This was extracted (@ 2024-03-20 21:10) from a list of minutes
which have been approved by the Board.
Please Note
The Board typically approves the minutes of the previous meeting at the
beginning of every Board meeting; therefore, the list below does not
normally contain details from the minutes of the most recent Board meeting.
WARNING: these pages may omit some original contents of the minutes.
Meeting times vary, the exact schedule is available to ASF Members and Officers, search for "calendar" in the Foundation's private index page (svn:foundation/private-index.html).
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Project Status: Current project status: Mostly dormant, except urgent bugfixes Issues for the board: None ## Membership Data: Apache Whimsy was founded 2015-05-19 (9 years ago) There are currently 12 committers and 10 PMC members in this project. The Committer-to-PMC ratio is 6:5. Community changes, past quarter: - No new PMC members. Last addition was Matt Sicker on 2020-04-11. - No new committers. Last addition was Matt Sicker on 2020-04-09. ## Project Activity: Important bugs or issues are addressed in core tools. A number of annual meeting-related fixes have been made. Separately, a potential security issue was reported to Whimsy; many thanks to the Security Team and Infra for their clear and prompt assistance throughout the process. The reported issue was not a code vulnerability; rather was a misconfiguration of sample development code we used. Out of an abundance of caution, the server was stopped and a new server rebuilt from scratch; we also removed the unneeded sample code. The security issue was reported to a related upstream component, which separately issued a fix for anyone using the same sample code in production. ## Community Health: Sebb is owed many thanks for almost single handedly taking care of most of the important issues that have cropped up over the quarter. While we don't have much commit activity from others, we do have sufficient PMC oversight.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Project Status: Current project status: Ongoing, low activity Issues for the board: None ## Membership Data: Apache Whimsy was founded 2015-05-19 (8 years ago) There are currently 12 committers and 10 PMC members in this project. The Committer-to-PMC ratio is 6:5. Community changes, past quarter: - No new PMC members. Last addition was Matt Sicker on 2020-04-11. - No new committers. Last addition was Matt Sicker on 2020-04-09. ## Project Activity: No major project activity this quarter, although questions are addressed and minor improvements made here and there. Minor updates made to roster display tool per infra request. ## Community Health: Low activity but more than three PMC members are always available for any serious bugs or issues.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Project Status: Current project status: Ongoing Issues for the board: None ## Membership Data: Apache Whimsy was founded 2015-05-19 (8 years ago) There are currently 12 committers and 10 PMC members in this project. The Committer-to-PMC ratio is 6:5. Community changes, past quarter: - No new PMC members. Last addition was Matt Sicker on 2020-04-11. - No new committers. Last addition was Matt Sicker on 2020-04-09. ## Project Activity: Project activity is low but steady, with any critical bugs getting attention. ## Community Health: As usual we rely primarily on one committer although do have several other PMC members present. While Infra is building a new supported Board Agenda tool to replace the Whimsy one, the other critical and complex tool that Whimsy provides is the Secretary Workbench. Long term, that needs to be our next maintenance focus.
No report was submitted.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: No issues for the board. ## Membership Data: Apache Whimsy was founded 2015-05-19 (8 years ago) There are currently 13 committers and 10 PMC members in this project. The Committer-to-PMC ratio is roughly 7:5. Community changes, past quarter: - No new PMC members. Last addition was Matt Sicker on 2020-04-11. - No new committers. Last additions were Test Sebb on various dates, later removed (sebb does a lot of our testing!) ## Project Activity: Slight uptick in activity due to a few issues being reported and work around testing Infra's LDAP changes, which required work in a number of Whimsy areas. ## Community Health: Sufficient PMC members are still here to review the project and to keep critical tools updated and fixed.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: No issue for the board. ## Membership Data: Apache Whimsy was founded 2015-05-19 (8 years ago) There are currently 13 committers and 10 PMC members in this project. The Committer-to-PMC ratio is roughly 7:5. Community changes, past quarter: - No new PMC members. Last addition was Matt Sicker on 2020-04-11. ## Project Activity: Busiest quarter for a while: along with an uptick in minor PR submissions, and sebb's usual maintenance updates, we've been improving some of the tools related to the annual Member's Meeting. ## Community Health: On a slight improving trend; we've had some code and review work by different PMC members recently besides our usual suspect.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: No issues for the board; apologies for missing last month report. ## Membership Data: Apache Whimsy was founded 2015-05-19 (8 years ago) There are currently 13 committers and 11 PMC members in this project. The Committer-to-PMC ratio is roughly 7:6. Community changes, past quarter: none, other than well-known testing IDs: - Test Sebb was added to the PMC on 2022-11-23 - Test Sebb was added as committer on 2022-11-24 ## Project Activity: Slight uptick in overall new contributors for PRs/questions, although the new contributions are mostly minor. Questions and bugs are addressed. Work continues on updating relevant tools for infra LDAP changes upcoming. ## Community Health: While there have been more new contributions for minor issues, the bulk of work is still done by a single member. Getting the infra-built board agenda tool running will eventually decrease overall complexity of high-availability need whimsy tooling, so we're happy to see the progress there, infra-peeps!
No report was submitted.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: None for the board. ## Membership Data: Apache Whimsy was founded 2015-05-19 (7 years ago) There are currently 12 committers and 10 PMC members in this project. The Committer-to-PMC ratio is 6:5. Community changes, past quarter: - No new PMC members. Last addition was Matt Sicker on 2020-04-11. - No new committers. Last addition was Matt Sicker on 2020-04-09. ## Project Activity: Various secretary tool improvements continue as time permits. Sebb led some significant work to ensure that Whimsy tools would continue to work through the major Infra LDAP changeover, which was successful. ## Community Health: Whimsy is quiet as usual; issues are addressed questions on the list are replied to, and systems are maintained.
No report was submitted.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: No issues for the board. ## Membership Data: Apache Whimsy was founded 2015-05-19 (7 years ago) There are currently 12 committers and 10 PMC members in this project. The Committer-to-PMC ratio is 6:5. Community changes, past quarter: - No new PMC members. Last addition was Matt Sicker on 2020-04-11. - No new committers. Last addition was Matt Sicker on 2020-04-09. ## Project Activity: A few PMC members continue to fix any server or page issues. We attracted a new documentation contributor fixing up webpages, thanks! ## Community Health: No changes - still very few active committers, but still have oversight and serious issues get reviewed.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: No issues for the board. ## Membership Data: Apache Whimsy was founded 2015-05-19 (7 years ago) There are currently 13 committers and 10 PMC members in this project. The Committer-to-PMC ratio is roughly 7:5. Community changes, past quarter: - No new PMC members. Last addition was Matt Sicker on 2020-04-11. - No new committers. Last addition was Matt Sicker on 2020-04-09. ## Project Activity: Updates have been made to track www site/data changes, as well as accounting for decommissioning the Minotaur host. Updates were made to various tools related to the Member's meeting. Several apparently bogus drive-by PRs were submitted and rejected. No major updates on the long-term infra effort for new Agenda tool. ## Community Health: While the project continues to be fairly quiet, issues are addressed and server maintenance continues apace with our few regular contributors.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: No issues for the board ## Membership Data: Apache Whimsy was founded 2015-05-19 (6 years ago) There are currently 12 committers and 10 PMC members in this project. The Committer-to-PMC ratio is 6:5. Community changes, past quarter: - No new PMC members. Last addition was Matt Sicker on 2020-04-11. - No new committers. Last addition was Matt Sicker on 2020-04-09. ## Project Activity: Development continues slowly, along with addressing the occasional important issue with secretary tools. No major functionality updates recently. ## Community Health: sebb continues to do Yeoman's work at fixing and tweaking numerous Whimsy systems. Long term, we need to find more regular committers to continue the energy.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: No issues for the board ## Membership Data: Apache Whimsy was founded 2015-05-19 (6 years ago) There are currently 12 committers and 10 PMC members in this project. The Committer-to-PMC ratio is 6:5. Community changes, past quarter: - No new PMC members. Last addition was Matt Sicker on 2020-04-11. - No new committers. Last addition was Matt Sicker on 2020-04-09. ## Project Activity: Activity has been busier than usual, both with a handful of drive-by pull requests along with useful fixes to a number of tools, including various updates dealing with the www.a.o website repo switch. sebb, as always, has been doing a ton of work, including server maintenance improvements. The Secretary team and sebb are working on significant improvements to how the Secretary handles new account requests, which should improve operations in the future. ## Community Health: Whlie the PMC is working through one contentious pull request, overall the community is healthy and coordination and activity are on the rise. Just for perspective, and so curious folks can compare Whimsy to bigger or more traditional projects, here's our Reporter activity stats: - dev@whimsical.apache.org had a 69% increase in traffic in the past quarter (215 emails compared to 127) - 7 issues opened in JIRA, past quarter (-53% change) - 8 issues closed in JIRA, past quarter (60% increase) - 163 commits in the past quarter (33% increase) - 5 code contributors in the past quarter (no change) - 4 PRs opened on GitHub, past quarter (33% increase) - 6 PRs closed on GitHub, past quarter (200% increase) - 4 issues opened on GitHub, past quarter (100% increase) - 1 issue closed on GitHub, past quarter (-50% change)
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: None - although in happy news, the PMC and Infra are having productive discussions about turning the Board Agenda tool into an infra-supported resource. ## Membership Data: Apache Whimsy was founded 2015-05-19 (6 years ago) There are currently 12 committers and 10 PMC members in this project. The Committer-to-PMC ratio is 6:5. Community changes, past quarter: - No new PMC members. Last addition was Matt Sicker on 2020-04-11. - No new committers. Last addition was Test Sam Ruby on 2020-06-11. ## Project Activity: sebb continues to ensure services are updated and bugs are fixed. Sam, Greg, Sander and others are making clearly documented progress on a new Board Agenda tool and plans to make it formally supported by Apache Infra, while still allowing PMC volunteers to assist where able. The apache.org website CMS update is being coordinated to ensure that various bits of data used by Whimsy are still accessible/writable. ## Community Health: While overall email and ticket traffic is up, and we are seeing more people ask questions about whimsy, we still have the same few PMC members doing most of the work.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: No issues for the board ## Membership Data: Apache Whimsy was founded 2015-05-19 (6 years ago) There are currently 12 committers and 10 PMC members in this project. The Committer-to-PMC ratio is 6:5. Community changes, past quarter: - No new PMC members. Last addition was Matt Sicker on 2020-04-11. - No new committers. Last addition was Test Sam Ruby on 2020-06-11 (which was obviously done as a testing effort in the roster tool). ## Project Activity: While not much new development is happening this quarter, bugs or issues reported are still being fixed. Several issues in the Secretary workbench and Board Agenda were worked on. ## Community Health: While there has been activity from a handful of people, primary maintenance is still done our main hero (sebb) much like rubys used to be our main hero. As noted by Sam in dev@, the next board needs to consider the future of the Board Agenda tool to ensure it can keep up with our meetings reliably for the long term.
WHEREAS, the Board of Directors heretofore appointed Sam Ruby (rubys) to the office of Vice President, Apache Whimsy, and WHEREAS, the Board of Directors is in receipt of the resignation of Sam Ruby from the office of Vice President, Apache Whimsy, and WHEREAS, the Project Management Committee of the Apache Whimsy project has chosen by consensus to recommend Shane Curcuru (curcuru) as the successor to the post; NOW, THEREFORE, BE IT RESOLVED, that Sam Ruby is relieved and discharged from the duties and responsibilities of the office of Vice President, Apache Whimsy, and BE IT FURTHER RESOLVED, that Shane Curcuru be and hereby is appointed to the office of Vice President, Apache Whimsy, to serve in accordance with and subject to the direction of the Board of Directors and the Bylaws of the Foundation until death, resignation, retirement, removal or disqualification, or until a successor is appointed. Special Order 7B, Change the Apache Whimsy Project Chair, was approved by Unanimous Vote of the directors present.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: The Whimsy PMC voted and puts forth a resolution for a new PMC Chair; we thank Sam Ruby for his years of service. No other issues. ## Membership Data: Apache Whimsy was founded 2015-05-19 (5 years ago) There are currently 12 committers and 10 PMC members in this project. The Committer-to-PMC ratio is 6:5. Community changes, past quarter: - No new PMC members. Last addition was Matt Sicker on 2020-04-11. - No new committers. Last addition was Matt Sicker on 2020-04-09. Astute system notification watchers may see that the Whimsy PMC regularly tests Whimsy itself with well-marked "Test Sam Ruby" and similarly named accounts; these notifications can be ignroed. ## Project Activity: Maintenance of core Whimsy tools continues, albeit slowly, given the small number of active committers. The Board Agenda and Secretary tool are the most active components. While there are certainly a number of issues open on various other components, critical issues with core workflow for the Board or Secretary get dealt with. Many thanks to sebb for migrating the live Whimsy service to a new VM. ## Community Health: While quiet, Whimsy has ample oversight and still has sufficient committer energy to maintain existing services.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: As I have now reported for over year, I (Sam) remain concerned that there are not enough developers on the board agenda tool. There was an effort underway to make this tool more approachable to developers, this effort involved a rewrite to Node.js. That effort has failed to attract any new developers. ## Membership Data: Apache Whimsy was founded 2015-05-19 (5 years ago) There are currently 11 committers and 10 PMC members in this project. Community changes, past quarter: - No new PMC members. Last addition was Matt Sicker on 2020-04-11. - Matt Sicker was added as committer on 2020-04-09 ## Project Activity: Notable changes made this quarter: - new COI reporting tool - support for emeritus requests - library support for SVN has been significantly redone, now supports svnmucc, and will support passwords from stdin. - a whimsy-vm6 virtual machine is in the process of being set up. This will be based on Ubuntu 20.04. ## Community Health: More than enough oversight, increased interest in extending a number of tools. One tool (as noted above) has a bus factor isssue.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: As I have now reported for a full year, I (Sam) remain concerned that there are not enough developers on the board agenda tool. There is an effort underway to make this tool more approachable to developers, this effort involves a rewrite to Node.js. To date, this effort has yet to prove itself. ## Membership Data: Apache Whimsy was founded 2015-05-19 (5 years ago) There are currently 11 committers and 10 PMC members in this project. The Committer-to-PMC ratio is roughly 6:5. Community changes, past quarter: - Matt Sicker was added to the PMC on 2020-04-11 - Matt Sicker was added as committer on 2020-04-09 ## Project Activity: - One tool was found to have a security issue and was promptly retired - It took a number of iterations to get the board agenda tool to deal with a GMT based calendar times. - New support for emeritus filing in the secretary workbench - Continuous stream of minor fixes, in particular in support for the members meeting and the download checker. ## Community Health: More than enough oversight, increased interest in extending a number of tools. One tool (as noted above) has a bus factor isssue.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: I (Sam) remain concerned that there are not enough developers on the board agenda tool. ## Membership Data: Apache Whimsy was founded 2015-05-19 (5 years ago) There are currently 10 committers and 9 PMC members in this project. The Committer-to-PMC ratio is roughly 1:1. Community changes, past quarter: - No new PMC members. Last addition was John D. Ament on 2017-06-11. - No new committers. Last addition was John D. Ament on 2017-06-08. ## Project Activity: - setupmymac and docker scripts provided to make it easier for new developers - whimsy now will download file lists rather than file contents for large repositories (e.g., documents/iclas) - prep for puppet 6 / ubuntu 18.04 (whimsy-vm5) - ICLAs will be OCR parsed to reduce data entry for the secretary - mirror download checker improvements - proxy form and other membership meeting tools improvements, including a new members meeting information page - email reminders for action items - general code cleanup (example: removal of unused variables) ## Community Health: More than enough oversight, no new committers for over two years. One tool (as noted above) has a bus factor isssue.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: I (Sam) remain concerned that there are not enough developers on the board agenda tool. Current status is that if something is broken, the fix waits until I am available. For things that are not broken but merely are feature requests, I tend to respond with pointers to how/where the fix needs to be made, and generally that's as far as it goes. Given how important this particular tool is to the foundation, this represents a "bus factor" concern. Tools other than the board agenda tool have multiple people who attend to problems and suggestions. ## Membership Data: Apache Whimsy was founded 2015-05-19 (4 years ago) There are currently 10 committers and 9 PMC members in this project. The Committer-to-PMC ratio is roughly 1:1. Community changes, past quarter: - No new PMC members. Last addition was John D. Ament on 2017-06-11. - No new committers. Last addition was John D. Ament on 2017-06-08. ## Project Activity: Notable changes over the last quarter: * Updates to the MACOSX developer instructions. * Updates to agenda template and logic to reflect new Zoom and Directors. * Increased test coverage * Centralized unsubscribable checks * Move away from usage of .archives * Bug fixes: terminate resolution and time zones * Strengthen non-standard resolution checks * Allow directors to update the board list in the roster tool * Update collate minute tool and incubator signoff tool to handle Wiki markup in the incubator report ## Community Health: More than enough oversight, no new committers for over two years. One tool (as noted above) has a bus factor isssue.
## Description: The mission of Apache Whimsy is the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities ## Issues: There are no issues requiring board attention ## Membership Data: Apache Whimsy was founded 2015-05-19 (4 years ago) There are currently 10 committers and 9 PMC members in this project. Community changes, past quarter: - No new PMC members. Last addition was John D. Ament on 2017-06-11. ## Project Activity: Some highlights for the quarter: - We now have Travis testing of tools other than just the board agenda - Experimental list-traffic and survey tools - Secretary workbench workarounds to PGP keyserver issues - Agenda updates to support Jakarta EE, D&I and new chair - Support for TAC, Brand Management and D&I to maintain their own membership - New APIs created to support reporter.apache.org ## Community Health: While I, like others, have never been a fan of quoting numbers in this section, the following reporter generated statistics caught my eye: - 196 commits in the past quarter (44% decrease) - 6 code contributors in the past quarter (40% decrease) That's not bad for a "down" month. :-) Sebb continues to outpace the rest of us. The board agenda tool continues to have essentially only a single maintainer. This project has ample oversight.
## Description: Tools that help automate various administrative tasks or information lookup activities ## Issues: None ## Health report: Sebb has clearly become the most active developer on the project. Shane has become more active. The times when this was mostly a one person project with occasional patches from others are long over. A number of individuals have expressed an interest in contributing, and have begun to do so. I am hopeful that there will be new committers in the next quarter or two. We continue to have more than adequate oversight, with two to three active committers, and a few occasional committers. ## Development: - Some new tools are being developed, mostly in branches. Nothing ready to be announced. - Numerous fixes. ## PMC and committer base: - Currently 10 committers, all on the PMC. - Last addition: Jun 2017 (John D. Ament)
## Description: Tools that help automate various administrative tasks or information lookup activities ## Issues: None ## Health report: Sebb has been on fire lately, cleaning up a number of mostly or even half completed activities. We continue to have more than adequate oversight, with two to three active committers, and a few occasional committers. ## Development: - A moderators workbench is under development in a branch. - Numerous fixes, in particular to the secretary workbench (including a pull request to the Ruby mail gem), and code cleanup (notably with relation to committees and LDAP). ## PMC and committer base: - Currently 10 committers, all on the PMC. - Last addition: Thu Jun 2017 (John D. Ament)
## Description: Tools that help automate various administrative tasks or information lookup activities ## Issues: None ## Health report: A relatively quiet couple of months, development wise. Apologies for the missing and late report. We continue to have more than adequate oversight, with two to three active committers, and two to four occasional committers. ## Development: - Update the secretary workbench to use different PDF manipulation tools as an OS update applied a fix for a security issue that in turn made the previous set of tools useless for the purposes needed by the workbench. - Minor changes, mostly additional providing additional cross-checks and reducing the backlog of issues. ## PMC and committer base: - Currently 10 committers, all on the PMC. - Last addition: Thu Jun 2017 (John D. Ament)
No report was submitted.
## Description: Tools that help automate various administrative tasks or information lookup activities ## Issues: None ## Health report: A relatively quiet quarter (actually, nearly two), development wise. Apologies for the missing and late report. We continue to have more than adequate oversight, with two to three active committers, and two to four occasional committers. ## Development: - Minor updates to support new officer reports (Finance, Data Privacy), handle odd emails in the secretarial tool, improved name parsing. - Some work towards completing the ICLA tool, which has again stalled. ## PMC and committer base: - Currently 10 committers, all on the PMC. - Last addition: Thu Jun 2017 (John D. Ament)
No report was submitted.
No report was submitted.
## Description: Tools that help automate various administrative tasks or information lookup activities ## Issues: None ## Health report: A relatively quiet quarter, development wise. We continue to have more than adequate oversight, with two to three active committers, and two to four occasional committers. ## Development: - New tool created to gather board meeting statistics - A number of improvements were made to the board agenda tool, mostly reconciling secretary/chairman tasks, but also adapting to the new chair's meeting flow, provide templates for adding items to the agenda, and to treat separate discussion items as separate agenda items. - Safari and Microsoft Edge now support service workers by default, meaning that at this point all but IE users will be using Service Workers and ES2017, most notably improving page reload times. - Minor usability improvements to the roster tool. ## PMC and committer base: - Currently 10 committers, all on the PMC. - Last addition: Thu Jun 2017 (John D. Ament)
## Description: Tools that help automate various administrative tasks or information lookup activities ## Issues: None ## Health report: We continue to have more than adequate oversight, with two to three active committers, and two to four occasional committers. ## Development: - The board agenda tool now uses Service Workers and ES2017 when supported by the browser being used. For the moment, this means that load times (including loading of tabs) is considerably faster for users of Chrome and Firefox. Both Safari and Edge have the necessary support included in their latest bets, so it will only be a matter of time before users of these browsers see the benefit too. - Various improvements to the roster tool, most notably: showing moderation, chairs, and improvements to the UI for adding existing committers to a PMC. - Development continues on a tool to assist PMCs with inviting new committers. Once deployed, this tool will reduce errors and reduce the workload on the Secretary. Craig is leading up the coding of this effort. ## PMC and committer base: - Currently 10 committers, all on the PMC. - Last addition: Thu Jun 2017 (John D. Ament)
## Description: Tools that help automate various administrative tasks or information lookup activities ## Issues: None ## Health report: We continue to have more than adequate oversight, with two to three active committers, and two to four occasional committers. ## Development: - All tools which previously used React.js were converted to use Vue.js just in time for Facebook to re-license React.js. At the moment, we are continuing with Vue.js, but this could change. - Development has resumed on a tool to assist PMCs with inviting new committers. Once deployed, this tool will reduce errors and reduce the workload on the Secretary. Craig is leading up the coding of this effort. - Whimsy-vm3 has been retired. There are no current plans to create a whimsy-vm5 until the infrastructure team is ready to support Ubuntu 18.04 (due to be released in April). ## PMC and committer base: - Currently 10 committers, all on the PMC. - Last addition: Thu Jun 2017 (John D. Ament)
## Description: Tools that help automate various administrative tasks or information lookup activities ## Issues: Four tools (board/agenda, secretary/workbench, roster, and test/icla) make use of React.js, which has recently been reclassified as Category X by Legal Affairs. It would be helpful if VP Legal Affairs and/or the ASF Board reach out to Facebook to help convince them to relicense React.JS, just like they did with RocksDB. ## Health report: - John D Ament was added as a committer this month. The current status is that we continue to have more than adequate oversight, we now have two to three active committers, and two to four occasional committers. ## Development: - Worked closely with the infrastructure team to update and modernize a a number of tools including: new account requests, roster, and mailing list requests. These tools are now all hosted on whimsy's VM. - Progress continues towards enabling all PMC members (as well as all ASF members) to maintain PMC rosters (something that already is supported for PPMC rosters). - Significant improvement was made to the podling roster pages. - Stylistic improvments continue. - Deployment is now triggered by gitpubsub; speeding development. - The final three applications were migrated to the new machine, and the process of decomissioning whimsy-vm3 has begun. ## PMC and committer base: - Currently 10 committers, all on the PMC. - Last addition: Thu Jun 2017 (John D. Ament)
## Description: Tools that help automate various administrative tasks or information lookup activities ## Issues: There are no issues requiring board attention at this time ## GitHub experiment: - No issues to report. The Whimsy project continues to operate with GitHub defacto acting as master. Unless there is a request to continue with this information, my plans are to cease reporting separately on this unless there is something worth mentioning. ## Health report: - Shane became active this quarter in a big way. Contributions ran the gamut from documentation to styling to minor changes to existing tools to addition to library functions to entirely new tools. So the current status is that we continue to have more than adequate oversight, we now have three active committers, and two to three occasional committers. ## Development: - The whimsy site was moved to a new machine, with a new version of the operating system, new version of Ruby, and all of the various upgrades this implies. Three tools (board/agenda, roster, and secretary/workbench) are being held back on older versions of JavaScript dependencies pending further testing. - PMC site (whimsical.apache.org) now has content, and many of the tools on the whimsy site now have a more common look and feel. - New tool has been created to scan all of the committee (PMC and otherwise) sites for compliance with a number of requirements and requests. https://whimsy.apache.org/site/ - New tools being explored: one to scan mailing lists and to make a public version of organization chart. ## PMC and committer base: - Currently 9 committers, all on the PMC. - Last addition was Craig L Russell in December of 2015.
## Description: Tools that help automate various administrative tasks or information lookup activities ## Issues: There are no issues requiring board attention at this time ## GitHub experiment: - No issues to report. The Whimsy project continues to operate with GitHub defacto acting as master. ## Health report: - While there remains sufficient oversight, there has been no progress this quarter in growing a development community. ## Development: - Function was added to the roster tool to enable members of a podling to maintain their own roster. Future plans include extending this to all PMCs. Code was also added to extract this data for use by the phone book and other applications. - Improved checks were made to prevent reserved ids from being requested by the account request tool. ## PMC and committer base: - Currently 9 committers, all on the PMC. - Last addition was Craig L Russell in December of 2015.
## Description: Tools that help automate various administrative tasks or information lookup activities ## Issues: There are no issues requiring board attention at this time ## GitHub experiment: - No issues to report. Commits are pushed to GitHub and mirrored to ASF hardware and push logs are maintained. Net: while the infrastructure is in place to enable pushing to the ASF clone, the Whimsy project is defacto operating with GitHub as master. ## Health report: - While there remains sufficient oversight, and three active committers, there has been no progress this quarter in growing a development community. ## Development: - In order to address board agenda lockups during board meetings, synchronous server sent events were replaced with an asynchronous and event driven websocket implementation. Further improvements were made this month to catch missing updates which required manual refreshes to see. - Replaced secretary workbench with a more maintainable implementation; one that also relieves the infrastructure team from debugging and cleaning up after a mal-formed email or a wedged svn working copy required attention. This change also enabled a number of performance improvements and some minor functionality improvements (e.g. more tailored email messages). ## PMC and committer base: - Currently 9 committers, all on the PMC. - Last addition was Craig L Russell in December of 2015.
## Description:
Tools that help automate various administrative tasks or information lookup
activities
## Issues:
There are no issues requiring board attention at this time
## GitHub experiment:
- No issues to report
## Activity:
- Whimsy moved to a new VM to avoid SVN, LDAP, and proxy issues thought to
be related to the server network; SVN and LDAP problems remain though
proxy issues have been resolved due to the fact that whimsy-vm3 is no
longer behind a proxy.
- 3 minor patches were integrated during this month from ASF members who
are not on the PMC.
## Health report:
- While there remains sufficient oversight, there has been little progress
this quarter in growing a development community.
## PMC changes:
- Currently 9 PMC members.
- No new PMC members added in the last 3 months
- One PMC member left last month.
- Last PMC addition was Craig L Russell on Sun Dec 13 2015
## Committer base changes:
- Currently 9 committers.
- No new committers added in the last 3 months
- Last committer addition was Craig L Russell at Mon Dec 14 2015
## Releases:
- Code development is operating under a continuous deployment model
## Mailing list activity:
email volume continues to drop.
- dev@whimsical.apache.org:
- 20 subscribers (up 1 in the last 3 months):
- 299 emails sent to list (602 in previous quarter)
- notifications@whimsical.apache.org:
- 6 subscribers (up 0 in the last 3 months):
- 8039 emails sent to list (404 in previous quarter)
## Description:
Tools that help automate various administrative tasks or information lookup
activities
## Issues:
There are no issues requiring board attention at this time
Last month's question as to whether Whimsy reporting should remain
monthly or go back to quarterly went unanswered; Mark's input was that
after this month Whimsy should go back to quarterly; Brett kept the
line indicating that Whimsy is on a monthly schedule in committee-info.txt.
## GitHub experiment:
- No issues to report
## Activity:
- Due to persistent networking problems in PNAP; a new vm has been provisioned
for whimsy. Cut over to the new VM should happen by the end of the month.
- Shane noticed that the Whimsy repository didn't have a proper licence
file in place, a particularly embarrassing oversight given the high
powered makeup of the PMC.
## Health report:
- We now have an additional person who has made commits; this time
to the board agenda tool. This continues the progress being made
to build a community around what was once the product of a development
team of one.
## PMC changes:
- Currently 9 PMC members.
- No new PMC members added in the last 3 months
- One PMC member left last month.
- Last PMC addition was Craig L Russell on Sun Dec 13 2015
## Committer base changes:
- Currently 9 committers.
- No new committers added in the last 3 months
- Last committer addition was Craig L Russell at Mon Dec 14 2015
## Releases:
- Code development is operating under a continuous deployment model
## Mailing list activity:
email volume notably lower this month; in part due to notifications being
moved to a separate list.
- dev@whimsical.apache.org:
- 18 subscribers (up 1 in the last 3 months):
- 602 emails sent to list (413 in previous quarter)
- notifications@whimsical.apache.org:
- 6 subscribers (up 6 in the last 3 months):
- 416 emails sent to list (0 in previous quarter)
Will return back to a quarterly schedule.
## Description:
Tools that help automate various administrative tasks or information lookup
activities
## Issues:
There are no issues requiring board attention at this time
With the plan to add a second project to the GitHub experiment; should
Whimsy go back to reporting quarterly? Or should both report monthly?
## GitHub experiment:
- One minor glitch (entire PMC briefly removed from GitHub) which was
promptly addressed and caused no issues
- Pleased to see the git-dual and matt code added to the repository and
puppetized.
## Activity:
- New tools under development: moderationhelper and mirror_check.
- Improvements to monitoring; e.g., now checks for puppet agent being down
Notices now sent to a separate email list.
- Roster tool can now be used to update members.txt, iclas.txt, LDAP,
and committee-info.txt. Plan is to make this a one stop shop for updating
foundation records.
- Board agenda tool now show prior month's comments
- VM upgraded from 2 CPUs w/ 4 GB RAM to 4 CPUs w/ 8 GB RAM
## Health report:
- Project continues to make progress converting what was primarily a
single developer effort into a community. 5 separate individuals
committed changes this month; another indicated an intent to become
active next month.
## PMC changes:
- Currently 9 PMC members.
- No new PMC members added in the last 3 months
- One PMC member left last month.
- Last PMC addition was Craig L Russell on Sun Dec 13 2015
## Committer base changes:
- Currently 9 committers.
- No new committers added in the last 3 months
- Last committer addition was Craig L Russell at Mon Dec 14 2015
## Releases:
- Code development is operating under a continuous deployment model
## Mailing list activity:
Traffic continues to grow; mostly related to technical questions,
suggestions and plans. In addition to posts by subscribers, pony-poc
has been used.
- dev@whimsical.apache.org:
- 17 subscribers (up 0 in the last 3 months):
- 770 emails sent to list (267 in previous quarter)
- notifications@whimsical.apache.org:
- 5 subscribers (up 5 in the last 3 months):
- 137 emails sent to list (0 in previous quarter)
## JIRA activity:
- 10 JIRA tickets created in the last 3 months
- 8 JIRA tickets closed/resolved in the last 3 months
WHEREAS, the Board of Directors heretofore appointed Ross Gardler (rgardler) to the office of Vice President, Apache Whimsy, and WHEREAS, the Board of Directors is in receipt of the resignation of Ross Gardler from the office of Vice President, Apache Whimsy, and WHEREAS, the Project Management Committee of the Apache Whimsy project has chosen to recommend Sam Ruby (rubys) as the successor to the post; NOW, THEREFORE, BE IT RESOLVED, that Ross Gardler is relieved and discharged from the duties and responsibilities of the office of Vice President, Apache Whimsy, and BE IT FURTHER RESOLVED, that Sam Ruby be and hereby is appointed to the office of Vice President, Apache Whimsy, to serve in accordance with and subject to the direction of the Board of Directors and the Bylaws of the Foundation until death, resignation, retirement, removal or disqualification, or until a successor is appointed. Special Order 7C, Change the Apache Whimsy Project Chair, was approved by Unanimous Vote of the directors present.
1) GitHub experiment has now fully started - bi-directional synchronization between an ASF hosted and a GitHub hosted repository is now working, thanks to the work of Daniel Gruno. This provides the potential for a tangible question as to how to evaluate the ongoing GitHub experiment: if/when the Infrastructure team decides to recommend that allowing other projects to make use of this set up, the experiment was a success. Should the infrastructure team decide to recommend that this set-up is no longer supported, the experiment is a failure. 2) Manual intervention by the infrastructure team has still proven to be required to add new committers to the repository. Each month we seem to get a little closer to making this unnecessary. There are hopeful signs that next month we will have reached this target. 3) Whimsy has moved over to a new Ubuntu 14.04 VM, complete with automatic deployment and status monitoring. The fact that the status monitoring is pushing too much information to the mailing list is a known problem, and needs resolution. Much of the work of the past month has been focused on 'puppetizing' the remaining tools. 4) A lot of time and effort has gone into improving the documentation of how to get either individual tools or even the entire whimsy site up and running on a developers machine. 5) Additional work was done to address stability issues in the board agenda tool. This is ongoing. 6) The Whimsy roster tool can now be used by PMC chairs to update PMC membership and committer lists for their projects. And by committers to update their Spam Assassin score. While the latter may seem odd, it was a direct result of an infrastructure contractor unilaterally reassigning an INFRA JIRA to Whimsy without consultation. See associated discussion item. 7) The Whimsy PMC gets periodic requests from the incubator team that curiously seem to die down quickly. :-( Other: Last PMC and committer addition: 14 December 2015 No releases made (code is using a continuous deployment model) [report prepared by Sam Ruby]
1) GitHub experiment appears to have stalled. In particular, adding a new committer (e.g. Brett) still involves manual intervention by the infrastructure team; and there still isn't an Apache hosted clone of Whimsy. None of this is affecting whimsy development, but is the reason for monthly board reports. 2) Brett and Craig have succeeded pushing changes to GitHub. Changes continue to be automatically deployed, without human intervention. 3) Primarily due to the deadlock and authentication problems experienced with the board agenda tool, that tool has been moved over to whimsy-test. It's internal threading model has been converted to processes, and LDAP failover and cache expiration logic has been added. Sebb has been instrumental in this effort. This may ultimately address the problems that Brett saw with missing mail addresses in board reminders. 4) Sebb has moved the Apache phone book over to be based on data produced by whimsy. 5) Status monitoring is now implemented, and continues to be refined. It has already proven to be helpful. 6) As problems with the current secretary mail process seem to not be as prevalent this month, and the move to the new mail system by the infrastructure team isn't imminent, work on this has slowed in favor of other efforts. 7) Initial code has been roughed in for a replacement for the current LDAP Perl scripts used to add committers to a PMC and to modify PMC membership. This effort may be ultimately be superseded Syncope. https://whimsy-test.apache.org/roster/committee/ Other: Last PMC and committer addition: 14 December 2015 No releases made (code is using a continuous deployment model) [report prepared by Sam Ruby]
Whimsy will continue to report monthly at least until the svn/git "experiment" concludes. There is still more data collection required.
1) Many/(most?) Whimsy committers are now authorized to push to the GitHub
repository. MATT is now online, but there appears to still be a manual step
required to identify which GitHub ID is to be associated with your Apache
account. This presumably will be ironed out over time, and at the moment only
represents a point of confusion, not a stumbling block.
2) In addition to Sam, two committers (Chris and Sebb) have succeeded at
actually pushing to GitHub. Also two committers (Craig and Sebb) are able to
run individual tools on their own development machines[1]. Their changes are
automatically deployed, without human intervention[2]. Craig is now working
on trying to push a change - this may be complete by the time of the board
meeting.
3) Set up of the whimsy-test VM has begun in earnest. To the extent humanly
possible, everything is either provisioned through Puppet or deployed
automatically from the GitHub repository[3].
4) Status monitoring is beginning to be roughed in[4]. At the moment, it is a
simple ping endpoint. This rolls up fined grained status of the various
applications deployed on whimsy, and alerts the infrastructure team when there
is failure.
5) A replacement for the Secretary mail tool is nearing completion. It should
be considerably more responsive and reliable than the current tool[5], which
required multiple manual cleanup of intermediate svn directories this month.
The hope is that with this version of the tool, Craig will be able to develop,
locally test, and deploy improvements such as adding buttons and tweaking the
content of emails produced.
6) Additional items planned for the next month (or so) include:
a) Flipping the "big switch" to enable synchronization between GitHub
and ASF hosted repositories.
b) Moving the board agenda tool over to what is now called
whimsy-test.
c) Changing the DNS so that that what is not whimsy-test will become
the new whimsy. The old whimsy will remain around under a new
name for a few months.
[report prepared by Sam Ruby]
[1] https://github.com/apache/whimsy/blob/master/README.md
[2] https://github.com/apache/whimsy/blob/master/DEVELOPMENT.md
[3] https://github.com/apache/whimsy/blob/master/DEPLOYMENT.md
[4] https://github.com/apache/whimsy/blob/master/www/status/README.md
[5] http://s.apache.org/lm
## Description:
Whimsy is a set of tools and a website to access them that help automate
various ASF administrative tasks or information lookup activities.
## Issues:
We are currently working with infra to conduct a limited experiment in using
GitHub as our primary development location. This experiment is conditioned
upon several factors:
* This is ONLY available to the Whimsy PMC
* The Whimsy project reports monthly on progress and issues surfaced
* The primary goal is to determine if the ASF can capture and retain (all)
necessary information related to our goals of establishing provenance of any
work performed.
Work is progressing. It is causing some churn for the infra team who are
needing to rework a considerable amount of their existing GitHub support (see
infra report).
The infra team feel that it is necessary to enforce multi-factor
authentication. This has met some (seemingly) mild resistance within the
Whimsy community as it potentially impacts contributors with an existing
GitHub account used in other contexts. This does not impact other projects
using GitHub as a mirror.
## Activity:
Incubator agenda reminders discussion appears to have petered out. Board
agenda reminders discussion never quite got off the ground - at least not on
dev@whimsical; there was a brief discussion on board@
New repository on GitHub: https://github.com/apache/whimsy
a) ASF hosted clone is not yet available
b) whimsical site (via gitpubsub) is not yet set up
c) auto deploy (also via gitpubsub) is not yet set up
d) updated VM (based on Ubuntu 14.04) is available, but set up is not
yet complete.
Development:
a) updates to ICLA-lint (clr) and public JSON data (sebb).
b) board agenda reminders is largely complete (rubys).
c) exploratory rewrite of secretary mail function has been posted in
a branch (rubys).
## Health report:
The community remains small and focused, there is active oversight from
numerous PMC members on both the project code and the GitHub experiment.
## PMC and Committer changes:
- Currently 10 committers, all of whom are PMC members.
- Craig L Russell was added on Sun Dec 13 2015
## Releases:
There are no formal releases of Whimsy code, although it is frequently
deployed on ASF hardware.
## Mailing list activity:
- dev@whimsical.apache.org:
- 15 subscribers (up 3 in the last 3 months):
- 282 emails sent to list (100 in previous quarter)
## JIRA activity:
- 22 JIRA tickets created in the last 3 months
- 7 JIRA tickets closed/resolved in the last 3 months
## Description: Whimsy is a collection of applications that run on infrastructure resources to assist the personal productivity of members of the board and executive staff. ## Summary After a few false starts the infrastructure for Whimsy is now mostly set up. SVN is still an issue - see https://issues.apache.org/jira/browse/INFRA-10399. This has resulted in a proposal to use bidirectional flows to GitHub as the canonical repository. See Discussion Item B. The PMC needs to focus on increasing the diversity of contributors to the project. Recently, Sebb and Craig have begun to make contributions. ## Issues: See Discussion Item B. The project source is in a non-standard location in the repository source tree and mirrored at github. The infrastructure that Whimsy runs on needs improvement. Infra has some difficulty supporting the production use of the tool because of its non-standard deployment; a SLA is not in place for the service; and tracking performance and responding to issues is difficult. ## Activity: The project is still mostly the work of a single committer (thanks Sam), though there is adequate oversight from the PMC. ## PMC changes: - Currently 9 PMC members. - Last PMC addition was Sebastian Bazley on Sun Nov 16 2015 ## Committer base changes: - Currently 9 committers. - Last addition: Sebastian Bazley on Sun Nov 16 2015 ## Releases: No formal release. Project is deployed internally to Apache hardware. ## Mailing list activity: - dev@whimsical.apache.org: - 13 subscribers (up 2 in the last 3 months): - 207 emails sent to list (27 in previous quarter) ## JIRA activity: - 28 JIRA tickets created in the last 3 months - 10 JIRA tickets closed/resolved in the last 3 months
## Description: Whimsy is a site where a set of absolutely unnecessary yet often quite handy applications are deployed. ## Activity: The project is up and running and apart from a chair not coordinating board reports in a timely manner is functioning well. We are even seeing growth in the number of dev list subscribers, which is surprising to some given the nature of the software being produced. ## Health report: This project is very specific to the ASF and is unlikely to attract significant interest from outside contributors. Interest in the project is perhaps higher than we might have expected at this stage. Turning more of that interest into contributions and issue triage will be useful. ## Issues: There are no issues requiring board attention at this time. ## LDAP committee group/Committership changes: No new additions to the PMC or committer list since TLP created in May 2015. - Currently 1 committers and 8 LDAP committee group members. - No new LDAP committee group members added in the last 3 months - Last LDAP committee group addition was James W. Carman at Wed May 20 2015 - Ross Duncan Gardler was added as a committer on Tue Aug 18 2015 ## Releases: No release have been made and given the nature of the project are unlikely to be made. However, the live service is updated regularly. ## Mailing list activity: - dev@whimsical.apache.org: - 12 subscribers (up 4 in the last 3 months): - 106 emails sent to list (1 in previous quarter) ## JIRA activity: - 12 JIRA tickets created in the last 3 months - 3 JIRA tickets closed/resolved in the last 3 months
No report was submitted.
Apache Whimsy produces tools that help automate various administrative tasks or information lookup activities for the ASF. We are still setting up the infrastructure for this project. No new additions to the PMC or committer list since TLP create in May 2015. No releases have been made by this new project.
## Description: Apache Whimsy produces tools that help automate various administrative tasks or information lookup activities for the ASF. After some back and forth over the TLP name vs the website name vs the service name we have settled on whimsy.apache.org for the service, whimsical.apache.org for the website and whimsy for the TLP name (as per last months resolution) and all other assoicated infrastrcuture. Mailing lists have been setup, other infrastructure is in progeress. No new additions to the PMC or committer list since TLP create in May 2015. No releases have been made by this new project.
WHEREAS, the Board of Directors deems it to be in the best interests of the Foundation and consistent with the Foundation's purpose to establish a Project Management Committee charged with the creation and maintenance of open-source software, for distribution at no charge to the public, related to tools that help automate various administrative tasks or information lookup activities. NOW, THEREFORE, BE IT RESOLVED, that a Project Management Committee (PMC), to be known as the "Apache Whimsy Project", be and hereby is established pursuant to Bylaws of the Foundation; and be it further RESOLVED, that the Apache Whimsy Project be and hereby is responsible for the creation and maintenance of software related to tools that help automate various administrative tasks or information lookup activities; and be it further RESOLVED, that the office of "Vice President, Apache Whimsy" be and hereby is created, the person holding such office to serve at the direction of the Board of Directors as the chair of the Apache Whimsy Project, and to have primary responsibility for management of the projects within the scope of responsibility of the Apache Whimsy Project; and be it further RESOLVED, that the persons listed immediately below be and hereby are appointed to serve as the initial members of the Apache Whimsy Project Management Committee: * James Carman <jcarman@apache.org> * Shane Curcuru <curcuru@apache.org> * Jake Farrell <jfarrell@apache.org> * Ross Gardler <rgardler@apache.org> * Jim Jagielski <jim@apache.org> * Chris Mattmann <mattmann@apache.org> * Brett Porter <brett@apache.org> * Sam Ruby <rubys@apache.org> NOW, THEREFORE, BE IT FURTHER RESOLVED, that Ross Gardler be appointed to the office of Vice President, Apache Whimsy, to serve in accordance with and subject to the direction of the Board of Directors and the Bylaws of the Foundation until death, resignation, retirement, removal or disqualification, or until a successor is appointed; and be it further RESOLVED, that the initial Apache Whimsy Project be and hereby is tasked with the creation of a set of bylaws intended to encourage open development and increased participation in the Apache Whimsy Project. Special Order 7B, Establish the Apache Whimsy Project, was approved by Unanimous Vote of the directors present.