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This was extracted (@ 2017-05-22 18:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

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Pirk

15 Mar 2017

Pirk is a framework for scalable Private Information Retrieval (PIR).

Pirk has been incubating since 2016-06-17.

Three most important issues to address in the move towards graduation:

 1. Grow the community to establish diversity of background and expertise.
 2. Establish a formal release process and schedule, allowing for dependable
    release cycles in a manner consistent with the Apache development
    process.
 3. Add to and improve the Pirk user documentation and examples both on the
    website and in the codebase

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 Yes. The Pirk community participation and growth has stalled over the last
 few months.  Recently, there's been discussion on the mailing lists about
 retiring Pirk for now.

How has the community developed since the last report?

 The Pirk community has not developed since the last report - no new
 contributors or committers have been added

How has the project developed since the last report?

 The project has stalled - the existing community has not been active nor
 has the community grown.

How would you assess the podling's maturity?

 The podling will not be seeing any activity in the near future, and the
 consensus has been to retire the podling for now.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [ ] Initial setup
 [ ] Working towards first release
 [ ] Community building
 [ ] Nearing graduation
 [X] Other:

Date of last release:

 October 9, 2016

When were the last committers or PPMC members elected?

 Pirk elected two new committers (Tim Ellison and Suneel Marthi, both
 mentors) on August 18, 2016.

Signed-off-by:

 [x](pirk) Billie Rinaldi
    Comments:
 [x](pirk) Joe Witt
    Comments:

       As noted in the report and observed in the community contributions
       and discussion have stalled. Discussions to prompt engagement have
       revealed that availability to contribute for much of the original
       team is no longer available.  It is my opinion that retirement should
       be pursued given the range of community growth for the past few
       months and stated lack of intent to turn that around soon.

 [x](pirk) Josh Elser
    Comments:

       It's sad to see the discussion about the low recent activity quickly
       change into a a discussion about retirement. I was hoping that the
       previously active podling members would have taken some steps to
       grow, but it seems like their priorities have shifted elsewhere. Pirk
       had been doing quite well and is very interesting software; it's a
       shame to see it moving to retirement.  Sounds like retirement will be
       pursued in the coming month.

 [X](pirk) Suneel Marthi
    Comments:

       Based on recent discussions on Mailing lists the consensus has been
       to retire Pirk for now, in large part due to unavailability of the
       full set of initial committers that can steer this project forward.

 [X](pirk) Tim Ellison
    Comments:

       Pirk had a very promising start, with the community exhibiting all
       the right behaviors, including being able to gain consensus on an
       early initial release.  The initial committers are critical to the
       future of Pirk due to their specialist knowledge, and there has not
       been sufficient time to fully grow new members who can cover their
       role.  With their withdrawl it is unfortunate but inevitable that
       Pirk be retired.  The discussion is taking place on the dev list as
       expected.

21 Dec 2016

Pirk is a framework for scalable Private Information Retrieval (PIR).

Pirk has been incubating since 2016-06-17. The initial code for Pirk was
granted on 2016-07-11.

Three most important issues to address in the move towards graduation:

 1. Grow the community to establish diversity of background and
    expertise.
 2. Establish a formal release process and schedule, allowing for
    dependable release cycles in a manner consistent with the Apache
    development process.
 3. Add to and improve the Pirk user documentation and examples both on
    the website and in the codebase

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 None.

How has the community developed since the last report?

 We have attracted a couple of new contributors since the last
 report. The mailing list activity, pull requests, and page views to
 the Apache Pirk website (via Google Analytics) have also increased
 since the last report.  An 'Introducing Pirk' talk was presented at
 ApacheCon Europe on November 15, 2016.

How has the project developed since the last report?

 The project is in the process of completing its second release,
 0.2.0-incubating. The project has also undertaken a refactor of some
 of the packages and drivers and added additional user/developer
 documentation on the website.

Date of last release:

 August 29, 2016

When were the last committers or PMC members elected?

 Pirk elected two new committers (Tim Ellison and Suneel Marthi, both
 mentors) on August 18, 2016.

Signed-off-by:

 [x](pirk) Billie Rinaldi
 [x](pirk) Joe Witt
 [x](pirk) Josh Elser
 [X](pirk) Suneel Marthi
 [ ](pirk) Tim Ellison

Shepherd/Mentor notes:

 Josh Elser:

   Dev traffic appears to have slowed down a little in the past month,
   but nothing really to be concerned about yet, IMO.

21 Sep 2016

Pirk is a framework for scalable Private Information Retrieval (PIR).

Pirk has been incubating since 2016-06-17. The initial code for Pirk was
granted on 2016-07-11.

Three most important issues to address in the move towards graduation:

 1. Grow the community to establish diversity of background and expertise.
 2. Establish a formal release process and schedule, allowing for dependable
    release cycles in a manner consistent with the Apache development
    process.
 3. Add to and improve the Pirk user documentation and examples both on the
    website and in the codebase

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 None.

How has the community developed since the last report?

 We have officially welcomed two new committers (Tim Ellison and Suneel
 Marthi, both also mentors). The mailing list activity, pull requests, and
 page views to the Apache Pirk website (via Google Analytics) have also
 greatly increased since the last report.

How has the project developed since the last report?

 The project completed it's first release, 0.1.0-incubating, since the last
 report and provided a release guide on its website documenting the process.
 Additionally, the project has ensured that all dependencies are compliant
 with the Apache License version 2.0 and that all code and documentation
 artifacts have the correct Apache licensing markings and notice. The
 project has also undertaken a refactor of some of the initial packages and
 provided initial streaming implementations.

Date of last release:

 August 29, 2016

When were the last committers or PMC members elected?

 Pirk elected two new committers (Tim Ellison and Suneel Marthi, both
 mentors) on August 18, 2016.

Signed-off-by:

 [x](pirk) Billie Rinaldi
 [ ](pirk) Joe Witt
 [X](pirk) Josh Elser
 [X](pirk) Suneel Marthi
 [X](pirk) Tim Ellison

Shepherd/Mentor notes:

 Josh Elser:

   Extremely happy to see the first release completed so soon after
   entering incubation. Very pleased with the interaction and
   responsiveness at PPMC and IPMC levels during the vote process. They are
   well on their way.

 Suneel Marthi:

   I must add that the first release candidate was put out for PPMC/IPMC
   Vote in less than a month since the initial code was pushed to the
   apache github repo.

17 Aug 2016

Pirk is a framework for scalable Private Information Retrieval (PIR).

Pirk has been incubating since 2016-06-17. The initial code for Pirk was
granted on 2016-07-11.

Three most important issues to address in the move towards graduation:

 1. Establish a formal release process and schedule, allowing for
    dependable release cycles in a manner consistent with the Apache
    development process.
 2. Establish a process which allows different release cycles for the core
    framework, extensions/adaptors, and additional algorithms.
 3. Grow the community to establish diversity of background and expertise.

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

 None.

How has the community developed since the last report?

 The mailing list activity, pull requests, and page views to the Apache
 Pirk website (via Google Analytics) have greatly increased since the last
 report.

How has the project developed since the last report?

 The project has ensured that all dependencies are compliant with the
 Apache License version 2.0 and that all code and documentation artifacts
 have the correct Apache licensing markings and notice. The project has
 also undertaken a refactor of some of the initial packages and provided
 more robust support for user interaction.

Date of last release:

 No releases have been made yet.

When were the last committers or PMC members elected?

 Pirk is operating with its initial committers and PMC and has not yet
 elected new committers or PMC members.

Signed-off-by:

 [X](pirk) Billie Rinaldi
 [X](pirk) Joe Witt
 [X](pirk) Josh Elser
 [X](pirk) Suneel Marthi
 [X](pirk) Tim Ellison

20 Jul 2016

Pirk is a framework for scalable Private Information Retrieval (PIR).

Pirk has been incubating since 2016-06-17.

Three most important issues to address in the move towards graduation:

 1. Initial Code Preparation: Ensure all dependencies are compliant with
    Apache License version 2.0 and that all code and documentation
    artifacts have the correct Apache licensing markings and notice.
 2. Release Process: Establish a formal release process and schedule,
    allowing for dependable release cycles in a manner consistent with the
    Apache development process.
 3. Community Building: Grow the community to establish diversity of
    background and expertise.

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 None.

How has the community developed since the last report?

 This is our first report; we look forward to developing the community once
 our code, website, etc. is pushed.

How has the project developed since the last report?

 This is our first report; we have been working to set up all of our
 infrastructure and anticipate pushing our code and website very soon.

Date of last release:

 No releases thus far.

When were the last committers or PMC members elected?

 Upon acceptance into the incubator, 2016.06.17.

Signed-off-by:

 [x](pirk) Billie Rinaldi
 [x](pirk) Joe Witt
 [x](pirk) Josh Elser
 [X](pirk) Suneel Marthi
 [X](pirk) Tim Ellison