversee and manage this initiative.

Traffic on our dev mailing list and especially JIRA is up significantly this
quarter probably due to the GSoC activity as well as general discussions.


[1] https://s.apache.org/2lttu
[2] https://s.apache.org/m2q2l
[3] https://s.apache.org/znpff
[4] https://s.apache.org/6vov2
[5] https://s.apache.org/j9cod
[6] https://s.apache.org/tgh0l

21 Apr 2021

Change the Apache Community Development Project Chair

 WHEREAS, the Board of Directors heretofore appointed Sharan Foga
 (sharan) to the office of Vice President, Apache Community Development,
 and

 WHEREAS, the Board of Directors is in receipt of the resignation of
 Sharan Foga from the office of Vice President, Apache Community
 Development, and

 WHEREAS, the Project Management Committee of the Apache Community
 Development project has chosen by vote to recommend Swapnil Mane
 (swapnilmmane) as the successor to the post;

 NOW, THEREFORE, BE IT RESOLVED, that Sharan Foga is relieved and
 discharged from the duties and responsibilities of the office of Vice
 President, Apache Community Development, and

 BE IT FURTHER RESOLVED, that Swapnil Mane be and hereby is appointed to
 the office of Vice President, Apache Community Development, to serve in
 accordance with and subject to the direction of the Board of Directors
 and the Bylaws of the Foundation until death, resignation, retirement,
 removal or disqualification, or until a successor is appointed.

 Special Order 7E, Change the Apache Community Development
 Project Chair, was approved by Unanimous Vote of the directors
 present.

17 Feb 2021 [Sharan Foga / Niclas]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Issues:
There are no issues requiring board attention at this time.

## Membership Data:
Apache Community Development was founded 2009-11-01 (11 years ago)
There are currently 39 committers and 33 PMC members in this project.
The Committer-to-PMC ratio is roughly 7:6.

Community changes, past quarter:
- No new PMC members. Last addition was Roy Lenferink on 2020-05-04.
- No new committers. Last addition was Priya Sharma on 2020-10-26.

## Project Activity:
Apache News Video
Swapnil Mane has been experimenting with a new format for
the Apache News Roundup [1] and has been trialling it with the community. Some
other videos have been created on the the OpenSourceWave [2] Youtube channel.
Community feedback has been extremely positive. We also used one of these
videos, Apache By the Digits 2020 [3] during FOSDEM.

Apache Roadshow China
During December an Apache Roadshow [4]was held in
conjunction with COSCon. The event was a success and thanks Ted Liu for
organinsng and managing the Apache participation.

ALC
We have had a request to try to establish an ALC in Nigeria and are
currently seeking an ASF  member and project PMC members as these are part of
the minimum requirements.[5]

FOSDEM
We applied for and were accepted for an online booth at FOSDEM. Even
with very short timeframe several volunteers worked to put together an online
presence for us during the event.

GSoC
We have been gathering ideas from our projects for GSoC and are in the
final stages of our application.


## Community Health:
Our dev mailing list has seen a large increase in traffic compared to the
previous quarter (363 emails compared to 257). Even with the New Year break it
is good to see the discussion activity grow. Some of this increase is related
to the GSoC project requests and also github notifications for changes to the
comdev website.

[1] https://youtu.be/daud_G6YyV0
[2] https://s.apache.org/OpenSourceWave
[3] https://www.youtube.com/watch?v=KX49JEaPtAE
[4] https://s.apache.org/rh3z2
[5] https://s.apache.org/y3iuw
[6] https://community.apache.org/gsoc.html

18 Nov 2020 [Sharan Foga / Patricia]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Issues:
There are no issues requiring board attention at this time.

## Membership Data:
Apache Community Development was founded 2009-11-01 (11 years ago)
There are currently 39 committers and 33 PMC members in this project.
The Committer-to-PMC ratio is roughly 7:6.

Community changes, past quarter:
- No new PMC members. Last addition was Roy Lenferink on 2020-05-04.
- Aditya Sharma was added as committer on 2020-10-23
- Willem Ning Jiang was added as committer on 2020-10-23
- Priya Sharma was added as committer on 2020-10-26
- Tomasz Urbaszek was added as committer on 2020-10-23

## Project Activity:
ApacheCon@Home
Our Community track ran over 3 days and 2 timezones and
attracted a good audience. For the first time we presented content in Hindi.
Many of the sessions achieved a good interaction via audience questions.
Videos from all the sessions are now available on the ASF Youtube channel.[1]

During the event, we ran the Trillions video. We need to investigate new ways
for managing an online booth as it was difficult to understand when and how we
could interact with the community.

New Committers
We welcomed 4 new committers in recognition of the community
building work they have done as part of the ALC initiative.[2]

GSoC
We have started preparing for GSoC 2021 including our application as a
mentor organisation. An initial announcement has been sent out to gather ideas
for potential projects. [3]

ALC
During this quarter the ALC Indore has held a range of meetings focussed
on promoting the Apache Way [4][5][6]

Other Events
Around this time we usually apply for a booth at FOSDEM but due
to it being an online event for 2021 will be investigating how we can
participate. Other upcoming events have been promoted via our mailing lists
including the Apache Roadshow China and FOSS Backstage.

## Community Health:
Our dev mailing list has seen a significant decrease in traffic compared to
the previous quarter (257 emails compared to 566).Even with the decrease we
did get a lot of community involvement and activity in ApacheCon@Home which is
not reflected in the mailing list statistics.

[1] https://s.apache.org/093qs
[2] https://s.apache.org/0pzsj
[3] https://s.apache.org/8sutv
[4] https://s.apache.org/l47h0
[5] https://s.apache.org/682uv
[6] https://s.apache.org/0sjh6

19 Aug 2020 [Sharan Foga / Patricia]

## Description:
The mission of Community Development is the creation and maintenance of
resources to help people become involved with Apache projects

## Issues:
There are no issues requiring board attention at this time.

## Membership Data:
Apache Community Development was founded 2009-11-01 (11 years ago)
There are currently 35 committers and 33 PMC members in this project.
The Committer-to-PMC ratio is roughly 1:1.

Community changes, past quarter:
- No new PMC members. Last addition was Roy Lenferink on 2020-05-04.
- No new committers. Last addition was Roy Lenferink on 2020-05-04.

## Project Activity:

Community Track CFP
We had a successful response to the CFP for Apachecon@Home
and received over 35 submissions. We will have a 3 day Community track [1]
that will present content in 2 timezones. For the first time we will have
presentations in other languages than English.

Apachecon@Home
We are working with the conference team to ensure a good
transition to an online conference. We are working on ensuring that all
speakers are registered in the platform and that we have coverage for Q&A
sessions during the presentations.

We also plan to have an online booth available so need to think about how it
will work and what activities we can do.

Feathercast
We have kick started Feathercast as tool for
promoting projects. The objective is to have all projects represented. We sent
out a request for people to be interviewed about specific projects. We have
had a lot of interest and feedback has been very positive. We currently have
12 interview featured[2].and hope that this will continue to increase.

ALC
We now have branding for ALC chapters and thanks to the Kenneth Paskett
from the Central Services team [3][4][5]
ALC Beijing held their first meetup [6]
ALC Indore held two webinars [7][8]and will be presenting a range of talks
in Hindi for Apachecon@Home

GSOC
Student evaluations were completed in July.

## Community Health:
Our dev mailing list has seen a decrease in traffic compared to the previous
quarter (557 emails compared to 696). This is probably due to the holiday
season. We expect to see increased activity levels as we continue towards the
buld up to Apachecon@Home.

[1] https://s.apache.org/rn661
[2] https://s.apache.org/dlocj
[3] https://s.apache.org/pa3ga
[4] https://s.apache.org/ukt1q
[5] https://s.apache.org/g6lkv
[6] https://s.apache.org/izsw3
[7] https://s.apache.org/ycvx9
[8] https://s.apache.org/w4jou

20 May 2020 [Sharan Foga / Craig]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Issues:
- There are no issues requiring board attention at this time.

## Membership Data:
Apache Community Development was founded 2009-11-01 (11 years ago)
There are currently 35 committers and 33 PMC members in this project.
The Committer-to-PMC ratio is roughly 1:1.

Community changes, past quarter:
- Roy Lenferink was added to the PMC on 2020-05-04
- Roy Lenferink was added as committer on 2020-05-05

## Project Activity:
### GSOC
This year we have had 71 student proposals and 36 mentors. 33 proposals were
marked as "Want to mentor". We requested 21-24 slots, and 21 slots were
allocated to us by Google. Unfortunately due to a mailing list subscription
issue, mentors from RocketMQ and IoTDB didnt receive the reminders for scoring
their proposals. This resulted in both of these projects missing out in
participating in GSoC this year.The problem subscribing to the GSoC mentors
list has been reported to the Infra team [1]. In total we have 20 students
participating this year.

### Apache Local Community (ALC)
ComDev has been actively worked on Apache Local Community (ALC) initiative.
The ALC comprises local groups of Apache (Open Source) enthusiasts, called an
'ALC Chapter [2]

Here are some major activities for this quarter.

-- Establishment of ALC Beijing, China Chapter [3] on Feb 18, 2020
-- Establishment ALC Warsaw, Poland Chapter [4] on Mar 16, 2020
-- Establishment ALC Budapest, Hungary Chapter [5] on Apr 28, 2020
-- Discussion on ALC Branding (Website and Logo) Kenneth Paskett from ASF
  Central Services / Creative Lead is working on the ALC logo and has made
  good progress
-- Volunteers from 'ALC Indore' are mentoring new ALC Chapters so we have
  assigned mentors from Indore Chapter to the newly founded ALCs to provide
  guidance for the initial few months.
-- Every ALC Chapter had held regular internal meetings to plan their
  activities. These have been virtual meetings due to to Covid-19.
-- As the purpose of ALC is to connect with local their local audience, the
  ALC Chapters are prefer using native language.

Below are the details of activities organised by each ALC chapter during this
quarter.

#### ALC Beijing
-- Seven internal meetings held. [6]
-- ALC Beijing is working on creating a series of podcasts in Mandarin to
  promote the ASF and ASF projects. The first podcast has been published and
  is an interview with Apache Skywalking community.[7]
-- ALC Beijing is also working on writing/translating various ASF related blog
  posts into Mandarin and have written around 9 posts on the following
  topics.
- Why did we set up ALC (Apache Local Community) Beijing?
- DolphinScheduler Introduction
- How to become an ASF contributor
- ASF Annual General Assembly Procedure
- Apache Software Foundation Board of Directors Introduction in 2020
- ASF structure and governance
- How Apache Software Foundation incubates so many successful open source
 projects.
- Apache Graduation - Apache ShardingSphere - blog posts have been published
 about the the ups and downs on the road to open source [8]

#### ALC Indore
-- Five internal meetings held [9]
-- Webinar on Open-Source and ASF Awareness was held on 09 May 2020. It
  attracted over 80 attendees including students and professionals.Many
  registered for the event from the Indore region. [10]. The event was run in
  Hindi

#### ALC Warsaw
-- Three internal meetings held [11]
-- Webinar on Apache Local Community, The Apache Way, and Welcoming Community.
  The meetup was attended by 14 people. from the Warsaw region. All events
  were held in Polish.

### Feathercast
Efforts to get more regular content for our Feathercast podcast channel
Feathercast has been relaunched.[12] The initial focus is to get a basic
introduction to every ASF project. So far interviews with 5 projects (Sling,
Airflow, OFBiz, Mahout and Ignite) have been published.

### ComDev Website Migration
Following a discussion [13] and vote [14] on the mailing list  it was agreed
to migrate the content from our existing community.apache.org website from the
existing CMS/SVN to be Git based and use Hugo. Huge thanks to Roy Lenferink
for working on and managing the migration and in recognition we have invited
Roy to join the PMC.

## Community Health:
Our dev mailing list has seen a significant increase in traffic compared to
the previous quarter (703 emails compared to 243). This is probably due to a
combination of: GSoC where mentors and potential students have requested
information, and, also the activities and discussions around running and
establishing ALCs. It would be good to see if we can maintain these increased
activity levels into the next quarters.

[1] https://issues.apache.org/jira/browse/INFRA-20205
[2] https://s.apache.org/alc
[3] https://s.apache.org/alc-beijing
[4] https://s.apache.org/alc-warsaw
[5] https://s.apache.org/alc-budapest
[6] https://s.apache.org/6dkl1
[7] https://s.apache.org/8awcs
[8] https://s.apache.org/bgs3u
[9] https://s.apache.org/weq4w
[10] https://s.apache.org/dljhp
[11] https://s.apache.org/kv5nr
[12] https://s.apache.org/ltwmm
[13] https://s.apache.org/orqd9
[14] https://s.apache.org/yjxxf

19 Feb 2020 [Sharan Foga / Daniel]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Issues:
There are no issues needing Board feedback at this time.

## Membership Data:
Apache Community Development was founded 2009-11-01 (10 years ago) There are
currently 34 committers and 32 PMC members in this project. The
Committer-to-PMC ratio is roughly 9:8.

Community changes, past quarter:
- Swapnil Mane was added to the PMC on 2020-01-02
- Swapnil Mane was added as committer on 2020-01-02

## Project Activity:
We have had a very active quarter with discussions on a wide range of topics.

Apache Local Community (ALC)
ComDev has been actively worked on Apache Local
Community (ALC) initiative. Swapnil Mane has been a key co-ordinator
responding to all community feedback. The ALC comprises local groups of Apache
(Open Source) enthusiasts, called an 'ALC Chapter'.[1]

Following various discussions we have agreed the following steps to help
ComDev establish solid oversight of the ALC initiative

-- Process to establish ALC Chapter and requirement for it (like it is
  mandatory to have at least 1 ASF member plus 2 PMC members in the ALC
  Chapter team)[2]
-- ALC Roles and Responsibilities
-- Code of conduct, rules, and regulations for ALC Chapter [3]
-- Process to dissolve the ALC Chapter [4]
-- Guidelines to organize ALC Event[5]
-- How we make sure that we are not having people use the Apache name to
  promote messages that are not *our* message. The guidelines to organize an
  event, qualifications to establish ALC and code of conduct will help us in
  spreading the right messaging.[6][7][8]

We have received the requests from the following places to establish the ALC
Chapters. ComDev PMC is analyzing these requests.
-- Beijing, China
-- Warsaw, Poland
-- Budapest, Hungary It is likely that our second ALC to be approved and
  formed, will be ALC Beijing.

The ALC Indore Chapter executed the following event in this quarter:
- Session on 'Open Source and ASF Awareness' for school students And their
 reports can be found at http://s.apache.org/alc-indore-reports

FOSDEM
Once again we had an ASF booth at FOSDEM. Volunteers from several
projects were present or spent time on the booth talking to attendees about
their projects or the ASF in general. We gave away stickers, ballons, hats,
pens and coffee cups and encouraged people to buy the ASF a coffee by donating
the cost of a cup of coffee to the ASF. We received invitations to participate
at other open source events so will be promoting this on the mailing lists.

GSOC
We have applied on behalf of the ASF to be a GSoC mentoring organisation
for 2020. Maxim Solodovnik from the ComDev PMC will be s the main
administrator with Kevin McGrail helping co-admOuin. A wiki page has been
created to collect GSoC ideas.[9]

[1] https://s.apache.org/alc
[2] https://s.apache.org/establish-alc-chapter
[3] https://s.apache.org/alc-code-of-conduct
[4] https://s.apache.org/dissolve-alc-chapter
[5] https://s.apache.org/alc-guidelines
[6] https://s.apache.org/tb177
[7] https://s.apache.org/qxdby
[8] https://s.apache.org/zte2s
[9]  https://s.apache.org/iugko

20 Nov 2019 [Sharan Foga / Ted]

## Description:
The mission of Community Development is to help, support and create resources
for people to become involved with Apache projects

## Issues:
- No issues require board attention at the moment

## Membership Data:
Apache Community Development was founded 2009-11-01 (10 years ago)
There are currently 33 committers and 31 PMC members in this project.
The Committer-to-PMC ratio is roughly 9:8.

Community changes, past quarter:
- No new PMC members. Last addition was Christofer Dutz on 2019-06-21.
- No new committers. Last addition was Christofer Dutz on 2019-06-21.

## Project Activity:

Redbubble
Projects have continued to request setup for the Redbubble store and
we now have nearly 50 different logos available. Some training has been done
so that we have additional administrators to help setup new logos when
requested.

ApacheCon
In preparation for both ApacheCon NA and ApacheCon EU we asked
projects to let us know if they wanted stickers ordered for the event. We
especially let incubating projects know they too could be included. In total
approx 50,000 stickers were ordered and the Apache booth at booth was
completely covered. Feedback from attendees was extremely positive and for
some projects this was the first time that they had their stickers available

New Reporter Tool
One of the tools provided for projects to use, is a reporter
tool for preparing their quarterly reports to the ASF Board. This tool has
been updated and now includes a new interface, additional community statistics
and is integrated into the Board agenda itself.The new version was trialled
and has now been adopted.

Apache Local Community
One of the discussions this quarter was around setting
up local groups of Apache and open source contributors that would be
responsible for organising meetings and events.A new organisational structure
has been proposed  and it is still unclear if these will form part the general
ASF initiative around Apache Small events, or if it will be managed as part of
ComDev.Two events (24th August & 28th September) have already been held, both
in Indore, India

Events
Members from the community participated in events such as All Things
Open, where we had a booth and CCOSS 19 in Guadalajara, Mexico. There was an
Apache track with talks ranging from Getting Started to Governance and Open
Source Licences. This was a great opportunity to connect with potential new
contributors to open source. We have applied for a booth at FOSDEM and are
awaiting the result. We are still receiving requests to participate at events
and have recently offered a booth at Devnexus in Atlanta in March 2020.

## Community Health:
Mailing list traffic has decreased significantly this quarter. This could be
as a result of the holiday season and also that both ApacheCon NA and
ApacheCon EU took place this during this period.

dev@community.apache.org had a 46% decrease in traffic in the past quarter
(292 emails compared to 531):

21 Aug 2019 [Sharan Foga / Joan]

## Description:
The mission of Community Development is the creation and maintenance of
software related to Resources to help people become involved with Apache
projects

## Issues:
- No issues require board attention at the moment

## Membership Data:
Apache Community Development was founded 2009-11-01 (10 years ago) There are
currently 33 committers and 31 PMC members in this project. The
Committer-to-PMC ratio is roughly 9:8.

Community changes, past quarter:
- Christofer Dutz was added to the PMC on 2019-06-21
- Christofer Dutz was added as committer on 2019-06-21

## Project Activity:
Diversity & Inclusion With the establishment of the separate D&I mailing list,
discussions and topics related to D&I have been moved to that list.

Apachecon
We have been busy helping support Apachecon NA and EU. We are
organising the Apache booth and have called for volunteers from our community.
Several people from various projects have offered to spend time on the booth
others about their projects.

We are also ordering giveaways and stickers for the boot and have had an
amazing response from our communities wanting have some of their own stickers
available. Due to the demand, we are preparing an additional sticker order.

Redbubble
The Redbubble store was setup in April 2018 as an easy way for ASF
projects to order their own branded item such as t+shirts, mugs, etc. In
preparation for Apachecon many projects have asked to have their logos added
to the store so they can buy their own merchandise and promote their projects
visually.

Some additional volunteers have offered to help Mark Thomas who has been the
main administrator for the Redbubble site and a training session is planned.

Community Track NA & EU
The CFP for both Apachecons provided a lot of
submissions around community related topics. As a result we have a 3 day
Community track at Apachecon NA and a 2 day Community track at Apachecon EU.

To help promote our track a Feathercast interview [1] and blog post has been
published.

GSoC
GSoC is coming to an end and the final evaluations will start next week.
We are currently deciding who to send to the mentor summit in Germany.

Events We are still investigating opportunities for Apache Roadshows in 2020
including the possibility of one in India. We have also been invited to
participate with an Apache track in CCOSS 2019 [2] in Mexico

## Community Health:
Mailing list traffic has decreased this quarter probably due to the holiday
season. dev@community.apache.org:
    - 884 subscribers (down -7 in the last 3 months):
    - 545 emails sent to list (763 in previous quarter)

We are starting to track some task via Jira so this has increased activity
this quarter.
 - 8 JIRA tickets created in the last 3 months
 - 7 JIRA tickets closed/resolved in the last 3 months

[1] https://s.apache.org/lt4a8
[2] https://ccoss.org/

15 May 2019 [Sharan Foga / Joan]

## Description:
 - The Community Development PMC is responsible for helping people become
   involved with Apache Projects

## Issues:
 - No issues require board attention at the moment

## Activity:
 - GSoC: The ASF was selected to be a mentor organisation for GSoC. As usual
   the co-ordintation and mentor registration is being managed by ComDev. We
   have received a lot of ideas and are currently in the final stages of
   finalising the list of projects and students.

- Season of Docs: After some discussion on the mailing list we applied on
  behalf of some of our projects to be a mentoring organisation for the new
  Season of Docs program but unfortunately were not selected. Two other ASF
  projects Apache Cassandra and Apache Airflow were successful in being
  accepted and allocated a technical writer.

- Events:- We have requested feedback on the events that the community would
  like us to participate in for 2019. The next step is to finalise it, and
  then plan our participation.

- Diversity:- Diversity and inclusion has been a key topic this quarter with
  several discussions being raised on several aspects. One suggestion is to
  separate out these efforts into a focussed group that can co-ordinate
  activities.

- Community Tracks at Apachecon :-We are hoping to fill three days of
  community related content at ApacheCon NA, Las Vegas and two days of
  community related content at ApacheCon EU, Berlin. Several reminders have
  been sent to the community highlighting the range of areas that we would be
  keen to see covered. We have also requested volunteers from the community to
  help review the CFP proposals that have been submitted.

## Health report:
 -  We have a very active mailing this yet may be missing out of ways to
    promote and communicate all the things that are happening. This is the
    third quarter where our monthly blog has slipped.

## PMC changes:

 - Currently 30 PMC members.
 - Gris Cuevas was added to the PMC on Mon Apr 22 2019

## Committer base changes:

 - Currently 32 committers.
 - New commmitters:
    - Paul Berschick was added as a committer on Thu Apr 04 2019
    - Gris Cuevas was added as a committer on Mon Apr 22 2019

## Mailing list activity:

 - Mailing list traffic has increased this quarter with a lot of active
   discussions around potential diversity initiatives and also ways to improve
   understanding of meritocracy and the Apache Way.

 - dev@community.apache.org:
    - 890 subscribers (up 4 in the last 3 months):
    - 799 emails sent to list (404 in previous quarter)

## JIRA activity:

 - 9 JIRA tickets created in the last 3 months
 - 3 JIRA tickets closed/resolved in the last 3 months

20 Feb 2019 [Sharan Foga / Rich]

## Description:
 -  The Community Development PMC is responsible for helping people become
    involved with Apache Projects

## Issues:
 - No issues require board attention at the moment

## Activity:

Ideas and Material for Contributor Onboarding - One of the main topics raised
this quarter was around the ways to encourage new contributors by lowering
barriers to entry [1] and ways that could help onboard them.

Some new contributor onboarding material tailored to Apache is currently being
developed by the Open Source Strategy team at Google and community feedback
has been very positive [2]. A discussion has also been started about how to
recognise non technical contributions [3]. This is an area where community
development could help develop materials and processes as well as provide
guidance to projects.

Paris Open Source Summit - In December we again participated at the Paris Open
Source Summit, which is the main open source events in France. We had an ASF
booth and over the 2 day summit saw lots of attendees who were keen to know
more about the ASF. We also participated in a workshop discussing how the
administrative sector could help increase their collaboration with open source
foundations and communities. Thanks very much to Herve Boutemy and Olivier
Heintz for managing the Apache booth and our participation at this event.

Apache Roadshows 2019 - Two Apache Roadshows are currently planned for 2019.
The DC Roadshow is being run on 25th March and is being co-ordinated by Kevin
McGrail. It will feature over twenty presentations in two tracks and will also
include career fair. The Chicago Roadshow is being run on 14th and 14th May
and is being co-ordinated Trevor Grant. Several tracks are planned incuding
Apache in Adtech, Fintech and Startups.

New PMC Member - In January we invited Myrle Krantz to become a new member of
the PMC. Myrle has been very active in promoting Apache and as well as helping
out at many Apache related events. She will be a great addition to our PMC.

FOSDEM - Once again we participated at FOSDEM in Brussels. This year we were
located on the ground floor and so had a lot more foot traffic. Thanks very
much to Daniel Gruno for the great assortment of Apache giveaways (including
some nice warm fleece hats) that people were queuing up to talk to us to get.
Several projects were represented at the booth includin Beam, Httpd, Tomcat,
Fineract, OFBiz, Kibble and Jena. FOSDEM is great for visibility of the
Foundation and as a result we have been invited to participate at even more
events for 2019. Thanks very much to all the volunteers that helped out. One
thing we trialled a little was the  idea of getting people to ‘buy the ASF a
coffee’ or ‘buy the ASF a beer’ to get people to think about donating 2 – 5
euro especially if any of the ASF projects had helped them in someway. This
could potentially be something to look into further for future events.

GSOC - The ASF has applied to be a mentoring organisation for GSoC and
projects have been asked to start recording their ideas for tasks on the
ComDev JIRA or labelling them with the GSoC tag.

## Health report:

This is the second quarter where our monthly blog has slipped and although we
have an active mailing list, we are perhaps missing out at promoting things to
a wider audience.

We are looking at being more organised in our event participation and have
asked the community for the events [4] that they think we need to be involved
in for
2019.

## PMC changes:

 - Currently 29 PMC members.
 - Myrle Krantz was added to the PMC on Mon Jan 07 2019

## Committer base changes:

 - Currently 30 committers.
 - Myrle Krantz was added as a committer on Mon Jan 07 2019

## Mailing list activity:

 - Mailing list traffic has decreased probably due to the holiday break even
   though we have had a lot of popular discussions.

 - dev@community.apache.org:
    - 886 subscribers (up 19 in the last 3 months):
    - 443 emails sent to list (491 in previous quarter)

## JIRA activity:

 - 10 JIRA tickets created in the last 3 months
 - 2 JIRA tickets closed/resolved in the last 3 months

[1] https://s.apache.org/WYpU
[2] https://s.apache.org/3ss1
[3] https://s.apache.org/p0LS
[4] https://s.apache.org/fKKu

21 Nov 2018 [Sharan Foga / Shane]

## Description:
 - The Community Development PMC is responsible for helping people become
   involved with Apache Projects

## Issues:
 - No issues require board attention at the moment

## Activity:

Apache Project Logos: A key activity this quarter was the co-ordination and
set up a central logo page and repository [1] for high resolution logos for
all ASF projects. Feedback and participation from projects was extremely
positive and we have up to date versions of all ASF project logos available in
several formats.

New PMC Members and Committer: Two new PMC members have been added, Trevor
Grant and Ruth Suehle. Both have been very active in community development
efforts. We have also added a new committer, Kristopher Traquair in
recognition of the photographic work done during Apachecon NA in Montreal.
This is in line with our commitment to highlight that noncoding contributions
as well a coding contributions earn merit.

Events: We are continuing to be active in external events. During September we
participated at Solutions Hamburg and have several events coming up including
Codemotion in Madrid, Berlin and the Paris Open Source Summit.

Diversity Survey: It has been nearly two years since we ran the Committer
Diversity survey and have had discussions around re-running it. The community
has been very positive and many offers of help have been received to help with
review and support.

## Health report:
 - In our previous report there was some concern regarding not having enough
   volunteers to participate in the increased number of events we have been
   invited to. Fortunately we have found that new people are coming forward to
   volunteer to take on these co-ordination roles

-  Our monthly blog update has slipped and we are actively looking for people
   from the community to help provide content or help with putting it
   together.

## PMC changes:

 - Currently 28 PMC members.
 - New PMC members:
    - Trevor Grant was added to the PMC on Wed Sep 26 2018
    - Ruth Suehle was added to the PMC on Wed Sep 26 2018

## Committer base changes:

 - Currently 29 committers.
 - New commmitters:
    - Kristopher Traquair was added as a committer on Tue Oct 16 2018

## Mailing list activity:

 - Mailing list traffic has increased over the quarter with a lot of active
   and interesting discussions. The increase could also be linked to the
   number of events we are participating in (e.g CFP notifications and event
   reminders)

  - dev@community.apache.org:
    - 869 subscribers (up 22 in the last 3 months):
    - 498 emails sent to list (344 in previous quarter)

## JIRA activity:

 - 8 JIRA tickets created in the last 3 months
 - 4 JIRA tickets closed/resolved in the last 3 months

[1] https://s.apache.org/32Cc

@Sally: work with Sam and Tom to request more budget for stickers for events

15 Aug 2018 [Sharan Foga / Bertrand]

# Description:

The Community Development PMC is responsible for helping people become
involved with Apache Projects

## Issues:

No issues require board attention at the moment.

Please note that a response to the board feedback on our last report was sent
on 16th July 2018 [1]

## Activity:

Apache EU Roadshow / FOSS Backstage
The co-located Apache EU Roadshow with
FOSS Backstage was successful. Links to all videos, photos and presentations
from the event can be found on the event website [2]. We asked for and have
already received feedback from attendees to help us improve any future events.

FeatherCast
During the EU Roadshow several interviews were recorded with
speakers or attendees. As well as audio, video interviews were recorded. A
short series of interviews called 'Board Conversations' was also launched
where ASF Board Members can talk about their role.

OpenExpo Madrid
We participated again at the Open Expo Europe in Madrid. We
had a booth and also several presentations about open source, community
development and the Apache Way. Feedback from our volunteers about the event
was very positive. Our involvement here at this event has been a good way to
spread the ASF message to Spanish speaking audiences.

OSCON
It has been a while since we participated at OSCON and so were very
happy to have a booth and several ASF related presentations there. The booth
had a constant stream of visitors and the stock of stickers/giveaways ran out
quickly.

Other Events
We have been invited to participate in three Codemotion events
later this year in Berlin, Milan and Madrid and are looking for speakers and
volunteers to help out.

For the second year in a row we have been invited to participate at Solutions
Hamburg. This time as well as presentations we will also have an Apache booth.
We are still looking for booth volunteers to help out at this event.

## Health report:
With the increased event participation activity, we have an ongoing need for
volunteers to help out at events. We are seeing new people beginning to
volunteer at  a regional level. To help support this we are now locating
banners and other booth related supplies at various locations so have setup a
page to give more visibility [3].

## PMC changes:

 - Currently 26 PMC members.
 - No new PMC members added in the last 3 months
 - Last PMC addition was Maxim Solodovnik on Wed Mar 28 2018

## Committer base changes:

 - Currently 27 committers.
 - No new committers added in the last 3 months
 - Last committer addition was Maxim Solodovnik at Wed Mar 28 2018

## Releases:

 - No release data could be found

## Mailing list activity:

Although we have an increase in subscribers, out mailing list traffic is
lower. This could partly due to the annual holiday period.

 - dev@community.apache.org:
    - 846 subscribers (up 31 in the last 3 months):
    - 358 emails sent to list (703 in previous quarter)

## JIRA activity:

 - 4 JIRA tickets created in the last 3 months
 - 1 JIRA tickets closed/resolved in the last 3 months

[1] https://s.apache.org/5zcg
[2] https://s.apache.org/qtJt
[3] https://s.apache.org/JgMu

16 May 2018 [Sharan Foga / Roman]

# Description:

The Community Development PMC is responsible for helping people become
involved with Apache Projects

## Issues:

No issues require board attentions at the moment.

## Activity:

OpenExpo

As part of our involvement with the OpenExpo, there was a request for
volunteers to write short articles on open source trends for the conference
e-book. Several volunteers came forward and the ebook was published in both
English and Spanish versions. [1][2]. Thanks very much to Sally for
co-ordinating this effort.

Ignasi Barrera has taken over the event co-ordination from Sharan for the
OpenExpo as she is now fully focussed on managing the EU Roadshow. A wiki page
[3] has been setup to track the details.

Apache EU Roadshow

The CFP for the Roadshow ended with 72 talks being submitted. A request for
reviewers was made on the mailing list. The Tomcat and Httpd PMCs selected
their own tracks and while the others were based on reviewer scores. 28 talks
were finally selected and the schedule has been announced.[4]

We will now be focussing on promoting the event to attract as many attendees
as possible.

ApacheCon NA

The CFP for ApacheCon NA ended with 249 submissions. To help promote the event
across as many projects as possible an apachecon
"ad" has been created that projects can add to their websites. [6]

Other Events

GOTO Chicago : Thanks to Trevor Grant talking to the organisers, we also had a
booth presence at GOTO Chicago.Feedback was very positive and a proposal has
been made to run an Apache Roadshow in Chicago for 2019 [5]

OW2Con Paris: We were given a track but unfortunately had only one submission
so have cancelled our involvement.

OSCON: We have been allocated a free booth and there are quite a few Apache
project related talks (Spark, OpenWhisk, Kafka, PredictionIO, Ignite, MXNet,
Mesos and Fineract) on the schedule.

GSoC

The ASF was accepted as a GSoC mentor organisation again this year and our
mentors mailing list is being used to co-ordinate the work. Both Uli and Maxim
have been very active in finalising the list of accepted students.

Ongoing Discussions:

Producing new member orientation material How to improve the Help Wanted
experience and/or site

## Health report:

We are recieving an increasing number of requests to participate at
conferences either with a booth presence or with track presentations. We
perhaps need to think about introducing better co-ordination, visibility and
planning if we want to be able to participate more effectively in future
events.

We have also had a lot of interest from people using the Help Wanted site and
are currently discussing ways to improve the experience.

## PMC changes:

 - Currently 26 PMC members.
 - New PMC members:
    - Olivier Heintz was added to the PMC on Tue Feb 20 2018
    - Maxim Solodovnik was added to the PMC on Wed Mar 28 2018

## Committer base changes:

 - Currently 26 committers.
 - Maxim Solodovnik was added as a committer on Wed Mar 28 2018

## Releases:

 - No release data could be found

## Mailing list activity:

Increased activity due to GSoC and also requests coming in from Help Wanted,
and various event participation requests.

Mail traffic from our involvement in GSoC has also contributed to the
increase.

 - dev@community.apache.org:
    - 816 subscribers (up 12 in the last 3 months):
    - 709 emails sent to list (535 in previous quarter)

 - mentors@community.apache.org:
    - 325 subscribers (up 14 in the last 3 months)

## JIRA activity:

 - 30 JIRA tickets created in the last 3 months
 - 4 JIRA tickets closed/resolved in the last 3 months

[1] https://s.apache.org/wTcp
[2] https://s.apache.org/xxYP
[3] https://s.apache.org/cDT6
[4] https://s.apache.org/AgEP
[5] https://s.apache.org/czM6
[6] https://s.apache.org/7QYX

21 Feb 2018 [Sharan Foga / Chris]

## Description:

The Community Development PMC is responsible for helping people become
involved with Apache projects

## Issues:

No issues require board attention at the moment.

## Activity:

During the last quarter our main focus on promoting the ASF by participation
in several events. We have found that this means that we are working more with
Sally for advice and feedback regarding marketing and publicity at these
external events.

Open Source Summit Paris

In December, we participated at the Open Source Summit in Paris. The event
attracts around 6000 attendees and we were given a free booth and a half day
track. Our ASF track presentations were were a mix of French and English and
attendance numbers varied from around 10 to 30.(Room size was 35 people max).
We had a lot of booth traffic and discussions and it showed that we still have
some work to do in promoting what Apache is and does to the French community.
Thanks very much to our speakers (Bertrand, Luciano, Martin, Ismael, and
Olivier) and to everyone who helped out on the booth. It was a great event to
be involved in and hope that we get invited to participate again next year.

Apache Business Cards

Following a mailing list discussion a couple of months ago we have helped
facilitate the introduction of Apache business cards that anyone involved with
Apache projects can use when they are promoting their Apache project at an
event or representing their Apache project. Two formats are agreed, one that
is a formal ASF role card that is based card n the existing ASF business
cards, and another less formal community business card. The main difference
between the two cards is that the official role card needs to contain your
official role at Apache e.g. Board Member, Officer of the Foundation, Member,
PMC Member, VP of a project or an Apache Committer) and include an apache.org
email address. The Apache Community Business Card can contain all the official
roles as well as other role descriptions e,g. Developer, Contributor. It can
also include other details related to involvement in Apache such as PGP key
and does not need to include an apache.org email address. This means that
contributors who are not yet committers may be able to use the card. For
convenience we have created an ASF account with moo.com where people can order
business cards in both formats. People do not have to order business cards
from MOO, they can choose another supplier. A wiki page with information and
FAQs about the business cards has been setup on the ComDev wiki.

OpenExpo

Following our participation last year we have been invited to participate
again in 2018. This time we have been given a keynote (Jim has volunteered to
do this) and other presentation slots that could help us promote Apache within
Spain and the Spanish speaking community. An e-Book featuring articles from
several people from with Apache is due to be published soon. Thanks very much
to Sally for managing and co-ordinating the preparation of articles. Also
Ignasi has taken on the lead co-ordination role for this event.

ApacheCon NA and Apache EU Roadshow

Announcements have been made for ApacheCon NA in Montreal and the Apache EU
Roadshow in Berlin. Community development will be providing support for both
events, and will also continue to help market and promote both events.

GSoC

The ASF has registered to be a mentoring organisation and projects have been
asked to start recording their ideas for tasks on the ComDev JIRA or labelling
them with the GSoC tag Community Sponsor Developer Week Conference- The ASF
were offered some free and discounted tickets in return for a short blog post
and a social media tweet.

## PMC changes:
  -  Currently 24 PMC members.
  - Ignasi Barrera was added on Tue 30 Jan 2018
  -  Piergiorgio Lucidi was added on Wed Nov 2017

## Committer base changes:

 - Currently 25 committers.
 - Ignasi Barrera was added on Tue 30 Jan 2018
 - Piergiorgio Lucidi was added on Wed Nov 2017

## Releases:

 - No release data could be found

## Mailing list activity:

Some mailing list activity has increased partly due to the re-direction of the
ComDev JIRA notifications to the dev mailing list. There has also been some
clean up of old JIRA tickets and also projects have started to register their
GSoC ideas on JIRA. We Will continue to monitor the number of JIRA emails
coming to the dev list to see if it is manageable.

 - dev@community.apache.org:
    - 803 subscribers (up 17 in the last 3 months):
    - 546 emails sent to list (548 in previous quarter)

## JIRA activity:

Some cleanup of old tickets has been done which is wny the closed/resolved
figure is high.

 - 28 JIRA tickets created in the last 3 months
 - 93 JIRA tickets closed/resolved in the last 3 months

15 Nov 2017 [Sharan Foga / Brett]

## Description:

The Community Development PMC is responsible for helping people become
involved with Apache projects

## Issues:

No issues require board attention at the moment.

## Activity:

Our last board report for August was missing so those items are included as
part of this report.

During the last two quarters our main focus was to promote an Apache presence
at existing conferences with a booth or presentation content.

OpenExpo

We participated for the first time at the OpenExpo Madrid event in June. We
received an invitation to the event because of a contact made at FOSDEM. We
recruited two Spanish speaking booth volunteers (Ignasi Barrera and Jan
Iversen). Ignasi created a small ASF brochure that has been approved by Sally.

The conference attracted over 3000 visitors and approx around 10% stopped to
talk to us at the Apache booth. We found that many people didn't really know
that there was a Foundation behind Apache projects so being there helped fill
this knowledge. As a follow up Ignasi was invited for an interview at a local
Spanish radio station to talk about the ASF.

Following on from this, the organisers are planning the 2018 conference and
would like more English content so have asked the ASF to become more involved
and to organise a track around on open source governance, trends and best
practices.

Solutions Hamburg

In early September we participated in a 3 day Apache track at Solutions
Hamburg. Nine ASF speakers participated include a keynote from Greg Stein.
Attendance was mixed and the talks about microservices were the most attended.
This was the first time at this event and need to review how we could improve
our participation. Thanks to the speakers and especially to Myrle Krantz and
Chris Dutz for their work in organising, facilitating and generally liaising
with the organisers.

Open Source Summit Prague

Although we did not have a booth at this event, there were several Apache
related presentations including a Keynote from Neha Narkhede about Apache
Kafka, Rich Bowen talked about Mentoring,Piergiorgio Lucidi talked about the
incubation process for Apache ManifoldCF and Sharan Foga spoke about the
Committer Diversity Survey at the Diversity Empowerment Summit.

MesosCon Prague

The Apache Mesos community were happy to have an Apache presence with a booth
and also a Keynote from Rich Bowen. Feedback on the keynote was very positive
and we received several enquiries about future ApacheCons.

ComDev Jira

We have started using the ComDEV Jira again to help track tasks. Some cleanup
of old / existing tasks are in progress. Notifications have been moved to the
dev list to allow better communication and this has been successful as seen by
the ASF Brochure translations.

Open Source Summit Paris We have been given a booth and also a half day track
at OSS Paris. The track has been filled with presentation from several
projects. We have also been given a keynote slot which will be presented by
Bertrand Delacretaz.

FOSDEM

A request for an Apache booth has been made and decisions will be announced in
late November. Based on community feedback, we also put together a proposal
for an Apache Community Collaboration devroom but this was unsuccessful.
Another Community devroom was accepted and we are encouraging people to make
submissions to this.


Rotation of PMC Chair

In September we rotated the PMC Chair from Uli Stark to Sharan Foga. Many
thanks to Uli for all his hard work and effort as VP ComDev over the last few
years.

FOSS Backstage

The schedule for FOSS Backstage Micro Summit has been announced and focusses
on community, governance and the legal aspects around open source. Several
speakers from Apache have been selected to present.

GSoC Update

Uli is keeping track and following up on GSoC progress for the various
projects involved.

Marketing

With the help of various volunteers, the ASF Brochure has been translated into
several languages. This will be available for people to use at events.
Discussions around the introduction of Apache Community business cards has
been very positive so we will be looking at promoting it to committers and
projects.

ComDev Mission

A discussion is currently in progress about the mission of Comdev to adjust
the description, scope and focus of activities.

## PMC changes:

- Currently 22 PMC members.
- No new PMC members added in the last 3 months
- Last PMC addition was Sharan Foga on Tue Nov 15 2016

## Committer base changes:

- Currently 22 committers.
- No new committers added in the last 3 months
- Last committer addition was Sharan Foga at Tue Nov 15 2016

## Releases:

- No release data could be found

## Mailing list activity:

- Mailing list activity has increased partly due to re-direction of Jira
notifications to dev list and also because several interesting discussion
proposals have been raised. Increased Jira activity for the clean up of old /
existing tickets and also creation of new tickets to manage the work on ASF
Brochure translations.

- dev@community.apache.org:
- 793 subscribers (up 7 in the last 3 months):
- 530 emails sent to list (362 in previous quarter)

## JIRA activity:

- 18 JIRA tickets created in the last 3 months
- 21 JIRA tickets closed/resolved in the last 3 months

20 Sep 2017

Change the Apache Community Development Project Chair

 WHEREAS, the Board of Directors heretofore appointed Ulrich Stärk
 (uli) to the office of Vice President, Apache Community Development,
 and

 WHEREAS, the Board of Directors is in receipt of the resignation of
 Ulrich Stärk from the office of Vice President, Apache Community
 Development, and

 WHEREAS, the Project Management Committee of the Apache Community
 Development project has chosen by vote to recommend Sharan Foga
 (sharan) as the successor to the post;

 NOW, THEREFORE, BE IT RESOLVED, that Ulrich Stärk is relieved and
 discharged from the duties and responsibilities of the office of Vice
 President, Apache Community Development, and

 BE IT FURTHER RESOLVED, that Sharan Foga be and hereby is appointed to
 the office of Vice President, Apache Community Development, to serve
 in accordance with and subject to the direction of the Board of
 Directors and the Bylaws of the Foundation until death, resignation,
 retirement, removal or disqualification, or until a successor is
 appointed.

 Special Order 7D, Change the Apache Community Development
 Project Chair, was approved by Unanimous Vote of the directors
 present.

16 Aug 2017 [Ulrich Stärk / Ted]

No report was submitted.

@Ted: pursue a report for Community Development; look at previous examples of good reports; look at the blog post for ideas

17 May 2017 [Ulrich Stärk / Mark]

## Description:

The Community Development PMC is responsible for helping people become
involved with Apache projects



## Issues:

No issues require board attention at the moment.



## Activity:


Apache Way Track @ApacheCon
An Apache Way track has been put together for Apachecon. This is the first
time that a full track has been designed in this way and the aim is to
 have something that is portable that could be used in isolation for other
conferences or events. The 6 talks cover different aspects of the Apache Way
in a clear and logical way.

FeatherCast
FeatherCast has been re-branded as the voice of the ASF. Previously it was
informal. It is now being used Community Development as our main podcast /
news channel. In the past it has been generally used to record presentations
from events such as ApacheCon and make them available online for people who
didn't have the chance to attend, and also for general reference.  We also
share news and interviews about what is happening in our projects.

A separate FeatherCast mailing list has been setup and people that are
interested in helping are encouraged to subscribe. As part of the lead up to
ApacheCon we have been busy recording short interviews with some of the
ApacheCon and Big Data speakers. So far 10 interviews have been published
and we can follow and analyse the views to gauge the popularity of specific
topics.

A communication was sent about interviews and we have already received
feedback from people in various projects wanting an interview during
ApacheCon. FeatherCast could be a great tool to bring the projects together
and learn about each other.

Tools Inventory and Hackathon
We have started putting together a list of all the tools and applications
that the Community Development team has at its disposal. This includes what
websites (internal or external), social media accounts, or other applications
that we use, manage or are responsible for. Having this will give us greater
visibility and more flexibility to share and co-ordinate activities.

Benjamin Young has suggested a ComDev tools hackathon for ApacheCon in Miami.
The session will be used not only to get familiar with the tools and
applications, but also work on cleanup, coding and anything that can help
 make our tools more effective.

OpenExpo - Madrid
We have been offered a free booth at the OpenExpo conference in Madrid on
1st June. We have 3 volunteers including 2 Spanish speakers (Jan Iversen,
 Ignasi Barrera and Sharan Foga) who will be managing the booth. The
conference has content in both Spanish and English, though we are expecting
 that attendees will be mainly Spanish speakers. This is a new conference for
us so we will be looking to see if it is a good fit and also what we can do
to develop the Apache Spanish community.

ASF on Facebook
Raphael Bircher discovered that the ASF had an automatically generated
Facebook site with over 9000 likes. Facebook automatically generates pages
for highy requested pages that don't already exist, so highlights that we
have a significant amount of followers looking for us. We have now created
our official ASF page and are focussing on actively building our following.
We are encouraging projects already on Facebook to also link to us. Thanks
to Raphael for taking this on and getting it setup.

Committer Survey Feedback
During March the detailed comments from the Committer Diversity Survey were
posted on our mailing list. We had a range of feedback from improvements for
the structure of the survey to comments about diversity and the role of the
 Apache Software Foundation itself. Some comments referred to specific
projects and these were passed onto the project PMCs. It was good to be able
to engage with our committer group and get their feedback.

We are now looking at following up on some of the ideas for improvements,
including finding a way to better inform and engage committers across all
our projects.

Apache Way Resource
A new resource is available that simply and easily explains the main concepts
of the Apache Way. The new site put together by Shane Curcuru and breaks down
the Apache Way into 6 key concepts as in an easy understandable concepts.
This is a helpful reference resource that can be used to expand our materials.

## PMC changes:

The PMC currently features 22 members. The last addition has been
Sharan Foga on 2016-11-1

Currently 22 PMC members.

Sharan Foga was added to the PMC on Tue Nov 15 2016



## Committer base changes:

Currently 23 committers.

Sharan Foga was added as a committer on Tue Nov 15 2016

## Releases:

None.


## Mailing list activity:


dev@community.apache.org:

    756 subscribers (up 27 in the last 3 months):

    407 emails sent to list (524 in previous quarter)

## JIRA activity

    13 JIRA tickets created in the last 3 months
    3 JIRA tickets closed/resolved in the last 3 months

27 Feb 2017 [Ulrich Stärk / Brett]

## Description:

The Community Development PMC is responsible for helping people become
involved with Apache projects

## Issues:

No issues require board attention at the moment.

## Activity:

Community Development Strategy

A key discussion topic this quarter was looking at the refining or re-defining
the goal of Community Development. The project was established with a very
flexible description of 'helping people become involved with Apache projects'
and the discussions highlighted that this was no longer enough and that more
detailed goals, strategies or plans are needed to focus efforts on various
areas. No one has a clear picture of what community development activities are
planned, in progress or completed, or how they fit in any other greater
initiative. By having at least an outline this would allow Community
Development to co-ordinate activities and give potential contributors clear
guidance on what tasks need to be done.

An outline, based on the mailing list discussion, has been created in the
documentation, and we will work towards fleshing that out over the coming
weeks. This is (temporarily) at http://community.staging.apache.org/about/

One comment on the strategy thread highlighted that Community Development as a
mailing list was not very well known (so this links in with some of the
proposed strategy ideas to improve the awareness with the ASF communities
about the role of ComDev and what it does).

Committers Diversity Survey

The Committer Diversity Survey was run in November / December. In total we
received 765 responses (out of a 5861 committer base at the time the survey
was run) which was approx 13% response rate. The survey also got 111 feedback
comments some of which did not give their permission to share or from quote
their comments. A key condition for respondents providing the data was that


The data collected will be used to generate consolidated and aggregated
statistics for the Apache Community Development team and the Apache Software
Foundation. These details may be published as part of Apache presentations and
reports, and made publicly available.

The data from individual responses will not be released.

The survey also got 111 feedback comments some of which can be quoted from.
Those that cannot be quoted will be raised as a general discussion theme.

Next steps will be:

Continue to analyse the information and identify any potential Community
Development related actions Start discussion threads on the various themes and
topics raised to see if they will result in additional actions Discuss
feedback and diversity ideas and if necessary, integrate into diversity
strategy

FOSDEM

A lot of activity this quarter was focussed on preparing for FOSDEM 2017 in
Brussels. The ASF was allocated a booth for the second consecutive year with
the main focus of building awareness of Apache and its projects to the FOSDEM
attendees. An email message was sent out to all ASF projects dev mailing lists
asking if projects wanted to use the opportunity to promote their projects.
Four projects signed up to be present at the booth (Mesos, OpenOffice,
Zeppellin and Lucene/Solr) and 20 presentations at FOSDEM were from ASF
community members.

Daniel worked together with Sally to get some new banners were produced
including one with all the current logos for all ASF projects. This was very
useful for raising ASF brand awareness as many attendees knew many project
names but had not associated them with Apache.This means that there is more
work to be done in reinforcing the ASF brand externally.

Daniel Gruno and Sharan Foga were present at FOSDEM thoughout the weekend at
the ASF booth and received support from other ASF community members.


Relaunch of ComDev Blog

The Community Development Blog was relaunched in November and currently has 2
monthly updates published. A third will be published in February. The aim is
to continue to provide simple regular updates to keep people informed about
key things that have happened or are planned in Community Development.


Google Summer of Code

Another big discussion topic discussed this quarter month was around ASF
involvement in Google Summer of Code (GSoC) and how we might be able to gather
data and statistics that show more clearly how GSoC benefits our projects and
communities.

Apache Community Development's main goal is about developing Apache
communities so it would be good to have actual data about the GSoC program
within the ASF and how it supports us in achieving this.

Addition of Statistics on Projects Directory

A new "Projects Statistics" page has been added to Projects Directory:
https://projects.apache.org/statistics.html

Global ASF statistics on code and discussions evolution are published using
Snoot.io service data.


## PMC changes:

The PMC currently features 22 members. The last addition has been Sharan Foga
on 2016-11-15

Currently 22 PMC members.

Sharan Foga was added to the PMC on Tue Nov 15 2016

## Committer base changes:

Currently 23 committers. Sharan Foga was added as a committer on Tue Nov 15
2016

## Releases:

None.

## Mailing list activity:

Mailing list activity has been high despite a slight drop off over the holiday
period. Many interesting topics have been raised that have resulted in
significant discussions and it is a good sign that mailing list traffic is
increasing because people want to join discussions.

dev@community.apache.org:

728 subscribers (up 9 in the last 3 months): 557 emails sent to list (321 in
previous quarter)

16 Nov 2016 [Ulrich Stärk / Rich]

## Description:
The Community Development PMC is responsible for helping people become
involved with Apache projects

## Issues:
No issues require board attention at the moment.

## Activity:
Google Summer of Code 2016 has ended and Google will be invoiced shortly.
Although we applied the rules for ranking and accepting students stricter this
year we still saw only 35 of the 49 projects succeeding. 6 students failed at
midterm evaluation, another 7 failed during the final evaluations. The reasons
for failure are numerous with lack of skills, other commitments and students
simply disappearing being the most frequent. We will now discuss how to better
mitigate the risks of students failing for 2017.

We briefly discussed participating in Google Code-In, a project with goals
similar to GSoC where high school students would work on small tasks given out
by participating organizations. Concerns about the program's organization
agreement and the indemnification rules in particular in the end prevented us
from applying. Since a similar agreement is being used for GSoC we will submit
the agreement to V.P. Legal for advice on whether it is ok to sign for GSoC
2017.

Sharan Foga has written an extensive update on the encouraging diversity
efforts spearheaded by her which can be found at https://s.apache.org/n097

In the past few months ComDev has operated without a clear strategy with GSoC
and pointing random people into the right direction being the main tasks. An
effort has been started to get a strategy/roadmap into place.

## PMC changes:
The PMC currently features 22 members. The last addition has been Sharan Foga
on 2016-11-15.

## Releases:
None.

## Mailing list activity:
A lot of discussion around guiding newcomers, ApacheCon and general
community-related discussions are happening on dev@. Subscriber count is up in
the past months, number of messages slightly down which is probably just usual
fluctuation.

GSoC-related discussions are happening on mentors@ with number of messages
fluctuating with GSoC phase.

17 Aug 2016 [Ulrich Stärk / Isabel]

## Description:
The Community Development PMC is responsible for helping people become
involved with Apache projects

## Issues:
No issues require board attention at the moment.

## Activity:
Google Summer of Code is approaching final evaluations. 43 of our initial 49
students made it through the midterm evaluations. We will shortly start
discussion about who to send to the mentor summit in October.

Sharan Foga is heading our diversity efforts and succesfully held a webinar on
the ASF for Hackbright Academy's students on the 28th of July.

## PMC changes:
The PMC currently features 21 members. There were no additions in the past 3
months. The last addition has been Roman Shaposhnik on 2015-08-26. We expect
to report some changes for the next report.

## Releases:
None.

## Mailing list activity:
A lot of discussion around guiding newcomers, ApacheCon and general
community-related discussions are happening on dev@. Subscriber count is up in
the past months, number of messages slightly down (~ 8%) which is probably
just usual fluctuation.

GSoC-related discussions are happening on mentors@ with number of messages
fluctuating with GSoC phase.

18 May 2016 [Ulrich Stärk / Greg]

## Description:
The Community Development PMC is responsible for helping people become
involved with Apache projects

## Issues:
No issues require board attention at the moment.

## Activity:
The ASF has been accepted again as an organisation for Google Summer of Code
2016. We received numerous applications from students from which we accepted
49. This year Google made significant changes to their rating and student
management system which required us to come up with new workflows compared to
the old system.

The Community Development Project is now home to the code behind
helpwanted.apache.org. Helpwanted is a system that allows projects to record
areas for contributions and make them easily available to newcomers by
providing a list to browse through by certain criteria or include them as a
widget on their project website. Kudos to Daniel Gruno for yet another great
tool!

## PMC changes:
The PMC currently features 21 members. There were no additions in the past 3
months. The last addition has been Roman Shaposhnik on 2015-08-26.

## Releases:
None.

## Mailing list activity:
A lot of discussion around guiding newcomers, ApacheCon and general
community-related discussions are happening on dev@ with both subscriber count
and number of messages up in the past months indicating a healthy discourse
and relevance of the list.

GSoC-related discussions are happening on mentors@ with number of messages
fluctuating with GSoC phase.

17 Feb 2016 [Ulrich Stärk / Bertrand]

## Description:
The Community Development PMC is responsible for helping people become
involved with Apache projects

## Issues:
No issues require board attention at the moment.

## Activity:
Preparations for Google Summer of Code 2016 have started, the application is
due on Feb 19.

Discussion on the mailing lists is high with a focus on guiding newcomers,
ApacheCon preparation and how to better help newcomers find the right project
to start contributing to.

## PMC changes:
- Currently 21 PMC members.
- No new PMC members added in the last 3 months
- Last PMC addition was Roman Shaposhnik on Wed Aug 11 2015

## Releases:
None.

## Mailing list activity:

- cfp-review@community.apache.org:
- 37 subscribers (up 1 in the last 3 months)

- dev@community.apache.org:
- 637 subscribers (up 75 in the last 3 months):
- 462 emails sent to list (397 in previous quarter)

- mentors@community.apache.org:
- 266 subscribers (up 0 in the last 3 months)

- students@community.apache.org:
- 56 subscribers (up 1 in the last 3 months):
- 0 emails sent to list (0 in previous quarter)


## JIRA activity:

- 9 JIRA tickets created in the last 3 months
- 7 JIRA tickets closed/resolved in the last 3 months

18 Nov 2015 [Ulrich Stärk / Chris]

## Description:
The Community Development PMC is responsible for helping people become
involved with Apache projects

## Issues:

No issues require board attention at the moment.

## Activity: No updates regarding ApacheCon since the EVP report in October.
We are still waiting for a CFP and a unified ApacheCon NA website.

GSoC 2015 has concluded. This year we accepted an all-time high of 56
proposals of which 49 passed midterm and 47 final evaluations. Unfortunately
we were not able to send any candidate to this year's mentor summit because no
mentor expressed interest and all admins as well as other PMC members were
unable to attend.

## PMC changes:

- Currently 21 PMC members.
- Hervé Boutemy was added to the PMC on 2015-08-11
- Roman Shaposhnik was added to the PMC on 2015-08-26
- Sebastian Bazley was added to the PMC on 2015-08-11
- Tony Stevenson was added to the PMC on 2015-08-11

## Releases:

None.

## Mailing list activity:

- mentors@community.apache.org:
- 266 subscribers (up 0 in the last 3 months)

- cfp-review@community.apache.org:
- 36 subscribers (up 0 in the last 3 months)

- students@community.apache.org:
- 55 subscribers (up 0 in the last 3 months):
- 0 emails sent to list (0 in previous quarter)

- dev@community.apache.org:
- 558 subscribers (up 67 in the last 3 months):
- 420 emails sent to list (678 in previous quarter)


## JIRA activity:

- 22 JIRA tickets created in the last 3 months
- 13 JIRA tickets closed/resolved in the last 3 months

19 Aug 2015 [Ulrich Stärk / Shane]

## Description:
 The Community Development PMC is responsible for helping
 people become involved with Apache projects


## Activity:
 It has been a silent period (July) with little activity

  GSoC is approaching the pencils down date with final
  evaluations due Aug 28. Of the 56 students that started,
  49 made it through the midterm evaluations. For the first
  time in our GSoC history we had to deal with a mentor not
  submitting their evaluation on time. The situation was
  resolved with no negative consequences for the ASF. The
  resaon for this mishap was a combination of oversight on
  the mentor's side as well as lack of communication on the
  admin's side.

 ACEU is prepared from our side. All schedules are done.

## Issues:
 No issues require board attention at this time.

## PMC/Committership changes:

 Currently 19 committers and 21 PMC members.

  Sebastian Bazley was added to the PMC in Aug 2015
  Herve Boutemy was added to the PMC in Aug 2015
  Tony Stevenson was added to the PMC in Aug 2015

  Herve Boutemy was added as a committer in Aug 2015

## Mailing list activity:

 - mentors@community.apache.org:
    - 266 subscribers (down -2 in the last 3 months)

 - cfp-review@community.apache.org:
    - 36 subscribers (up 0 in the last 3 months)

 - students@community.apache.org:
    - 55 subscribers (up 0 in the last 3 months):
    - 0 emails sent to list (0 in previous quarter)

 - dev@community.apache.org:
    - 487 subscribers (up 53 in the last 3 months):
    - 703 emails sent to list (917 in previous quarter)


## JIRA activity:

 - 27 JIRA tickets created in the last 3 months
 - 16 JIRA tickets closed/resolved in the last 3 months

17 Jun 2015 [Ulrich Stärk / David]

## Description:

The Community Development PMC is responsible for helping people become
involved with Apache projects

## Activity:

ComDev's SVN repository has been opened up for every Apache committer, mainly
due to interest in contributing to projects-new which is constantly improving.

ComDev is also now home to reporter.apache.org, a tool written by Daniel Gruno
that allows to pre-fill board reports with statistics gathered from different
sources.

Jim had made intros between Infra and Sourceforge, who offered to create a
neighborhood to replace Apache Extras. Dave N was handling that and then asked
that someone else take it on, at which point Jim grabbed it again. Jim needs
to follow-up.

Rich Bowen has written some scripts extracting Apache-related events from
meetup.com and is providing the general public with the results at
http://apache.org/events/meetups.html.

Google Summer of Code has started with coding commencing until Aug 21. We have
56 projects accepted this year - an all time high.

ApacheCon:

CFP for the "apache: bigdata" event in Budapest has been officially opened and
runs until july 15. CFP for the "apacheCon: CORE" event in Budapest has been
officially opened and runs until July 1.

Initial response from the PMCs have been good (5 of 14 track days are marked)

## Issues:

No issues require board attention at this time.

## PMC/Committership changes:

- Currently 18 committers and 18 PMC members in the project.
- Jan Iversen was added to the PMC on Wed Apr 29 2015
- New commmitters:
 - Jim Jagielski was added as a committer on Thu Mar 12 2015
 - Jan Iversen was added as a committer on Wed Apr 29 2015

## Releases:

None.

## Mailing list activity:

- mentors@community.apache.org:
 - 268 subscribers (up 25 in the last 3 months)

- cfp-review@community.apache.org:
 - 36 subscribers (up 0 in the last 3 months)

- students@community.apache.org:
 - 55 subscribers (up 0 in the last 3 months):
 - 0 emails sent to list (0 in previous quarter)

- dev@community.apache.org:
 - 441 subscribers (up 56 in the last 3 months):
 - 842 emails sent to list (676 in previous quarter)


## JIRA activity:

- 5 JIRA tickets created in the last 3 months
- 2 JIRA tickets closed/resolved in the last 3 months

20 May 2015 [Ulrich Stärk / Greg]

No report was submitted.

18 Feb 2015 [Ulrich Stärk / Ross]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

No issues require board attention at this time.

PMC changes
-----------

Daniel Gruno has been voted into the Community Development PMC on 2015-01-08.

Since artifacts produced by ComDev are usually documentation on our website
which is writable for all Apache committers, we usually do not add committers
to the ComDev project.

Google Summer of Code
---------------------

GSoC applications are open for organizations and the ASF will submit an
application again this year. A call for project ideas has been issued to
projects. Initial responses were low in numbers but in the meantime we have
gathered 88 project ideas at http://s.apache.org/gsoc2015ideas which should be
enough for getting started.

ComDev & Events
---------------

Most of the discussions on the dev@community.apache.org mailing list currently
revolve around ApacheCon 2015 in Austin with feedback and contributions coming
from all corners of the foundation.

Other
-----

Daniel Gruno is spearheading an overhaul of projects.apache.org. The current
work in progress is at https://projects-new.apache.org/.

Bertrand has initiated a discussion about a maturity model for our projects
that describes - on a high level - how our projects operate. A first version
can be found at
http://community.apache.org/apache-way/apache-project-maturity-model.html.

19 Nov 2014 [Ulrich Stärk / Greg]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

No issues require board attention at this time.

PMC changes
-----------

Jim Jagielski has been voted into the Community Development PMC on 2014-05-21.

Since artifacts produced by ComDev are usually documentation on our website which is writable for
all Apache committers, we usually do not add committers to the ComDev project.

Google Summer of Code
---------------------

GSoC is over. Of the initial 42 students 36 passed the midterm evaluations and 35 passed the final
evaluations.

Uli and Suresh attended the mentor summit and will soon start discussion on some topics that came up
in talks with fellow mentors and students at the summit regarding project participation within
Apache (which is low), visibility of GSoC within Apache projects, and lack of response from projects
directly approached by students that wanted to participate in GSoC.

ComDev & Events
---------------

The ComDev PMC is now a "home" for some of the ConCom responsibilities. Most of the recent
discussions on our dev mailing list are about ApacheCon EU 2014.

Other
-----

Replacement for Apache extras is making progress with feedback coming mostly from the OpenOffice
community. It is unclear to us what the next steps to be taken are and who is responsible for
driving them. While historically responsiblity for Apache Extras was with ComDev it now seems to be
with VP Infra but this is unclear.

Invoices
--------

Once all travel costs are known we will approach fundraising and treasurer to invoice Google for
mentor stipends and travel reimbursement.

17 Sep 2014

Change the Apache Community Development Project Chair

 WHEREAS, the Board of Directors heretofore appointed Luciano Resende
 to the office of Vice President, Apache Community Development, and

 WHEREAS, Luciano Resende has requested the Project Management
 Committee of the Apache Community Development project to nominate a
 successor for the office of Vice President, Apache Community
 Development, and

 WHEREAS, the Project Management Committee of the Apache Community
 Development project has chosen by vote to recommend Ulrich Stärk as
 the successor to the post;

 NOW, THEREFORE, BE IT RESOLVED, that Luciano Resende is relieved and
 discharged from the duties and responsibilities of the office
 of Vice President, Apache Community Development, and

 BE IT FURTHER RESOLVED, that Ulrich Stärk be and hereby is
 appointed to the office of Vice President, Apache Community Development, to
 serve in accordance with and subject to the direction of the
 Board of Directors and the Bylaws of the Foundation until
 death, resignation, retirement, removal or disqualification, or
 until a successor is appointed.

 Special Order 7D, Change the Apache Community Development
 Project Chair, was approved by Unanimous Vote of the directors
 present.

17 Sep 2014 [Luciano Resende / Doug]

The Community Development PMC is responsible for helping people become
involved with Apache projects

Project Status
--------------

No issues require board attention at this time.

PMC changes
-----------

Jim Jagielski has been voted into the Community Development PMC on 2014-05-21.

Google Summer of Code
---------------------

GSoC is over. Of the initial 42 students 36 passed the midterm
evaluations and 35 passed the final evaluations.

The ComDev PMC decided to send Suresh Marru and Ulrich Stärk to the
GSoC Mentor Summit in Mountain View in October.

We had one case of alleged admittance to the program of one person
using multiple identities but the case could be dismissed after a
video conference and proof of identity has been submitted.

ComDev & Events
---------------

The ComDev PMC is now a "home" for some of the ConCom
responsibilities. Most of the recent discussions on our dev mailing
list are about ApacheCon EU 2014.

Other
-----

Replacement for Apache extras is still an open issue. Ross offered to
put somebody willing to drive the effort in contact with folks at
Sourceforge but nobody stepped up to take the responsibility for
driving it.

Invoices
--------

We will shortly approach the Fundraising team to prepare the invoice
for GSoC travel reimbursement and mentor stipends.

20 Aug 2014 [Luciano Resende / Doug]

No report was submitted.

21 May 2014 [Luciano Resende / Bertrand]

The Community Development PMC is responsible for helping people become
involved with Apache projects.

Project Status
--------------
We have submitted via the ASF President, a budget that includes GSoC income
and expenses as well as money related to helping with small events (Event in a
Box).

Other then that, there are no issues requiring board attention at this time.

PMC changes
-----------

A new PMC member is being discussed/voted, but the latest official addition
has been Suresh Marru on 2013-04-26.

Google Summer of Code
---------------------
It’s GSoC time again, we have been accepted as a Mentoring Organization
and were given 42 slots for this year program.

Ulrich Stark has volunteered as GSoC Admin and has been doing an excellent
work handling all the Organization registration and mentoring registration
and validation with the respective PMCs and working trough the students
proposals and rankings.

Related to GSoC, the Stratosphere project which just joined Apache
and had also been accepted as a mentor organization for this year GSoC
will be receiving the GSoC mentor stipends and travel costs for their
attendance at the mentor summit via the ASF organization.

Also, there has been some discussions related to vouching for other open
source organizations that are new to GSoC, and currently the consensus with
the Community Development PMC seems to be not to vouch for external
organizations.

ComDev & Events
---------------
The ComDev PMC is now a "home" for some of the ConCom responsibilities. In the
last few months, Rich Bowen has been leading the organization of ApacheCon
Denver and based on all the reports I read from different members, this was a
very successful conference, with 43% more registrants compared to ApacheCon
2013. We are now working on the ApacheCon Europe which is going to happen in
Budapest in November 17 to 21.


Others
---------------

There have been some Apache PMCs that have brought to the attention of the
Community Development PMC that Google has changed the rules for Google Code,
which is where Apache Extra is hosted, and there is going to be issues related
to new downloads. We have had some discussions around the topic and we are
going to evaluate the possibility of finding a new home for Apache Extras.

19 Mar 2014 [Luciano Resende / Greg]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

No issues require board attention at this time.

PMC changes
-----------

No Changes. The latest addition has been Suresh Marru on 2013-04-26.


Google Summer of Code
---------------------

It’s GSoC time again, we have been accepted as a Mentoring Organization and
we are currently accepting students proposals.

Ulrich Stark has volunteered as GSoC Admin and has been doing an excellent work
handling all the Organization registration and mentoring registration and
validation with the respective PMCs.


ComDev & Events
---------------

The ComDev PMC is now a "home" for some of the ConCom responsibilities.
In the last few months, Rich Bowen has been leading the RFP for ApacheCon Denver
and the schedule is now up and live at the conference website :
http://events.linuxfoundation.org/events/apachecon-north-america/program/schedule.

There has also been discussion about a community panel where people would discuss
some of the Apache “hot topics” such as the “Release Process”. The panel topic hasn’t
been finalized yet and is being discussed on the comdev AT apache DOT org.

Other
-----

There has been a few threads recently about Apache Releases
and how to support a faster release process for Apache projects.

AI: Sam: Discuss with ComDev the vouching process. If ComDev decides to vouch for other organizations, the decision should be made public. This might raise questions from others about how to qualify for vouching and the ComDev PMC should be prepared to discuss criteria that they use.

19 Feb 2014 [Luciano Resende / Roy]

No report was submitted.

20 Nov 2013 [Luciano Resende / Doug]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

No issues require board attention at this time.

PMC changes
-----------

No Changes. The latest addition has been Suresh Marru on 2013-04-26.

Google Summer of Code
---------------------

GSoC is over. Of the initial 51 students, 45 passed the midterm
evaluations and 44 passed the final evaluations.

The ComDev PMC initially decided to send Lewis John McGibbney and Ulrich
Stärk to the GSoC Mentor Summit in Mountain View in October. Uli could not
attend and we haven't contacted Lewis for a summary yet so there is
nothing we can report on the summit.

A blog post featuring 5 of our student's projects has been published in
Google's Open Source Blog. Several other blog posts, most notably from the
Apache CloudStack community have been written as well.

Overall, GSoC seems to have been a success again.

ASF-ICFOSS Mentoring Programme
------------------------------

The ASF-ICFOSS mentoring program has finished as well. The results are
disappointing. It seems that no student actually finished their project.
There is a discussion going on on mentors@community.apache.org (formerly
known as code-awards@apache.org) exploring possible reasons for this
failure.

ComDev & Events
---------------

The ComDev PMC is now a "home" for some of the ConCom responsibilities.
Recently there have been discussions about the planned "Event-in-a-Box"
and some progress has been made thanks to Melissa. Several events have
been added to the event calendar and Melissa has been granted access in
order to help with maintenance.

Other
-----

There is uncertainty among our projects due to upcoming changes to
Google's Google Code platform. In the future, projects won't be able to
host files there anymore. It is unclear how that will affect PMCs that
rely on file hosting on apache-extras.org which runs on Google Code.
Luciano said he'd check with Google.

Invoices
--------

21 Aug 2013 [Luciano Resende / Doug]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

No issues require board attention at this time.

PMC changes
-----------

No changes on this report period.

Last PMC addition was on April 2013 (Suresh Marru).

Google Summer of Code (section contributed by Ulrich Stärk)
-----------------------------------------------------------

GSoC is well under way. Of the initial 51 students, 45 made it through the
midterm evaluation.  AFAICT the majority of the failed students failed due to
missing commitment and only a minority because of lack of skills or other
reasons we could have foreseen. I am contemplating ideas how to improve our
selection process for next year.

After a call for proposals the ComDev PMC has decided to send Lewis John
Mcgibbney and Ulrich Stärk to the GSoC Mentor Summit in Mountain View in
October. The goal there is to network with other mentors and organization
administrators and discuss the program and ideas for improving it.

At the moment we are preparing a post for Google's Open Source Blog where the
ASF and some of its GSoC projects will be featured.

ASF-ICFOSS Mentoring Programme
------------------------------

This ASF and India ICFOSS joint program was kicked off with a local workshop
in Kerala - India presented by Luciano Resende to a group of about 60
students. From these 60 Students, we have received 10 proposals and selected
7 proposals. The accepted students are now starting the coding phase.

Note that this program is different from GSoC, where these students are
having no monetary incentives, which can be an explanation for the number of
proposals compared to the number of students that initially attended the kick
off workshop.

ComDev & Events
---------------

The ComDev PMC is now a "home" for some of the ConCom responsibilities, but
there hasn't been much discussion/requests around events on the ComDev lists
yet.

Invoices
--------

15 May 2013 [Luciano Resende / Bertrand]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

No issues require board attention at this time.

PMC changes
---------------

Suresh Marru has been added to the Community Development PMC
Rich Bowen has been added to the Community Development PMC

GSoC
--------------

The ASF has been accepted to GSoC 2013, and Ulrich Stärk has volunteered to
be our Admin for the program this year. Currently we are in the reviewing
students proposal phase, and Google should communicate accepted students
by end of the month.

Mentoring Projects
--------------

We have been discussing a pilot mentoring project with India ICFOSS and we are
finalizing the schedule of the program before start recruiting mentors from
the foundation projects. This project should be similar to GSoC where students
will be matched with ASF mentors and work on projects for a specific period of
time, but there are NO monetary incentives for either parts.

Other
--------------

- There has been various talks about expanding the ComDev
responsibilities, such as taking the policy documentation
responsibilities from Incubator and handling pieces of event
management from ConCom. Most of these discussions started due to
overwhelmed PMCs that have grown out of control and have taken a lot
more responsibilities that they can handle. Although these discussions
are good and should be happening, I want to make sure we don't
overwhelm the ComDev PMC with all these new responsibilities all at
once. Anyway, this is my particular view, and so far we haven't heard
concrete plans to implement these discussed items.

- The Community has revamped the ComDev website, with the goal to
enhance site navigation and information categorization to users.

General discussion about a reluctance to assign responsibities to ComDev that it does not readily accept.

20 Feb 2013 [Luciano Resende / Roy]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

No issues require board attention at this time.

GSoC
--------------

GSoC 2013 has just been announced and we need to start updating
website, and finding a volunteer for being the admin for 2013.

GSoC invoice for the GSoC and Mentor Summit has been submitted and are
being processed by Google.

Other
--------------

Outstanding:
 * Need to verify that GSoC invoice has been properly processed and
   that ASF has received the proper funds.

21 Nov 2012 [Luciano Resende / Bertrand]

The Community Development PMC is responsible for helping people become
involved with Apache projects


Project Status
--------------

Ross Gardler has set down as Community Dev Chair, and Luciano Resende has
been elected new Chair.

No issues require board attention at this time.

GSoC
--------------

GSoC mentor summit happened on November 20 and 21, and ASF was represented
by  Ulrich Stärk and Luciano Resende. There was one session where different
organizations presented the benefits for projects joining their foundation
and ASF was represented by Uli.

GSoC invoice for the GSoC and Mentor Summit has been submitted and are being
processed by Google.

Other
--------------

Outstanding:
 * Work with the IPMC to clarify any future role for ComDev in the incubation
   process
   * No progress
 * Start discussions on how to simplify the process for new people to find
   tasks to work on based on areas of interest, programming language, level,
   etc. This would benefit GSoC students and overall new contributors.
   * No progress

17 Oct 2012

Change the Apache Community Development Project Chair

 WHEREAS, the Board of Directors heretofore appointed Ross
 Gardler to the office of Vice President, Apache Community
 Development Project, and

 WHEREAS, the Board of Directors is in receipt of the
 resignation of Ross Gardler from the office of Vice
 President, Apache Community Development Project;

 NOW, THEREFORE, BE IT RESOLVED, that Ross Gardler is
 relieved and discharged from the duties and responsibilities of
 the office of Vice President, Apache Community Development
 Project, and

 BE IT FURTHER RESOLVED, that Luciano Resende be and hereby is
 appointed to the office of Vice President, Apache Community
 Development Project, to serve in accordance with and subject to the
 direction of the Board of Directors and the Bylaws of the Foundation
 until death, resignation, retirement, removal or disqualification,
 or until a successor is appointed.

 Special Order 7G, Change the Apache Community Development
 Project Chair, was approved by Unanimous Vote of the directors
 present.

15 Aug 2012 [Ross Gardler]

The Community Development PMC is responsible for helping people become
involved with Apache projects

Project Status
--------------

No issues require board attention at this time.

GSoC
----

40 GSoC students passed mid-term, one failed to submit a midterm evaluation:
in future, we should include a request to remind their students in the
reminders we send out to mentors about evaluations.

Feedback from admins regarding the applications process this year was that
there was confusion and chaos around the selection process. Many
orgs had the same issues as the Melange webapp has changed
significantly this year. This has been the case each year so far, yet we
continue to be hopeful that next year will go more smoothly as a result!

We haven't heard any complaints about the projects that did (or didn't)
get selected in the end, and in fact, we ended up giving back a couple
of slots because we didn't have the proposals to fill them out. This is
the first time this has happened, normally we take extra slots rather than
give them back.

It is also notable that a few projects have a larger than normal number
of students. We need to explore whether this is a change of attitude towards
GSoC within the ASF or a lack of outreach work on the part of the ComDev PMC.
It is my opinion (Ross) that the annual chaos of the selection process puts
mentors off - it's simply too much work tracking the moving goalposts.

Actions:
 * Evaluate reasons for reduced interest from mentors this year
 * provide feedback to Google relating to complications cause by last minute
   process changes

Events and Speakers
-------------------

Outstanding:
 * Agree scope of ConCom and ComDev collaboration on event support
   * two members of ComDev are co-chairing an ACEU track
   * three members of ComDev are seeking to assist with ACEU
 * Raise awareness of Speaker and Event support materials
   * some small progress made, needs concerted effort as part of ACEU and ACNA
 * Integrate speaker app with Lanyrd (hosts all ApacheCon NA12 slide decks)
   * No progress

Website
-------

Some discussion about making our website "friendlier" but not work as yet.

Some minor improvements to small areas of the site.

Outstanding:
 * Work with the IPMC to clarify any future role for ComDev in the incubation
   process
   * No progress

16 May 2012 [Ross Gardler / Daniel]

The Commmunity Development PMC is responsible for helping people become
involved with Apache projects

Project Status
--------------

No issues require board attention at this time.

GSoC
----

GSoC is underway with two experienced admins and a newcomer learning the ropes.

Google's insistence on changing the process on the fly without consulting orgs
continues to frustrate admins who have to adapt quickly and communicate this to
our 150+ projects. Our thanks go to this years Admins.

We have 41 GSoC projects spread across 26 Apache projects (17 TLPs and 9
Podlings).

Participating TLPS are:

Xerces, Pig, OODT, Hive, James, Tapestry, Ofbiz, Gora, Synapse, Derby, Axis,
POI, Whirr, Lucene, Velocity, Libcloud, Xalan

Participating Podlings are:

ODF Toolkit, Airavata, Stanbol, Photark, Wookie, OpenMeetings, Nuvem, Hama,
VXQuery

Completed:
 * Publish updates to the GSoC Admin guidelines
 * Verify that new mentor selection process is documented for GSoC
 * Verify infra is OK with temporary accounts for GSoC
 * Submit ASF to GSoC
 * Work with projects to identify suitable GSoC tasks

Events and Speakers
-------------------

Very little progress here as ConCom has been busy dealing with the RFP for US
and the proposal for EU.
A number of ComDev members are helping out in ConCom activities.

Outstanding:
 * Agree scope of ConCom and ComDev collaboration on event support
 * Raise awareness of Speaker and Event support materials
 * Integrate speaker app with Lanyrd (hosts all ApacheCon NA12 slidedecks)

Website
-------

During the IPMC reboot discussions it was suggested that ComDev should take
ownership of some aspects of Incubation. This was rejected as ComDev felt that
moving the problem was not solve it, however, it was agreed in principle that
overlaps existed. Now that Jukka seems to be be settling in nicely at the IPMC
it is time to restart these discussions.

Outstanding:
 * Work with the IPMC to clarify any future role for ComDev in the incubation
   process

15 Feb 2012 [Ross Gardler / Bertrand]

The Commmunity Development PMC is responsible for helping people become
involved with Apache projects

Project Status
--------------

No issues require board attention at this time.

GSoC
----

GSoC 2012 was announced at FOSDEM on 4th February. ComDev has commenced
our organisation. We've already had two experienced admins step forwards,
with a further two newcomers expressing interest. This is very encouraging.

Outstanding:
 * Publish the GSoC Admin guidelines
 * Verify that new mentor selection process is documented for GSoC
 * Verify infra is OK with temporary accounts for GSoC

New Tasks:
 * Submit ASF to GSoC
 * Work with projects to identify suitable GSoC tasks

Events and Speakers
-------------------

Ross (ComDev chair) met face to face with Nick Burch (ConCom chair) to discuss
a stronger relationship between ConCom and ComDev. As a result Nick has done
a little work on the speakers application. The intention is to make a number
of web widgets (via the Wookie podling) available for hosting via the CMS that
can be embedded in project and foundation pages. Work is ongoing.

Nick and Ross also discussed the potential relationship relating to events.
Nick has shelved this work in preference to working on the RFP for producers.

Outstanding:
 * Agree scope of ConCom and ComDev collaboration on event support
 * Raise awareness of Speaker and Event support materials
 * Integrate speaker app with Lanyrd (hosts all ApacheCon NA11 slidedecks)

Website
-------

There was considerable discussion about the use of org.apache package names on
apache-extras. This has now been clarified in the FAQ and Guidelines.

In the last few days before this report there has been a great deal of
discussion on general@incubator.a.o It seems that reform is in the air and
many people are suggesting that some of the key functions move to ComDev.
However, there is no consensus in the IPMC about what the future should look
like and thus no clarity around what ComDev is expected to pick up.

Some members of ComDev are involved with the discussion, but until there is
more clarity in the IPMC there seems little point in taking the discussion to
ComDev lists.

New Tasks:
 * Work with the IPMC to clarify any future role for ComDev in the incubation
   process

16 Nov 2011 [Ross Gardler / Larry]

Status report for the Apache Community Development Project

[NOTE] This is the second consecutive month we have reported due to late reporting last quarter. We are now back on schedule.

The Commmunity Development PMC is responsible for helping people become 
involved with Apache projects

Project Status
--------------

No issues require board attention at this time.

GSoC
----

Uli, our outgoing GSoC for this year has put together an admin
guide which should be very useful for future admins. This will include
press relations activities, something we have not done well on in the past.

Outstanding:
 * Verify that new mentor selection process is documented for GSoC
 * Verify infra is OK with temporary accounts for GSoC

Events and Speakers
-------------------

We made plans at ApacheCon to progress the speakers and local mentors app
forwards. We hope to see some work integrating this, and the speaker
slidedecks we currently link to, with Lanyrd soon.

Nick Burch and Ross Gardler VP ConCom and ComDev met to discuss further
collaboration on ASF event support. Proposals will be presented to each
PMC for discussion during the next reporting period.

Outstanding:
 * Raise awareness of Speaker and Event support materials

Website
-------

No major changes this month, just a few minor tweaks to the Speakers section.

Objectives for next period
--------------------------

 * propose opportunities for further collaboration between ConCom and ComDev
   with respect to events.

26 Oct 2011 [Ross Gardler / Jim]

This report is two months overdue - my sincere apologies. We will report
again next month to bring us back onto schedule.


Project Status
--------------

No issues require board attention at this time.

GSoC
----

GSoC went well overall, although there was one serious issue regarding a
mentor who was approved but is not a committer. This situation was resolved
in consultation with Google. We have proposed modifications to the process
to prevent this happening again.

In the future, mentors have to notify their respective PMC that they intend
to mentor a GSoC project. The PMC has to acknowledge and a waiting period
of 72 hours starts during which objections can be voiced. A notification
template will be made available to prospective mentors.

In addition, we will ask infrastructure to create a special group which
holders of temporary accounts, i.e. GSoC students, have to be a member of.
This group will be modifiable by pmc-chairs and comdev-pmc, and  will allow
such temporary accounts to be reviewed and if needed closed in due time.

Some stats:

 * Students accepted: 40
 * Students who passed midterm: 38
 * Students who passed final: 36

Unfortunately we, once again, failed to do any press around our GSoC
activities. This needs to be made an explicit responsibility of the GSoC
admin (at present it is not in the Admin support materials)

Events and Speakers
-------------------

ConCom are using the ComDev web space to host an ASF events calendar [1],
this has yet to gain significant traction. Similarly the "speaker"
application is not being used by either ConCom or press@. ComDev to work
with both to figure out how best to promote use of these resources. Nick
Burch and Ross Gardler (along with anyone else who cares) will be meeting to
come up with a plan for these resources at ApacheCon.

There are still many requests for standard slide decks about the ASF.  We
have collected a few slide decks for reuse and linked to them on our website
[2]. These collections need to be extended and, possibly, linked to the
speaker application.

Website
-------

ComDev website is slowly growing to include very high level information
about how ASF communities work. Rather than duplicating content held
elsewhere on the a.o site we are seeking to provide a minimum fuss entry
point leading towards the appropriate detail heavy documents.

The arrival of OpenOffice prompted the production of a fair amount of
appropriate materials to help combat some of the initial confusion over what
an ASF project looks like.

Mentoring
---------

Mentoring activity (other than GSoC) is almost non-existent, at least as
coordinated through ComDev. The EU project which was supposed to be sending
people our way is currently evaluating why students did not come to us
(report due before next board report).

Objectives for next period
--------------------------

Raise awareness of Speaker and Event support materials

[1] http://community.apache.org/calendars/conferences.html
[2] http://community.apache.org/speakers/slides.html

21 Sep 2011 [Ross Gardler / Shane]

No report was received this month. AI Ross: report next month.

17 Aug 2011 [Ross Gardler / Jim]

No report was submitted and will be requested for next month.

19 May 2011 [Ross Gardler / Roy]

Project Status
--------------

No issues require board attention at this time.

Community
---------

Google Summer of Code is underway and once again we have plenty of eager
students and mentors. Even more refreshing is that we have a completely
new team of admins to spread the load around.

We are still not doing a good job of foundation level PR around our
mentoring opportunities.

Other mentoring activities are slow, with 5 interested parties approaching
us over the last quarter. The third pilot of the OpenSE project which keeps
promising to bring waves of students to us is now underway, but no signs
of significant activity yet.

Use of apache-extras.org is increasing (100 projects at time of writing).
We are noticing a number of projects suggesting it as a home for
extension projects that cannot use the Apache licence as a result of
dependencies.

There is some work underway to formally document Apaches expectations
that projects will be run independently of company affiliation.

Objectives for next period
--------------------------

Complete GSoC and make an appropriate press release upon completion.

Improve documentation about independence of Apache projects

16 Feb 2011 [Ross Gardler / Noirin]

The Community Development is progressing well, although a little more
slowly than some would have hoped.

No issues require board attention at this time.

Community

Google Summer of Code 2011 is in preparation stages. For the first
time we have more admin volunteers than we need - which is great.

The EU project (OpenSE) that planned to bring students to our
mentoring programme is about to commence its second pilot run. In the
first run we had a number of interested enquiries but nobody actually
started work as a mentee. On the one hand this is a dissapointment, on
the other it is good to know that our ASF volunteers are not wasting
time on the initial phases of engaging mentees that, ultimately, bring
nothing to the project. The OpenSE team believes the main barrier is
the high expectations we have of students - we make it clear that they
must be self-motivated and results oriented. This coupled with the
reputaton of the ASF appears to be intimidating potential mentees. In
the next pilot the learning assistants are focussing on the career
advantages experience with ASF projects can bring and are introducing
a "community game" which will introduce students to the idea of
engaging in public.

Apache-extras.org was launched. As agreed the committee is hands off
on the management of this site. There are currently 89 projects
listed.

Objectives for next period

 * Coordinate Google Summer of Code
 * Analyse use of apache-extras.org

17 Nov 2010 [Ross Gardler / Doug]

Status report for the Apache Community Development Project

Project Status
--------------

The Community Development is progressing well, although a little more slowly
than some would have hoped.

The planned mentoring project has still not been formally launched. Largely
due to the loss of the labels module in JIRA which was previously used by
projects to indicate issues appropriate for mentoring. An alternative will
be put into place very soon.

Work on a project to provide hosting for Apache related software projects is
progressing. Legal documents have all been signed, draft usage guidelines and
a FAQ are available and PMCs have been contacted to reserve project names.

We have taken ownership of party@ mailing list (no changes in usage are
proposed).

Google Summer of Code completed - thanks to all involved. It is noticeable
that once again we have failed to generate any press (we never produced a
press release for press@).

We applied for the Google Code-In (Google's contest to introduce
pre-university students to the many kinds of contributions that make open
source software development possible) but were, unfortunately, unsuccessful.

Ross Gardler has spoken at a reasonably large number of events around Europe
addressing two key themes - The Apache Way and Innovation at the ASF.

No issues require board attention at this time.

Community
---------

An increasing number of volunteers are becoming engaged with Community
Development PMC and contact from external participants is increasing (although
still low).


Objectives for next period
--------------------------

- Gain support from at least 5 PMCs for the mentoring programme
- Formally launch mentoring programme
- Launch hosting facilities for Apache related projects

18 Aug 2010 [Ross Gardler / Sam]

Project Status
--------------

The Community Development Project is starting to ramp up again after the
Google Summer of Code efforts. We have merged the women@a.o list into the
dev@community.a.o and are commencing work on rolling out the mentoring
program.

No issues require board attention at this time.

Community
---------

The women@a.o mailing list has been closed and an autoresponder inviting
people to post to dev@community.a.o has been set up. The vote to merge the
women@a.o list was passed unanimously. One, previously unknown, community
member voted -1 (non-binding). However, the owners of the women@.a.o list
reassured the ComDev PMC that the list had been largely unsuccessful in
meeting the defined objectives and welcomed the opportunity to work with
the ComDev PMC in ensuring that the successes of women in the ASF are duly
recognised.

The local mentors program and local speakers program both continue to
grow. We now have 53 local mentors, and 27 local speakers. If discussions
on them on foundation-wide lists is anything to go by, they continue to be
of use!

Interest is growing in the mentoring programme with a number of enquiries
to the development list. Ross Gardler reports that there will be between
10 and 40 students approaching the ASF for mentoring as part of their
formal education in September. The draft process is already
[defined|http://community.apache.org/mentoringprogramme.html] and will be
refined during August in consultation with interested PMCs.

There was one appeal from a GSoC student that failed in the mid-term
evaluation. This was examined by both Google and the ASF admins. It was
felt the mentors decision was fair and that our selection process was not
at fault. A minor tweak relating to the communication of our expectations
to the students has been implemented. Full details can be reviewed at
http://markmail.org/thread/dsn6v2dagrm5nv7q

Objectives for next period
--------------------------

* Gain support from at least 5 PMCs for the mentoring programme
* Launch the mentoring programme in September (no press at this stage)

Approved by general consent.

16 Jun 2010 [Ross Gardler / Roy]

No issues require board attention at this time.

Apologies for not submitting last month.

Website
-------

Documentation about mentoring has been moved from the wiki to the comdev
website

A beta site for finding local mentors and speakers has been set up at
http://community.zones.apache.org/ This is reasonably well populated via
members@ and we expect to start pushing it to the wider community@ soon.

Google Summer of Code
---------------------

44 Students accepted, this will generate income of $22,000

For the first time there were no major complaints about the selection
process.

Student work is underway.

Mentoring Programme
-------------------

We had planned to roll out the mentoring programme after the GSoC
selection process. However, this has not yet happened. Documentation is in
place and a pilot is being run with a single student. However, we have not
yet rolled it out across the ASF.

A lack of volunteer time is the real block here, this is expected to be
resolved in coming months (a day job project for one of the ComDev team
relating to this activity commences in July)

The Apache Way
--------------

Prompted by various discussions on members@ we started a community dev
blog (http://blogs.apache.org/comdev/)

This will be used to post useful pointers to existing resources and
expertise.

We are considering which activities discussed in the members@ threads can
and should be implemented by comdev

Some discussion on the lack of participation in GSoC this go around. No board actionable item resulted.

19 May 2010 [Ross Gardler / Jim]

Jim to pursue a report for Community Development

17 Feb 2010 [Ross Gardler / Roy]

The community development project aims to help newcomers to The Apache
Software Foundation take their first steps on their way to being a part of
our community.

Issues for board attention
--------------------------

GSoC invoicing process

The ComDev PMC would like the board to evaluate the process for making
claims for GSoC payments from Google. For the board's convenience, the
process is currently:

a) GSoC admin informs Google of total amount owing
b) Google issue a PO
c) GSoC admin liaises with ASF treasurer
d) ASF issues an Invoice
e) Google pays invoice

At present the processes seems to get stuck at c). The GSoC admin is unaware
of the issuing of an invoice for 2009 and we suspect other years may have
been missed as well.

This not only impacts ASF income but increases our costs since travel to the
mentor summit is reimbursed through the same invoice.

Main items to report
--------------------

- addition of Isabel Drost, Nick Birch, Noel J. Bergman and Kathey Marsden
 to the Community Development PMC

- documentation of proposed mentoring programme [1]

- commencement of our first mentored participant [2]

- two press interviews in response to word of mouth discovery of the project

- GSoC has been officially announced and will be run this year with Noirin
 Shirley as admin, Ross Gardler and Luciano Resende as co-admins

- creation of a "people near you" webapp populated with people available for
 presenting or meeting those interested in the ASF - this is not yet public
 as we are awaiting the creation of a zone on which to host it

Main items for next period
--------------------------

- Move documentation of GSoC from wiki.apache.org to community.apache.org

- Launch of the "people near you" webapp

- Launch of the ASF GSoC engagement

- Preparation for the official launch of the ASF mentoring programme (which
 will occur after GSoC has commenced)

 [1] http://community.apache.org/mentoringprogramme.html
 [2] https://issues.apache.org/jira/browse/COMDEV-11

Todo: Geir to invoice Google for GSOC

01 Nov 2009

Establish the Apache Community Development Project

 WHEREAS, the Board of Directors deems it to be in the best
 interests of the Foundation and consistent with the
 Foundation's purpose to establish a Project Management
 Committee charged with coordinating community development
 efforts.

 NOW, THEREFORE, BE IT RESOLVED, that a Project Management
 Committee (PMC), to be known as the "Apache Community
 Development Project", be and hereby is established
 pursuant to Bylaws of the Foundation; and be it further

 RESOLVED, that the Apache Community Development Project
 be and hereby is responsible for helping people become
 involved with Apache projects; and be it further

 RESOLVED, that the office of Vice President, Apache Community
 Development Project, be and hereby is created, the person
 holding such office to serve at the direction of the Board
 of Directors as the chair of the Community Development PMC,
 and to have primary responsibility for management of the
 projects within the scope of the Apache Community Development
 project; and be it further

 RESOLVED, that the persons listed immediately below be and
 hereby are appointed to serve as the initial members of the
 Apache Community Development Project PMC:

  * Ross Gardler <rgardler@apache.org>
  * Luciano Resende <lresende@apache.org>
  * Santiago Gala <sgala@apache.org>
  * Bertrand Delacretaz <bdelacretaz@apache.org>
  * Ted Dunning <tdunning@apache.org>
  * Noirin Shirley <noirin@apache.org>

 NOW, THEREFORE, BE IT FURTHER RESOLVED, that Ross Gardler
 be appointed to the office of Vice President, Apache Community
 Development Project, to serve in accordance with and
 subject to the direction of the Board of Directors and
 the Bylaws of the Foundation until death, resignation,
 retirement, removal or disqualification, or until a successor
 is appointed; and be it further

 RESOLVED, that the initial Apache Community Development PMC
 be and hereby is tasked with the creation of a set of bylaws
 intended to encourage open participation in the Apache
 Community Development Project.

 Special order 3A, establish the Apache Community Development Project,
 was approved by Unanimous Vote of the directors present.

 Furthermore, the board requested that this PMC take over the stewardship
 of the community@ and women@ mailing lists.