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The Apache Software Foundation
Board of Directors Meeting Agenda
16 October 2002
1. Call to order
The meeting was scheduled for 10:00am PDT -0700 and began when a
a sufficient attendance to constitute a quorum was recognized by the
chairman at 10:15am. The meeting was held by teleconference
hosted by Jim Jagielski (Covalent).
IRC #apacheboard on irc.openprojects.net was used for backup
purposes.
2. Roll Call
Directors Present at Roll:
Ken Coar
Roy T. Fielding
Jim Jagielski
Sam Ruby (arrived at 10:43am)
Greg Stein
Bill Stoddard
Directors Arriving Post Roll:
Sam Ruby (arrived at 10:43am)
Directors Absent:
Brian Behlendorf
Ben Laurie
Dirk-Willem van Gulik
Guests:
Randy Terbush
Chuck Murcko
Jason Hunter (arrived at 10:18am)
3. Minutes and supplements from previous meetings
A. The minutes to the meeting of 18 September 2002, detailed in
board_minutes_2002_09_18.txt were approved by unanimous consent.
B. The supplementals to the meeting of 18 September 2002, detailed in
board_supplement_2002_09_18.txt were approved as publishable
in content.
C. The minutes to the Special Meeting of 9 October 2002 were not yet
available to be approved.
4. Officer Reports
A. Chairman [Greg]
The Foundation is quite healthy overall, with a continuing
interest and growth in our projects and contributors. There
have been some challenges recently, however, in that our growth
seems to have exceeded our current capacity for managing the
social aspects of the communities. Some committers don't really
understand what the ASF is all about, and even worse, some do
not seem to understand our basic ideals of community and
collaborative development ("the Apache Way" to use an
oft-bandied-about term). Over the past couple months, this has
sparked an interest in two new top-level projects (Commons and
Incubator) as ways to improve our ability to manage projects
and to create healthy communitys. Meanwhile, a large number of
people have come together to look hard at our organization and
several reorganization proposals are being formed and
discussed. This is a great process, and has brought together a
number of people who don't normally work together. However, it
has also hilited some of the misunderstandings and demonstrated
that some amount of reorg is needed for the ASF to continue on
its mission of building and supporting development communities.
B. Treasurer [Chuck & Randy]
Chuck reported that the switchover from Randy to himself was
proceeding, with the ASF accounts being transferred to the
new Ass't Treasurer. The QuickBooks packages was being shipped
to Chuck as well. Chuck also accepted the position as Chair of the
Fund Raising committee.
C. Exec. V.P. and Secretary [Jim]
Jim had no news to report other than continued work in getting
the ASF files in electronic format. Greg suggested that the
online committers list be updated to reflect if the ASF has a
signed CLA on file for that committer.
5. Committee Reports
A. Conference Planning [Ken]
Ken reported that at last check, there were 240 attendees
scheduled for the Conference. A collection agency has also
been hired for the registration. All ASF members have been
asked to possibly volunteer as session chairs.
B. Security Team status [Ben]
Tabled.
C. Apache Commons Project [Ken]
Ken reported that work was being done to generate the bylaws
of the Commons Project. Discussion on Commons and the 'reorg'
list also made it clear that an ASF incubator was likely
warranted.
6. Special Orders
A. Jason Hunter has requested the appointment of a new JCP
representative. By unanimous consent, Geir Magnusson Jr.
was appointed the ASF's official Representative, with Chuck
Murcko acting as official Alternate.
B. It was reported the the ASF Members Meeting would be held on
November 18th, in the evening. This is to be held at ApacheCon,
after the scheduled Hackathon dates of November 17th and 18th.
C. Reestablish Apache Portable Runtime Project
The following resolution was proposed:
WHEREAS, the Board of Directors deems it to be in the best interests
of the Foundation and consistent with the Foundation's purpose to
establish a Project Management Committee charged with the creation
and maintenance of open-source software related to the Apache
Portable Runtime (APR) products, for distribution at no charge
to the public.
NOW, THEREFORE, BE IT RESOLVED, that a Project Management
Committee, to be known as the "APR PMC", be and hereby is
established pursuant to Bylaws of the Foundation; and be it further
RESOLVED, that the APR PMC be and hereby is responsible
for the creation and maintenance of software related to the APR
software product based on software licensed to the Foundation;
and be it further
RESOLVED, that the persons listed immediately below be and hereby are
appointed to serve as the members of the APR PMC.
Greg Ames Aaron Bannert Jim Blandy
Ryan Bloom Branko Cibej Ken Coar
Ralf Engelschall Justin Erenkrantz Brian Fitzpatrick
Karl Fogel Brian Havard Ian Holsman
Jim Jagielski Ben Laurie Chuck Murcko
Brian Pane David Reid Bill Rowe
Wilfredo Sanchez Sascha Schumann Greg Stein
Bill Stoddard Sander Striker Ben Collins-Sussman
Jeff Trawick Cliff Woolley
WHEREAS, the membership of the APR PMC have nominated
Cliff Woolley to serve as chair of the APR PMC; and
WHEREAS, the current chair of the APR PMC, Ryan Bloom,
has resigned his position as Vice President, APR, in favor of
Cliff Woolley's appointment to that position.
NOW, THEREFORE, BE IT RESOLVED, that Cliff Woolley be and
hereby is appointed to the office of Vice President, APR,
to serve in accordance with and subject to the direction of the
Board of Directors and the Bylaws of the Foundation until death,
resignation, retirement, removal or disqualification, or until a
successor is appointed.
By Unanimous Vote, the above Resolution reestablishing the Apache
Portable Runtime Project, was passed.
D. Apache Incubator Project
The following two resolutions had been proposed:
Resolution R1 (drafted by Ken):
WHEREAS, the Board of Directors deems it to be in the best
interests of the Foundation and consistent with the
Foundation's purpose to establish a Project Management
Committee charged with accepting new projects into the
Foundation, fostering such projects and providing guidance and
support to help them develop communities, and educating new
developers in the details and ramifications of working
according to the Foundation's philosophies and requirements
(the 'Apache Way'), including issues of copyright and
licensing;
NOW, THEREFORE, BE IT RESOLVED, that a Project Management
Committee (PMC), to be known as the "Apache Incubator PMC", be
and hereby is established pursuant to the Bylaws of the
Foundation; and be it further
RESOLVED, that the Apache Incubator PMC be and hereby is
responsible for the acceptance and oversight of projects and
codebases, together with their communities, submitted and
proposed to become part of the Foundation; and be it further
RESOLVED, that the Apache Incubator PMC is charged with
providing guidance and ensuring that projects under its purview
operate according to the Foundation's goals and philopsophies;
and be it further
RESOLVED, that the Apache Incubator PMC is responsible for
evaluating projects under its purview and making the
determination in each case of whether it should be abandoned,
or is healthy and should continue to receive guidance and
support, or is healthy and mature and ready to become part of
an existing Foundation project or a new project in its own
right; and be it further
RESOLVED, that the office of "Vice President, Apache Incubator"
be and hereby is created, the person holding such office to
serve at the direction of the Board of Directors as the chair
of the Apache Incubator PMC, and to have primary responsibility
for management of the projects within the scope of
responsibility of the Apache Incubator PMC; and be it further
RESOLVED, that the persons listed immediately below be and
hereby are appointed to serve as the initial members of the
Apache Incubator PMC:
Aaron Bannert
Nicola Ken Barozzi
Ken Coar
B. W. Fitzpatrick
Jim Jagielski
Greg Stein
Sander Striker
NOW, THEREFORE, BE IT FURTHER RESOLVED, that Jim Jagielski be and
hereby is appointed to the office of Vice President, Apache
Incubator, to serve in accordance with and subject to the
direction of the Board of Directors and the Bylaws of the
Foundation until death, resignation, retirement, removal or
disqualification, or until a successor is appointed; and be it
further
RESOLVED, that the initial Apache Incubator PMC be and hereby
is tasked with the creation of a set of bylaws intended to
encourage open development and increased participation in the
Apache Incubator Project.
-------------
Resolution R2 (drafted by Roy):
WHEREAS, the Board of Directors deems it to be in the best
interests of the Foundation and consistent with the Foundation's
purpose to establish a Project Management Committee charged with
accepting new products into the Foundation, providing guidance
and support to help each new product engender their own
collaborative community, educating new developers in the
philosophy and guidelines for collaborative development as
defined by the members of the Foundation, and proposing to the
board the promotion of such products to independent PMC
status once their community has reached maturity.
NOW, THEREFORE, BE IT RESOLVED, that a Project Management
Committee (PMC), to be known as the "Apache Incubator PMC", be
and hereby is established pursuant to the Bylaws of the
Foundation; and be it further
RESOLVED, that the Apache Incubator PMC be and hereby is
responsible for the acceptance and oversight of new products
submitted or proposed to become part of the Foundation;
and be it further
RESOLVED, that the Apache Incubator PMC is responsible for
providing guidance and ensuring that subprojects under its
purview develop products according to the Foundation's philosophy
and guidelines for collaborative development; and be it further
RESOLVED, that the Apache Incubator PMC is responsible for
regularly evaluating products under its purview and making the
determination in each case of whether the product should be
abandoned, continue to receive guidance and support, or
proposed to the board for promotion to full project status
as part of an existing or new Foundation PMC; and be it further
RESOLVED, that the office of "Vice President, Apache Incubator"
be and hereby is created, the person holding such office to
serve at the direction of the Board of Directors as the chair
of the Apache Incubator PMC, and to have primary responsibility
for management of the subprojects within the scope and
responsibility of the Apache Incubator PMC; and be it further
RESOLVED, that the persons listed immediately below be and
hereby are appointed to serve as the initial members of the
Apache Incubator PMC:
Aaron Bannert
Nicola Ken Barozzi
Ken Coar
Roy T. Fielding
B. W. Fitzpatrick
Jim Jagielski
Greg Stein
Sander Striker
NOW, THEREFORE, BE IT FURTHER RESOLVED, that Jim Jagielski be and
hereby is appointed to the office of Vice President, Apache
Incubator, to serve in accordance with and subject to the
direction of the Board of Directors and the Bylaws of the
Foundation until death, resignation, retirement, removal or
disqualification, or until a successor is appointed; and be it
further
RESOLVED, that the initial Apache Incubator PMC be and hereby
is tasked with the creation of a set of bylaws intended to
encourage open development and increased participation in the
Apache Incubator Project.
================================
After some discussion regarding the differences between the
two resolutions, Ken withdrew his resolution. A vote was held
on Resolution R2. By unanimous vote, Resolution R2 passed.
7. Unfinished Business
A. STV instead of FPP for members meeting votes
Tabled.
B. PeerMetrics proposal for a project based on Rabbit (P2P)
It was noted that the newly formed Incubator Project would
handle this.
C. Sam Ruby was designated to take the action item for talking with
Rasmus and the PHP project about the relationship between the
ASF and the PHP Group. Sam noted that the PHP Group had
already been discussing this very issue. Jim noted that, at
the lowest core, any ASF project must be under the Apache License
and that the ASF must have copyright of the code.
8. New Business
None
9. Announcements
None
10. Adjournment
Scheduled to adjourn by 11:00am PDT -0700. Adjourned at 11:07am.
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Attachments
__________________________________________________________
End of minutes for the 16 Oct 2002 board meeting.
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