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The Apache Software Foundation
Board of Directors Meeting Agenda
07 July 2002
1. Call to order
The meeting was scheduled for 10:00am PDT -0700 and began at
10:18am, when a quorum was recognized by the chairman. The meeting
was held by teleconference hosted by Jim Jagielski (Covalent):
2. Roll Call
Directors Present at Roll Call:
Brian Behlendorf
Ken Coar
Roy T. Fielding
Jim Jagielski
Randy Terbush
Directors Present post-Roll Call:
Sam Ruby (10:27am)
Directors Absent:
Dirk-Willem van Gulik
Ben Laurie
Greg Stein
Guests:
None
3. Minutes from the meeting of 20 March 2002
By General Consent, the Board Minutes detailed in
board_minutes_2002_03_20.txt were approved.
4. Officer Reports
A. Chairman [Roy]
Roy noted that the Annual Meeting of the ASF Membership was held
on May 21, 2002 via irc. Details of the meeting can be found in
the 'foundation' CVS tree under Meetings/20020521.
Roy noted that he was not aware of any litigation against the
ASF.
B. President [Brian]
Brian reported on the move of the ASF servers between AboveNet
Data Centers. The move was quite smooth, with minimal downtime
and impact (other than IP address changes). Brian reported that
disk storage capacity was starting to be an initial concern, and
that he was investigating storage options.
C. Treasurer [Randy]
Randy provided the end-of-year TAX information for the foundation.
Randy noted that the ASF's 501(c)3 status was nominal, but that
the ASF was not receiving enough donations for the status to be
clearly appropriate. IRS guidelines are that 30% of donations
should be of the "small" variety. How to address this concern
was discussed including making it easier to individuals to
donate to the ASF (eg: PayPal). Scanned JPGs of the letter
from the accountants to Randy regarding the ASF "Exempt
Organization" IRS Return is located in:
foundation:/Funds/tax-prep-p1.JPG
foundation:/Funds/tax-prep-p2.JPG
D. Exec. V.P. and Secretary [Jim]
Jim reported that he had received the annual invoice from CSC for
the ASF corporate standing, which he was forwarding to Randy for
payment. Jim also reported that the voting procedure in use during
the Annual Members Meeting worked very well and eased the record
and voting keeping efforts.
5. Committee Reports
A. Conference Planning [Ken]
Ken reported that the planning and organizing of ApacheCon 2002
is progressing, with the selection of Tutorials and Sessions
complete. Ken reported that Lars, BenL and Rasmus were at
Blackhat promoting AC 2002. IBM and Apple have signed up as
the main sponsors for the event (Apple providing the connectivity,
wireless and some desktop sytems at a kiosk). The Hackathon is
scheduled for November 17th and 18th.
6. Special Orders
A. Election of Officers
This was tabled for a later date, either on-list or at the
next meeting.
B) Apache DB project
Jason van Zyl proposed creation of a db.apache.org project to house
various software projects related to database access.
The following resolution (R1) was proposed:
WHEREAS, the Board of Directors deems it to be in the best interests
of the Foundation and consistent with the Foundation's purpose to
establish a Project Management Committee charged with the creation
and maintenance of open-source software related to database
access, for distribution at no charge to the public.
NOW, THEREFORE, BE IT RESOLVED, that a Project Management
Committee (PMC), to be known as the "Apache DB PMC", be and
hereby is established pursuant to Bylaws of the Foundation;
and be it further
RESOLVED, that the Apache DB PMC be and hereby is responsible
for the creation and maintenance of software related to database
access, based on software licensed to the Foundation; and be it
further
RESOLVED, that the office of "Vice President, Apache DB" be and
hereby is created, the person holding such office to serve at the
direction of the Board of Directors as the chair of the
Apache DB PMC, and to have primary responsibility for management
of the projects within the scope of responsibility of the
Apache DB PMC; and be it further
RESOLVED, that the persons listed immediately below be and hereby
are appointed to serve as the initial members of the Apache DB PMC:
John McNally
Geir Magnusson Jr.
Thomas Mahler
Jason van Zyl (chair)
Rodney Waldoff
NOW, THEREFORE, BE IT FURTHER RESOLVED, that Jason van Zyl be and
hereby is appointed to the office of Vice President, Apache DB,
to serve in accordance with and subject to the direction of the
Board of Directors and the Bylaws of the Foundation until death,
resignation, retirement, removal or disqualification, or until a
successor is appointed; and be it further
RESOLVED, that the initial Apache DB PMC be and hereby is tasked
with the creation of a set of bylaws intended to encourage open
development and increased participation in the Apache DB Project.
By a vote of 6 For and 0 (none) Against, the proposal R1 was Approved.
C) Fund-raising project
The following resolution (R2) was proposed:
WHEREAS, the Board of Directors deems it to be in the best interests
of the Foundation and consistent with the Foundation's purpose to
establish an ASF Board Committee charged with raising
funds to sustain the operation of the Foundation and assist the
creation and maintenance of open-source software for distribution
at no charge to the public.
NOW, THEREFORE, BE IT RESOLVED, that as ASF Board
Committee, to be known as the "Apache Fund-raising Committee",
be and hereby is established pursuant to Bylaws of the Foundation;
and be it further
RESOLVED, that the Apache Fund-raising Committee be and hereby is
responsible for organization and oversight of efforts to raise
funds on behalf of The Apache Software Foundation, including
trademark licensing and other issues regarding fund-raising,
but excluding the ApacheCon conferences (which shall remain a
responsibility of the Apache Conference Planning Committee);
and be it further
RESOLVED, that the person holding the office of Treasurer
shall serve at the direction of the Board of Directors as the
chair of the Apache Fund-raising Committee and have primary
responsibility for management of the projects within the scope
of responsibility of the Apache Fund-raising Committee; and be it
further
RESOLVED, that the persons listed immediately below be and hereby
are appointed to serve as the initial members of the Apache
Fund-raising Committee:
Ken Coar
Roy T. Fielding
Jim Jagielski
Randy Terbush (chair)
By a vote of 6 For and 0 (none) Against, the proposal R2 was Approved.
D) Schedule for regular meetings
Currently the 3rd Wed of every month at 10am Pacific time, continuing
this schedule was tentatively approved with the understanding that the
board will revisit the schedule if it becomes an unreasonable conflict
for any of the directors.
E) STV instead of FPP for members meeting votes
This was tabled due to BenL's absence at the meeting.
F) PeerMetrics proposal for a project based on Rabbit (P2P)
Message-Id: <20020528165522.F18518@Lithium.MeepZor.Com>
forwarded from May 22, "Tim Motika" <tim@peermetrics.com>
This item will be further investigated and responded to.
7. Unfinished Business
None.
8. New Business
None.
9. Announcements
None.
10. Adjournment
Scheduled to adjourn by 11:30am PDT -0800. Actual adjournment was
at 11:27am.
__________________________________________________________
End of minutes for the 17 Jul 2002 board meeting.
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