ApacheCon is Coming 9-12 Sept. 2019 - Las Vegas The Apache Software Foundation
Apache 20th Anniversary Logo

Community-led development "The Apache Way"

Apache Support Logo

This was extracted (@ 2020-09-29 22:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

Meeting times vary, the exact schedule is available to ASF Members and Officers, search for "calendar" in the Foundation's private index page (svn:foundation/private-index.html).

Training

19 Aug 2020

The Training project aims to develop resources which can be used for
training purposes in various media formats, languages and for various Apache
and non-Apache target projects.

Training has been incubating since 2019-02-21.

### Three most important unfinished issues to address before graduating:

 1. Promote the information about Apache Training Project with increased
    participation from community
 2. Create a tutorial on how the tools provided by this project can be
    used to create own content
 3. Review current policies around contribution review and releases to
    find a pragmatic compromise

### Are there any issues that the IPMC or ASF Board need to be aware of?
 Due to recent changes in work being done remote has led to change of
 format
 for many conferences and trainings.
 The Training project can be very valuable in dissemination of knowledge
 in this situation. We hope to adapt to new format of learning in this
 situation.

### How has the community developed since the last report?
 Activity has increased since the last report.
 There were 71 posts in last 3 months.
 We have received contributions from other Apache projects like COMDEV and
 other individual contributors.

### How has the project developed since the last report?
 New training slides were added on three topics:

 * Apache Hadoop
 * Apache Hive
 * Apache COMDEV

 PR activity has picked up momentum since the last report.

### How would you assess the podling's maturity?
 There are currently some issues with this podling that we are working to
 address,
 we believe that the issues are not yet critical and can be turned around
 from within the community but want to make the board aware of this early
 on.

 - [ ] Initial setup
 - [ ] Working towards first release
 - [X] Community building
 - [ ] Nearing graduation
 - [ ] Other:

### When were the last committers or PPMC members elected?
 February 2020

### Have your mentors been helpful and responsive?
 Mentors have been responsive and helpful when reached out to.

### Is the PPMC managing the podling's brand / trademarks?
 The name search process has not yet been started, as there is still time
 to
 do that
 if and when graduation draws nearer. The PPMC is actively monitoring usage
 of the Podlings current name on other sites.
 The Podling is not directly affiliating with any sponsors donating content
 and presenting an independent image on the webpage.

### Signed-off-by:

 - [X] (training) Craig Russell
    Comments:
 - [ ] (training) Christofer Dutz
    Comments:
 - [X] (training) Justin Mclean
    Comments:
 - [X] (training) Lars Francke
    Comments:

### IPMC/Shepherd notes:

20 May 2020

The Training project aims to develop resources which can be used for
training purposes in various media formats, languages and for various Apache
and non-Apache target projects.

Training has been incubating since 2019-02-21.

### Three most important unfinished issues to address before graduating:

 1. Promote the information about Apache Training Project with increased
    participation from community
 2. Create a tutorial on how the tools provided by this project can be
    used to create own content
 3. Review current policies around contribution review and releases to
    find a pragmatic compromise

### Are there any issues that the IPMC or ASF Board need to be aware of?

 Unfortunately, not much has happened since the last report in February.
 We did add one new committer but other than that there has been hardly
 any activity.
 While we'd like to blame the current situation in the world for this it
 wouldn't be a fair assessment as we had the same problem in the previous
 period.

 We still believe the idea of the Training project is a good one
 and E-Mails are being responded to so the project is not dead.
 It's a lack of time and dedicated resources that is at least partly
 to blame for this situation.
 We hope that development will pick up again in the future.

### How has the community developed since the last report?
 Activity on the dev list has declined even more since the last report with
 a total number of posts of 34 (most of which are automatted reminders).

### How has the project developed since the last report?
 n/a

### How would you assess the podling's maturity?
 There are currently some issues with this podling that we are working to
 address, we believe that the issues are not yet critical and can be turned
 around from within the community but want to make the board aware of this
 early on.

 - [ ] Initial setup
 - [ ] Working towards first release
 - [X] Community building
 - [ ] Nearing graduation
 - [ ] Other:

### When were the last committers or PPMC members elected?
 February 2020

### Have your mentors been helpful and responsive?
 Mentors have been responsive and helpful when reached out to.

### Is the PPMC managing the podling's brand / trademarks?
 The name search process has not yet been started, as there is still time
 to do that if and when graduation draws nearer. The PPMC is actively
 monitoring usage of the Podlings current name on other sites.
 The Podling is not directly affiliating with any sponsors donating
 content and presenting an independent image on the webpage.

### Signed-off-by:

 - [X] (training) Craig Russell
    Comments:  Not much progress but still working
 - [X] (training) Christofer Dutz
    Comments:
 - [X] (training) Justin Mclean
    Comments:
 - [X] (training) Lars Francke
    Comments:

### IPMC/Shepherd notes:

19 Feb 2020

The Training project aims to develop resources which can be used for
training purposes in various media formats, languages and for various Apache
and non-Apache target projects.

Training has been incubating since 2019-02-21.

### Three most important unfinished issues to address before graduating:

  1. Promote the information about Apache Training Project with increased
     participation from community
  2. Create a tutorial on how the tools provided by this project can be
     used to create own content
  3. Review current policies around contribution review and releases to
     find a pragmatic compromise

### Are there any issues that the IPMC or ASF Board need to be aware of?
  - There currently is a lack of involvement by the PPMC in the project
  which caused stagnation in mailing list participation and overall
  project progress.
  The PPMC is currently taking steps to address this by focusing on
  promoting new committers and being more involved again.
  - The current review and release process seems to be overly complex and
  scary and hampers contributions. Discussions around relaxing this are
  ongoing.

### How has the community developed since the last report?
  Activity on the dev list has declined since the last report, total number
  of posts was November 37, December 13, January (to be updated) 84.

### How has the project developed since the last report?
  - We have refactored the Maven structure to make adding new projects much
  easier by using an archetype, this should help make the project more
  accessible to a lot of people.
  - ApacheCon themed templates are under development that will be available
  for speakers at future conferences
  - An introductory Hadoop slide deck was contributed and is currently
  undergoing review.

### How would you assess the podling's maturity?
  There are currently some issues with this podling that we are working to
  address, we believe that the issues are not yet critical and can be turned
  around from within the community but want to make the board aware of this
  early on.

  - [ ] Initial setup
  - [ ] Working towards first release
  - [X] Community building
  - [ ] Nearing graduation
  - [ ] Other:

### Date of last release:

 No new releases as ongoing discussions around the Pixabay license in
 LEGAL-479 have been blocking releases for months now.

### When were the last committers or PPMC members elected?
  Voting is currently ongoing to add a new committer to the projects roster.

### Have your mentors been helpful and responsive?
  Mentors have been responsive and helpful when reached out to.

### Is the PPMC managing the podling's brand / trademarks?
  The name search process has not yet been started, as there is still time
  to do that if and when graduation draws nearer. The PPMC is actively
  monitoring usage of the Podlings current name on other sites.
  The Podling is not directly affiliating with any sponsors donating
  content and presenting an independent image on the webpage.

### Signed-off-by:

  - [ ] (training) Craig Russell
     Comments:
  - [X] (training) Christofer Dutz
     Comments:
  - [X] (training) Justin Mclean
     Comments:
  - [X] (training) Lars Francke
     Comments:

### IPMC/Shepherd notes:

20 Nov 2019

The Training project aims to develop resources which can be used for
training purposes in various media formats, languages and for various Apache
and non-Apache target projects.

Training has been incubating since 2019-02-21.

### Three most important unfinished issues to address before graduating:

 1. Promote the information about Apache Training Project with increased
    participation from community
 2. Take the technology stack to become more user-friendly
 3. Scout for more content and ingest it in the project

### Are there any issues that the IPMC or ASF Board need to be aware of?

 no critical issues at this point in time

### How has the community developed since the last report?

 - The dev mailing list is active. Community is gaining traction with
   new contributors getting added to Apache Training project.
 - The total number of posts in August 60, September 94, October 174.
   In October, some new contributors have started active discussions
   on the Training project. There are ongoing discussions to use
   Docker, and new kind of review commit model for content contribution.
 - We created JIRA contributors group.

### How has the project developed since the last report?

 - We added more content to the Training project. E.g. Spark slides,
   Apache Ignite intro slides, Github workshop slides, ApacheCon slides
 - We also added a GitHub puzzle to Training content.
 - We initiated work to Dockerize the tools used in project.
 - We started new policy for reviewing content contribution.
 - We have delivered our first release during which we ironed out a
   few issues.
 - The release contains the training slides in Asciidoctor, so that
   these can be run as slideshow.
 - The release followed the voting process and was made available on
   Github for general public.
 - There were multiple talks about the Training project at both
   ApacheCons this year

### How would you assess the podling's maturity?
Please feel free to add your own commentary.

 - [ ] Initial setup
 - [ ] Working towards first release
 - [X] Community building
 - [ ] Nearing graduation
 - [ ] Other:

### Date of last release:

 2019-10-04: Apache Training (incubating) - Navigating the ASF
 Incubator Process 1.0, Announce https://s.apache.org/9g5fl
 It can be viewed online here: https://s.apache.org/t4h7v

### When were the last committers or PPMC members elected?

 n.a.

### Have your mentors been helpful and responsive?

 Mentors were responsive. Things are not falling through the cracks.

### Signed-off-by:

 - [X] (training) Craig Russell
    Comments:
 - [X] (training) Christofer Dutz
    Comments:
 - [X] (training) Justin Mclean
    Comments:
    I'm concerned that lack of activity by the PPMC is resulting in
    slower community growth.
 - [X] (training) Lars Francke
    Comments:

### IPMC/Shepherd notes:

21 Aug 2019

The Training project aims to develop resources which can be used for
training purposes in various media formats, languages and for various
Apache and non-Apache target projects.

Training has been incubating since 2019-02-21.

### Three most important unfinished issues to address before graduating:

  1. Grow the community to get more & faster reviews and content
  2. Improve the technology stack
  3. Get more content

### Are there any issues that the IPMC or ASF Board need to be aware of?

  - no critical issues at this point in time

### How has the community developed since the last report?

  - The dev mailing list activity has died down a bit. The total number of
  posts in May was 165, June 66, July 36
  - Total number of subscribers to the dev list is 31 (-1 since last report)

### How has the project developed since the last report?

  - We have delivered our first release during which we ironed out a few
  issues: https://s.apache.org/jclr6
  - We decided upon a logo which was created by Daniel Gruno after we
  reached out to Central Services. Thank you very much for your help!
  - We had more content donations (ZooKeeper, Ignite, GitHub, Spark)
  - The ZooKeeper community helped us review the ZooKeeper contribution
  which was greatly improved due to their reviews. Thank you!
  - A few of the Training members will be present at both ApacheCons this
  year and there will be multiple talks about the project

### How would you assess the podling's maturity?
Please feel free to add your own commentary.

  - [ ] Initial setup
  - [ ] Working towards first release
  - [X] Community building
  - [ ] Nearing graduation
  - [ ] Other:

### Date of last release:

  2019-07-13: Apache Training (incubating) - Navigating the ASF Incubator
  Process 1.0, Announcement: https://s.apache.org/h8bct
  It can be viewed online here: https://s.apache.org/wl3w2

### When were the last committers or PPMC members elected?

  n.a.

### Have your mentors been helpful and responsive?

 Not answered.

### Signed-off-by:

  - [X] (training) Justin Mclean
     Comments:
  - [X] (training) Craig Russell
     Comments:
  - [X] (training) Christofer Dutz
     Comments:
  - [X] (training) Lars Francke
     Comments:

### IPMC/Shepherd notes:

15 May 2019

The Training project aims to develop resources which can be used for
training purposes in various media formats, languages and for various
Apache and non-Apache target projects.

Training has been incubating since 2019-02-21.

Three most important issues to address in the move towards graduation:

 1. Agree upon underlying technology stack and architecture for training
 content
 2. Develop first training topic contents
 3. Set up our contribution process

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 - no critical issues at this point in time

How has the community developed since the last report?

 - The project has been set up recently, so there is an initial
 activation/development towards a community.
 - The dev mailing list is active. The total number of posts in March was
 160 and in April 140
 - Total number of subscribers is 32 (25 in March)

How has the project developed since the last report?

 - The scope of the project deliverables and core procedures are still
 under discussion (e.g. what makes a release?)
 - We have had our first few commits. They were for infrastructure (e.g.
 website) and repository structure
 - We have been approached by a few more people wanting to donate content
 and we hope to be able to accept it soon
 - We actually have the first issue for an actual content donation (Apache
 Way, ZooKeeper and Git) and hope to have it included soon, the first ones
 will probably be slow while we work on processes and best practices

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [x] Initial setup
 [ ] Working towards first release
 [ ] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 n.a.

When were the last committers or PPMC members elected?

 n.a.

Have your mentors been helpful and responsive or are things falling
through the cracks? In the latter case, please list any open issues
that need to be addressed.

Signed-off-by:

 [X](training) Justin Mclean
    Comments:
 [x](training) Craig Russell
    Comments:
 [X](training) Christofer Dutz
    Comments:
 [x](training) Lars Francke
    Comments: Excited to finally discuss actual content!

IPMC/Shepherd notes:

20 Mar 2019

The Training project aims to develop resources which can be used for
training purposes in various media formats, languages and for various Apache
and non-Apache target projects.

Training has been incubating since 2019-02-21.

Three most important issues to address in the move towards graduation:

 1. Agree upon underlying technology stack and architecture for training
 content
 2. Develop first training topic contents
 3. Set up our contribution process

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 - no critical issues at this point in time

How has the community developed since the last report?

 - The project has been set up recently, so there is an initial
 activation/development towards a community.
 - The dev mailing list is active. Total number of posts in February were 112
 and in March so far (5 March) already 50. Total number of
 subscribers is 25.

How has the project developed since the last report?

 - This is our first report

 - The scope of the project deliverables,
 core procedures, details regarding website,
 and code management are under discussion.

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [x] Initial setup
 [ ] Working towards first release
 [ ] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 n.a.

When were the last committers or PPMC members elected?

 n.a.

Have your mentors been helpful and responsive or are things falling
through the cracks? In the latter case, please list any open issues
that need to be addressed.

Signed-off-by:

 [X](training) Justin Mclean
    Comments: Off to a good start.
 [x](training) Craig Russell
    Comments:
 [X](training) Christofer Dutz
    Comments:
 [X](training) Lars Francke
    Comments:

IPMC/Shepherd notes: