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This was extracted (@ 2019-05-09 14:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

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Crail

20 Mar 2019

Report was filed, but display is awaiting the approval of the Board minutes.

19 Dec 2018

Crail is a storage platform for sharing performance critical
data in distributed data processing jobs at very high speed.

Crail has been incubating since 2017-11-01.

Three most important issues to address in the move towards graduation:

  1. Community building: attract additional contributors from different
     companies/affiliations
  2. Further increase visibility / PR
  3. Develop further fields of applicability of Crail, such as
     efficient serverless computing

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

How has the community developed since the last report?

  * Our twitter account "@ApacheCrail" now has 125 followers
  * We have only 6 active contributors, here we hope
    to improve.

How has the project developed since the last report?

  * Second release is out, including binary release
  * Bug fixes for second release.
  * Better documentation using readthedoc
  * Constant activities on bug fixes, quality improvements
    at https://github.com/apache/incubator-crail
  * The binary code release as part of the second release
    sparked discussion on the general@incubator list,
    clarifying the issues on how to handle those releases.

How would you assess the podling's maturity?

 [ ] Initial setup
 [ ] Working towards first release
 [X] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:
  12/05/2018

When were the last committers or PPMC members elected?
  2017-11-01 (entering incubation)

Have your mentors been helpful and responsive or are things falling
through the cracks? In the latter case, please list any open issues
that need to be addressed.

 * 2 of our mentors are very helpful and responsive. We had to remove
   the third mentor Raphael Bircher due to inactivity.

Signed-off-by:

  [x](crail) Julian Hyde
     Comments: With two releases completed successfully, community
       building is the main task for this project to get to
       graduation. Welcome to Felix as a new mentor!
  [x](crail) Luciano Resende
     Comments:
  [x](crail) Felix Cheung
     Comments: (signing up as mentor)

IPMC/Shepherd notes:

--------------------
DLab

DLab is a platform for creating self-service, exploratory data science
environments in the cloud using best-of-breed data science tools.

DLab has been incubating since 2018-08-20.

Three most important issues to address in the move towards graduation:

 1. Execute the SGA between EPAM and the ASF so code can be imported.
 2. Move bug tracking system including project backlog to Apache issue
tracking system – in progress
 3. Work toward an initial Apache release – in progress, first release
planned for EOY

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

  Nothing at this point of time.

How has the community developed since the last report?

  We are not at the stage of building community so far, but we hosted two
  workshops recently and hope to have ˜2 potentials contributors from it.
  Also we hosted two conferences and hope to have some contributors from it.

How has the project developed since the last report?

  Initial committers have submitted their Apache ICLA, subscribed to all
  mailing lists and created
  Jira accounts. Functionality added:
    · Added support of Java libraries installation
    · Added support of Spark configuration from Web UI
    · Implemented support for deployment into two VPC’s for AWS version
    · Added support for DLab to not use public IP’s for MS Azure
    · Redesign of DLab Web UI for roles management – in progress
    · Update version of Zeppelin/Spark/EMR – in progress
    · Scheduler in idle time – in progress

How would you assess the podling's maturity?
Please feel free to add your own commentary.

  [X] Initial setup
  [X] Working towards first release
  [ ] Community building
  [ ] Nearing graduation
  [ ] Other:

Date of last release:

  This is going to be our first release. Target date EOY.

When were the last committers or PPMC members elected?

  We are still operating with the set of initial committers.

Have your mentors been helpful and responsive or are things falling
through the cracks? In the latter case, please list any open issues
that need to be addressed.

   Mentors are very helpful and try to resolve any issues immediately.
   Open issues:
    · None of contributors have access to create JIRA SCRUM/Kanban
    boards (we have migrated the tickets, but can’t formaly create
    a release/sprint)

Signed-off-by:

  [X](dlab) P. Taylor Goetz
     Comments:
  [ ](dlab) Henry Saputra
     Comments:
  [ ](dlab) Konstantin I Boudnik
     Comments:

IPMC/Shepherd notes:
    Justin Mclean: Report was submitted past due date, mentors hadn't been
    paying attention but should be now, however still missing sign-offs.

19 Sep 2018

Crail is a storage platform for sharing performance critical
data in distributed data processing jobs at very high speed.

Crail has been incubating since 2017-11-01.

Three most important issues to address in the move towards graduation:

  1. Community building: attract additional contributors from different
     companies/affiliations + Crail deployments
  2. Increase visibility / PR
  3. Harden the code and improve stability and usability

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

  * None

How has the community developed since the last report?

  * A twitter account "@ApacheCrail" was recently created

How has the project developed since the last report?

  * Container support made available
  * Improved failure handling (more meaningful error messages)
  * Improved documentation
  * Working towards second release
  * Constant activities on bug fixes, quality improvements and
    additional features at https://github.com/apache/incubator-crail

How would you assess the podling's maturity?

 [ ] Initial setup
 [ ] Working towards first release
 [X] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:
  5/28/2018

When were the last committers or PPMC members elected?
  2017-11-01 (entering incubation)

Signed-off-by:

  [x](crail) Julian Hyde
     Comments: The project is healthy and making good progress. As noted,
     community building is the main challenge now. The technology is
     in good shape, so I believe people will start adopting.
     I am very pleased that they have created a twitter account; it should
     allow them to build community daily.
  [x](crail) Luciano Resende
     Comments:
  [ ](crail) Raphael Bircher
     Comments:

IPMC/Shepherd notes:

20 Jun 2018

Crail is a storage platform for sharing performance critical
data in distributed data processing jobs at very high speed.

Crail has been incubating since 2017-11-01.

Three most important issues to address in the move towards graduation:

  1. Community building: Additional contributors from different
   companies/affiliations
  2. Increase visibility / PR
  3. Harden the code and improve stability and usability

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

  * None

How has the community developed since the last report?

  * To advertise the project, we present(ed) the Crail project at:
    * OpenFabrics 2018 Workshop
      (Crail non-volatile memory integration, presented in April)
    * Spark and AI 2018 Summit
      (Serverless computing with Crail, presented June 5)
    * DataWorks 2018 Summit in June (Crail, to be presented June 21)


How has the project developed since the last report?

  * First source code release (Apache-Crail 1.0-incubating) done
    (+4, -0 binding votes) and available
  * Designed/implemented new generic NVMeF storage tier which makes
    code base independent of SPDK/DPDK environment
  * Constant activities on bug fixes, quality improvements and
    additional features at https://github.com/apache/incubator-crail

How would you assess the podling's maturity?

 [ ] Initial setup
 [ ] Working towards first release
 [X] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:
  5/28/2018

When were the last committers or PPMC members elected?
  2017-11-01 (entering incubation)

Signed-off-by:

 [x] (crail) Julian Hyde
     Comments:
         Having made the (always difficult) first release, the project
         is in good shape. They are starting to generate some publicity
         by speaking at conferences. I am encouraging them to create a
         twitter account (so that they can interact with the wider
         community more frequently) and to start thinking of a second
         release (to ensure that the release process is reproducible).
 [x] (crail) Luciano Resende
     Comments:
 [] (crail) Raphael Bircher
     Comments:

IPMC/Shepherd notes:
  lresende: I removed the check from 'working towards first release' as the
  first release was just completed

21 Mar 2018

Crail is a storage platform for sharing performance critical
data in distributed data processing jobs at very high speed.

Crail has been incubating since 2017-11-01.

Three most important issues to address in the move towards graduation:

1  Community building
2. Improve project visibility
3. Create a first release

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

* None

How has the community developed since the last report?

* We got one new active committer.
  After moving the code base under apache/incubator-crail,
  we are re-gaining frequency on downloads and followers
* To advertise the project, we are preparing for the
  SF Spark Summit presentation on Crail.
  We got a presentation on Crail's non-volatile data
  management accepted at OpenFabrics workshop in April.

How has the project developed since the last report?

* Podling name search done and approved by Legal.
* Applied fixes resolving two major bugs within Crail code.
* New project front end website.


How would you assess the podling's maturity?

 [X] Initial setup
 [X] Working towards first release
 [X] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:
 N/A

When were the last committers or PPMC members elected?
 2017-11-01 (entering incubation)

Signed-off-by:

 [x] (crail) Julian Hyde
     Comments: Good progress on the "admin" aspects of incubation,
       and dev list is showing good activity.
 [ ] (crail) Luciano Resende
     Comments:
 [ ] (crail) Raphael Bircher
     Comments:

21 Feb 2018

Crail is a storage platform for sharing performance critical data in
distributed data processing jobs at very high speed.

Crail has been incubating since 2017-11-01.

Three most important issues to address in the move towards graduation:

  1. Community building
  2. Improve project visibility
  3. Create the first release

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

* No issues require attention at this time.

How has the community developed since the last report?

* We are trying to advertise Crail to attract more people
  to contribute and/or use it. In that respect, we got a
  presentation at this years SF Spark Summit accepted, where
  we will talk about Crail deployment in the Spark context.

How has the project developed since the last report?

 * Code transfer to apache.org complete
 * Project website up, working on improvements and compliance
 * Working on adapting Crail build process to new (Apache)
   environment.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

  [x] Initial setup
  [x] Working towards first release
  [x] Community building
  [ ] Nearing graduation
  [ ] Other:

Date of last release:

 * N/A

When were the last committers or PPMC members elected?

 * 2017-11-01 (entering incubation)

Signed-off-by:

  [x](crail) Julian Hyde
     Comments:
       Well done getting the web site up and the source code into
       ASF git. It feels like the project is really up and running.
       Next steps are a release and podling name search.
  [x](crail) Luciano Resende
     Comments:
  [ ](crail) Raphael Bircher
     Comments:

17 Jan 2018

Crail is a storage platform for sharing performance critical data in
distributed data processing jobs at very high speed.

Crail has been incubating since 2017-11-01.

Three most important issues to address in the move towards graduation:

  1. Finish project setup 2  Community building 3. Create a first release

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

  None

How has the community developed since the last report?

  * Got contacted by a few individuals and companies trying Crail for their
    internal use. Not much more activities since last month, presumably due to
    holidays.

How has the project developed since the last report?

  * Working on project website
  * Working on Crail code renaming for code landing at Apache
  * Incubator status page updates
  * Apache ICLA signed by almost all contributors (7 of 9)
  * Submitted abstract on Crail project for 2018 DataWorks Summit in Berlin

How would you assess the podling's maturity?

 [X] Initial setup
 [ ] Working towards first release
 [ ] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release: N/A

When were the last committers or PPMC members elected? 2017-11-01 (entering
incubation)

Signed-off-by:

  [x](crail) Julian Hyde
     Comments: It took a while to get ICLAs signed and
   accounts created (thanks Luciano for your help) but the project is getting
   through the red tape and real work is starting to surface on the dev list
   and in JIRA.
  [x](crail) Luciano Resende
     Comments:
  [ ](crail) Raphael Bircher
     Comments:

IPMC/Shepherd notes:

20 Dec 2017

Crail is a storage platform for sharing performance critical
data in distributed data processing jobs at very high speed.

Crail has been incubating since 2017-11-01.

Three most important issues to address in the move towards graduation:

  1. Finish project setup
  2. Community building
  3. Create a first release

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

  None.

How has the community developed since the last report?

  N/A

How has the project developed since the last report?

* This is the first report.
* Apache ICLA signed by all contributors from IBM Zurich Research.
* Software Grant and Corporate Contributor License Agreement
  signed by IBM ZUrich Research representative.
* Infrastructure setup underway (missing JIRA due to
  infrastructure issues)
* Available Crail code to be transferred soon.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [X] Initial setup
 [ ] Working towards first release
 [ ] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 N/A

When were the last committers or PPMC members elected?

 2017-11-01 (entering incubation)

Signed-off-by:

 [X] (crail) Julian Hyde
     Comments:
        Project is still boot-strapping. No activity on dev
        list yet (except for preparation of this report).
 [ ] (crail) Luciano Resende
     Comments:
 [ ] (crail) Raphael Bircher
     Comments: