This was extracted (@ 2023-11-15 18:10) from a list of minutes
which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.
WARNING: these pages may omit some original contents of the minutes.
Meeting times vary, the exact schedule is available to ASF Members and Officers, search for "calendar" in the Foundation's private index page (svn:foundation/private-index.html).
The goal of this session was to make sure that issues important to different members of the board get our collective attention in the near term. Each board member provided one or more items for consideration. We did not make any decisions or discuss any of these items in detail. We agreed that substantive discussion and decision-making should happen on ASF lists and/or regularly scheduled ASF Board meetings. Here is a summary of items mentioned by individuals. All items were agreed to be important and in many cases, board members referred back to items already raised. Ted: Fundraising strategy, direction and operations Rich: Providing better support for volunteers involved in community development. We keep repeating that we want things to be volunteer-led, volunteer-driven, but more enablement support is needed. Running small events and attending others requires some financial support that we should consider providing from the foundation. Shane: Keeping communication focused, getting to decisions and documenting what the decisions are. Betrand: Finding the right balance between paid and volunteer resources. Refining and settling on the model for how volunteer officers are going to manage paid resources. Phil: Getting a clear delineation of what is policy, what is best practice, what is required at the ASF. Information transparency - balancing privacy and confidentiality needs with the need to provide members access to foundation data, decision-making and agreements Brett: Focus on volunteer and PMC enablement. Long-term plan for executive leadership. Need to get to consensus on where the need is for paid assistance and what the options are in each case. Keeping and enhancing our culture. Getting out of negativity. Isabel: Finding out earlier and preparing better for changes in volunteer roles. Enablement and community involvment Getting the right messages out, the right stories told, to improve acculturation of new volunteers and communities at the ASF Roman: Agree with all points above, esp. policy definition, paid vs unpaid roles, enablement. Mark: Agree with all points above. On acculturation, consider ways to get "Success at Apache" or similar material disseminated to podlings in incubation. We concluded with a brief discussion on how / when to run votes at Board meetings and how to make sure that all decisions and outcomes of discussion items get either captured direcly in the minutes or people take actions to publish or update relevant documents.