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This was extracted (@ 2024-03-20 21:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

WARNING: these pages may omit some original contents of the minutes.
This is due to changes in the layout of the source minutes over the years. Fixes are being worked on.

Meeting times vary, the exact schedule is available to ASF Members and Officers, search for "calendar" in the Foundation's private index page (svn:foundation/private-index.html).

Schedule the annual members meeting

15 Nov 2023

 The proposed date is Thu, March 7th 2024 at 20:00 UTC
 https://s.apache.org/69dbz

 Note that the intent to run the meeting like last year: a single
 meeting slot in which voting results are announced. Questions
 regarding voting, as well as any other topics are ideally managed
 asynchronously in fora that are for-purpose.

 The board approves this by general consent

16 Nov 2022

   The proposed date is Thu, March 9th 2023 at 20:00 UTC
   https://s.apache.org/5g07s

 Note that the intent to run the meeting much like we did the Special
 Members Meeting in June.  In practice this means a single meeting slot
 in which voting results are announced instead of voting during the
 meeting and reconvening for the results.  Questions regarding voting,
 as well as any other topics are ideally managed asynchronously in
 fora that are for-purpose.

 Once a date is established, a board face-to-face meeting will also
 be organized following the Members Meeting prior to the second
 meeting of the newly elected board to maximize benefits.  Location
 is yet to be determined.

 The board approves this by general consent to set the annual Members
 Meeting to March 9.

17 Nov 2021

 In line with 2021 (https://s.apache.org/p6y9w), I propose the first week
 of March (1st-3rd) in 2022.

 Approved by the board by unanimous consent.

20 Jan 2021

 We should plan a date for the annual members meeting.
 For the past six years it has been held around the last
 week of March, which drops a new board into the end of
 budgeting for the coming year.

 Roy thinks it would be better to have a meeting on the
 first or second week of March [March 2-4 or 9-11].

 Would it be possible/desirable to use our virtual
 conferences platform to host the first part of our
 annual meeting?

 RESOLVED, the next annual members meeting shall be March 9-11, 2021,
 was approved by General Consent.