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WHEREAS, the Board of Directors desires to simplify the procedure for managing the composition of each PMC. NOW, THEREFORE, BE IT RESOLVED, that an officer designated by the Board as chair of a PMC is hereby empowered to make an appointment to that PMC, subject to the following conditions: 1) A notice of the appointment shall be delivered to the PMC's private discussion list, as recorded within the Foundation's mailing list archives; 2) The appointment shall not be effective until the Foundation's records of committee membership are updated accordingly. BE IT FURTHER RESOLVED, that an officer designated by the Board as chair of a PMC may establish a procedure wherein an appointment to that PMC is considered to be automatically made by the chair, subject to the conditions above, if the appointment is approved in a formal decision by the existing PMC members; and be it further RESOLVED, that resignation of a member of a PMC shall take effect immediately upon receipt of their resignation, as recorded on any of the Foundation's mailing list archives, but can be revoked by that member within 72 hours of receipt; and be it further RESOLVED, that removal of a member of a PMC, except due to their death or resignation, can be requested of the Board of Directors by the PMC chair or by formal decision of the PMC, but requires a decision by the Board of Directors; and be it further RESOLVED, that these procedures obsolete and replace all prior procedures established by the Board of Directors for changing the membership of a PMC. Special Order 7C, PMC Membership Change Process, was approved by Unanimous Vote of the directors present.
WHEREAS, the Bylaws state that the members of each existing Project
Management Committee (PMC) shall be appointed by the Board of Directors
or appointed by an officer empowered by the Board to make such
appointment; and,
WHEREAS, the Board of Directors desires to simplify the procedure for
making appointments to each PMC.
NOW, THEREFORE, BE IT RESOLVED, that an officer designated by the Board
as chairman of a PMC is hereby empowered to make an appointment to that
PMC, subject to the following conditions:
1) A notice of the appointment shall be delivered to the Board's
mailing list and the PMC's private discussion list, as recorded
within the Foundation's mailing list archives, at least 72 hours
prior to the effective date of the appointment, where said notice
may be sent by the chairman, or by any existing member of the PMC
if it contains a link to a formal decision by the PMC approving
of the appointment;
2) If any Director objects to the appointment, in writing, prior to
its effective date, the appointment shall not be effective until
72 hours after all such objections are resolved, or until a
resolution making the appointment is adopted by the Board at some
regular or special meeting of the Board of Directors; and,
3) The appointment shall not be effective until the Foundation's
records of committee membership are updated accordingly.
BE IT FURTHER RESOLVED, that an officer designated by the Board as
chairman of a PMC may establish a procedure wherein an appointment to
that PMC is considered to be automatically made by the chairman,
subject to the conditions above, if the appointment is approved in a
formal decision by the existing PMC members; and be it further
RESOLVED, that resignation of a member of a PMC shall take effect
immediately upon receipt of their resignation, as recorded on any of
the Foundation's mailing list archives, but can be revoked by that
member within 72 hours of receipt; and be it further
RESOLVED, that removal of a member of a PMC, except due
to their death or resignation, can be requested of the Board of
Directors by the PMC chairman or by formal decision of the PMC, but
requires a decision by the Board of Directors; and be it further
RESOLVED, that these procedures obsolete and replace all prior
procedures established by the Board of Directors for changing the
membership of a PMC.
Special Order 7G, Amend the Procedure for PMC Membership
Changes, was approved by Unanimous Vote of the directors
present.
WHEREAS, at the board meeting on the 18th of December, 2002, the Board of Directors passed Resolution [R1], setting out a procedure whereby Vice President positions charged with the management of each of the Project Management Committees were assigned the authority to and responsibility of appointing the membership of their respective Project Management Committees, subject to a 72-hour waiting period after a Director of the Board acknowledges receipt of a notification from the Vice President of the respective committee, and WHEREAS the Board of Directors desires to allow the efficient operations and self-government of of the Project Management Committees; NOW, THEREFORE, BE IT RESOLVED, that Resolution [R1] of December 18th, 2002 is repealed, and shall be held to be null and void henceforth, and BE IT FURTHER RESOLVED, that the Vice President positions charged with the management of each of the Project Management Committees of the Apache Software Foundation are hereby assigned the further authority to and responsibility of appointing the membership of their respective Project Management Committees, which will be effective 72 hours after a Director of the Board acknowledges receipt of a notification from the Vice President to the Board specifying the change in membership of the committee, unless a Director of the Board disagrees with the change within those 72 hours, and BE IT FURTHER RESOLVED, that each such Vice President may delegate this authority and responsibility to appoint the membership of her or his respective Project Management Committee to that Project Management Committee, as a whole, by establishing an appropriate decision procedure for appointing the membership of said committee, and notifying the Board of this delegation. Subsequent to this delegation, any member of said committee may notify the Board of Directors via electronic mail, citing the archived record of the decision in the Foundation's email archive, and such notification shall serve as equivalent to the notification from the Vice President as described hereinabove. And BE IT FURTHER RESOLVED, that the Vice President for Infrastructure shall establish an appropriate policy permitting the grant of the necessary permissions to maintain the official electronic records of Project Management Committee membership to Project Management Committee members as delegated by the relevant Vice President. Special Order 7E, Proposed Resolution to Amend the Procedure for PMC Membership Changes, was tabled.
WHEREAS, the Board of Directors deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to delegate the ability to appoint the membership of Project Management Committees to the officers of the corporation given charge of them; NOW, THEREFORE, BE IT RESOLVED, that the Vice President positions charged with the management of the Project Management Committees of each of the Project Management Committees of the Apache Software Foundation are hereby assigned the further authority to and responsibility of appointing the membership of their respective Project Management Committees, and the responsibility of notifying the Board of Directors of any change of their respective Project Management Committees within forty-eight (48) hours each time the Committee's membership changes. This item was tabled until next month
The following resolution [R1] is proposed:
WHEREAS, the Board of Directors deems it to be in the best
interests of the Foundation and consistent with the
Foundation's purpose to delegate the ability to appoint the
membership of Project Management Committees to the officers
of the corporation given charge of them,
NOW, THEREFORE, BE IT RESOLVED, that the Vice President
positions charged with the management of the Project
Management Committees listed immediately below are hereby
assigned the further authority to and responsibility of
appointing the membership of their respective Project
Management Committees, and the responsibility of notifying
the Board of Directors of the complete composition of their
respective Project Management Committees within forty-eight
(48) hours each time the Committee's membership changes.
Apache HTTP Server Committee
Jakarta Project Management Committee
XML Project Management Committee
Perl-Apache Project Management Committee
Apache TCL Project Management Committee
Apache Commons Project Managment Committee
Apache Incubator Project Management Committee
Apache DB PMC
APR PMC
Apache PHP Committee
By Unanimous Vote, Resolution R1 was approved.