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This was extracted (@ 2019-05-09 14:10) from a list of minutes which have been approved by the Board.
Please Note The Board typically approves the minutes of the previous meeting at the beginning of every Board meeting; therefore, the list below does not normally contain details from the minutes of the most recent Board meeting.

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Zipkin

20 Mar 2019

Report was filed, but display is awaiting the approval of the Board minutes.

19 Dec 2018

Zipkin is a distributed tracing system. It helps gather timing data needed
to troubleshoot latency problems in microservice architectures.

Zipkin has been incubating since 2018-08-29.

Three most important issues to address in the move towards graduation:

 1. Finalize the migration of the GitHub repositories
 2. Wrap up and agree upon release process, the draft discussion has been
 started already
 3. Plan to integrate one of the repositories (zipkin-karaf) with Apache
 CI (Jenkins)

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 The podling is presently blocked on INFRA-16989 however from the ASF
 side all concerns are cleared out.

How has the community developed since the last report?

 The workshop regarding major Zipkin UI rework in planned on 3-7 of
 December, 2018.

How has the project developed since the last report?

 Not much progress to report since the repositories have not been migrated
 yet.
 The new mentor, Sheng Wu, has joined the project. Also, the team has
 established a process to reflect project updates which is to create a
 wiki at the same time as the incubator reports (called LastMonthInZipkin).

How would you assess the podling's maturity?
Please feel free to add your own commentary.

 [X] Initial setup
 [ ] Working towards first release
 [ ] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 N/A

When were the last committers or PPMC members elected?

 2018-11-16

Have your mentors been helpful and responsive or are things falling
through the cracks? In the latter case, please list any open issues
that need to be addressed.

 Not much involvement from the mentors for the past month.

Signed-off-by:

 [X](zipkin) Michael Semb Wever
    Comments:
 [ ](zipkin) John D. Ament
    Comments:
 [ ](zipkin) Willem Ning Jiang
    Comments:
 [X](zipkin) Andriy Redko
    Comments:
 [x](zipkin) Sheng Wu
    Comments:

IPMC/Shepherd notes:

}}}

21 Nov 2018

Zipkin is a distributed tracing system. It helps gather timing data needed
to troubleshoot latency problems in microservice architectures.

Zipkin has been incubating since 2018-08-29.

Three most important issues to address in the move towards graduation:

 1. Finalize the migration of the GitHub repositories
 2. Finalize the migration of website
 3. Assess the migration to Apache CI infrastructure (Jenkins)

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

  The podling is presently blocked on INFRA-16989.

How has the community developed since the last report?

  The workshop has been held on 29th of October, 2018.

How has the project developed since the last report?

  The team started to look at Apache CI infrastructure (Jenkins) and assess
  the fit to the  project needs (comparing to Travis CI). The Zipkin web
  site has been already migrated to Jenkins job and automatically rebuilds
  in case of changes.

How would you assess the podling's maturity?

  The IP rights/SGA and Git repository migration are still ongoing.

Please feel free to add your own commentary.

  [X] Initial setup
  [ ] Working towards first release
  [ ] Community building
  [ ] Nearing graduation
  [ ] Other:

Date of last release:

  N/A

When were the last committers or PPMC members elected?

  2018-09-24

Have your mentors been helpful and responsive or are things falling
through the cracks? In the latter case, please list any open issues
that need to be addressed.

  Mick was instrumental in getting us "in the nick of time" progressed on
  the otherwise block on SGA. He encouraged me towards sending a message
  to the secretary and escalated later which allowed a last minute progress.

  Andriy helped with keeping spirit alive on dev list, review of wiki
  content and also progressed our new committer Raja towards steps needed
  for committership.

Signed-off-by:

  [X](zipkin) Michael Semb Wever
     Comments: I would have listed the blockage on migrating the code
     (INFRA-16989) under "issues that the Incubator PMC (IPMC) or ASF
     Board wish/need to be aware of" as even though it's moving again,
     this podling has barely moved for months because of it.
  [X](zipkin) John D. Ament
     Comments: I agree with the issues around the code import and don't
     understand how we can help them move past it.  It seems that infra has
     suddenly put a burden on secretary that isn't typical.
  [X](zipkin) Willem Ning Jiang
     Comments: As we already get iCLAs and SGA, can we move the code in to
     Apache?
  [X](zipkin) Andriy Redko
     Comments:  The project struggles for a few months now to get the SGA
     approved or/and accepted
(https://issues.apache.org/jira/browse/INFRA-16989)
     by Apache. This is a significant source of frustration among the PPMCs
     and community in general as the any further efforts are blocked.

IPMC/Shepherd notes:

17 Oct 2018

Zipkin is a distributed tracing system. It helps gather timing data needed
to
troubleshoot latency problems in microservice architectures.

Zipkin has been incubating since 2018-08-29.

Three most important issues to address in the move towards graduation:

 1. Finalize committers ICLAs
 2. Migrate GitHub repositories
 3. Migrate website

Any issues that the Incubator PMC (IPMC) or ASF Board wish/need to be
aware of?

 NONE

How has the community developed since the last report?

 The workshop has been held on 20th of September, 2018. The existing
 community is slowly getting used to the new Zipkin home.

How has the project developed since the last report?

 The Confluence space has been created and large amount of content already
 published, including designs, features and workshops. The discussions
 around establishing the CI/CD processes are ongoing but currently on hold
 due to Git repositories migration.

How would you assess the podling's maturity?
 Currently in progress are conversations to finalize the IP rights and Git
 repository migration. The
 number of core PPMC members have been added, a few more ICLAs are on the
 way.

 [X] Initial setup
 [ ] Working towards first release
 [ ] Community building
 [ ] Nearing graduation
 [ ] Other:

Date of last release:

 N/A

When were the last committers or PPMC members elected?

 2018-09-24

Have your mentors been helpful and responsive or are things falling
through the cracks? In the latter case, please list any open issues
that need to be addressed.

 The team is quite happy with mentors involvement so far.

Signed-off-by:

 [X](zipkin) Michael Semb Wever
    Comments:
 [X](zipkin) John D. Ament
    Comments: The podling is struggling to get their code repos moved over
    to the ASF.  Presently blocked on a requirement to have all ICLAs and
    SGA present,  which isn't the norm for existing open source
    (non-commercially donated) entities.  Granted, we do this very
    infrequent but it may be time for the foundation to formalize this
    process a bit better so that other podlings don't run into similar
    issues.
 [X](zipkin) Willem Ning Jiang
    Comments:
 [X](zipkin) Andriy Redko
    Comments:

IPMC/Shepherd notes:

}}}

19 Sep 2018

Zipkin has been incubating since 2018-08-30

Zipkin is a distributed tracing system. It helps gather timing data needed
to troubleshoot latency problems in microservice architectures. It manages
both the collection and lookup of this data. Zipkin’s design is based on
the Google Dapper paper.

Three most important issues to address in the move towards graduation.
 1. Initial committers ICLAs
 2. Migrate GitHub repositories
 3. Migrate website

Any issues that the Incubator PMC or ASF Board might wish/need to be aware
of:
 none

How has the community developed since the last report?
 N/A

How has the project developed since the last report?
 N/A

How would you assess the podling's maturity?
 Zipkin only entered the Incubator just over a week ago.
 The project DNS and mailing lists have been setup.
 Currently in progress is git repository migration.
 Otherwise the community is still handing in ICLAs and learning up on ASF.

 [X] Initial setup
 [ ] Working towards first release
 [ ] Community building
 [ ] Nearing graduation
 [ ] Other: Building initial designs and re-writing donated code

Date of last release:
 N/A

When were the last committers or PPMC members elected?
 N/A

Signed-off-by:

 [X](zipkin) Mick Semb Wever
    Comments:
 [X](zipkin) Andriy Redko
    Comments:
 [X](zipkin) John D. Ament
    Comments:
 [ ](zipkin) Willem Ning Jiang
    Comments:

IPMC/Shepherd notes:
}}}