Formal board meeting minutes from 2010 through present. Please Note: The board typically approves minutes from one meeting during the next board meeting, so minutes will be published roughly one month later than the scheduled date. Other corporate records are published, as is an alternate categorized view of all board meeting minutes.
As previously agreed, my focus is to be on the areas of the foundation that are running well. For the most part, therefore, my reports are expected to be uneventful. That being said, I have not done a good job of as I might in staying abreast of the activities in these areas. Fortunately, we have full reports. For infrastructure all open positions have now been backfilled and new hires are being onboarded. Exploring GitHub as a master continues to be a focus, along with finding ways to reduce the infrastructure costs per project. For conferences the dates for ApacheCon North America 2017 in Miami were released (May 15-19, 2017), at the Intercontinental Miami. Marketing proceeds as expected. Thank you to Sally and all contributors to the FY17 Q2 report which was published on 12/15 (https://s.apache.org/oTOF). A new monthly blog series "Success at Apache" has also been launched to share success stories from the foundation. Sally is seeking content for this blog. TAC has reported final numbers and budget for ApacheCon EU (13 recipients, budget $26,190.04). Two of the TAC recipients have been invited to join the TAC committee. This presents some complication in that only foundation members can participate in some aspects of TAC, specifically where private information is shared by applicants. However, there are many ways in which non-members can assist that do not require access to private information. The TAC report includes some details about how many recent TAC recipients go on to participate more deeply with one or more foundation project.
Truth is I've been enjoying the total freedom from day to day activities. I've assisted a little in the transition to Sam as the new President, but for the most part Sam has simply moved forwards. As agreed with Sam I will pick up the areas that are "just working" and provide oversight there so that Sam can focus on the areas that need attention. Given Sam's indication that he feels the areas needing focus are Brand and Fundraising this means I will be "on call" for Marketing and Publicity, Infrastructure, Conferences and TAC. Each of these areas has paid support and thus the overhead here is expected to be manageable. I will monitor those lists and be available to our officers in those roles should the need arise.
Since the last meeting, we have published the schedule for our ApacheCon Europe events (see http://apachecon.com/) and are in the process of promoting that event, and doing last minute planning. We will once again have a Media and Analyst Training. See Sally for details. Please continue to promote the event to your project communities. I hope to see you in Seville.
The CFP for ApacheCon Seville has now closed, and we are in the review period. We are scheduled to send speaker notifications on the 26th of this month. There have been 173 talks submitted for Apache Big Data, and 175 for ApacheCon Europe. We are using a new system for reviewing talks. Rather than asking reviewers to assign a numerical value to each talk, we are using a tool called "Papers Please", which asks the reviewer to choose between talks based on which talk they believe a target audience would attend. Whereas the old the old method tended to give us ratings of 4 out of 5 on almost everything, this method appears to give a better understanding of what talks people actually want to see. Additionally, reviewers are given the talk abstract and title, but not information about the speaker. This has been shown, in other conferences, to increase diversity of speakers, introduce more new speakers, and reduce the "popularity contest" nature of talk selection. We have one keynote lined up, and are looking for others. If you have one in mind, please speak up. ApacheCon North America is scheduled for May 15-19 at the Intercontinental in Miami. There has been some discussion on the email@example.com list regarding crafting policy about when third party events can (and can not) be scheduled, in order to prevent conflicting with ApacheCon and other Apache project's events. While we have a contract that states that we can't hold other events called 'ApacheCon' within a particular geographic and time window around existing events named 'ApacheCon', we do not have a written policy around other events that use Apache trademarks.
We are entering the last month of the CFP for ApacheCon Europe, so this is when we expect to see some talks actually coming in. Once we have a schedule, we will start promoting the event more. However, we have already seem significantly more Twitter/Facebook/G+ activity around the event than we have seen around the last few events, which is a good early sign. Registration ApacheCon Europe 14 Apache: Big Data Europe 15 CFPs ApacheCon Europe 48 Apache: Big Data Europe 51 Please watch the firstname.lastname@example.org mailing list for ways that you can help get the word out about this event, as we get closer.
ApacheCon Europe will be held in Seville, November 14th through 18th, 2016. We have started to more actively promote the CFP internally. With a great deal of help from Melissa we have contacted the user and dev list for every project and encouraged them to submit talks about their project. I'm sure you've seen at least one of these messages. Registration for ApacheCon Europe is still moving very slowly: Apache: Big Data 6 ApacheCon 7 Meanwhile, the paper proposals are starting to come in: Apache: Big Data 42 ApacheCon 35 Still to do is more promotion outside of the ASF, to related projects, and continued promotion of registration for the event. Soon we'll start promoting ApacheCon North America as well, as soon as the website is up.
Last week we held ApacheCon North America in Vancouver, BC, Canada. The attendance numbers are as follows: ABD - 428 total - (398 for just ABD + 30 add-ons from ApacheCon attendees) ApacheCon - 326 total - (277 just for ApacheCon + 49 add-ons from the ABD attendees) (That's a total overlap of 79 that attended both events, so the audience is largely disjoint.) Combined total attendees - 675(!) versus 447 in Austin This is a 51% increase from last year! Among other highlights of this event: * Sally held her Media/Analyst training again, to a full house. This was very valuable to all who attended. * Keynotes included a very astute analysis by Stephen O'Grady, of RedMonk, of the need for our projects to work with one another, rather than operating as islands within a loosely-knit federation. This presentation is well worth watching. It is on the Linux Foundation YouTube channel. I welcome further discussion of his ideas on the members@ and dev@community lists. * There was a 2-day track of GeoSpatial content, which we will try to do again in Spain and more aggressively market as a track/subconference/something to the scientific community. * ODPi had a keynote in which they spoke about the purpose of their organization. Jim Jagielski had a one-on-one panel discussion with John Mertic, Director of Program Management for ODPi, in which they discussed the concerns of the Foundation about ODPi. This recording will be on FeatherCast.org within the coming days. * All keynotes/plenaries are published to the Linux Foundation YouTube channel at https://www.youtube.com/channel/UCthvmTSlmIcMH93LIJNe-2w * FeatherCast.org is publishing all of the audio from every non-plenary session. This will take considerable time, but we have a number of volunteers working on this effort. Many thanks to those people. This recording was done entirely by volunteer effort, using digital recorders owned by the Foundation. The full list may be found at http://feathercast.apache.org/tag/apacheconna2016/ The volunteer effort is being coordinated on the comdev mailing list. * lists.apache.org was announced in the State of the Feather address, as well as being mentioned in other talks, and people are starting to use that service. At the event, we announced ApacheCon EU 2016, to be held November 14-18 in Seville (Sevilla) Spain. The websites for that event are at http://events.linuxfoundation.org/events/apachecon-europe and http://events.linuxfoundation.org/events/apache-big-data-europe Registration and CFP coming very soon. A number of people have already stepped forward offering local expertise and on-the-ground support. Please save the date, and mention it if you happen to be in conversation with potential sponsors. While it is not our job to promote and market the events, anything we can do with our contacts is greatly appreciated. There's a recording at http://feathercast.apache.org/why-did-you-sponsor-apachebigdata/ in which a number of our sponsors talk about why they sponsored the event, and why everyone else should, too. We are considering several locations for ApacheCon NA 2017, which will probably be held somewhere in the Eastern United States. I expect to have further details on this within the next 2 months. It is worth remembering that our contract states a period of 5 years, with the option to cancel at 3 years if either party is dissatisfied. That 3 year period ends with the event in Seville. Speaking for myself and the President, and expressing the opinions of the majority of conference attendees and sponsors, I recommend that we continue with this relationship. Ross and others complimented Rich on an ApacheCon well done
The schedule has been announced for ApacheCon Core - https://s.apache.org/fgNC - and for Apache Big Data - https://s.apache.org/rKyd - and registration is open for both events. We would like to encourage all projects that have content in the events (as well as those that don't) to promote the event to their various communities. ApacheCon North America will be held in Vancouver, Canada, May 9-14, 2016, at the Hyatt Regency, Vancouver. Projects wishing to have ancillary events (summits, hackathons, etc.) at the conference are encouraged to contact me as soon as possible. Meanwhile, the Linux Foundation have promised a decision regarding ApacheCon Europe by some time this month, so expect to hear about that in next month's report.
The CFP for ApacheCon closed on the 12th, and we have begun the process of reviewing these submissions and forming the schedule. Anyone wishing to participate in this process should contact me, or the email@example.com mailing list. Our current submission totals are: For ApacheCon North America: 152 For Apache Big Data: 206 We are also looking for suggestions (and contacts) for keynotes for the event. We currently have 2 suggestions, and have room for 4 - 5. These, also, should to go to me, or to the dev@community mailing list. Relevant dates: CFP Close: February 12, 2016 CFP Notifications: February 29, 2016 Schedule Announced: March 3, 2016 We do not yet have dates for ApacheCon Europe, but we should know within the next 2 months whether we will be doing that event this year. Huge thanks to Daniel Gruno, as well as to a number of volunteers, for their presence at FOSDEM 2016. They gave away hundreds of stickers, as well as other swag, and showcased the new feather logo. They had many conversations with open source enthusiasts, and it was a good time for reengaing with that community. Apache OpenOffice also shared the table with us, as they have a long history of being present at FOSDEM. As always, a huge thank you to Melissa for her support of this event. One conversation at FOSDEM was our difficulty with connecting new volunteers with concrete tasks that they can do to get involved. Several times a month, people come to the dev@community mailing list and ask "How can I get involved?" and are generally given vague answers that amount to "Go look at the projects and see what they need." From this discussion has arisen a new service, Help Wanted - https://helpwanted.apache.org/ (Thanks to Daniel Gruno, once again) that attempts to bridge this gap. The goal is to promote beginner tasks that are a good place for entry into our communities. Projects are encouraged to put tasks on there that reflect this goal. (ie, please don't just dump your Jira ticket list here.) It's also a place for community-level tasks, such as our desire to create per-project brochures that can be produced on demand for events, meetups, elevator chats, and so on. I expect to be completely focused on ApacheCon for the coming few months.
We are one month out from the close of the CFPs for ApacheCon North America. We expect, as usual, to get a flood of submissions in the last 2 weeks. (Submit now! Avoid the rush!) Thus, it is anticipated that the coming month will be busier, as we try to promote the CFP, and then begin working on the event in earnest.
On November 25th, we sent a CFP announcement to all dev@ and users@ lists, and the submissions are trickling in. We are in the quiet period before the storm. We expect to see talk submissions ramp up in January, leading up to the February deadline, and we will, accordingly, start pushing the CFP particularly hard at the beginning of the year.
We expect a CFP for ApacheCon North America to be published any day now, at which point we will start actively promoting it to our communities.
ApacheCon We just completed ApacheCon Europe in Budapest 2 weeks ago. Attendance was disappointing, but Angela speculates that was a combination of being up against Strata, and the Syrian refugee situation, that contributed to this, and estimates that we would have had up to another 50% attendance were it not for these influences. As it was, we had 432 in attendance for Big Data, and about 200 for Core. We heard a number of people say that the split into two events was confusing and poorly explained. This was primarily at the CFP time - ie, which event to submit talks to, and how the talks were selected. But it was also confusing for attendees, who may have signed up for one event and then been unable to attend the other. In the future, we plan to have a single CFP and a single event, but do marketing for the various content tracks, such as 'ApacheCon Big Data', 'ApacheCon Search', or 'ApacheCon Web'. Sponsors report that this makes it a lot easier to support an event when it is clear what the content is, and thus who the audience will be, which is validation of what we've been saying for years. We will also have content category based CFP selection committees, which will work with Angela and Craig to select the content for the next event. Talks will be tagged as belonging to various major categories, and selection will be divided up in that manner to produce these conferences-with-a-conference. TAC is another area that suffered considerable confusion, as may be reported elsewhere. In future events, we are going to try to have Angela work much more closely with TAC, and with Melissa, to eliminate the confusion caused by having two separate sources of travel assistance. The CFP for ApacheCon North America will be announced soon, once changes have been made to the CFP to reflect the above decisions. ApacheCon Europe 2016 is still in limbo. Given the poor attendance in Budapest, there are financial considerations. We are, however, reaching out to a number of sponsors, and if we can obtain promises of a certain level of sponsorship, we will move forward with planning that event. Several locations are being investigated at this time. FOSDEM FOSDEM has been announced, and Apache has submitted a proposal for a table to promote the ASF. We have requested two tables, one of which will be dedicated to the ASF, and the other which will rotate among projects which wish to show up to promote their specific community. Apache OpenOffice has committed to being present, and we have interest expressed by other projects. Apache Retreats There has been the beginning of a discussion of reviving the Apache Retreat concept. A venue was suggested in conversations at ApacheCon, and that is being further investigated. No firm plans have been made at this point. Discussion is ongoing on the ComDev mailing list. OSCON We have received initial contact from Joshua Simmons, a representative of OSCON regarding what changes would need to happen to secure the ASF's participation in OSCON next year. This conversation is still just beginning, but Ross provided considerable feedback regarding our experience at this year's event.
We are less than a month away from ApacheCon EU. The attendance numbers are very disappointing, and surely not helped by the refugee situation. Angela is requesting that we do all we can to promote attendance on our end, and we're doing what we can. ApacheCon North America is already being promoted at http://events.linuxfoundation.org/events/apache-big-data-north-america and at http://events.linuxfoundation.org/events/apachecon-core-north-america but we have not yet done any promotion of the event(s). The CFP, also, has not yet been promoted. We will start doing that in earnest in October, and attempt to get more coverage of this event than we managed to do for EU. Discussion has started about having a presence at FOSDEM to promote the ASF, and encourage a new generation of university students to participate in ASF projects. Details have yet to be determined, as the call for participation in FOSDEM has not yet gone out. Daniel Gruno has volunteered to head up that effort, and will be supported by Melissa and myself in making that happen. OpenOffice has long had a presence there, but we wish to expand that to a larger ASF presence. We (President, EA, VP Marketing, and myself) have also discussed our presence at OSCon, and determined that it's 1) not really the audience we want to be reaching and 2) was in particular not worth the considerable cost and effort this year. We will therefore not be participating in OSCon Europe, and unless someone steps up with a strong case and volunteer effort to make it happen, we'll not be participating in OSCon in Austin next year.
Very uneventful month. I expect to meet with Angela today or tomorrow and get Apachecon Vancouver rolling.
The CFP for ApacheCon Europe has closed and the talk selection process has begun. We hope to announce a schedule soon so that event promotion can begin in earnest. Shortly after that, we will announce the CFP for ApacheCon North America. We continue to be very pleased with our relationship with the Linux Foundation. We will have a presence at OSCon again this year, and the booth will be staffed by a number of volunteers while the expo hall is open. I will be in attendance, and hope to have time to work the booth myself. FOSDEM dates have been announced - 30 & 31 January 2016 - and there has been some talk about Apache having a presence at the event, building on OpenOffice's presence in past years.
The ApacheCon CFP for Europe is open for a little while longer (July 1). ApacheCon dates for Vancouver have been published to the website, so that we can mark our territory in terms of dates. This was done due to the Strata conflict with EU. We've also attempted to establish closer communication with major conference organizations to prevent that happening again.
Not much to report this month. ApacheCon EU is about to start into the CFP and promotion phase, and ApacheCon NA hasn't started at all.
We held ApacheCon North America in Austin last week, April 13-16, and had 449 registrations, up by 50 from Denver. We had the honor of hosting several of the founding members of the httpd project at the event, and had a birthday celebration for the 20th birthday of the httpd project. We also received a proclamation from the City of Austin declaring April 13-16 to be Apache Days. There was also a lively BarCamp on Thursday, with a good number of people in attendance. Several projects (Spark, Traffic Server, Cassandra) held project summits. On the whole, we appear to have had a successful event by most measures, although the size of the attendance is still a source of frustration for many. There was an incident at ApacheCon where a keynote speaker was subject to a verbal barrage while in the refreshment line in the exhibit area, and felt intimidated and threatened. A great deal of discussion has happened on the members list, as well as numerous other places, about what action should be taken. The conference producer has been made aware of the incident, but is still traveling and doing events, so I haven't had a chance to discuss this at length with her. Meanwhile, the individual in question has apologized to the speaker (cc'ing myself and the conference producer), and I am also awaiting communication from her regarding whether she wishes to pursue this further with the conference producer, pursuant to enforcing the conference Code of Conduct and blacklisting this individual from future events. I ask for the continued patience of the membership as we work through this. I've also discussed this incident directly with the individual in question, explaining our stance that this kind of thing won't be tolerated in our community. We had very productive meetings with the LF producers regarding how future events will be run. As reported before, LF is stepping up to provide more leadership in upcoming events, and have proposed that ApacheCon EU (September) have a much narrower content focus, with three days primarily focusing on our Big Data projects, and then a fourth day populated by community talks, and project-specific tracks. The goal is to make the conference easier to market, because we will be able to state what the conference is about in terms that the market understands. The secondary goal is to have the main part of the event fund the community portion of the event, which has, in a sense, been a goal of ApacheCon from the beginning. Projects are welcome to propose content in the CFP, as per earlier events, but LF will make the final content determination, rather than a committee of ASF people. This is a significant change from earlier events. It is anticipated that it will result in some tensions in the community, but given that we are asking LF to take 100% of the financial risk, it is reasonable that they also have the majority of the decision power also. We remind the board that our mandate was to license our brands to a producer, and get out of their way as much as possible, and this is the goal towards which we have been working for the last year. Jan Iversen will be our primary contact for ApacheCon Europe, while I (Rich) will focus primarily on the North America event. ApacheCon Europe will be held in Budapest , September 28 - October 1, 2015. The CFP is open, but has not been announced yet, as there is discussion about running two separate CFPs, one for the Big Data event, and a second of the yet-to-be-named community event. ApacheCon North America will be held in Vancouver, BC, May 9 - 12, 2016. The CFP will open soon, but a date has not yet been determined. I will be visiting the venue  while I am at the OpenStack Summit in 3 weeks.  https://www.flickr.com/photos/rbowen/sets/72157651553317030/ See also https://www.flickr.com/photos/iamamoose/63963722/  https://blogs.apache.org/foundation/entry/at_apachecon_austin_mayor_steve  http://events.linuxfoundation.org/events/apachecon-europe/program/cfp  http://apachecon.eu/  http://vancouver.hyatt.com/
Not much to report this month. Doing last minute promotion for ApacheCon and filling slots as speakers cancel for one reason or another. Early bird pricing ends on the 21st. I can now confirm that about 6 of the original Apache Group will be in attendance, and leading a nostalgic panel to celebrate httpd's 20th birthday. The CFP for ApacheCon Europe will be opening very soon, probably before ApacheCon North America.
I will be late to the meeting by about 30 minutes. I will be there to answer questions, if any, by the end of the meeting. I am scrambling to get the schedule for ApacheCon NA put together, and while I've received a LOT of help from various people, the current CFP tools are woefully inadequate for the task. However, we should have a schedule, and keynotes, announced early next week. Meanwhile, I have delegated most of the work for ApacheCon EU to Jan Iversen, so that I'm not trying to do manage two events, and I am looking around for someone that might be interested in stepping up to rotate ApacheCon NA events with me. Rich needs help with ApacheCon planning; Sam volunteered to help.
This month I've been working on finding keynotes for ApacheCon, and trying to get various project communities to promote the CFP and seek speakers. Thus far, we have less than 50 talks proposed, however, we've traditionally seen half to two thirds of proposals come in during the last week. The CFP closes on Feb 1, so the coming month will be spent in the selection process and other logistics around planning the event. I've also been working with the people at OpenSource.com (as has Sally) to identify people within the Apache community to write for the 'Apache Quill' series that they'll be running for as long as we cam provide content.
We are in the ramp-up phase for ApacheCon North America, and I'm trying to gather a group of track chairs to shepherd content based on topic rather than specific project, as this makes it a lot easier to get people to attend. We are also trying to identify possible keynote speakers. Brian Behlendorf has confirmed that he will be keynoting. I'm also trying to contact as many of the early httpd crowd as possible to come celebrate httpd's 20th birthday. Brian is being very helpful with this. There has been discussion (as you will see in other reports) on the Trademarks list about event MOUs and blackout windows, and, for my part, I've been working with LF to encourage earlier planning, so that the blackout window becomes less of a big deal. Specifically, we're going to do our best to announce 2016 locations and dates at ApacheCon Austin. I don't yet know if this is actually feasible.
Most of my time this month has been spent on ApacheCon EU. ApacheCon EU is one month away. We currently have about 170 registrations, which is somewhat below what we wanted at this point, but we do tend to get a surge towards the end. We are working with numerous Meetup groups in Budapest to get the word out about the event, and are providing space to some of these groups to hold meetings during the event. Cassandra and Spark have both stepped up to fill some of the open slots in the schedule, and are working hard to bring an audience for those talks. Many other projects, particularly in the Big Data space, are working hard to get the word out about the event. One of our keynotes has been withdrawn, and we will be replacing it Bror Salmelin, the adviser for Innovation Systems at the European Commission. We also have keynotes from Hugh Howey, bestselling author of Wool, and David Nalley, VP Infrastructure at the ASF. ApacheCon North America is moving along. The LucidWorks people have agreed to colocate their event with ApacheCon this year, and Cloudstack will be running their event at ApacheCon again. we're talking with other projects about doing the same, and I'll be focusing more on this event as soon as we're done with Budapest.
* ApacheCon * Europe We continue to move towards ApacheCon Europe. Now that we are just 2 months out, we will be pushing harder on projects and speakers to promote their content and bring the registration numbers up. As of the 15th, registration numbers are: Attendees: 44 Committer: 26 Student: 1 Speaker: 72 Sponsor: 4 Total: 147 With much assistance from the Cassandra community, we have added a Cassandra mini-summit, with a full track of content. The Cassandra project, as well as our friends at DataStax, will be promoting this as though it were a stand-alone event. This is an experiment to see if having conference promotions under several different banners is effective in bringing a larger audience. * Austin We have "soft announced" ApacheCon Austin as of the 15th. See http://events.linuxfoundation.org/events/apachecon-north-america/ for the website and CFP. We will start shouting about it over the next few days, and if you want to leak the news, please feel free to do so. * BitCoin donations On August 26th, a query to the Fundraising list about whether we accept Bitcoin donations prompted us to create a Bitcoin account. This was mentioned on Reddit and several news sites, including http://s.apache.org/bitcoinnews and within the first 24 hours we had pulled in over US$2000 in Bitcoin donations. The rate has slowed down considerably since then, and our balance now is just under 7 Bitcoins, or US$3,300. In addition to the monetary benefit, this event got us quite a bit of very positive press on a wide range of news sites.
We have announced the schedule for ApacheCon Europe (Budapest, November 17-21, 2014) and registration is open. We currently have 118 people registered. We have also announced our keynotes, including Douglas Carswell, Member of Parliament (Great Britain), Hugh Howey, bestselling science fiction author, and David Nalley, VP of Infrastructure of the ASF. We are in the process of planning the less formal aspects of ApacheCon EU, including evening events, the ApacheCon Jam Sessions, Lightning Talks, Fast Feather Track, and so on. We have tentatively agreed to do ApacheCon North America in Austin, Texas, on the week starting April 12th. In the coming weeks we expect to sign contracts for that, and the CFP should be sent out in the next 30 days. This evening (August 20th) David Nalley and I are leading an evening session at LinuxCon North America, in Chicago, where CIOs and CTOs of local businesses will be attending to learn about the Apache Software Foundation, with an emphasis on sponsorship opportunities. This event is being covered out of the President's discretionary budget, in the absence of a fundraising budget at this time.
Planning for ApacheCon Europe is moving along, with several keynotes selected and 25 papers in the CFP system. The CFP ends in a little more than a month, so the time to start pushing hard to get papers in is upon us and we should start seeing a lot more planning activity in the next few weeks.
ApacheCon North America 2014 was held April 7-9 in Denver, Colorado, USA. Despite the very late start, we had higher attendance than last year, and almost everyone that I have spoken with has declared it an enormous success. Attendees, speakers and sponsors have all expressed approval of the job that Angela and the Linux Foundation did in the production of the event. Speaking personally, it was the most stress-free ApacheCon I have ever had. Although I hope to have more detailed statistics prior to the board meeting, at the moment the attendee numbers are: Registered: 419 No-shows: 36 Speakers: 100ish Committers: 100ish We're still gathering feedback from speakers and attendees, and should have the results of that survey by the next board meeting. This feedback will inform any changes we make for future events. On the first day of the event, we announced ApacheCon Europe, which will be held November 17-21 2014 in Budapest. The website for that is up at http://apachecon.eu/ and the CFP is open, and will close June 25, 2014. We plan to announce the schedule on July 28, 2014, giving us nearly 4 months lead time before the conference. We have already received talk submissions, and a few conference registrations. I will try to provide statistics each month between now and the conference. As with ApacheCon NA, there will be a CloudStack Collaboration Conference co-located with ApacheCon. We are also discussing the possibility of a co-located Apache OpenOffice user-focused event on the 20th and 21st, or possibly just one day. We eagerly welcome proposals from other projects which wish to have similar co-located events, or other more developer- or PMC-focused events like the Traffic Server Summit, which was held in Denver. I will begin pursuing project-specific and topic-specific tracks in a few weeks once I've gotten caught up on everything else. Discussion has begun regarding a venue for ApacheCon North America 2015, with Austin and Las Vegas early favorites, but several other cities being considered. We hope to have an announcement by early summer, so that this can get into the planning budgets of possible attendees.
With ApacheCon now less than a month away, registrations are progressing well, but rather behind my hopes. We were coming up on 300 registrations when the Early Bird price expired. (I'll hopefully update numbers prior to the meeting.) This is ahead of where we were at this point last year, but still disappointing given the expanded scope of the event. More importantly, however, the producer is happy with the numbers, and I view this event as an investment in the next event, so if they're happy, I'm happy. Everyone has been very helpful, with everyone I've asked for assistance immediately stepping up and helping out. I'm looking forward to doing this again, but with more lead time. Meanwhile, we're still looking at venues in Europe, the difficulty being that the OpenStack Summit in Paris hasn't announced dates yet, and so we have to avoid both options that they have announced, which greatly reduces our available venues. Dates we are currently looking at are December 7 in Prague or November 16 in Rome. Each of these have drawbacks, and we hope to have something decided by the end of this month.
ApacheCon North America 2014 will be held in Denver Colorado, April 7-9, with tutorials and a co-located Cloudstack event to follow on the 10th and 11th. Since the last meeting, the ApacheCon call for papers has come and gone, and we have, as of Monday, February 17th, selected a schedule of talks for the event, and notified the selected speakers. We are still receiving answers back from those speakers and adjusting the schedule for the people who have declined, or want their talks moved to avoid other conflicts. Members of the Apache community were amazingly helpful in the process of selecting the content, and I think we have a really solid schedule for this event. As compared to years past, the conference will have much more content, with 10 tracks on Monday and Tuesday, and 9 on Wednesday, and the Cloudstack Collaboration Conference on Thursday and Friday. Additionally we have a day and a half of tutorials, and numerous evening events. It is now LF's responsibility to market the event and draw in the registrations. I expect to have a report on registrations for the next board meeting. The lead time is very short, and they have their work cut out for them. Any way that we can help promote the event will be important to augment their effort. Meanwhile, we are looking at venues in Europe for November, with Budapest and Rome being considered. And we are also very tentatively looking at the possibility of doing an event in Brazil, although that is unlikely to be in this calendar year.
ApacheCon has been announced and the CFP is open. The event will be April 7-9 in Denver, with tutorials following April 10-11. Hackathon and BarCamp will happen as usual. Sally is helping me field questions regarding sponsorship and marketing, but LF is handling these things. Melissa has been very helpful in all of this, and she is getting the ball rolling for TAC for the event. The CFP closes February 1, and numerous people have stepped up to help review the proposed talks to help select the schedule.
We have a draft contract for ApacheCon 2014, and would very much like to get it signed prior to the Christmas break, so that we can start promotion the first of the year. Jim made some comments which, I believe, have been addressed in the latest draft. We also await the approval of the VP Brand on the trademark portion of the contract. Directors with comments about the draft contract (in $SVN/foundation/ApacheCon/2014) are asked to make those comments as soon as possible so that we can expedite the contract process. A number of people have stepped forward from various PMCs to participate in the content review portion of the RFP process, but we still have a large number of PMCs that are not represented. This will be something that I'll need to address as soon as the contract is signed.
I'd like to give a verbal report on the progress of ApacheCon, as I should be receiving some information on Monday or Tuesday, making it difficult to get a report in on time. Draft agreement for ApacheCon run by the Linux Foundation is not yet available. Could not find a venue in Las Vegas; a venue is on hold for Denver for the 2014 conference.
No report was submitted.
Rich had nothing to report
No report was submitted.
Our EA and I have been discussing the state of the accounting for ACNA13. We have some concerns over the reported numbers (see EA report Attachment 1). These concerns are preventing us from starting to plan the next ApacheCon. I have not fully reviewed the accounts at this point, but agree that the issues our EA has identified need to be explored. Finally, I've made a small start on updating the ComDev site to provide useful information for organisers of small events. I will continue work on this as time permits and will shortly be seeking assistance from the broader community.
A little work helping VP ComDev evaluate a mentoring programme proposal referred by Sam. Luciano quickly took over discussions and recently indicated they are nearing completion. I was scheduled to participate in a panel at OSCON discussing the various foundation models. However, Noirin Plunkett had also signed up to represent the ASF. I therefore stepped down in order to make way for Noirin.
A mostly uneventful month. There was a request from The Open Bastion to assist in generating more community interest in ApacheCon. The main concern was that VP ConCom appeared to be very busy elsewhere and was therefore unresponsive for a period. I did my best to fill the gap until VP ConCom was again available. One of the items that needed to be addressed was the collection of some sponsorship money from two sponsors who were unwilling or unable to pay The Open Bastion directly. This was addressed by VP Fundraising and the Treasurer but The Open Bastion felt this was a breakdown with respect to the single point of contact within the ASF. Furthermore at least one of the two sponsors involved felt the delays this caused were somewhat unprofessional. These sponsorship payment issues have come up with both ApacheCon EU and ApacheCon NA. It is recommended that for future events we make provision for such sponsorships as part of our contract with the producer.
Things seem to be smoother this month. OpenBastion contacted me about contacting our sponsors about ACNA. I bounced this straight to Fundraising where it is being addressed. The issues concerns RIM have with their SGA remain but we are taking steps forwards. Thanks to both trademarks and legal for their help here. Other than that nothing to report.
ACEU is still requiring close attention. Mostly I'm operating as a member of ConCom but I did make a request, copied to board@, for more clarity in the budget control processes. I finally have a contract from The Open Bastion, yet to be signed. Since the event is now closing in on being sold out I'm looking into providing additional on-site support for the volunteers as the "bare bones" plan of self-organisation will not work with the numbers that will be present. There should be plenty of budget available to cover this, but first we need clarity on the current budget position. There was one request (from VP Concom) for travel expenses with only a couple of hours notice. In the Presidents absence I approved the request as it was a small amount and would clearly benefit ACEU. I still have not drafted the policy for travel expenses.
No report was submitted.
No report was submitted.
No report was submitted.
No report was submitted.
No report was submitted.
No report was submitted.
My apologies for last month--but I'm delighted to see our meetings in the calendar, and thanks to Melissa for her help with that! I look forward to helping Jim with the budget process, but have nothing else to report at present.
No report was submitted.
no report was submitted.
[oral report] Spent time smoothing feathers for infra--people found out but didn't feel they'd been *told* at ApacheCon about the change in hats. Also spent time on the phone with Paschal, trying to get the credit cards reassigned and give Wells Fargo the info they need. That seems to have turned into a big mess, but I gather Sam's on it.
At Jim's request, I've started to take over the tasks and responsibilities of VP Infra. The first challenge is to clearly define what those tasks are, which is in progress. I look forward to the opportunity to discuss this further at the f2f, and hope that we can effect a smooth transfer of whatever is appropriate!
A report was expected, but not received
A report was expected, but not received
Nothing of note to report.
Nothing to report.
A brief verbal report was given.
Nothing to report.
Quiet month. Spoke at linux.conf.au about the community dev work at Apache, and attended KiwiFoo. Invited to speak about the ASF at Open Source Days in Copenhagen next month.
Happy New Year! A quiet month, nothing to report.
My keynote about our the Apache Way and community development was received with interest at OSDC - it was a refreshing reminder amidst some of the chaos we see internally that externally, we're still seen as a model to be emulated! I also joined several panel-style discussions at the Sydney BarCamp, and the audience seemed to appreciate hearing more about the background to us leaving the JCP EC - again, a reminder that although we all know the whys and wherefores, it's worth repeating them for those who haven't heard yet :-)
A report was expected, but not received
I spoke to several groups at the Open World Forum, about the Apache Way, including a video-cast with Intell'N TV. I will be presenting a keynote about our community development processes at OSDC in Melbourne next month. I will also be speaking about mentoring and incubation at Apache, at linux.conf.au in January.
Nothing to report for the 11 days of holding this role. :-P
No report was submitted.
No report received. Executive officer reports approved as submitted by General Consent.
I'd like to take the opportunity to echo Jim's concern. I'm not yet at the same stage of alarm, but that may be personal optimism. During Justin's absence no immediate action was required from the office of President. With respect to the executive assistant, I'm pushing the RFP to the site Mon, May 24. The mailing list of the search committee will be listed as the address for applications. I'll coordinate with PR to get some attention to the RFP. Shane: do we have clear consensus that we have budget for this? Sander: yes, we did that last month. Executive officer reports approved as submitted by General Consent.
Friday Apr 9th through Sunday Apr 11th I spent at the Apache Retreat. It was situated in a remote location, in Wicklow near Eniskerry. Thirty two people showed up to enjoy the incredible and unexpected weather conditions. Transportation was partly arranged and partly taken care of by participants, which covered the needs. I personally found the remote location combined the limited amount of people to help interactions across all participants. Being able to spend sessions outside sitting on the grass most certainly contributed. Committers, PMC members and ASF members were all represented. There was a, to me, surprising interest in "The Apache Way". Resulting in talking with individuals about history and umbrella projects. The organization fell to a single person due to circumstances, which wasn't noticeable. Everything that needed to be taken care of was. Location and venue left no complaints. Fifty people is probably what to shoot for, considering the no-show rate. In my opinion the Ireland retreat is well worth a repeat; including the weather of course. The Hadoop project caught my attention during the event from an organizational perspective. I have sent a subscription request to the Hadoop PMC list, to gather more awareness for myself about the state of affairs. An updated RFP is available in admin-search/rfp.txt, which I believe is good enough to get the search for candidates started. The recent issues our VP of Infrastructure had making payments makes me think we should post the RFP sooner rather than later. Executive officer reports approved as submitted by General Consent.
Another quiet month, thanks to Justin doing a good job keeping up. The discussion with respect to the EA has flared up again, which reminded me of the ball I dropped there. I'll reconnect with Greg Stein and will collect our previous thoughts on the matter, after which I'll construct an RFP for review. Executive officer reports approved as submitted by General Consent.
No report was provided this month. Executive officer reports approved as submitted by General Consent.
It's yet another short report for the EVP office. It's been a rather uneventful month. Press inquiries have all been handled by others. No speaking opportunities this month. No tasks to be handled requested by the President. Not even hard drives to order for Infra. In other words: "Nothing of significance to report to the Board". That said, I should have mentioned my vacation, especially given the lack of connectivity. Last year I was close to an open network, I naively assumed the same this year. To cut this short, I'll be back on Jan 31. Should you need me in this timeframe, please do call my cell. Executive officer reports approved as submitted by General Consent.
No report submitted. Executive officer reports approved as submitted by General Consent.
Verbal report: echoed Justin's report, highlight being ApacheCon. Executive officer reports approved as submitted by General Consent.
No report submitted by Sander. The following was submitted by Greg: EXECUTIVE ASSISTANT Greg has been culling the mailing lists to get a handle on where and how the discussion got derailed several months ago. The intent is to fold the concerns into a final proposal to bring to the Board Offsite in two weeks. The proposal will be developed in svn for feedback/review, and will contain the job description, and our search/interview/hire process. Executive officer reports approved as submitted by General Consent.
As stated last month, I planned on this being a slow month for me. The only thing currently on the roster is speaking in Paris at Open World Forum. Greg and I failed to catch up on the EA effort, will set a time directly after the meeting. Executive officer reports approved as submitted by General Consent.
The main event last month was OSCON. We had a booth there, which has been primarily been manned by Paul Querna and Alan Cabrera, assisted by Craig Russell, Justin Erenkrantz and myself. We had a good number of people stop by the booth, though it hasn't been crazy busy. ASF/ApacheCon promo cards that were left over were taken by Alan, for storage/pickup. In the days leading up to OSCON, Henri Yandell, Larry Rosen, Paul, Justin, and myself have participated in the FLOSS Foundations meetings. Justin and I spent a good two days in talking to various people from the press. We also participated in a video shoot for the 10th anniversary of the Foundation. Lastly I briefly met with organisers of the Open World Forum, about a speaking opportunity in October in Paris. They had a booth at OSCON too. Unfortunately, due to personal and work circumstances I didn't get around to updating the admin search documentation. If Greg has the time, I'd like to ask him to pull the cart for a bit. There were two hard drives needed for the Netherlands; I have now finally ordered two. Unfortunately the US credit card failed to work, so the amount will be expensed. Greg agreed to help out with the Admin Search documentation. Sander believes that a month will be more than enough time. Executive officer reports approved as submitted by General Consent.
As per Justin, we're going to be at OSCON, manning the booth, getting in touch with Sponsors, and meeting up with folks from other foundations. In the September and October timeframe there are some speaking opportunities in Europe; need to finalize my calendar and travel schedule. Discussion: Roy: what is the current status of the EA search? Sander: want to get an impression of the new board before proceeding Roy: preference is to assume the mandate of the previous board continues Sander: the previous board was divided Roy: my guess is the current board is too Jim: we should restart it, and rehashing everything would not be a good use of our time Sander: I have time on Friday Jim: great! Executive officer reports approved as submitted by General Consent.
Verbal report provided. Admin search is on hold until member elections. There will be some speaking opportunities in October, may conflict with ApacheCon. Executive officer reports approved as submitted by General Consent.
Apart from having digested a large quantity of email on the budget and related topics, there is not a lot to report. There has been no movement in the Admin Search Committee this past month. Executive officer reports approved as submitted by General Consent.
Most of my material was already covered by the Chairman. But in addition I finally started with writing up a more condensed job description based on the input we gathered. Executive officer reports approved as submitted by General Consent.
[no report submitted] Executive officer reports approved as submitted by General Consent.
I've returned last week from a two week vacation. Catching up on email has taken some time, to use an understatement. During my absense the Admin Search Committee, as created by the President last Board meeting, has received input from Jim, Bill, Sam and others. Executive officer reports approved as submitted by General Consent.
The search for administrative support has taken my interest. Finding a suitable person as well as setting the expectations is going to be crucial moving forward in my opinion. I'm foreseeing most of my time going into this. Identifying EU based events to attend has and will receive my attention next month as well. Executive officer reports approved as submitted by General Consent.
During the President's absense nothing came up that needed direct attention. An ASF credit card was received. I participated in a PRC strategy call, which was to determine focus for upcoming period. Outcome will be reflected in the PRC report next month. Executive officer reports approved as submitted by General Consent.
The highlight of last month was attending ApacheCon New Orleans. I've remained mostly in the background during the event; it's been primarily informal interaction on my part. I've submitted accumulated expenses with our Treasurer, for flowers, the Paris and Milan trip. Executive officer reports approved as submitted by General Consent.
No report submitted. Executive officer reports approved as submitted by General Consent.
Last month I've spent some time synchronizing with Justin on ASF presence. Events he can't make, and I potentially can. One is the International Workshop on Public Data about Software Development. The second is a speaking oportunity at Paris Capitale du Libre. In closing, one of our fellow committers, Maurice Marrink, passed away. To show our respect we've sent flowers to the family.
Jim also notes that he is available for speaking opportunities, much in the same way that Greg was as the previous chair. General consensus is that this discussion should continue on the PRC list.
Jim agreed to move this report into section 4.
On behalf of Infrastructure I've reached out to some of our Dutch Members to see if they were willing to volunteer to go to our colo in Amsterdam when needed. The feedback has been positive, and I've managed to show two people around at the Colo. Pending update of the access list we should be in better shape there. After talking to Justin, I've started to look at getting up to speed with PRC, to be able to take over his role as backup there. I've reached out to Sally to get her set up so that she can perform site updates without having to depend on others. Over the course of next month I will increase time spent on PRC. As Justin mentions, for European events where we should have a presence, I'm going to try and attend. It was noted that Justin's role as backup is distinct from his role as president, Sander indicated his desire to become more involved with the PRC due as he views it as a key operational area. Jim called for a vote on the PRC list. Executive officer reports approved as submitted by General Consent.