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This was extracted (@ 2017-09-21 15:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

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VCL

20 Sep 2017 [Andy Kurth / Shane]

Report was filed, but display is awaiting the approval of the Board minutes.

19 Jul 2017 [Andy Kurth / Jim]

## Description:
VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

## Issues:
 - there are no issues requiring board attention at this time

## Activity:
 - Development of VCL 2.5 is pretty much complete. A discussion thread has
   been started. We anticipate and hope to begin the vote on a release
   candidate this week.
 - Apache VCL has been using some cryptographic functionality for quite some
   time but we recently became aware of the ASF's crypto guidelines and
   requirements [1]. This is being discussed on our dev list. We are working
   through the legal terminology and will consult with the legal-discuss
   list if necessary. Regardless, it would be helpful to our project and I'm
   sure others if the ASF crypto page [1] was updated. It includes some
   outdated links and information that is no longer correct since the BIS
   has updated the regulations multiple times since the page was written. I
   tried to explain some of what I found in the thread [3]. We'll pass any
   information which may be helpful to the pertinent list or Jira issue.

## Health report:
 - The health is stable. I'd like to see development interest from
   additional people and more participation from some current committers /
   PMC members. We've discussed ideas on our dev list and I've included
   thoughts in previous board reports. Perhaps after our release is finished
   we can make more of an effort towards community development.

## PMC changes:

 - Currently 7 PMC members.
 - No new PMC members added in the last 3 months
 - Last PMC addition was Aaron Coburn on Tue Jun 19 2012

## Committer base changes:

 - Currently 8 committers.
 - No new committers added in the last 3 months
 - Last committer addition was Young Hyun Oh at Sun Dec 08 2013

## Releases:

 - Last release was 2.4.2 on Wed Apr 15 2015

## Mailing list activity:

 - Dev list traffic is up due to a flurry of release related messages.
 - User list membership is unfortunately dropped by a few people in the past
   few months. I'm not sure what the reason would be.
 - A few users have initiated or participated in user list threads as of
   late. This is always encouraging.

 - dev@vcl.apache.org:
    - 122 subscribers (down -2 in the last 3 months):
    - 251 emails sent to list (203 in previous quarter)

 - user@vcl.apache.org:
    - 161 subscribers (down -5 in the last 3 months):
    - 39 emails sent to list (21 in previous quarter)

## JIRA activity:

 - 27 JIRA tickets created in the last 3 months
 - 37 JIRA tickets closed/resolved in the last 3 months

[1] https://www.apache.org/dev/crypto.html
[2] http://vcl.markmail.org/thread/5ixh4xabs24stwqr
[3] http://markmail.org/message/h2tzonyfybngeeaa

21 Jun 2017 [Andy Kurth / Phil]

No report was submitted.

15 Mar 2017 [Andy Kurth / Marvin]

## Description:
VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

## Issues:
There are no issues requiring board attention at this time

## Activity:
- Code for the upcoming release is just about complete.
- The most significant new feature is support for automatically joining an
  Active Directory domain when a Windows image is loaded. This is complete
  but needs a bit of testing.
- Work continues on documentation. We are starting fresh using a VCLDOCS
  Confluence space created long ago but never really used. This is making it
  easier to keep track of what has been reworked rather than trying to
  update and sort out all of the old, disorganized pages. Pages will be
  moved en masse once enough content has been updated and organized to
  surpass the old docs.

## Health report:
Overall, the health of the project is fair but could be improved. I think
there are a few factors that have limited the appeal of potential
contributors:
- Poor documentation. Hopefully our updated documentation will increase
  interest. This alone, however, won't likely make a huge difference. There
  are other projects with poor documentation that draw a respectable amount
  of development contributions.
- Staleness. The codebase does not use any of the modern frameworks of the
  month. It's basicly old fashioned PHP and Perl. There are some JavaScript
  components, but these mainly use the Dojo Toolkit which seems to be losing
  popularity. We could think about a significant rewrite and use things such
  as Angular, Laravel, etc.
- Marketing. The project began at NC State University and still has a strong
  NCSU relation. Years ago, leaders at NCSU along with colleagues at IBM did
  a great job spreading the word about VCL to other universities and
  contacts. Many of these people have either retired or moved on to other
  roles. Regardless, NCSU's past marketing is appreciated but this is the
  PMC's responsibility. We need to work to think of ways to make the project
  more attractive to contributors and to communicate it. Someone recently
  mentioned VCL in a thread on a higher education list hosted by Stanford. I
  have alerts set up for such occurances and responded with additional
  information. We should do a better job monitoring other lists and venues
  including other ASF projects for opportunities. VCL also integrates with a
  number of other technologies. There may be opportunites to have the
  project included on other website's such as the "Applications using
  libvirt" page. [1] This will be discussed by the PMC members.

## PMC changes:

- Currently 7 PMC members.
- No new PMC members added in the last 3 months
- Last PMC addition was Aaron Coburn on Tue Jun 19 2012

## Committer base changes:

- Currently 8 committers.
- No new committers added in the last 3 months
- Last committer addition was Young Hyun Oh at Sun Dec 08 2013

## Releases:

- Last release was 2.4.2 on Wed Apr 15 2015

## Mailing list activity:

- Mailing list traffic is essentially flat. Dev list traffic increase is
   due to the final tasks to prepare the release. User list traffic is down.
   This could partially be due to the holidays.

- dev@vcl.apache.org:
  - 128 subscribers (down -2 in the last 3 months):
  - 109 emails sent to list (77 in previous quarter)

- user@vcl.apache.org:
  - 169 subscribers (up 1 in the last 3 months):
  - 12 emails sent to list (20 in previous quarter)

## JIRA activity:
 - 18 JIRA tickets created in the last 3 months
 - 8 JIRA tickets closed/resolved in the last 3 months

 [1] https://libvirt.org/apps.html

21 Dec 2016 [Andy Kurth / Marvin]

## Description:
VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

## Issues:
- There are no issues requiring board attention at this time

## Activity:
- Upon a review of our documentation, we realized that it needed notable
 improvement and thought it best to put a fair amount of work into it
 before getting our next release out. Work is in progress to improve it.
- There are a few coding issues that still need to be completed for the next
 release. We plan to focus on the documentation first, and finish up the
 coding work afterwards.

## Health report:
- Overall, the health of the project is fair. Activity and interest seem to
 be fairly flat. We're working on aspects such as improving documentation
 to attempt to make it easier for people to adopt the Apache VCL software
 and also to contribute to the project.

## PMC changes:
- Currently 7 PMC members.
- No new PMC members added in the last 3 months
- Last PMC addition was Aaron Coburn on Tue Jun 19 2012

## Committer base changes:
- Currently 8 committers.
- No new committers added in the last 3 months
- Last committer addition was Young Hyun Oh at Sun Dec 08 2013

## Releases:
- Last release was 2.4.2 on Wed Apr 15 2015

## Mailing list activity:
- List activity is fairly steady. There was a coincidental flurry of
 activity prior to our previous report which made the September report's
 email numbers a bit higher than normal.

- dev@vcl.apache.org:
- 131 subscribers (down -2 in the last 3 months):
- 69 emails sent to list (195 in previous quarter)

- user@vcl.apache.org:
- 168 subscribers (down -1 in the last 3 months):
- 15 emails sent to list (53 in previous quarter)

## JIRA activity:
- 16 JIRA tickets created in the last 3 months
- 5 JIRA tickets closed/resolved in the last 3 months

@Marvin: Pursue response to feedback from previous board meeting

21 Sep 2016 [Andy Kurth / Bertrand]

## Description:
VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

## Issues:
 - There are no issues requiring board attention at this time

## Activity:
 - Work has continued to complete the VCL 2.5 release. A member of the
   community submitted a patch to add Active Directory support [1] in April
   2015. We decided to include this in the release because it will be a
   useful feature to many. Including this feature also may help encourage
   contributions like this as we work to strengthen the community. Much of
   the recent development has been to incorporate this into trunk.
 - Some members of the community have been discussing the possibility of
   adding Apache Guacamole support. [2]
 - Another member may be contributing some advanced networking features. [3]

## Health report:
 - Activity is up since our last report. This is a positive sign. Much of
   the activity has been related to preparing the release, but there has
   also been activity from new community members and some from people not
   directly working on the release. I think the health has been slowly
   improving.

## PMC changes:

 - Currently 7 PMC members.
 - No new PMC members added in the last 3 months
 - Last PMC addition was Aaron Coburn on Tue Jun 19 2012

## Committer base changes:

 - Currently 8 committers.
 - No new committers added in the last 3 months
 - Last committer addition was Young Hyun Oh at Sun Dec 08 2013

## Releases:

 - Last release was 2.4.2 on Wed Apr 15 2015

## Mailing list activity:

 - dev@vcl.apache.org:
    - 133 subscribers (down -2 in the last 3 months):
    - 198 emails sent to list (72 in previous quarter)

 - user@vcl.apache.org:
    - 169 subscribers (down -1 in the last 3 months):
    - 53 emails sent to list (15 in previous quarter)


## JIRA activity:

 - 37 JIRA tickets created in the last 3 months
 - 32 JIRA tickets closed/resolved in the last 3 months

[1] https://issues.apache.org/jira/browse/VCL-867
[2] http://markmail.org/message/pk5btltepmojkuov
[3] http://markmail.org/message/wuvvqcq5ok4xqdkw

15 Jun 2016 [Andy Kurth / Marvin]

## Description:
VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

## Issues:
 - There are no issues requiring board attention at this time.

## Activity:
 - The community had a fairly lengthy and productive discussion regarding the
   health of the project. [1][2] Some good ideas were expressed for how to
   maintain and improve the health. It is now up to us to actually implement
   these ideas. We will try to work on this over the upcoming months.
 - Work is underway to clear out the few remaining open Jira issues for the
   next release, VCL 2.5. This is mostly janitorial work. No significant code
   needs to be worked on. We hope to begin the release process this month.

## Health report:
 - Mailing list traffic is up a bit since the last report. I expect dev
   traffic to increase as we release a new version and user traffic to
   increase afterwards.
 - It has now been over a year since our last release. We will be releasing a
   new version soon.

## PMC changes:

 - Currently 7 PMC members.
 - No new PMC members added in the last 3 months
 - Last PMC addition was Aaron Coburn on Tue Jun 19 2012

## Committer base changes:

 - Currently 8 committers.
 - No new committers added in the last 3 months
 - Last committer addition was Young Hyun Oh at Sun Dec 08 2013

## Releases:

 - Last release was 2.4.2 on Thu Apr 16 2015

## Mailing list activity:

 - dev@vcl.apache.org:
    - 135 subscribers (up 1 in the last 3 months):
    - 77 emails sent to list (68 in previous quarter)

 - user@vcl.apache.org:
    - 170 subscribers (up 0 in the last 3 months):
    - 29 emails sent to list (8 in previous quarter)


## JIRA activity:

 - 14 JIRA tickets created in the last 3 months
 - 15 JIRA tickets closed/resolved in the last 3 months

[1] http://vcl.markmail.org/thread/yaqxxfxf7drh4yj5
[2] http://vcl.markmail.org/thread/h33ag3bmrhgkezge

16 Mar 2016 [Andy Kurth / Jim]

## Description:
VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

## Issues:
- There are no issues requiring board attention at this time.

## Activity:

- Committers are trying to wrap up bug fixes and a few new features to be able
 to get VCL 2.5 out in the next several weeks
- As discussed in the Health Report section, we are seeking ideas from the
 community on how to get more people involved in the project [1][2].

## Health report:

Project activity has been down over the last year. We have created a thread
[1][2] on our user and dev lists to address this issue. Some ideas on why
activity has been down that are discussed in the thread are lack of
documentation on using and contributing to VCL, lack of vision on where VCL is
headed, and lack of exposure to new people. I encourage the board and ASF
members to review this thread. Any comments or suggestions sent to any of our
lists is extremely welcome.

## PMC changes:

- Currently 7 PMC members.
- No new PMC members added in the last 3 months
- Last PMC addition was Aaron Coburn on Tue Jun 19 2012

## Committer base changes:

- Currently 8 committers.
- No new committers added in the last 3 months
- Last committer addition was Young Hyun Oh at Sun Dec 08 2013

## Releases:

- Last release was 2.4.2 on Thu Apr 16 2015
- We are hopeful to get VCL 2.5 out in the next several weeks.

## Mailing list activity:

Our user list traffic is down. This was noted in our last report [3] and the
trend hasn't changed yet. We hope to improve things through the ideas expressed
in [1][2].

- dev@vcl.apache.org:
- 134 subscribers (up 1 in the last 3 months):
- 71 emails sent to list (54 in previous quarter)

- user@vcl.apache.org:
- 174 subscribers (up 6 in the last 3 months):
- 18 emails sent to list (9 in previous quarter)


## JIRA activity:

- 17 JIRA tickets created in the last 3 months
- 13 JIRA tickets closed/resolved in the last 3 months

[1] http://vcl.markmail.org/thread/yaqxxfxf7drh4yj5
[2] http://vcl.markmail.org/thread/h33ag3bmrhgkezge
[3] https://cwiki.apache.org/confluence/display/VCL/2015-12-16+Apache+VCL+Board+Report

16 Dec 2015 [Andy Kurth / Jim]

## Description:
VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

## Issues:
 - There are no issues requiring board attention at this time.

## Activity:
 - There are a few minor issues to finish up for the next release, Apache VCL
        2.5. The only showstopper is an issue to resolve related to the
        addition of Windows 10 support in the upcoming release [1]. We had
        hoped to release 2.5 by the end of the year but this will have to be
        pushed back until after the new year.

## Health report:
 - User list traffic has been surprisingly low since July. Our last release
        was in April and we saw an expected increase in traffic the following
        from April to June as users upgrade.  I would have expected traffic to
        taper off more gradually.
 - Dev list traffic has been about normal considering we haven't had a flurry
        of activity preceding a release.
 - I am concerned about stagnation and level of diversity among the project's
   committers and PMC members. These concerns were brought up on our dev list
   in a thread I started earlier this week to discuss this report [2].
   Unfortunately, I failed to give the community much time to respond before
   this report was due so I'm hopeful more replies will come. Two
   committers/PMC members did share my concerns. One person shared a possible
   contributing factor [3] but no ideas were expressed as of yet on how to
   improve it. I do have some ideas we could try but wanted to first solicit
   input from others to get an idea of the level of interest and engagement. I
   would like the community to attempt to discuss this further and try to work
   to improve the health between now and when our next report is due in March.
   At this time, I do not feel intervention from the board is required. That
   said, we would certainly welcome any input from members who want to chime
   in on our dev list with advice or bring up topics more appropriate for the
   PMC to discuss on our private list.

## PMC changes:

 - Currently 7 PMC members.
 - No new PMC members added in the last 3 months
 - Last PMC addition was David Hutchins on Tue Jun 19 2012

## Committer base changes:

 - Currently 8 committers.
 - No new committers added in the last 3 months
 - Last committer addition was Young Hyun Oh at Sun Dec 08 2013

## Releases:

 - Last release was 2.4.2 on Thu Apr 16 2015

## Mailing list activity:

 - dev@vcl.apache.org:
    - 133 subscribers (up 0 in the last 3 months):
    - 60 emails sent to list (241 in previous quarter)

 - user@vcl.apache.org:
    - 168 subscribers (down -1 in the last 3 months):
    - 9 emails sent to list (28 in previous quarter)


## JIRA activity:

 - 17 JIRA tickets created in the last 3 months
 - 6 JIRA tickets closed/resolved in the last 3 months

 1. https://issues.apache.org/jira/browse/VCL-893
 2. http://vcl.markmail.org/thread/3oz7rhy5fyv57nxt
 3. http://vcl.markmail.org/message/xtdhmqvi555aaon6

16 Sep 2015 [Andy Kurth / Bertrand]

## Description:
VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

## Activity:
- The Apache VCL community had previously decided to release a minor
bugfix-only VCL 2.4.3 release in order to facilitate a transition from
Subversion to Git. It was decided that adding support for Windows 10
images was worthwhile. Since the upcoming version will contain new
features, it will be version 2.5. Work is nearly complete.

## Health report:
- Traffic to the dev@vcl list is down from the previous quarter because
there was a flurry of activity in March and April while we prepared VCL
2.4, 2.4.1, and 2.4.2. I expect traffic to increase over the next month as
VCL 2.5 is finalized.

## Issues:
- There are no issues requiring board attention at this time.

## LDAP committee group/Committership changes:

- Currently 8 committers and 7 LDAP committee group members.
- No new LDAP committee group members added in the last 3 months
- No new committers added in the last 3 months
- Last committer addition was Young Hyun Oh at Sun Dec 08 2013

## Releases:

- Last release was 2.4.2 on Thu Apr 16 2015

## Mailing list activity:

- dev@vcl.apache.org:
- 132 subscribers (up 3 in the last 3 months):
- 240 emails sent to list (454 in previous quarter)

- user@vcl.apache.org:
- 169 subscribers (up 4 in the last 3 months):
- 25 emails sent to list (96 in previous quarter)


## JIRA activity:

- 29 JIRA tickets created in the last 3 months
- 32 JIRA tickets closed/resolved in the last 3 months

17 Jun 2015 [Andy Kurth / Rich]

DESCRIPTION

VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

CURRENT ACTIVITY

* Work was the long awaited VCL 2.4 release was completed. Some bugs were
 detected shortly after the 2.4 release, so we released 2.4.1 and 2.4.2.
* The VCL community is discussing a migration from subversion to git. This
 will likely happen. The logistics are being worked on.

RELEASES

* VCL 2.4
* VCL 2.4.1
* VCL 2.4.2

COMMUNITY

   Subscribers to the user list: 165
   Posts to user list, 3/15-5/15: 91
   Subscribers to the dev list: 129
   Posts to dev list, 3/14-5/14: 468
   Committers: 8
   PMC members: 7

ISSUES

   There are no issues requiring board attention at this time

18 Mar 2015 [Andy Kurth / Chris]

DESCRIPTION

VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

CURRENT ACTIVITY

* A vote is currently underway to release VCL 2.4 [1].
* We had hoped to finish the release shortly after the previous board report
 was submitted in December. This was delayed for a few reasons:
** Underestimation of work remaining.
** Significant problems which needed to be corrected which were introduced
  subsequent to the previous release [2].
** Some final features were finished such as support for NAT. This is a
  fairly complex addition and required additional time to work our some
  problems.
* We have worked to make it easier for people to test the release by making
 a VM image available with scripts which automate updating the code to
 trunk [3].

RELEASES

* None

COMMUNITY

* Subscribers to the user list: 164 (+2)
* Posts to user list, 9/14-11/14: 13 (-34)
* Subscribers to the dev list: 130 (+0)
* Posts to dev list, 9/14-11/14: 347 (-93)
* Committers: 8 (+0)
* PMC members: 7 (+0)

ISSUES

   There are no issues requiring board attention at this time

[1] http://vcl.markmail.org/thread/wnbm3njygl57d2a3
[2] http://vcl.markmail.org/thread/eljxzninagysjzhg
[3] http://vcl.markmail.org/thread/khslgpezwqr6swmr

17 Dec 2014 [Andy Kurth / Bertrand]

DESCRIPTION

VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

CURRENT ACTIVITY

* The next release of VCL was pushed back due to an underestimate of the
 amount of work remaining. We plan to create a release candidate next week.
* Almost all of the development work is complete. Work is wrapping up to
 add NAT support and a few minor improvements.
* After this release, we will work to improve how the project handles
 release planning and management. It has been a very long time since our
 last release (12/12). Some discussion has started in the thread referenced
 as [1].

RELEASES

   None

COMMUNITY

   Subscribers to the user list: 162
   Posts to user list, 9/14-11/14: 97
   Subscribers to the dev list: 130
   Posts to dev list, 9/14-11/14: 440
   Committers: 8
   PMC members: 7

ISSUES

   There are no issues requiring board attention at this time

[1] http://vcl.markmail.org/thread/ejanbxnvtm2476mc

17 Sep 2014 [Andy Kurth / Jim]

DESCRIPTION

VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

CURRENT ACTIVITY

* The next release of VCL planned for late September or early October.
* Development is on track. Several JIRA issues have been closed.
* A major overhaul of the web code is nearly complete including support for
 multiple web servers [1] and class-based resources [2].
* Work is nearly complete to add OpenStack provisioning support to VCL [3].
* Work is complete to add support for Windows 8.x/2012 [4] images and VMware
 ESXi 5.5 provisioning [5].

RELEASES

   None

COMMUNITY

   Subscribers to the user list: 162
   Posts to user list, 6/14-8/14: 113
   Subscribers to the dev list: 136
   Posts to dev list, 6/14-8/14: 168
   Committers: 8
   PMC members: 7

ISSUES

   There are no issues requiring board attention at this time

[1] https://issues.apache.org/jira/browse/VCL-5
[2] https://issues.apache.org/jira/browse/VCL-776
[3] https://issues.apache.org/jira/browse/VCL-590
[4] https://issues.apache.org/jira/browse/VCL-770
[5] https://issues.apache.org/jira/browse/VCL-771

18 Jun 2014 [Andy Kurth / Brett]

DESCRIPTION

VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

CURRENT ACTIVITY

* The next release of VCL is targeted for late summer. Development is
 progressing. Several JIRA issues have been closed recently.
* Work is progressing to add OpenStack provisioning support to VCL. A few
 people are working on this.
* The community continues to work to attract development contributions and
 eventually additional committers.
* Members of the VCL community residing in Budapest are considering submitting
 proposals for ApacheCon. [1]

RELEASES

None

COMMUNITY

* Subscribers to the user list: 163
* Posts to user list, 3/14-6/14: 168
* Subscribers to the dev list: 137
* Posts to dev list, 3/14-6/14: 92
* Committers: 8 (+0)
* PMC members: 7 (+0)

ISSUES

There are no issues requiring board attention at this time

[1] http://markmail.org/message/or7beivprrkggq23

19 Mar 2014 [Andy Kurth / Jim]

DESCRIPTION

VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

CURRENT ACTIVITY

* Development progress was a bit slow over the holidays and January but is
 picking up.

* Work has been completed to improve support for cluster reservations which
 are distributed across different management nodes.

* Work continues to fix some minor issues. We hope to create a release late
 spring or early summer which will include support for new features
 including provisioning on OpenStack, Windows 8.1 images, and nested
 hypervisor provisioning.

* The community continues to work to attract development contributions and
 eventually additional committers. Contributions have recently been made
 from people in the community who have not contributed code before.

RELEASES

* None

COMMUNITY

* Subscribers to the user list: 163
* Posts to user list, 12/13-3/14: 156
* Subscribers to the dev list: 134
* Posts to dev list, 12/13-3/14: 68
* Committers: 8 (last addition: Young Oh, 12/13)
* PMC members: 7 (last addition: 6/12)

ISSUES

* There are no issues requiring board attention at this time.

18 Dec 2013 [Andy Kurth / Roy]

DESCRIPTION

VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service web
portal is used to request resources and for administration. VCL became a TLP on
June 20, 2012.

CURRENT ACTIVITY
* A discussion to invite Young Oh as a committer was conducted on the private
 list in November. He accepted and was voted in as a committer on November, 27,
 2013. His account was created and an announcement was made to the dev list.
* The community continues to work to attract development contributions and
 eventually additional committers.
* Work continues on a provisioning module to support OpensStack Essex.
* Work continues to fix some minor issues. We hope to create a release before
 the next board meeting.

RELEASES
* None

COMMUNITY
* Subscribers to the user list: 163
* Posts to user list, 9/13-12/13: 155
* Subscribers to the dev list: 135
* Posts to dev list, 9/13-12/13: 146
* Committers: 8 (+1)
* PMC members: 4

ISSUES
* There are no issues requiring board attention at this time.

18 Sep 2013 [Andy Kurth / Sam]

DESCRIPTION

VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

CURRENT ACTIVITY
* Discussions on the dev list included a thread to reorganize the release
 roadmap. The main new feature planned for VCL 2.4 had been a configuration
 management system. There is still a lot of work to do in order to implement
 this feature. There are other features which could be completed sooner which
 would provide significant benefits to some implementations such as NAT
 support. There was general agreement to go this direction.
* There has been an increase in the amount of development interest and
 activity:
** A provisioning module to support OpensStack Essex is currently
 being worked on [1]
** A provisioning module to support OpenNebula is
 currently being worked on [2]
** Interest has been expressed in contributing
 a new module to support VirtualBox provisioning [3]
* The community realizes it needs to continue to work to attract development
 contributions. Efforts are underway to add new committers and at least 1 PMC
 member over the next year. [4]

RELEASES
* None

COMMUNITY
* Subscribers to the user list: 165
* Posts to user list, 6/13-9/13: 138
* Subscribers to the dev list: 139
* Posts to dev list, 6/13-9/13: 116
* Committers: 7
* PMC members: 4

ISSUES
* There are no issues requiring board attention at this time.

[1] https://issues.apache.org/jira/browse/VCL-590
[2] https://issues.apache.org/jira/browse/VCL-722
[3] http://markmail.org/thread/esokuj5i2huefl4y
[4] http://markmail.org/thread/ircrnxblu3xyp76y

19 Jun 2013 [Andy Kurth / Greg]

DESCRIPTION

VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

CURRENT ACTIVITY
* Work was completed for the VCL 2.3.2 bugfix release. Fixes for the
 previous Apache VCL 2.x releases were also created.
* Progress is being made on the large new configuration management system
 slated for VCL 2.4.
* Aaron Coburn presented at ApacheCon in February. The topic was "Desktop
 Virtualization with Apache VCL".
* A fair amount of work has been done to improve the look and organization
 of the project CMS website as well as the Confluence wiki.
* There is some interest within the VCL community to work with the
 Cloudstack project. Cloudstack resources could be provisioned via VCL.
 There may be additional ways to integrate the two products/projects.

RELEASES
* VCL 2.3.2 was released on 3-25-2013

COMMUNITY
* Subscribers to the user list: 160
* Posts to user list, 3/13-5/13: 141
* Subscribers to the dev list: 142
* Posts to dev list, 3/13-5/13: 137
* Committers: 7
* PMC members: 4

ISSUES
* There are no issues requiring board attention at this time.

20 Mar 2013 [Andy Kurth / Jim]

DESCRIPTION

VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

CURRENT ACTIVITY
* Work continues to migrate content from Confluence to the new CMS website and
 to improve the design.
* Apache VCL 2.3.1 was released in December.
* Development work is underway for the VCL 2.3.2 bugfix release. The fixes
 have been applied to trunk. Work is underway to provide a means to apply the
 fixes to the previous Apache VCL 2.x releases.
* Development work continues on features slated for Apache VCL 2.4 including a
 new configuration management system [1].

RELEASES
* VCL 2.3.1 was released on 12-20-2012

COMMUNITY
* Subscribers to the user list: 156
* Posts to user list, 2/12-2/13: 86
* Subscribers to the dev list: 141
* Posts to dev list, 12/12-2/13: 156
* Committers: 7
* PMC members: 4

ISSUES
* There are no issues requiring board attention at this time.

[1] https://cwiki.apache.org/confluence/display/VCL/Configuration+Management

19 Dec 2012 [Andy Kurth / Doug]

DESCRIPTION

VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A
self-service web portal is used to request resources and for
administration. VCL became a TLP on June 20, 2012.

CURRENT ACTIVITY
- Work continues to migrate content from Confluence to the new CMS website and
 to improve the design.
- VCL 2.3.1 will likely be released before the December 2012 board meeting. This
 is a bug fix release. All of the issues targeted for VCL 2.3.1 have been
 resolved and the release process is beginning.
- Most development has been devoted to addressing bugs in VCL 2.3 and preparing
 VCL 2.3.1. Work on new features slated for VCL 2.4 will increase now that VCL
 2.3.1 is complete.
- Alan Cabrera and Kevan Miller have resigned from the VCL PMC. They were
 mentors of the VCL project throughout incubation. The VCL community is
 grateful for all of their help.

RELEASES
- None

COMMUNITY
- Subscribers to the user list: 153
- Posts to user list, 9/12-11/12: 211
- Subscribers to the dev list: 137
- Posts to dev list, 9/12-11/12: 167
- Committers: 7
- PMC members: 4

ISSUES
* There are no issues requiring board attention at this time.

19 Sep 2012 [Andy Kurth / Sam]

DESCRIPTION

VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

CURRENT ACTIVITY
* The community has completed the post-graduation tasks.
* Work continues to migrate content from Confluence to the new CMS website
 and to improve the design.
* Several commits have been made to the VCL 2.3.1 bugfix branch to address
 minor problems with VCL 2.3, which was released in July. VCL 2.3.1 will be
 released this fall.
* Traffic on the lists has been fairly high, mostly due to questions related
 to recently released VCL 2.3.
* Development is still in the beginning stage for the VCL 2.4 features. Most
 development has been devoted to bug fixes.
* One of the committers is working to develop code to provide a VCL block in
 Moodle. Some licensing concerns arose from this due to Moodle's GPL
 license. [1] Guidance was provided by legal-discuss. It was decided for
 this to be a separate non-ASF project independent of the Apache VCL.

RELEASES
* None

COMMUNITY
* Subscribers to the user list: 154
* Posts to user list, 8/2012: 130
* Subscribers to the dev list: 144
* Posts to dev list, 8/2012: 159
* Committers: 9
* PMC members: 6

ISSUES
* There are no issues requiring board attention at this time.

[1] http://markmail.org/thread/leb6jw5e3d45lswy

15 Aug 2012 [Andy Kurth / Rich]

DESCRIPTION
VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

CURRENT ACTIVITY
* The community has completed most of the post-graduation tasks with the help
 of Infrastructure. [1]
* A CMS website has been created. [2] We are working to migrate content from
 Confluence to the CMS.
* A VCL 2.3.1 bugfix branch has been created. This will be released in a few
 months.
* Development is beginning for VCL 2.4 features including NAT and IPv6
 support and new configuration management features.

RELEASES
* VCL 2.3 was released on 2012-07-20

COMMUNITY
* Subscribers to the user list: 150
* Subscribers to the dev list: 143
* Committers: 9
* PMC members: 6

ISSUES
* There are no issues requiring board attention at this time.

[1] [https://issues.apache.org/jira/browse/INFRA-4761]
[2] [http://vcl.apache.org]

25 Jul 2012 [Andy Kurth / Brett]

DESCRIPTION
VCL is a modular cloud computing platform which dynamically provisions and
brokers remote access to compute resources including virtual machines,
bare-metal computers, and resources in other cloud platforms. A self-service
web portal is used to request resources and for administration. VCL became a
TLP on June 20, 2012.

CURRENT ACTIVITY
* The community is working to complete the post-graduation tasks with the
 help of Infrastructure. [1]
* Mailing lists have been moved to vcl.apache.org.
* PMC and private list have been established.
* Repository has been moved.
* Project website will be migrated from Confluence to the CMS.
* Attempted to release VCL 2.3 in June but bugs were found which required
 new release candidates. Decided to hold off until after graduation. A vote
 to release VCL 2.3 is currently underway. It will likely be released
 before the board meeting.

RELEASES
* None at the time this report was written. A vote to release VCL 2.3 is
 currently underway.

COMMUNITY
* Subscribers to the user list: 152
* Subscribers to the dev list: 140
* Committers: 9
* PMC members: 6

COMMITTER/PMC CHANGES
* New committer: Dmitri Chebotarov (2012-5-30)

ISSUES
* There are no issues requiring board attention at this time.

[1] [https://issues.apache.org/jira/browse/INFRA-4761]

(VCL)

20 Jun 2012

Establish the Apache VCL Project

 WHEREAS, the Board of Directors deems it to be in the best
 interests of the Foundation and consistent with the
 Foundation's purpose to establish a Project Management
 Committee charged with the creation and maintenance of
 open-source software related to a modular cloud computing platform
 which dynamically provisions and brokers remote access to compute
 resources for distribution at no charge to the public.

 NOW, THEREFORE, BE IT RESOLVED, that a Project Management
 Committee (PMC), to be known as "The Apache VCL Project", be
 and hereby is established pursuant to Bylaws of the
 Foundation; and be it further

 RESOLVED, that the Apache VCL Project be and hereby is
 responsible for the creation and maintenance of software
 related to a modular cloud computing platform which dynamically
 provisions and brokers remote access to compute resources;
 and be it further

 RESOLVED, that the office of "Vice President, Apache VCL" be
 and hereby is created, the person holding such office to serve
 at the direction of the Board of Directors as the chair of the
 Apache VCL Project, and to have primary responsibility for
 management of the projects within the scope of responsibility
 of the Apache VCL Project; and be it further

 RESOLVED, that the persons listed immediately below be and
 hereby are appointed to serve as the initial members of the
 Apache VCL Project:

 • Alan Cabrera <adc@apache.org>
 • Dmitri Chebotarov <dimach@apache.org>
 • Aaron Coburn <acoburn@apache.org>
 • David Hutchins <dnhutchins@apache.org>
 • Andy Kurth <arkurth@apache.org>
 • Kevan Miller <kevan@apache.org>
 • James O'Dell <jodell@apache.org>
 • Aaron Peeler <fapeeler@apache.org>
 • Josh Thompson <jfthomps@apache.org>

 NOW, THEREFORE, BE IT FURTHER RESOLVED, that Andy Kurth
 be appointed to the office of Vice President, Apache VCL, to
 serve in accordance with and subject to the direction of the
 Board of Directors and the Bylaws of the Foundation until
 death, resignation, retirement, removal or disqualification,
 or until a successor is appointed; and be it further

 RESOLVED, that the initial Apache VCL PMC be and hereby is
 tasked with the creation of a set of bylaws intended to
 encourage open development and increased participation in the
 Apache VCL Project; and be it further

 RESOLVED, that the Apache VCL Project be and hereby
 is tasked with the migration and rationalization of the Apache
 Incubator VCL podling; and be it further

 RESOLVED, that all responsibilities pertaining to the Apache
 Incubator VCL podling encumbered upon the Apache Incubator
 Project are hereafter discharged.

 Special Order 7H, Establish the Apache VCL Project, was
 approved by Unanimous Vote of the directors present.

16 May 2012

VCL has been incubating since December 2008. VCL is a cloud computing
platform for the management of physical and virtual machines. It provides
comparatively easy and simple base line install with a end-user self
service interface.

New Committers

 The Apache VCL community recently added James O'Dell from California
 State University at Fullerton as a committer. We welcome James and look
 forward to his expertise and knowledge to help advance VCL project and
 community.

New PPMC member

 The Apache VCL PPMC recently added Aaron Coburn as a new PPMC member.
 The current PPMC welcomes Aaron.

Community Involvement

 - The Apache VCL community is a growing community with global interest
   from Education and commercial entities.
 - The community is fast to respond to user questions and discuss design
   ideas in a respectful manner.
 - We have seen cross project interest as through a contribution of a
   VCL driver to the Apache LIBCLOUD project.
 - There are community members that have expressed interest in becoming
   committers. They are working through their initial contributions. We
   look forward to hopefully bring them aboard.

Releases

 - Our next release has been delayed from our previous board report.
 - This 2.3 release is a very large release, including bug-fixes, support
   from kvm, VMWare vcenter, multi-lingualization, and approved
   contributions from the community.
 - We are in testing now and hope to generate a 2.3 release candidate in
   the next few days.

Top Issues Before Graduation

  Graduation work itself - As a community discuss graduation to determine
  if we are ready. If so proceed with starting the process.

Signed off by mentor: kevan, adc

15 Feb 2012

VCL has been incubating since December 2008. VCL is a cloud computing
platform for the management of physical and virtual machines.

New Committers

 1. The Apache VCL community recently added Aaron Coburn of Amherst College
    as a committer. We welcome Aaron and look forward to his expertise and
    knowledge to help advance VCL software.

 2. There are a couple of other potential committers that might be able to
    join the community as committers. We look forward to hopefully bring
    them aboard.

Community Involvement

 1. The Apache VCL community is seeing continued growth and interest around
    the world.

 2. The community activity on the mailing list is an open discussion and
    members respectfully exchange ideas and provide support.

Releases

 Our next release is behind our intended schedule, we are working through
 the remaining issues and features. We are targeting a March Release for
 Apache VCL 2.3. This will included support for Vcenter, kvm hypervisors,
 server based profiles and lots of bug fixes.

Top Issues Before Graduation

 Continue to increase contributors to establish a more diverse
 development community.

Signed off by mentor: kevan, adc

21 Dec 2011

VCL has been incubating since December 2008. VCL is a cloud computing
platform for the management of physical and virtual
machines. (https://cwiki.apache.org/VCL)

Community Involvement
* Numerous Apache VCL community members have gained enough knowledge and are
actively answering questions on the mailing lists.
* Questions have been posted to the lists related to several new
installations from around the world.
* Development issues are being discussed with participants from many
different organizations.

Code Contributions
* Support for IBM Power7 hardware was discussed on the development list.
Code and documentation was contributed by Sunil Venkatesh of the University
of Maryland Baltimore County.
* Received a contribution from Satoshi Kobayashi of Hitachi Ltd. Japan to
add Multilingualization/internationalization of the web UI and several other
improvements.
* Received a provisioning module for VMware vCenter clusters from Aaron
Coburn at Amherst college.
* Mark Gardner from Virginia Tech is working on adding support for IPv6.

New Committers
* Several individuals from different institutions have expressed interest in
becoming committers.
* The main barrier encountered is obtaining university legal department
approval of individual and corporate contributor license agreements.
Current committers are working with interested individuals to share
experience and work through these issues.

Top Issues Before Graduation
* Diversity. The community has been working to attract additional
contributors to the project. Several committer candidates are being
discussed.

16 Nov 2011

VCL has been incubating since December 2008. VCL is a cloud computing
platform for the management of physical and virtual
machines.[https://cwiki.apache.org/VCL|]

Community Involvement
* Numerous Apache VCL community members have gained enough knowledge and are
actively answering questions on the mailing lists.
* Questions have been posted to the lists related to several new
installations from around the world.
* Development issues are being discussed with participants from many
different organizations.

Code Contributions
* Support for IBM Power7 hardware was discussed on the development list.
Code and documentation was contributed by Sunil Venkatesh of the University
of Maryland Baltimore County.
* Received a contribution from Satoshi Kobayashi of Hitachi Ltd. Japan to
add Multilingualization/internationalization of the web UI and several other
improvements.
* Received a provisioning module for VMware vCenter clusters from Aaron
Coburn at Amherst college.
* Mark Gardner from Virginia Tech is working on adding support for IPv6.

New Committers
* Several individuals from different institutions have expressed interest in
becoming committers.
* The main barrier encountered is obtaining university legal department
approval of individual and corporate contributor license agreements.
Current committers are working with interested individuals to share
experience and work through these issues.

Top Issues Before Graduation
* Diversity. The community has been working to attract additional
contributors to the project. Several committer candidates are being
discussed.

17 Aug 2011

VCL has been incubating since December 2008. VCL is a cloud computing
platform for the management of physical and virtual machines.

Community Involvement

As stated in the previous report, the Apache VCL community continues to
grow. We're seeing more people start to contribute to our online
documentation and file JIRA issues. We're also starting to see more patches
attached to JIRA issues.

We continue to see growing interest in the VCL project from a variety of
locations.

We are currently working on growing the committers for Apache VCL project.

Releases

The Apache VCL 2.2.1 version was release on April 8th 2011 and addressed
bugfixes and minor improvements.

Our next release Apache VCL 2.3 is on track and we are targeting late fall
timeframe. New features planned include support for the KVM hypervisor which
is to be contributed by the community. In addition to KVM, the committers
will address server loads, and the improvement of cluster reservations.

Top Issues Before Graduation

Continue to increase contributors to establish a more diverse development
community

19 May 2011

VCL has been incubating since December 2008. VCL is a cloud computing
platform for the management of physical and virtual
machines.https://cwiki.apache.org/VCL/

Community Involvement:
* As stated in the previous report, the Apache VCL community continues to
grow. We're seeing more people start to contribute to our online
documentation and file JIRA issues. We're also starting to see more patches
attached to JIRA issues.
* We continue to see growing interest in the VCL project from a variety of
locations.

Releases:
* We cut a new release that was primarily for bugfixes. Apache VCL 2.2.1 was
released on April 8th, 2011. In our last report, we stated that we had hoped
to get it out by the end of February. Other duties of the developers caused
some of the delay. Additional delay was due to a bug found after the release
voting took place, requiring a new round of voting.

Top Issues Before Graduation:
* Continue to increase contributors to establish a more diverse development
community

16 Feb 2011

VCL has been incubating since December 2008. VCL is a cloud computing
platform for the management of physical and virtual
machines.https://cwiki.apache.org/VCL/

Community Involvement

* We are very excited to introduce a new committer, David Hutchins.
* As stated in the previous report, the Apache VCL community continues
to grow. We're seeing more people start to contribute to our online
documentation and file JIRA issues.
* We continue to see growing interest in the VCL project from a
variety of locations. Several others have submitted patches.

Plans for next Release

The next release is scheduled toward the end of February. This will be
a dot release (VCL 2.2.1) to fix a few bugs and add improved code for
handling virtual machines. The 2.3 release is planned for late spring.

Top Issues Before Graduation

* Continue to increase contributors from multiple institutions.
* Discuss next steps for Graduation with mentors.

17 Nov 2010

VCL has been incubating since December 2008. VCL is a cloud computing
platform for the management of physical and virtual machines.

Community Involvement

 * The Apache VCL user community continues to grow. We really need to get
more committers. We have asked on our development list for more people to
get involved and also individually contacted people encouraging them to get
involved, but are still having trouble getting people on board.

Plans for next Release

 * We announced our second release through ASF on Oct. 5th
 * We plan to reduce the number of items to go in to the next release in
hopes of decreasing time between releases.

Top Issues Before Graduation

 * Continue to increase contributors from multiple institutions

18 Aug 2010

VCL has been incubating since December 2008. VCL is a cloud computing
platform for the management of physical and virtual machines.

Community Involvement

 * As stated in the previous report, the Apache VCL community continues
to grow. We're seeing more people start to contribute to our online
documentation and file JIRA issues.
 * As reported in the last board report a few people from the community
have been contacted by PPMC members encouraging them to become more involved
in the project. There was positive interest from a few, they submitted
iCLA's but have yet to contribute anything for the PPMC's to review for
acceptance.
 * We see people from new locations asking questions on the vcl-dev list
which shows that interest in VCL is growing.

Plans for next Release

 * The next release has been delayed slightly to make sure all jira
issues were satisfied correctly. The new target date is to have the next
release candidate out available by the end of August 2010.

Top Issues Before Graduation

 * Continue to increase contributors from multiple institutions

19 May 2010

VCL has been incubating since December 2008. VCL is a cloud computing
platform for the management of physical and virtual machines.

Community Involvement:

* As stated in the previous report, the Apache VCL community continues to
grow. We're seeing more and more people start to contribute to our online
documentation and file JIRA issues.
* A few people from the community have been contacted by PPMC members
encouraging them to become more involved in the project.
* We continue to see people from new locations asking questions on the
vcl-dev list which shows that interest in VCL is continuing to grow.
* Interest from the community to have support for a more recent version of
VMWare Free Server drove the decision to swap that feature (originally
slated for VCL 2.3) with cluster reservation improvements (originally
slated for VCL 2.2).

Plans for next Release:

* We hope to have our next release out by the end of June. This would be
1/2 the time it took to get our previous release out. We hope to continue
to shorten the time between releases as we move forward.

Documentation:

* Migration of official documentation to our second Confluence space has
started. The next step is to pick an autoexport template, and then set up a
cronjob to copy the autoexported content to our official documentation
location.

Top Issues Before Graduation:

* Continue to increase contributors from multiple institutions

17 Feb 2010

 Community Involvement

 * The Apache VCL community continues to grow. We're seeing more and more
people start to contribute to our online documentation and file JIRA
issues - some with patches attached.
 * We're seeing more feature requests come in which means more people are
using VCL.
 * More people have joined the vcl-dev list and are asking questions as
they install VCL at new locations.
 * Aaron Peeler, Andy Kurth, and Josh Thompson have become part of the
PPMC.

First Official Release

 * Our first official release (Apache VCL 2.1) was made available on Dec.
4th, 2009.
 * We set a small number of features to work on for the next few releases
in hopes of getting releases out more quickly.

3rd Party Dependencies

 * Procedures for handling 3rd party dependencies have been worked out.
All dependencies that have incompatible licenses are now specified as
"System Requirements" as stated under "System Requirements" at
http://www.apache.org/legal/3party.html

Documentation

 * A large amount of documentation has been added to the project's
Confluence site
 * People from multiple organizations have contributed to improving the
documentation, both by editing the pages themselves and by pointing out
areas for improvement on the lists
 * A new confluence space has been created to be used for managing the
official documentation for the project. Documentation that should be
included with releases will be migrated from the existing confluence space
to the new one, and the autoexport of the space will be cron copied to our
official documentation location. Work on this migration has not started.

Unresolved Issues

 * All unresolved issues reported in our 2009-11 report have been
resolved.

Top Issues Before Graduation

 * Continue to increase contributors from multiple institutions

18 Nov 2009

VCL has been incubating since December 2008. VCL is a cloud computing
platform for the management of physical and virtual machines.

Community Involvement
* The Apache VCL community is growing and people from several organizations
are contributing
* Questions about administration and end user use of Apache VCL are
being asked and answered on the project's vcl-dev and vcl-user lists
* A growing number of community members from multiple organizations are
answering questions
* Collaboration is occurring for architectural design and release planning
via the vcl-dev list
* Code patches have been discussed on the vcl-dev list and submitted to
the Jira issue tracking system

Release Preparation - Apache VCL 2.1
* The community is working to complete the final administrative tasks
required to issue the first release (Apache VCL 2.1)
* Josh Thompson has volunteered to act as the release manager for 2.1 per
the advice of Matt Hogstrom, one of the project mentors
* PGP keys have been created and added to the distribution area
* A release candidate artifact has been created and is currently being
discussed
* Code and documentation updates are being made to the release candidate
per community consensus
* The tasks required to complete the release are being discussed on the
vcl-dev list
* Jira is being used to track the release tasks and to assemble the release
changelog
* Release procedures are being documented as the community develops its
release process

3rd Party Dependencies
* Procedures for handling 3rd party dependencies are being worked out by
the VCL community with help from the ASF legal-discuss list
* Major components of VCL are written in Perl and the Apache VCL release
will only contain Perl code developed by the ASF
* A Perl interpreter and supplemental Perl modules are required. These are
licensed under the Artistic License, GPL, and LGPL.
* Concerns were brought up by the project mentors and a question was posed
to the legal-discuss list. The question was answered and we are working on
implementing the recommendation.

Project Name
* The Apache VCL project name issue has been resolved
* NCSU has taken steps to clearly indicate on its Apache VCL instance
website that Apache VCL is developed by the ASF
* References to NCSU have been removed from the code
* NCSU employees affiliated with the Apache VCL project routinely
communicate that VCL is an ASF project and encourage colleagues of other
organizations to do the same

Documentation
* A large amount of documentation has been added to the project's
Confluence site
* People from multiple organizations have contributed to improving the
documentation, both by editing the pages themselves and by pointing out
areas for improvement on the lists

Unresolved Issues
* As noted in the May 2009 report questions were asked of the mentors
regarding the rules governing wiki contributions from individuals who have
not signed the CLA. It is the community's understanding that a separate wiki
will be needed one for official documentation included with releases and one
containing contributions from individual who have not signed the CLA. A
request has been made to one of the mentors who had offered to create a
2nd wiki instance. This has not been completed yet.
* A request has been made to the mentors to create a Confluence committers
group that contains the Apache VCL community members with a CLA on file
* A request has been made to the mentors to create a Jira Committers role
that contains the Apache VCL community members with a CLA on file
* Some committers have lost administrative access to Jira. The
project mentors have been asked to restore the permissions.

Top Issues Before Graduation
* Complete the release of Apache VCL 2.1
* Continue to increase contributors from multiple institutions

19 Aug 2009

DID NOT REPORT

20 May 2009

VCL has been incubating since December 2008. VCL is a framework for cloud
management of physical and virtual machines.

Project Name:
 * Discussion about using the name VCL has continued but the issue has not
been resolved.
 * A question was posed on the legal discussion list regarding the use of
the VCL name A response was givin indicating that NCSU should make it
obvious that both the VCL name and code are donated to the ASF.
 * NCSU is working to make it obvious on its website that VCL is developed
at the ASF.
 * The development community is working to remove references to NCSU from
the VCL code.
 * More guidance is required from the project mentors or others from ASF in
order to resolve this issue.

Development:
 * Code development has continued and many commits have been made to the ASF
VCL repository.
 * The vcl-dev list is actively being used to discuss development issues.
 * The Jira issue system is being used for tracking and to plan the first
release.

Release Preparation:
 * The development community is researching the ASF release process.
 * Work is being done to complete a few Jira issues before creating release.

Documentation:
 * The community decided to use a Confluence wiki for the project
documentation.
 * Work has been done to organize project documentation.
 * Documentation is actively being contributed to wiki.
 * Questions were asked of the mentors regarding the rules governing wiki
contributions from individuals who have not signed the CLA. It is the
community's understanding that a separate wiki will be needed - one for
official documentation included with releases and one containing
contributions from individual who have not signed the CLA.
 * A request has been made to one of the mentors who had offered to create a
2nd wiki instance.

18 Feb 2009

** DID NOT REPORT **

21 Jan 2009

Incubator Project - VCL

Included is the monthly status report for VCL to the Incubator PMC for
January 2009

* Community
The community has been active on the vcl-dev mailing list. Some new
interested parties have subscribed and open discussion about goals,
development processes, etc. have been happening.

There has been some discussion about the use of the project name
VCL as NC State is still using this name for their student
computing lab. The issue was raised about whether this is
acceptable or not. This issue should be resolved before the next
 board report.

* Source Code
Code has been committed and folks are getting accustomed to the
structure and layout of the VCL architecture.

* Miscellaneous
No issues at this time.

17 Dec 2008

VCL has been going through the startup phase of the project and the
remainder of the new accounts were created over the last month.  The
codebase is in the process of being moved to the ASF.  The developers at
NC State were completing their work in progress for 2.0 and will transfer it
shortly.  Until then the project is flying a holding pattern.

In the interim we'll start some of the more mundane tasks like getting the
web site setup and shtuffes like that.

19 Nov 2008

Status for November 2008

This is the first report to the board since being bootstrapped.  Over the
past
month we have created our SVN tree and started some of the administrative
actions.

Community:

User IDs were created for:

 *    Aaron Peeler (NCSU) [MAILTO] aaron_peeler@ncsu.edu
 *    Andy Kurth (NCSU) [MAILTO] andy_kurth@ncsu.edu
 *    Brian Bouterse (IBM) [MAILTO] bmbouter@us.ibm.com
 *    John Bass (NCSU) [MAILTO] john_bass@ncs.edu
 *    Josh Thompson (NCSU) [MAILTO] josh_thompson@ncsu.edu
 *    Mark Gardner (VA Tech) [MAILTO] mkg@vt.edu
 *    Mladen Vouk (NCSU) [MAILTO] vouk@ncsu.edu
 *    Steve Thorpe (MCNC) [MAILTO] thorpe@mcnc.org
 *    Don Sizemore (UNC-CH) [MAILTO] dls@ibiblio.org
 *    Ken Chestnutt (UNC-CH) [MAILTO] ken@iblio.org
 *    Paul Jones (UNC-CH) [MAILTO] pjones@metalab.unc.edu

Next Steps

The CCLA from NC State has been transmitted to Apache and we are looking for
confirmation in officers/cclas.txt so we can begin introducing code.

Our next steps are to complete IP clearance and get organized.