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This was extracted (@ 2021-02-17 20:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

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Hop

20 Jan 2021

Hop is short for the Hop Orchestration Platform. Written completely in Java
it aims to provide a wide range of data orchestration tools, including a
visual development environment, servers, metadata analysis, auditing
services and so on. As a platform, Hop also wants to be a reusable library
so that it can be easily reused by other software.

Hop has been incubating since 2020-09-24.

### Three most important unfinished issues to address before graduating:

 1. identify and resolve the last remaining incompatibly licensed
 dependencies (if any)
 2. create a first release
 3. grow the community

### Are there any issues that the IPMC or ASF Board need to be aware of?
 No known significant issues at this moment

### How has the community developed since the last report?
 - 3 additional committers, lots of committer and community activity in
 the last month
 - 14 new registered chat members (108->122)
 - 1 new subscriber to dev (21->22), 0 to users mailing lists (11)
 - significant follower growth on LinkedIn (309->321), Twitter (233->253)
 and YouTube (40->50)

### How has the project developed since the last report?
 Two releases candidates (0.50-rc1, 0.50-rc2) were created but failed to
 get enough positive votes.
 Hop will take the feedback and lessons learned from 0.50-rc1 and 0.50-rc2
 to build a new 0.60-rc1.
 Summary of the 2 RCs: https://s.apache.org/06hws

 December was a very active month, with continued activity over the
 holiday period:
 - metadata perspective
 - look and feel updates
 - new transform plugins (UDJC, Token Replacement)
 - partitioned stream lookup
 - docker included, community activity on kubernetes
 - jandex-based plugins
 - integration testing
 - community activity on Hop Web
 - documentation updates

 Full details are available in the December monthly roundup:
 https://hop.apache.org/blog/2021/01/roundup-2021-01/

### How would you assess the podling's maturity?
 Please feel free to add your own commentary.

 - [X] Initial setup
 - [X] Working towards first release
 - [X] Community building
 - [ ] Nearing graduation
 - [ ] Other:

### Date of last release:

 XXXX-XX-XX

### When were the last committers or PPMC members elected?
 2020-12-2

### Have your mentors been helpful and responsive?
 Julian Hyde and François Papon regularly check in and provide valuable
 input. We're sure our other mentors will step in for RCs after the holiday
 period.

### Is the PPMC managing the podling's brand / trademarks?
 There are no known brand and naming issues. The PPMC only uses "Apache
 Hop (Incubating)" as the official project name and has explicitly called
 "Project Hop" deprecated as of the moment of acceptance in the Incubator.

### Signed-off-by:

 - [X] (hop) Tom Barber
    Comments:  I agree with Julian. The community is great, obviously a
    lot
    came from knowledge of the previous life and interest in seeing it
    progress which is good. The chat vs mailing list stuff is true, I
    don't
    follow the chat too much, just lurk but there is a lot going on there,
    not necessarily decision making but communication that could be missed
    for
    those who choose not to use it. Conversely I would say that a lot of
    the
    folk on the chat room are users as opposed to developers, and as such
    don't
    have to be treated in the same manner. Might be worth checking
    committers vs
    chat vs dev list? I suspect its probably pretty much up to date. Great
    progress on the software front, good to see it coming together.
 - [X] (hop) Julian Hyde
    Comments: Good report! I'd say you are through 'initial setup' and can
    uncheck that box next time. The community is going great, and I'm sure
    that
    the first release will happen very soon. One concern: the difference
    in the
    number of people on chat vs the dev list (122 vs 22). The traffic on
    chat
    is benign (e.g. no major decisions being made) but I am concerned that
    with
    so few of the regulars on the dev list, chat will become the de facto
    place
    to make decisions. Also I couldn't find a public archive of chat. I'll
    raise this issue on the dev list.
 - [X] (hop) Maximilian Michels
    Comments: I'm continuing to be amazed by the progress of the Hop
    project. There is a constant flow of incoming pull requests and the
    first
    release is nearing completion. It might not be clear to all community
    members but I've tried to only step in when necessary, e.g. give
    feedback
    to unblock the release process.
 - [X] (hop) Francois Papon
    Comments: The community is still very active and starting to learn the
    release process. For now, the only issue in the release is the license
    part
    and the team is focused on it to prepare a new vote.
 - [X] (hop) Kevin Ratnasekera
    Comments:

### IPMC/Shepherd notes:

16 Dec 2020

Hop is short for the Hop Orchestration Platform. Written completely in Java
it aims to provide a wide range of data orchestration tools, including a
visual development environment, servers, metadata analysis, auditing
services and so on. As a platform, Hop also wants to be a reusable library
so that it can be easily reused by other software.

Hop has been incubating since 2020-09-24.

### Three most important unfinished issues to address before graduating:

 1. identify and resolve the last remaining incompatibly licensed
 dependencies (if any)
 2. create a first release
 3. grow the community

### Are there any issues that the IPMC or ASF Board need to be aware of?
 No known significant issues at this moment

### How has the community developed since the last report?

 - 2 additional committers, committers are increasingly active
 - 9 new registered chat members (99 -> 108)
 - 21 subscribers to dev, 11 to user mailing list
 - significant follower growth on social media, mainly on LinkedIn (+46)
 and Twitter (+15)

### How has the project developed since the last report?

 - After JIRA and the website, code and documentation repositories have
 been migrated.
 - For the code migration, a copyright header related fix was required,
 which was delivered and accepted.
 - All existing builds have been recreated and updated to run on ASF
 Jenkins
 - new functionality has been created (new transform and action plugins,
 UI updates and more)
 - significant documentation updates
 - discussion of and preparation for a first release (0.50) has started

 Full details are available in the November monthly roundup:
 https://hop.apache.org/blog/2020/12/roundup-2020-12/

### How would you assess the podling's maturity?
 Please feel free to add your own commentary.

 - [X] Initial setup
 - [X] Working towards first release
 - [X] Community building
 - [ ] Nearing graduation
 - [ ] Other:

### Date of last release:
 No releases so far

### When were the last committers or PPMC members elected?
 2020-11-18

### Have your mentors been helpful and responsive?
 We have mainly been working on infrastructure and or software items over
 the last month.
 Mentor input will become more important now we've started working towards
 a first release.
 Julian Hyde regularly checks in and provides valuable input.

### Is the PPMC managing the podling's brand / trademarks?
 There are no known brand and naming issues.
 The PPMC only uses "Apache Hop (Incubating)" as the official project name
 and has explicitly called "Project Hop" deprecated as of the moment of
 acceptance in the Incubator.

### Signed-off-by:

 - [ ] (hop) Tom Barber
    Comments:
 - [X] (hop) Julian Hyde
    Comments: Plenty of work on features, good cooperation on dev list,
    appointing the first committers since incubation, and pushing
    hard for the first release. Hop is doing great.
 - [ ] (hop) Maximilian Michels
    Comments:
 - [X] (hop) Francois Papon
    Comments: Community is growing well (new committer, dev list,
    mattermost channel) and a great work is done on the source code for
    the first release. The Hop team is very active.
 - [X] (hop) Kevin Ratnasekera
    Comments: Significant progress has been made through out past time
    period, with related to first release and community growth.

### IPMC/Shepherd notes:

18 Nov 2020

Hop is short for the Hop Orchestration Platform. Written completely in Java
it aims to provide a wide range of data orchestration tools, including a
visual development environment, servers, metadata analysis, auditing
services and so on. As a platform, Hop also wants to be a reusable library
so that it can be easily reused by other software.

Hop has been incubating since 2020-09-24.

### Three most important unfinished issues to address before graduating:

 1. migrate source code
 2. create a first release
 3. grow the community

### Are there any issues that the IPMC or ASF Board need to be aware of?
 We are in the process of preparing our code for migration to the ASF
 repositories

### How has the community developed since the last report?
 6 new users on our MatterMost [chat](https://chat.project-hop.org)
 (currently 99 registered users)

 22 subscribers on the dev mailing list

### How has the project developed since the last report?
 JIRA migration is done. https://jira.project-hop.org is now read-only.

 Website migration is done, website has received a face lift.

 A couple of community members became very active contributors and will be
 added as committers shortly.

 Code continues to evolve in non-ASF repository in preparation for the
 code migration.

### How would you assess the podling's maturity?
 Please feel free to add your own commentary.

 - [X] Initial setup
 - [ ] Working towards first release
 - [X] Working towards code migration
 - [X] Community building
 - [ ] Nearing graduation
 - [ ] Other:

### Date of last release:
 No releases so far

### When were the last committers or PPMC members elected?
 No additional committers or PPMC members so far.

### Have your mentors been helpful and responsive?
 We've received help when needed. Mentors step in whenever they see an
 action that needs to be taken care of.

### Is the PPMC managing the podling's brand / trademarks?
 Not much third-party activity. We're keeping all communication about the
 incubation on a low level until the code has been migrated.

 No information on brand approval so far.

### Signed-off-by:

 - [ ] (hop) Tom Barber
    Comments:
 - [X] (hop) Julian Hyde
    Comments:  Hop has got off to a great start. They are tearing through
      the incubation tasks (e.g. JIRA, code migration, mailing lists)
      and community activity is happening on the dev list.
 - [X] (hop) Maximilian Michels
    Comments:  I'm very pleased to see the enthusiasm and the quick
      learning
      process that the project has already undergone. We already migrated
      existing issues and code. We setup infrastructure. We've had
      discussions on the mailing lists.
      It's clear that there are still many more things to learn experience
      (e.g. releases) but I'm feeling very confident about the project.
 - [X] (hop) Francois Papon
    Comments:  The project team made a great work in the startup process
       and we
    can see a real interest about the incubating process. Many
       things have to
    be done but I also have a good feeling for the next.
 - [X] (hop) Kevin Ratnasekera
    Comments:

### IPMC/Shepherd notes: