This was extracted (@ 2024-03-20 21:10) from a list of minutes
which have been approved by the Board.
Please Note
The Board typically approves the minutes of the previous meeting at the
beginning of every Board meeting; therefore, the list below does not
normally contain details from the minutes of the most recent Board meeting.
WARNING: these pages may omit some original contents of the minutes.
Meeting times vary, the exact schedule is available to ASF Members and Officers, search for "calendar" in the Foundation's private index page (svn:foundation/private-index.html).
A report was expected, but not received
A report was expected, but not received
VP Finance Sept 2020 report. Continued to work with Fundraising and attended weekly ACNA @ home calls
VP of Finance Aug 2020 report Month was quiet. Attended and supported both Fundraising and Conferences meetings during the month No issues to report
VP Finance July 2020 report A quiet month. Attended Conference calls Attended Fundraising calls
VP of Finance Report June was a quiet month Continued to assist and support Fundraising Also attended the biweekly conference meetings
VP Finance May 2020 report Continued to assist and support Conferences Continued to assist and support Fundraising
VP Finance continued to work and support Treasurers, Fundraising and Conferences/Road Shows - Identified a possible option for Investment/Endowment for the Foundation. More research is required before a proposal is warranted.
Continued to attend the Conference committee and assist where applicable. Assisted in the Board Vote monitoring. Continue to attend weekly fundraising calls and assist where applicable.
VP Finance Feb 2020 report Continue to work and assist Fundraising Worked and assisted the DC Roadshow with logistics and insurance Worked with the Seattle Roadshow on logistics Continued to work with EVP on FY 21 Budget
* Continued work with Fundraising committee * Working on Roadshows operations, including Insurance * Working with the President, EVP and Dept heads on FY21 Budget creation
VP of Finance report. With the Holidays not much to report though have been continuing to work with the Fundraising dept, the DC Roadshow as well as Seattle Road show. Working on quotes Event insurance for ACNA20 as well as for the Foundation as a whole.
VP Finance Report Nov 2019 Continued work with Fundraising, specifically with Lease Web Working with Seattle and DC Roadshows for operational issues such as insurance, Contracts and Sponsorship's Continue to work on Foundation General Liability and Travel insurance options
* Continued work with Fundraising committee * Assisted Seattle Roadshow team, with agreement and insurance * Working on Travel and General Liability insurance for the Foundation * Verified D&O insurance is current * Renewed Foundation Registered Agent
* Worked with broker to secure ACNA 19 Insurance * Completed and filed Sales tax exemption with State of Nevada, for ACNA19 * Working with CPA on 990 * Attended ACNA19, and worked with Fundraising team while there
VP Finance Aug 2019 report D&O insurance renewed and paid for Working on FY18 990 Continue working with Fundraising Continue working on ACNA19 No major issues to report
VP of Finance report July 2019 performed worked on the following: - Renewing the ASF Director and Officers Insurance - Obtaining a $2 million Event and Liquor insurance policy for ACNA19 that includes a Terrorism clause - Worked with the Fundraising team on a number of sponsors both Foundation and ACNA related
VP Finance June 2019 report Continue to work with and support Fundraising committee Continue to Work with and Support Conference committee on ACNA 19 Worked and completed the FY20 budget that was approved with accounting team for the June 2019 financial close
VP of Finance report May 2019 Attended the Board F2F in Chicago Worked with the Roadshow Chicago team Continue to assist in the FY20 budget process Work with the Fundraising team Assist the ACNA and ACEU teams as needed
VP of Finance April 2019 report Assisted Conferences with Insurance resolutions for Chi Road Show Assisted Fundraising with work on event sponsorships Assisting Treasurer with research and review of possible new Expense reporting platform
Worked with Fundraising to assist with issues Assisted the DC Roadshow by resolving the Insurance issue and purchasing it for the event. Attended the DC Road show to add assistance to the event. Reviewing FY20 budget submissions work with events and conference team.
VP Finance activities for Feb 2019: 1) Coordinated and made sure submission of the ASF 990 and Annual report were filed on time to meet the March 2019 deadlines 2) Worked closely with Fundraising with regards to the DC Roadshow (procuring Insurance for the event), Chicago Road show (working on event insurance) and ACNA19 3) Participated in a phone call with the Event organizer's for ACEU19 to help coordinate finances 4) Met with a bank that also participates in the CDARs program that has better rates than the current CDARs bank Boston Private offers, exploring possible move due to better rates 5) Had further conversations with possible Wealth management firm, to address ASF cash position
For the Month of January , continued conversations with possible Wealth Management option for foundation's excess funds. Also reviewed a possible CDARS option that has better rates than the current Boston Private option. Will continue to research and review.
Nov 2018 VP Finance report. Not much activity for the month. Have spent time assisting Fundraising and Sponsorship for event
For the month of November, not much activity on the Finance front, though have been working with Fundraising on a few items with regard to Sponsors
VP of Finance 2018 Report, The major activity that occurred this month was my meeting with a partner from one of the largest CPA firms in Massachusetts mainly to discuss his experience with his clients Endowments and some other topics. A note will be coming out on the Finance@ list, in the near future. I was also able to attend the monthly Fundraising call in October and have been working on assisting and adding Guidance where I can.
Hello everyone, while it was again a relatively quiet month, with regard to the endowment inquiry as was discussed at the Sept 2018 board meetings, some carefully selected meetings with Sponsors have been set up and will happen in Oct. Other items of note is there has been an increased level of discussion around the "Targeted Sponsorship" opportunity which has led to some good discussions around how when they occur, need to be tracked and accounted for. Take care
Aug 2018 Report for VP Finance. As was the case in July there was not much activity, though the Document from the AAFCPA's Wealth Management firm arrived and I will be sharing it with the Board on the Board list before the Board meeting.
VP of Finance, July 2018 Report As with the June Report there has not been a lot of Activity, though Kevin McGrail and I did have a phone conversation with the JCF and I am finishing my notes for that meeting which I will share. Also I met again with the AAF Wealth management firm and they are preparing a proposal which I hope to have before the Sept Board meeting. I will be on the call on Wed Aug 15th
Hello everyone, sorry for the delay in my report this month as it is my first month as VP. That said along with Kevin McGrail, will be attending a call on Monday July 23rd, with the JCF to get more familiar with their Endowment services. I also had a call with the AAF Wealth management group as I had noted on the previous board call and they are preparing a proposal as the JCF has for review. I have also provided as noted on the lists a template of an Expense policy, which people have made suggestions to. Other than that nothing else to report.