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This was extracted (@ 2019-11-02 22:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

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DLab

18 Sep 2019

DLab is a platform for creating self-service, exploratory data science
environments in the cloud using best-of-breed data science tools.

DLab has been incubating since 2018-08-20.

### Three most important unfinished issues to address before graduating:

 1. Come up with a new name for DLab
 2. Extend the amount of committers. The plan here is to participate in
 a number of conferences, starting with ApacheConf in Berlin on October 23,
 EPAM SEC conference in Gansk on SolutionsHub area
 3. After release 2.2 is made, the team will have to do major refactoring
 of the code, updating of product documentation, which might potentially
 slow down the process of releasing version 2.3

### Are there any issues that the IPMC or ASF Board need to be aware of?

 No issues.

### How has the community developed since the last report?

 A new committer is added:
 - Adams Disturber (Andrii Dumych)
 Also awaiting for committer Mykola Bodnar, pending account creation. ICLA
 files are signed off and submitted, waiting for Apache ID to be created.

### How has the project developed since the last report?

 Team is actively working on release 2.2 features.
 There will be many new features and conceptual changes introduced in
 upcoming release. We are introducing the concept of projects within DLab,
 which will allow to control permissions for groups of DLab users,
 improve collaboration capabilities.
 Major improvements will be made in terms of GCP platform deployment.
 GCP will support the majority of the features, currently available in
 DLab for AWS and Azure Clouds.
 One of the conceptual features implemented is the ability to provision
 DLab's self-service noe in k8s and being able to integrate with many
 identity providers, supporting OAuth2 and SAML2.0 via Keycloak.

### How would you assess the podling's maturity?
Please feel free to add your own commentary.

 - [ ] Initial setup
 - [ ] Working towards first release
 - [X] Working towards next release
 - [X] Community building
 - [ ] Nearing graduation
 - [ ] Other:

### Date of last release:

 2019-15-04

### When were the last committers or PPMC members elected?

 2019-20-08

### Have your mentors been helpful and responsive?

 Yes, mentors have been helpful and responsive.

### Signed-off-by:

 - [ ] (dlab) P. Taylor Goetz
    Comments:
 - [X] (dlab) Henry Saputra
    Comments:
 - [ ] (dlab) Konstantin I Boudnik
    Comments:
 - [X] (dlab) Furkan Kamaci
    Comments:

### IPMC/Shepherd notes:

17 Jul 2019

DLab is a platform for creating self-service, exploratory data science
environments in the cloud using best-of-breed data science tools.

DLab has been incubating since 2018-08-20.

### Three most important unfinished issues to address before graduating:

  1. Execute the SGA between EPAM and the ASF so code can be imported - done
  2. Complete on-boarding of initial committers - done
  3. Work toward an initial Apache release - release branch created – done

### Are there any issues that the IPMC or ASF Board need to be aware of?

  Not this time

### How has the community developed since the last report?

  All initial committers have completed on-boarding. Also we've added
  couple of new contributors (some of them are waiting for PPMC to be created).
  All new contributors are currently onboarding and doing initial work to prove
  contribution:

  - Andriy Yatskovets
  - Kirill Makhonin
  - Vitalii Solodilov
  - Dmitriy Karbyshev
  - Aliaksandr Semianets

  Also a few new contributors will start submitting their .icla files soon:

  - Andrii Dumych
  - Mykola Bodnar

### How has the project developed since the last report?

  The team fully switched our work to Apache Infrastructure: JIRA, Git.

  First release has been made
  https://github.com/apache/incubator-dlab/releases/tag/2.1-RC2

  Team is actively working on release 2.2 features.

  There will be many new features and conceptual changes introduced in
  upcoming release. We are introducing a concept of projects within DLab,
  which will allow to control permissions for groups of Dlab users, improve
  collaboration capabilities.

  Major improvements will be made in terms of GCP platform deployment. GCP
  will support majority of the features, currently available in DLab for
  AWS and Azure Clouds.

### How would you assess the podling's maturity?
Please feel free to add your own commentary.

  - [x] Initial setup
  - [x] Working towards first release
  - [x] Community building
  - [ ] Nearing graduation
  - [ ] Other:

### Date of last release:

  2019-15-04

### When were the last committers or PPMC members elected?

 2019-18-04

### Have your mentors been helpful and responsive?

  Yes, mentors have been helpful with onboarding and were providing all
  answers timely. We just wish the podling report submission process
  could be supported more timely.

### Help needed by DLab team from Apache:

  We would highly appreciate if following page could start being populated:
  https://incubator.apache.org/clutch/dlab.html, currently there are many
  URL’s missing and empty sections.

  The team can provide all needed information, but unfortunately we don't
  ability to Edit this page.

### Signed-off-by:

  - [ ] (dlab) P. Taylor Goetz
     Comments:
  - [ ] (dlab) Henry Saputra
     Comments:
  - [ ] (dlab) Konstantin I Boudnik
     Comments:

### IPMC/Shepherd notes:

20 Mar 2019

DLab is a platform for creating self-service, exploratory data science
environments in the cloud using best-of-breed data science tools.

DLab has been incubating since 2018-08-20.

Three most important issues to address in the move towards graduation:

 1. Execute the SGA between EPAM and the ASF so code can be imported
 2. Complete on-boarding of initial committers
 3. Work toward an initial Apache releases

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 Not this time

How has the community developed since the last report?

 All initial committers have completed on-boarding.

 Also we've seen addition of 3 more contributors: Anna Orlovska, Oleksandr
 Isniuk and Demyan Mysakovets

How has the project developed since the last report?

 The team fully switched our work to Apache Infrastructure: JIRA, Git.

 Also we've been working hardly towards first Apache release.

 Release branch has been created and is waiting for further acceptance by
 means of voting in apache general mailing list.
 We've already reviewed and fixed couple of enhancements proposed by our
 mentors in regards to the release.

 We've added bunch of new features, all of them described in release notes:
 https://github.com/apache/incubator-dlab/releases/tag/2.1

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [X] Initial setup
 [X] Working towards first release
 [X] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 N/A

When were the last committers or PPMC members elected?

 Oleksandr Isniuk added as new PPMC 2/26/2019

Have your mentors been helpful and responsive or are things falling
through the cracks? In the latter case, please list any open issues
that need to be addressed.

 We would highly appreciate if following page could start being populated:
 https://incubator.apache.org/projects/dlab.html, currently there are many
 empty pages, not all sections are filled in.
 The team can provide all needed information, but unfortunately we don't
 ability to Edit this page.

Signed-off-by:

 [ ](dlab) P. Taylor Goetz
    Comments:
 [X](dlab) Henry Saputra
    Comments: Working on first release under Apache
 [ ](dlab) Konstantin I Boudnik
    Comments:

IPMC/Shepherd notes:
 Dave Fisher: DLAB is yet another podling that does not understand that the
            top 3 items to address question is forward looking. The IPMC
            needs to refine the question - English language tenses can be
            subtle. Since MOIN Wiki is going away there is an opportunity
            to do this.

21 Nov 2018

DLab is a platform for creating self-service, exploratory data science
environments in the cloud using best-of-breed data science tools.

DLab has been incubating since 2018-08-20.

Three most important issues to address in the move towards graduation:

  1. Execute the SGA between EPAM and the ASF so code can be imported.
  2. Move bug tracking system including project backlog to Apache issue
  tracking system.
  3. Work toward an initial Apache release.

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

  Nothing at this point of time.

How has the community developed since the last report?

  We are not at the stage of building community so far.

How has the project developed since the last report?

 Initial committers have submitted their Apache ICLA, subscribed to all
 mailing lists and created Jira accounts. Functionality added:
  - Administrative Web UI for roles management
  - Fixed libraries installation for RStudio
  - Restrict usage of EC2 instances of certain shapes to different groups
  of users
  - Fixed a bug on MS Azure when instance creation failed because of same
  IP allocation to different instances
  - Added support of Dex authentication
  - Work in progress towards deployment into two VPC’s (SSN and Edge Node
  into one VPC, notebooks and computational resources into separate VPC)
  - Work in progress implementing Java libraries support from WebUI

How would you assess the podling's maturity?
Please feel free to add your own commentary.

  [X] Initial setup
  [X] Working towards first release
  [ ] Community building
  [ ] Nearing graduation
  [ ] Other:

Date of last release:

  This is going to be our first release.

When were the last committers or PPMC members elected?

  We are still operating with the set of initial committers.

Have your mentors been helpful and responsive or are things falling
through the cracks? In the latter case, please list any open issues
that need to be addressed.

  Mentors were very responsive and provided a good overview of incubation
  process in general. Helped a lot providing detailed instructions on how
  to get subscribed, submit ICLA application and certainly provided a
  vector for next steps. The team has immediate support and can ask for
  any questions.

Signed-off-by:

  [X](dlab) P. Taylor Goetz
     Comments: To give some context regarding the mentor question above,
               I'm employed by the same company as the initial committers
               and have working with them since before the proposal to
               prep them for Apache.

               Currently we're waiting on the SGA (I'm working on pushing it
               through) which is blocking code import. Meanwhile the podling
               is starting to use the mailing list and populating JIRA.
  [X](dlab) Henry Saputra
     Comments:
  [ ](dlab) Konstantin I Boudnik
     Comments:

IPMC/Shepherd notes:

17 Oct 2018

DLab is a platform for creating self-service, exploratory data science
environments in the cloud using best-of-breed data science tools.

DLab has been incubating since 2018-08-20.

Three most important issues to address in the move towards graduation:

 1. Exectute the SGA between EPAM and the ASF so code can be imported.
 2. Complete on-boarding of initial committers.
 3. Work toward an initial Apache release.

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 Not at this time.

How has the community developed since the last report?

 This is our first report.

How has the project developed since the last report?

 A number of committers have submitted ICLAs, had their Apache
 accounts created, and subscribed to appropriate mailing lists.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [X] Initial setup
 [ ] Working towards first release
 [ ] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 N/A

When were the last committers or PPMC members elected?

 We are still operating with the set of initial committers.

Have your mentors been helpful and responsive or are things falling
through the cracks? In the latter case, please list any open issues
that need to be addressed.

Signed-off-by:

 [X](dlab) P. Taylor Goetz
    Comments:
 [X](dlab) Henry Saputra
    Comments:
 [X](dlab) Konstantin I Boudnik
    Comments:

IPMC/Shepherd notes:
Dave Fisher - Podling starting up slowly. There is mentor engagement.