This was extracted (@ 2025-02-19 21:10) from a list of minutes
which have been approved by the Board.
Please Note
The Board typically approves the minutes of the previous meeting at the
beginning of every Board meeting; therefore, the list below does not
normally contain details from the minutes of the most recent Board meeting.
WARNING: these pages may omit some original contents of the minutes.
Meeting times vary, the exact schedule is available to ASF Members and Officers, search for "calendar" in the Foundation's private index page (svn:foundation/private-index.html).
nothing of note to mention
Nothing to report again this month.
As usual, nothing to report.
As usual, there is nothing to report this month.
Nothing to report.
Nothing to report
Nothing to report this month.
Nothing that needed help with this month.
No significant activity this month.
I helped the Chair out with a couple of minor things, including setup for the board face-to-face.
No report was submitted.
- Minor admin tasks - Supporting chair prepare for annual members meeting
- Nothing to report this month
- Chair unavailable to attend previous meeting (November) due to illness - As Vice Chair ran board meeting in their place
- Nothing to report this month
- Continuing to support Chair with various admin tasks - Planning to follow up on recent suggestions for improving communications to committers after board meetings
- Help chair with facilitation of various admin tasks
- Nothing to report this month
- Assisted Chair by helping moderate during the Board Face to Face - General Tidy Up of notes and actions post Board Face to Face
Main work has been helping prepare for Board Face to Face in Berlin Currently assisting with: - Meeting logistics, planning and organisation - Finalisation and preparation of the meeting agenda
- Reached out to fellow Board members regarding a potential Board Face to Face meeting - Some possible options have been suggested so have added the topic to this month's meeting discussion items to try to finalise a date and location
- Currently working with the Chair to identify any meeting related tasks that can help with.
Assisted chair with Member's meeting related tasks and improving tooling and runbook to make next year smoother.
Assist the Chair with annual member meeting preparations.
Nothing to report!
No report was submitted.
Nothing to report this month.
Nothing to report this month.
Nothing to report this month.
Nothing to report this month.
Nothing to report for the month.
No activity this month.
Nothing to report for the month.
Nothing to report for this month.
Assisted Chair with data for our recent Member's meeting & process improvements.
Assist Chair with testing data files for upcoming Member's meeting.
No particular activities this month.
No activities this month.
Nothing to report.
No activity for this month.
Nothing to report this month.
No activity this month.
Nothing to report for this month.
No activity to report for this month.
No particular activities to report.
Happy to continue serving as Vice Chair at the board's request, just to help out where needed.
Nothing to report this month.
Big thanks go out to the many staff and volunteers who led the successful and smooth transition of many back office services to the ASF. We always thank our many project volunteers for their work; let's also take the time to thank myriad organizational volunteers who keep our corporate being healthy too!
No special activities to report this month.
Nothing new to report.
Nothing to report this month.
Nothing to report for this month.
Nothing to report this month.
Recorded a keynote on the Apache Way for the 15th Open Source China Open Source World Summit, being held the day of our board meeting!
Nothing to report this month.
Assisted documenting some of the new process changes around board meetings and project reporting.
Assisted the Chairman in preparing various records and email reminders for our annual Member's Meeting.
Assisted with preparing files and communications for our Annual Member's Meeting this month. As an all-online organization, the recent COVID-19 disruptions are not a direct issue for most of our operations. However, as an all-volunteer organization, many development activities may take longer than expected, as our volunteer committers spend time keeping their families safe. A big thank you to all of our communities for their help in this turbulent time.
Assisted Chairman with preparing records and emails relating to our upcoming Annual Member's meeting, where the Membership will elect a new board and potentially new individual Members. Created an automated overview page and other tooling to simplify the meeting process.
Nothing in particular to report this month.
Nothing of note to report this month.
Nothing to report this month.
Served as acting chair for the September board meeting when the Chairman was unavailable.
No specific Apache activity this month.
No activity to report this month.
No notable activity other than a busy summer.
In the absence of the recently resigned Chairman, Chaired both our regular May monthly board meeting and our two day in-person board planning meeting in Chicago. Many thanks to the directors, officers, and members who attended our in-person meeting for keeping it on track in the face of recent resignations, and special thanks to those who provided the meeting space and services.
Assisted with organizing agenda for upcoming Board F2F; this meeting will be a great opportunity to welcome new faces to the board and make progress on strategic planning for the ASF's future. Thanks in advance to our hosts and all our officer attendees. Kicked off an informal New Member Mentoring program, to help newly elected Members find their way around our corporate operations and governance.
Setup data in the Whimsy Board Agenda tool so that our new directors could see how we use homegrown tooling to run our monthly board teleconferences so efficiently. Credit goes both to the many PMCs and officers that submit well-written reports, the Whimsy PMC and the agenda tooling, and especially all of our past directors for honing our all-volunteer governance structure to keep as many decisions as practical on our mailing lists, just like our projects are expected to work.
Not much to report other than some Whimsy and documentation work trying to make our annual Member's meetings even easier to understand, attend, and manage.
As we approach the 20th anniversary of the ASF's corporate founding, it's impressive to review the ever-lengthening list of Apache project reports and consider the incredible number of successes that our many communities of volunteers have built for the public good. More importantly from a board perspective, it's heartening to see the continually improving organization and communications coming from our many operations groups. The volunteers and the paid staff working together to keep everything behind the scenes (infra, legal, treasury/fundraising/finances, etc.) and our public face (brand, conferences, publicity!) running smoothly are doing an incredible job. I'm looking forward to the retrospectives on our history as well as the expanded and improved guides to the Apache Way that will be coming out in the next few months to celebrate our anniversary!
Sadly due to unforeseen health issues, nothing to report this month.
No activities taken this month.
Nothing to report this month, unfortunately!
Published the "How To Escalate Issues At The ASF" guide to board@ and dev@community; got a few generally positive comments. I will send this in a committers@ email to ensure all our community contributors can see some of the most effective ways to raise issues across communities here at Apache. Read: best ways to raise concerns at the ASF (improvements welcome!): https://www.apache.org/board/escalation
A common issue with communication comes up when contributors escalate concerns or issues across communities or mailing lists; all too often we spend additional volunteer cycles on tangents or how things are written, instead of focusing on the root issue and what works best for the ASF and our projects. I've drafted "How To Escalate Issues At The ASF" under board/escalation for discussion, as a specific guide for helping our communities better discuss hard issues across different groups at the ASF. Feedback welcome before wider publication & linking.
While we have several conduct and etiquette guides for our communities, there is a lack of clear explanations of which lists to use or how to escalate concerns at the Foundation level or across projects. Focus areas for the fall will be drafting guides for effective communications. Updated services available listing and working to announce those and release policy improvements recently made by infra and other Members.
Nothing to report but summer vacation! Starting work on "How to better communicate with the board", whether via email, wiki, or wherever ideas this month.
Met with a potential Sponsor at Apache EU Roadshow - which was also an amazing event! ASFP wiki and issues space are still quiet; still working on suggested guidelines for use. Often the speed of large-subscription mailing lists is so fast to require a conscious decision to keep topics focused.
No specific activity in the past month; life issues got in the way. Going forward, I hope to spend time working on improvements for how projects and officers engage with the board, and keeping discussions on changes focused and productive for all. One effort will include the new Board JIRA queue to allow us to decide on some kinds of specific proposals for change.
No report was submitted.
Nothing to report. Thanks for all the fish.
Just a few external responses w/ my Vice-Chairman hat on. Nothing requiring board attention at this time.
Nothing to report.
I provided the December "Success At Apache" blog post. Other than that, nothing to report.
I am working on a short video introduction for COSCon 2017. Other than that, nothing to report.
With my Vice-Chairman hat on, I vetted and OKed Sally's "Apache is Open" blog entry. Nothing else to report.
In keeping with long-standing tradition, nothing to report.
Nothing to report qua Vice Chair this month.
I have nothing to report this month.
I have resigned as Vice Chairman and the board will appoint a new VC at the meeting. Thanks for the confidence of the Board in appointing me originally into the position.
Nothing to report.
Nothing to report.
Nothing to report.
Nothing to report.
Nothing to report.
Nothing to report this month.
Nothing to report.
Nothing to report. Just booting up in the role.
My last report is empty. Oh. Wait.
Nothing to report this month.
Nothing to report at this time.
Nothing to report this month.
Performed some minor "outward facing" work with my V.C hat on, but nothing particular to report.
Nothing to report this month.
Nothing to report this month.
Provided an email-interview for a story about open source communities and benefits/costs to companies seeking to move their proprietary code to F/OSS communities.
Nothing to report.
Sent a couple emails with my "hat" on, but nothing of substance to report.
Nothing to report this month.
I believe I added "Vice Chairman" to an email signature line this month. Things are looking up.
Nothing to report for this month.
No report was submitted.
Sam's work on Whimsy has enabled easy review/management of the Action Items held by Directors and other Officers. His tech solution has obviated any need for a social/manual solution. ++Kudos.
I've discovered that I have an Action Item to get action items into the agenda for review and prodding :-P ... and will dig in for next month.
Nothing to report this month. Sent a reminder about action items, but I intend to figure out a more structured/helpful approach than a simple reminder. Something to grow into, over the next months.
No report was submitted.
I participated in a couple marketing/PR events under my title this past month, but otherwise: quiet as usual.
Apologies for the short report, yet upon substantive matter: after speaking with Ross (President) and David (VP Infra), we have decided to move one contractor to an employee status via the PEO (professional employer organization) framework provided by Virtual as an experiment for the next two months. At the May Board meeting, a complete solution for all US-based contractors will be provided for Board review and consideration. Background: there are two options remaining open: PEO-based employment, and a third-party whole-option contract. Moving one contractor to the PEO solution will provide us needed detail. The goal for resolution of the contractor issue is to have a recommendation for the incoming board.
Options for handling our service provider contracts have been gathered from discussions and placed into version control. Refinement is now occurring, and expansion on the best options. At the moment, the two best options are to use Virtual's PEO (Professional Employment Organization) or to contract with a (corporate) third-party for our services.
I have started work on the contractor issue, but have nothing to report at this time.
I have been tasked to shepherd the discussion/research on our practices around contracting with service providers. There is nothing to report at this time, but progress will occur and be reported for the December report.
Nothing to report this month.
Nothing of consequence to report, beyond a few wearing-hat emails.
A verbal report was provided, stating the Vice Chairman had nothing to report for the prior month.
The Quiet and The Stillness ... remains.
No report was submitted.
Nothing significant to report at this time.
No report was submitted.
Nothing to report for this month.
Nothing to report for this month.
Nothing to report for January.
No report was submitted.
No report was submitted.
No report was submitted.
Nothing to report this month.
Nothing to report this month.
Announced the new PMC membership alteration policy, updated the appropriate web page, and provided several followup answers to questions that arose.
Nothing to report this month.
Nothing to report this month.
Nothing to report for this month.
Nothing to report.
Nothing to report at this time.
Another month with zero official activity.
Nothing of consequence to report; minor tasks performed to support the operation of the Board.
Nothing to report this month.
Nothing particular to report, beyond that I will act as the meeting Chair for this month.
No report was submitted.
Nothing to report beyond some Fundraising activities where I got to use my Vice Chairman title.
Nothing to report for the month.
Nothing to report this month.
There is nothing particular to report/advise at the moment. Over the past month, my Vice Chairman hat has been observed with a bit of Fundraising and a bit of conference support for Apache BarCamp DC.
Over the past month, we've had a sudden flurry of new sponsors. Twitter at the Bronze level, GoDaddy at the Silver level, and Citrix at the Platinum level. I have spent time on the phone with Citrix, and worked with on-boarding each of these sponsors. I am working with their accounting departments and will shortly get them listed on our Thanks page. We expect to have some additional tweets/blogs talking about these new sponsors, in addition to the work done around Citrix' publicity about two weeks ago. As part of the above work, I've also formally signed, and committed to svn, a W-9 that we can provide to sponsors. Discussion: We need to be careful to make clear that the donation of code by Citrix and their sponsorship are unrelated. The incubator may yet reject the proposed code donation and proposed incubation of the code.
I've done a bit of fundraising work, but otherwise a quiet month.
Nothing to report for the period.
Nothing to report. There was an intent for me to run the January meeting, but the date was moved to allow Doug to Chair the meeting.
no report was submitted.
No report filed
Greg gave a keynote at Apache Asia road show, and is going to Brazil for LinuxCon.
A report was expected, but not received
In my role as Vice Chairman, I spoke with the Financial Times (DE) and with the Economic Times (India), and performed a video interview in support of the Foundation.
In my role, I backstopped a request for our Chairman to speak at LinuxConf Brazil this November. I also did a press interview for a Git/Subversion story; it is unclear whether I'll be credited in my Vice Chairman role, or as VP, Apache Subversion.
Active as usual (Subversion and OOo), but not in my official capacity.
Still hanging out, doing the Vice Chairman thang. Nada to report.
The Vice is still here, and ready for action.
I have been working with Serge, Sally, and Geir to finalize a couple of our Platinum Sponsors. Otherwise, all is quiet...
As usual... all quiet, which I interpret as Goodness.
No report was submitted.
While not actually part of my Vice Chairman duties: I met with
two of our platinum sponsors (Yahoo! and Microsoft) while
traveling to the San Francisco Bay Area on a personal
vacation. Our primary contact at Google (our third platinum
sponsor) was abroad, so a meetup was not possible. A writeup
and summary will be submitted to the Fundraising group within
the week.
Executive officer reports were approved by general consent.
This past month, I signed an agreement (as Vice Chairman) with Google regarding the operation of the upcoming Apache Extras hosting site. This was a sticking point in the project's forward progress, and the Community Development Project is now pushing it forward for a launch. The agreement was cleared by Legal and signed copies are present in foundation/legal/. No other activity or requests to report at this time.
The Chairman has not requested any support this past month, nor have I defined any additional tasks for myself/role. Thus, there are no activities or concerns to report at this time.
Nothing to report for the 11 days of holding this role. :-P