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This was extracted (@ 2017-05-22 18:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

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Guacamole

17 May 2017

Report was filed, but display is awaiting the approval of the Board minutes.

27 Feb 2017

Guacamole is an enterprise-grade, protocol-agnostic, remote desktop gateway.
Combined with cloud hosting, Guacamole provides an excellent alternative to
traditional desktops. Guacamole aims to make cloud-hosted desktop access
preferable to traditional, local access.

Guacamole has been incubating since 2016-02-10.

Three most important issues to address in the move towards graduation:

 1. Identifying contributors with merit warranting committership
 2. Engaging mentors to assess podling status and provide guidance
 3. Ensuring mentors are subscribed to the lists and are generally aware of
    podling status/activities

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 Not at present.

How has the community developed since the last report?

 Frequency and complexity of contributions seem to be increasing. Community
 presence and activity on the mailing lists has also increased due to the
 use of Nabble to provide a forum-like interface.

How has the project developed since the last report?

 The project has succeeded in producing its first release under the
 Incubator, 0.9.10-incubating, and the process is already underway for
 producing the next, with the IPMC vote for release having been started on
 2017-01-26.

 With the first release out of the way, development is finally moving
 smoothly again. We have adopted a branching workflow which allows
 development to continue unhindered, with only the release scope being
 frozen.

Date of last release:

 2016-12-29 (0.9.10-incubating)

When were the last committers or PMC members elected?

 The most recent committer, Frode Langelo, was accepted into the
 project by VOTE on 2016-04-03, with the required ICLA received on
 2016-04-05.

 As of the VOTE on 2016-12-09, all committers are implicitly members of the
 PPMC.

Signed-off-by:

 [X](guacamole) Jean-Baptiste Onofre
 [ ](guacamole) Daniel Gruno
 [ ](guacamole) Olivier Lamy
 [X](guacamole) Jim Jagielski
 [X](guacamole) Greg Trasuk

Shepherd/Mentor notes:

 Greg Trasuk:

   Watching the dev list, I've seen good discussions of features and
   engagement of users and potential developers.  Community seems to be
   operating well and making decisions on-list.

16 Nov 2016

Guacamole is an enterprise-grade, protocol-agnostic, remote desktop gateway.
Combined with cloud hosting, Guacamole provides an excellent alternative to
traditional desktops. Guacamole aims to make cloud-hosted desktop access
preferable to traditional, local access.

Guacamole has been incubating since 2016-02-10.

Three most important issues to address in the move towards graduation:

 1. **Making the first Guacamole release under the Apache Incubator**
 2. Encouraging community participation and contribution
 3. Accepting additional committers

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 It is clear that the continuing lack of a release is a major obstacle to
 community development, especially given outstanding pull requests which
 cannot be merged due to pre-release code freeze.

 We believe that the source and documentation are finally up-to-date with
 respect to Apache and the Incubator, and that we are ready to move forward
 with the procedures surrounding the release. Any assistance in navigating
 our first release would be greatly appreciated.

How has the community developed since the last report?

 Community participation has remained roughly the same as last report. Mailing
 list participation is active but unchanged. Since last report, we have
 received an additional 3 pull requests, and have engaged the contributors for
 code review. Code looks good, and response to feedback has been professional,
 but merge is blocked until we can get the first release out of the way.

How has the project developed since the last report?

 All outstanding issues which were aimed at the project's first release
 (0.9.10-incubating) have been completed, as have all bugs discovered during
 testing. We have made preparatory changes to the project website with the
 release in mind.

 The project's old SourceForge forums have finally been closed, replaced by
 the mailing lists. The forums have been left in read-only mode for the sake
 of reference, with a stickied announcement notifying users of the move.

Date of last release:

 2015-12-18 (0.9.9, prior to Apache Incubator)

When were the last committers or PMC members elected?

 The most recent committer, Frode Langelo, was accepted into the
 project by VOTE on 2016-04-03, with the required ICLA received on
 2016-04-05.

Signed-off-by:

 [X](guacamole) Jean-Baptiste Onofré
 [ ](guacamole) Daniel Gruno
 [ ](guacamole) Olivier Lamy
 [X](guacamole) Jim Jagielski
 [X](guacamole) Greg Trasuk

17 Aug 2016

Guacamole is an enterprise-grade, protocol-agnostic, remote desktop gateway.
Combined with cloud hosting, Guacamole provides an excellent alternative to
traditional desktops. Guacamole aims to make cloud-hosted desktop access
preferable to traditional, local access.

Guacamole has been incubating since 2016-02-10.

Three most important issues to address in the move towards graduation:

 1. Making the first Guacamole release under the Apache Incubator
 2. Encouraging community participation and contribution
 3. Accepting additional committers

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

 None.

How has the community developed since the last report?

 Activity on the mailing lists has increased now that the new project
 website is up. At the time of the last report, the @user list was unused.
 Since then, the number of emails has increased each month, with 52 in May,
 95 in June, and 123 in July. Users do still occasionally post to the old
 SourceForge forums, but are then gently redirected to the mailing lists.

 Excluding project committers, the community has opened 5 pull requests, 2
 of which have been merged.

How has the project developed since the last report?

 The project has finished migrating to Apache infrastructure, including the
 project website. There is one major outstanding task, screen sharing,
 which has been blocking the release but is finally nearing completion.

 Since last report, the project has had roughly 250 commits, about 60% of
 which were directly related to the outstanding task mentioned above.

Date of last release:

 2015-12-18 (0.9.9, prior to Apache Incubator)

When were the last committers or PMC members elected?

 The most recent committer, Frode Langelo, was accepted into the
 project by VOTE on 2016-04-03, with the required ICLA received on
 2016-04-05.

Signed-off-by:

 [x](guacamole) Jean-Baptiste Onofre
 [ ](guacamole) Daniel Gruno
 [ ](guacamole) Olivier Lamy
 [X](guacamole) Jim Jagielski
 [X](guacamole) Greg Trasuk

18 May 2016

Guacamole is an enterprise-grade, protocol-agnostic, remote desktop gateway.
Combined with cloud hosting, Guacamole provides an excellent alternative to
traditional desktops. Guacamole aims to make cloud-hosted desktop access
preferable to traditional, local access.

Guacamole has been incubating since 2016-02-10.

Three most important issues to address in the move towards graduation:

 1. Finalizing the move to Apache infrastructure
 2. Making the first Guacamole release under the Apache Incubator
 3. Accepting additional committers

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

 The PPMC has had difficulty fully engaging mentors to finish the
 migration of Apache Guacamole to Apache infrastructure and processes.
 Though the project has successfully moved to Apache-hosted git
 repositories, the processes for importing our existing JIRA issues and
 adding our first non-founding committer (Frode Langelo) were stagnated
 until very recently.

How has the community developed since the last report?

 While our community of users continues to grow, this is mainly the
 established pattern of growth that existed prior to acceptance in the
 Apache Incubator. We are expecting this to change once the Apache
 Guacamole website is up, public announcement of the move to the
 Incubator is made, and users of the old SourceForge forums are
 directed to the mailing lists.

How has the project developed since the last report?

 The project has accepted its first committer outside the original
 founding developers, Frode Langelo, and development has moved onto
 Apache-hosted git repositories. Development of new Apache Guacamole
 website is nearing completion.

Date of last release:

 2015-12-18 (0.9.9, prior to Apache Incubator)

When were the last committers or PMC members elected?

 The most recent committer, Frode Langelo, was accepted into the
 project by VOTE on 2016-04-03, with the required ICLA received on
 2016-04-05.

Signed-off-by:

 [X](guacamole) Jean-Baptiste Onofre
 [ ](guacamole) Daniel Gruno
 [ ](guacamole) Olivier Lamy
 [X](guacamole) Jim Jagielski
 [ ](guacamole) Greg Trasuk

Shepherd/Mentor notes:

 Jean-Baptiste Onofre (jbonofre):

   Frode's account should be OK now. For the Jira, the difficulty was that
   the project wanted to import existing Jira content. Not sure it's a good
   idea as bunch of users don't exist in the Apache Jira and there's lot of
   "noise". I would recommend to start by creating the highest priority
   tasks and issues in the Apache Jira.