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This was extracted (@ 2020-10-11 23:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

Meeting times vary, the exact schedule is available to ASF Members and Officers, search for "calendar" in the Foundation's private index page (svn:foundation/private-index.html).

Pony Mail

15 Jul 2020

Pony Mail is a mail-archiving, archive viewing, and interaction service,
that can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

### Three most important unfinished issues to address before graduating:

 1. Grow the community (that's about it)
 2.
 3.

### Are there any issues that the IPMC or ASF Board need to be aware of?
 None at present.

### How has the community developed since the last report?
 Discussion about graduation has been ongoing, but stagnated in the summer
 months.
 Something to pick up later, no rush on graduation.

### How has the project developed since the last report?
 A new Web UI is being proposed donated to the project. As things are slow
 during summer,
 this might take a while to sort out.

### How would you assess the podling's maturity?
 Please feel free to add your own commentary.

 - [X] Initial setup
 - [X] Working towards first release
 - [X] Community building
 - [X] Nearing graduation
 - [ ] Other:

### Date of last release:

 2019-04-20

### When were the last committers or PPMC members elected?
 Sebb was added to the roster in July of 2017.

### Have your mentors been helpful and responsive?
 No answer.

### Is the PPMC managing the podling's brand / trademarks?
 No answer.

### Signed-off-by:

 - [ ] (ponymail) John D. Ament
    Comments:
 - [X] (ponymail) Sharan Foga
    Comments:  Work did start on the graduation process but this has now
    slowed. Community building is key and the proposal for the new UI might
    help bring in some new volunteers

### IPMC/Shepherd notes:

15 Jan 2020

Pony Mail is a mail-archiving, archive viewing, and interaction service,
that can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

### Three most important unfinished issues to address before graduating:

 1. Growing contributor base
 2. Getting release processes nailed to a tee
 3. Expanding unit tests

### Are there any issues that the IPMC or ASF Board need to be aware of?

 No answer.

### How has the community developed since the last report?
 Not much progress although we did get a question on the user list which
 was responded to quickly. Progress is slow paced as usual although any
 reports of issues is dealt with in a timely manner.

### How has the project developed since the last report?
 We have had a couple bug reports that have been worked on since the last
 report.

### How would you assess the podling's maturity?
Please feel free to add your own commentary.

 - [ ] Initial setup
 - [ ] Working towards first release
 - [x] Community building
 - [x] Nearing graduation
 - [ ] Other:

### Date of last release:

 2019-04-20

### When were the last committers or PPMC members elected?
 2017-06-01 (Sebb). We should be looking for and encouraging more
 candidates :)

### Have your mentors been helpful and responsive?

 No answer.

### Is the PPMC managing the podling's brand / trademarks?

 No answer.

### Signed-off-by:

 - [ ] (ponymail) John D. Ament
    Comments:
 - [x] (ponymail) Sharan Foga
    Comments:  Good to see that responding to user queries has now
 improved. Still need to formulate a more concrete engagement strategy for
 building the community.

### IPMC/Shepherd notes:

 Dave Fisher: Given the movement to lists.apache.org planned by
 Infrastructure does it make sense to graduate this podling a PMC like
 Whimsy? One that does not do releases?

18 Sep 2019

Pony Mail is a mail-archiving, archive viewing, and interaction service,
that can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

### Three most important unfinished issues to address before graduating:

 1. Growing contributor base
 2. Getting release processes nailed to a tee
 3. Expanding unit tests

### Are there any issues that the IPMC or ASF Board need to be aware of?

### How has the community developed since the last report?
 Not much to report, progress is slow-paced as usual. This isn't to say
 that the project is dormant or in danger of retirement, just that the pace
 is to be considered more casual. There is oversight, and important issues are
 being addressed in a timely manner.

### How has the project developed since the last report?
 No noteworthy change, we are operating at a pretty stable level.

### How would you assess the podling's maturity?
Please feel free to add your own commentary.

 - [x] Initial setup
 - [x] Working towards first release
 - [x] Community building
 - [x] Nearing graduation
 - [ ] Other:

### Date of last release:

 2019-04-20

### When were the last committers or PPMC members elected?
 Sebb, 2017-06-01.
 Perhaps we should be looking for more candidates :)

### Have your mentors been helpful and responsive?

 No answer

### Signed-off-by:

 - [ ] (ponymail) John D. Ament
    Comments:
 - [X] (ponymail) Sharan Foga
    Comments:  At least one request from a user has not yet been responded to.
    Think it would be good to work on more engagement to ensure timely responses
    to user queries.

### IPMC/Shepherd notes:

19 Jun 2019

Pony Mail is a mail-archiving, archive viewing, and interaction service,
that can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

### Three most important unfinished issues to address before graduating:

 1. Grow the community
 2. Lower the bar to participation
 3. Get more releases out

### Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 No answer.

### How has the community developed since the last report?

 - A new release was be made on 20-04-2019

### How has the project developed since the last report?

 - Security fix done and CVE issued
 - New release made

### How would you assess the podling's maturity?
Please feel free to add your own commentary.

 - [x] Initial setup
 - [x] Working towards first release
 - [x] Community building
 - [ ] Nearing graduation
 - [ ] Other:

### Date of last release:

 2019-04-20

### When were the last committers or PPMC members elected?

 No answer.

### Have your mentors been helpful?

 No answer.

### Signed-off-by:

 - [ ] (ponymail) John D. Ament
    Comments:
 - [X] (ponymail) Sharan Foga
    Comments: Good to see there has been some activity this quarter with a
    new release out and a security fix in place.

### IPMC/Shepherd notes:

20 Mar 2019

Pony Mail is a mail-archiving, archive viewing, and interaction service,
that can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

Three most important issues to address in the move towards graduation:

 1. Grow community
 2. Lower bar for participation
 3. Get some more releases out

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

How has the community developed since the last report?
 - No noteworthy development.

How has the project developed since the last report?
 - Nothing noteworthy here either

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [X] Initial setup
 [X] Working towards first release
 [X] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 2018-02-5

When were the last committers or PPMC members elected?

Have your mentors been helpful and responsive or are things falling
through the cracks? In the latter case, please list any open issues
that need to be addressed.

Signed-off-by:

 [X](ponymail) John D. Ament
    Comments: Project is looking to start picking up traction again which is good.  Hopefully it can sustain.
 [ ](ponymail) Sharan Foga
    Comments:

IPMC/Shepherd notes:

19 Dec 2018

Pony Mail is a mail-archiving, archive viewing, and interaction service,
that can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

Three most important issues to address in the move towards graduation:

 1. Growing Community
 2. Working on release processes
 3.

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 Nothing of note

How has the community developed since the last report?

 It's been very quiet. We have sufficient oversight, but the project has
 not seen much new development.
 There are outstanding bug reports, but to the best of my knowledge, no
 vulnerabilities exist.

How has the project developed since the last report?

 No noteworthy development since last report.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [x] Initial setup
 [x] Working towards first release
 [x] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 2018-02-05

When were the last committers or PPMC members elected?

 No new committers since last report.
 Sharan Foga has joined as a mentor in August 2018.

Have your mentors been helpful and responsive or are things falling
through the cracks? In the latter case, please list any open issues
that need to be addressed.

Signed-off-by:

 [ ](ponymail) John D. Ament
    Comments:
 [x](ponymail) Sharan Foga
    Comments: Some work really needs to be done on community building to
    get more people involved with the project. I suspect that there are
    a few users within several ASF projects so reaching out to them for
    feedback could be good way to get some interest started.

IPMC/Shepherd notes:

19 Sep 2018

Pony Mail is a mail-archiving, archive viewing, and interaction service,
that
can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

Three most important issues to address in the move towards graduation:

 1. Growing community and interest around the project
 2. Step up pace of branch development
 3. Fine-tune release process

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 Pony Mail is in a bit of a slumber at the moment, with the principal
 people being busy elsewhere. This is not to say that oversight isn't
 happening, but that the development pace has slowed significantly.
 We hope this picks up in the foreseeable future.

How has the community developed since the last report?

 Sharan Foga has joined as a new mentor. We are assessing whether there
 is need for more people to help out.

How has the project developed since the last report?

 Not much to report here, a few bug fixes and issues filed.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [x] Initial setup
 [x] Working towards first release
 [x] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 2018-02-19

When were the last committers or PPMC members elected?

 Sebastian Bazley was elected committer in Oct, 2016.

Signed-off-by:

 [ ](ponymail) Andrew Bayer
    Comments:
 [X](ponymail) John D. Ament
    Comments:
 [x](ponymail) Sharan Foga
    Comments:Good to see community building being highlighted as something
to work on.

IPMC/Shepherd notes:
wave (Dave Fisher): I would ask what this project that has become core to
ASF infra with lists.apache.org needs to do before graduating?

18 Apr 2018

Pony Mail is a mail-archiving, archive viewing, and interaction service, that
can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

Three most important issues to address in the move towards graduation:

 1. Grow participation in community
 2. Get releases out properly
 3. Evangelize

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

None that I can think of.

How has the community developed since the last report?

There has been external interest in the project, however this has not yet
formed into a formal relationship.

How has the project developed since the last report?

A release, 0.10, was voted on and approved. Due to time constraints, the
release has not been fully completed yet.


How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [x] Initial setup
 [x] Working towards first release
 [x] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 2018-04-04-ish (WIP!)

When were the last committers or PPMC members elected?

Sebastian Bazley, April 2017

Signed-off-by:

 [ ](ponymail) Andrew Bayer
    Comments:
 [X](ponymail) John D. Ament
    Comments: Report not discussed on list,
  extremely low volume and continues to look like a one person project.

17 Jan 2018

Pony Mail is a mail-archiving, archive viewing, and interaction service, that
can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

Three most important issues to address in the move towards graduation:

 1. Grow the community 2. Get the 0.10 release out 3. Address issues

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?

 There's been a bit of a lull as of late in the project. I'm hopeful that it
 will pick up some speed soon.

How has the community developed since the last report?

 No noticeable change since last report.

How has the project developed since the last report?

 N/A. Working on it!

How would you assess the podling's maturity? Please feel free to add your own
commentary.

 [x] Initial setup
 [x] Working towards first release
 [ ] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 XXXX-XX-XX

When were the last committers or PPMC members elected?



Signed-off-by:

 [ ](ponymail) Andrew Bayer
    Comments:
 [X](ponymail) John D. Ament
    Comments: Would be good to get this podling
  moving.  Needs more committers to be truly viable.

20 Sep 2017

Pony Mail is a mail-archiving, archive viewing, and interaction service, that
can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

Three most important issues to address in the move towards graduation:

 1. Work on the next release (0.10)
 2. Work on expanding the community, be more open to newcomers
 3. Resolve design strategies

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

None that I am aware of.

How has the community developed since the last report?

No major development. A few more bug reports from outside contributors
have been filed.

How has the project developed since the last report?

Work continues towards the next release, 0.10, which should be
ready for a vote soon.

How would you assess the podling's maturity?

The podling is somewhat mature, but it is my assessment that
more people are needed for it to be a fully viable community.

Please feel free to add your own commentary.

 [X] Initial setup
 [X] Working towards first release
 [?] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 2016-08-02

When were the last committers or PPMC members elected?

sebb as PMC, 2017-04-17.
No new committers as of late.

Signed-off-by:

 [ ](ponymail) Andrew Bayer
    Comments:
 [X](ponymail) John D. Ament
    Comments:

21 Jun 2017

Pony Mail is a mail-archiving, archive viewing, and interaction service, that
can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

Three most important issues to address in the move towards graduation:

 1. Finding and recognizing new contributors to the project
 2. Explore options to better increase visibility and welcomeness of the
   project
 3. Get the next release out

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?



How has the community developed since the last report?

The committer list has not changed. We have received some contributions
from new people, however, and will evaluate and explore further means of
growing the community.

How has the project developed since the last report?

A new release has been discussed, and should be under way shortly.


How would you assess the podling's maturity? Please feel free to add your own
commentary.

 [x] Initial setup
 [x] Working towards first release
 [x] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 2016-08-20

When were the last committers or PPMC members elected?

Sebastian Bazley was elected PPMC on 2016-09-10. No new committers since last
report.

Signed-off-by:

 [ ](ponymail) Andrew Bayer
    Comments:
 [X](ponymail) John D. Ament
    Comments:

19 Apr 2017

Pony Mail is a mail-archiving, archive viewing, and interaction service, that
can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

Three most important issues to address in the move towards graduation:

 1. Growing the community, especially contributors
 2. Grow awareness within Apache, we are eating our own dog food
 3. Start getting more releases out.

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?



How has the community developed since the last report?

 Not much to report here. Community remains the same size.  We are
 discussing releasing a new version soon(ish).

How has the project developed since the last report?

 Many bug fixes, but no new release yet. TBD.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [ ] Initial setup
 [ ] Working towards first release
 [x] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 2016-08-02

When were the last committers or PPMC members elected?

 Sebb, 2016-09-10.

Signed-off-by:

 [ ](ponymail) Andrew Bayer
    Comments:
 [X](ponymail) John D. Ament
    Comments:

21 Dec 2016

Pony Mail is a mail-archiving, archive viewing, and interaction service,
that can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

Three most important issues to address in the move towards graduation:

 1. Grow the community
 2. Grow awareness of the project
 3. Master releases and project management

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 None that we know of.

How has the community developed since the last report?

 One new committer (Sebastian Bazley) was invited to the project.

How has the project developed since the last report?

 Email traffic has been roughly the same, 75-ish mails per month to the
 lists.  Quite a few bugs have been worked on.

Date of last release:

 2016-08-02

When were the last committers or PMC members elected?

 - Sebastian Bazley was elected committer on October 9th, 2016.

Signed-off-by:

 [ ](ponymail) Andrew Bayer
 [X](ponymail) John D. Ament

21 Sep 2016

Pony Mail is a mail-archiving, archive viewing, and interaction service, that
can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

Three most important issues to address in the move towards graduation:

 1. Grow the community
 2. Make contributions easier (lower the bar for hacking on code/docs/UI)
 3. Increase awareness of the project

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 None

How has the community developed since the last report?

 Slight uptick in active members of the community, we now count roughly 10
 active people participating either on the mailing list or IRC.

How has the project developed since the last report?

 Work has begun on a redesign of the UI, allowing for contributions more
 easily.  This is codenamed 'coffee and cake', and is expected to reach a
 usable phase in a month or two.

Date of last release:

 2016-08-02

When were the last committers or PMC members elected?

 None since inception. See graduation info point 1.  The codebase needs to
 be more accessible before contributions can occur.

Signed-off-by:

 [ ](ponymail) Andrew Bayer
 [X](ponymail) John D. Ament

17 Aug 2016

Pony Mail is a mail-archiving, archive viewing, and interaction service, that
can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

Three most important issues to address in the move towards graduation:

 1. Grow the community base
 2. Ensure that releases and processes adhere to ASF standards
 3. Spread the word, get more developers onboard.

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be aware
of?



How has the community developed since the last report?

 The community is growing, albeit at a very slow pace, possibly due to
 summer vacations (and some newborns). We intend to ramp up our recruitment
 drive in the coming months.

How has the project developed since the last report?

 We have managed to vote on and release Pony Mail 0.9.

 Trademark issues have been discussed, mostly done but perhaps with a few
 lose ends to tie up.

Date of last release:

 2016-08-02

When were the last committers or PMC members elected?

 2016-05-27

Signed-off-by:

 [ ](ponymail) Andrew Bayer
 [X](ponymail) John D. Ament

20 Jul 2016

Pony Mail is a mail-archiving, archive viewing, and interaction service,
that can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

Three most important issues to address in the move towards graduation:


 1. Grow the community and diversity
 2. Work towards the first ASF release
 3. Get people interested in providing patches (work on the code)


Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 None

How has the community developed since the last report?

 Many people have stepped up with issues/bug reports and other suggestions,
 which suggests an interest in the project. We are trying to get people
 interested in also providing patches for said issues, so as to grow the
 developer community.

How has the project developed since the last report?

 A few bug fixes, repositories have been set up, mailing lists created, web
 site deployed. We are also seeing moderate activity on the IRC channel.

Date of last release:

 XXXX-XX-XX

When were the last committers or PMC members elected?

 No new committers have been elected since incubation started.

Signed-off-by:

 [ ](ponymail) Andrew Bayer
 [X](ponymail) John D. Ament

15 Jun 2016

Pony Mail is a mail-archiving, archive viewing, and interaction service,
that can be integrated with many email platforms.

Pony Mail has been incubating since 2016-05-27.

Three most important issues to address in the move towards graduation:

 1. Grow the community
 2. Teach newcomers the Apache Way
 3. Build towards the first release

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 None at present.

How has the community developed since the last report?

 Just getting started with bootstrapping the podling.  Mailing lists have
 been set up, temporary web site and code repositories ditto. We are
 working on onboarding the new non-Apache committers in the community and
 having people familiarize themselves with the project.

How has the project developed since the last report?

 N/A

Date of last release:

 XXXX-XX-XX

When were the last committers or PMC members elected?

 No new committers have been elected just yet, as we just got started.

Signed-off-by:

 [ ](ponymail) Andrew Bayer
 [X](ponymail) John D Ament