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The Apache Software Foundation
Board of Directors Meeting Minutes
November 18, 2002
1. Call to order
The meeting was scheduled for 6:30pm PDT -0800. A sufficient attendance
to constitute a quorum was recognized by the chairman at 6:31pm. The
meeting will be held in person at the ApacheCon 2002 event and via
speaker phone.
2. Roll Call
Directors Present:
Brian Behlendorf
Ken Coar
Roy T. Fielding
Jim Jagielski
Ben Laurie
Sam Ruby
Greg Stein
Bill Stoddard
Dirk-Willem van Gulik
Directors Absent:
[none]
Guests:
Ben Hyde
Chuck Murcko
3. Minutes and supplements from previous meetings
A. The meeting of October 9, 2002
See board_minutes_2002_10_09.txt in cvs.apache.org:/home/cvs board.
B. The meeting of October 16, 2002
See board_minutes_2002_10_16.txt in cvs.apache.org:/home/cvs board.
C. The meeting of October 30, 2002
See board_minutes_2002_10_30.txt in cvs.apache.org:/home/cvs board.
No minutes nor supplements were approved at this meeting.
4. Officer Reports
A. Chairman [Greg]
Greg noted the discussion over the ASF reorganization, and the
possible impacts in organization, infrastructure and community.
Greg also noted a concern over the potential of the ASF hosting
"rogue" code and that all PMCs should be vigilent.
B. President [Dirk]
Dirk reported that his efforts have been mostly based on the License
issues. Dirk noted that, in general, there is a true lack of case
law regarding the issues we are trying to address. He also noted
that the License is mostly American in nature, and not European and
that, as such, interpretations can vary state by state. In particular,
our license is unique such that we are trying to make things public
and not private, which is the normal mode.
C. Treasurer [Chuck]
Chuck reported that the transition to the new banking account has
been completed, with the old account now dead. He has signed
account signature cards from Dirk and Jim. The account itself
has a balance of ~ $114,000 (US) with a compounded interest of 1.93%.
Chuck is meeting with Wells Fargo to discuss such topics as long-term
fund management.
D. Exec. V.P. and Secretary [Jim]
Jim noted that CSC has been notified of the change of Treasurer
from Randy to Chuck. This was in additional to the President and
Chairman changes of 2 months ago. The signed JSPA from Sun was
received and is now on-file.
5. Committee Reports
A. Fund-raising [Chuck]
See Attachment A
B. XML Project [Ted Leung]
See Attachment B
C. HTTP Server Project [Ben Hyde]
See Attachment C
After Ben's report there was some discussion regarding both ASF
and PMC emeritus membership. It was noted that several ASF and
PMC members have been very inactive. At the very least, this makes
efforts which require majorities or quorums difficult.
D. Perl Project [Doug MacEachern]
See Attachment D
E. DB [Jason van Zyl]
See Attachment E
There was some discussion over the relative activity and "health"
of the DB project. It was suggested that a detailed status report
on the DB project be requested.
F. Commons [Ken]
See Attachment F
G. Incubator [Jim]
See Attachment G
H. Security Team [Ben Laurie]
See Attachment H
I. Jakarta [Sam]
See Attachment I
6. Other Reports
A. Sam Ruby -- discussions with the PHP Group
Sam reported that no further updates or discussions have been
made since last meeting.
7. Special Orders
A. Appoint Chuck Murcko as the Treasurer of the ASF.
The board formally accepted Randy's resignation and absolved him of
all reponsibilities of further duties.
By unanimous consent, Chuck was appointed ASF Treasurer.
The board also expressed their deep gratitude to Randy Terbush and
Ryan Lindsay (of Covalent) for their work the last 3 years as
Treasurer and (un-official) ass't treasurer.
B. Empower PMC chairs to change the membership of their PMCs without
requiring ratification by the board.
The following resolution [R1] is proposed:
WHEREAS, the Board of Directors deems it to be in the best
interests of the Foundation and consistent with the
Foundation's purpose to delegate the ability to appoint the
membership of Project Management Committees to the officers
of the corporation given charge of them,
NOW, THEREFORE, BE IT RESOLVED, that the Vice President
positions charged with the management of the Project
Management Committees listed immediately below are hereby
assigned the further authority to and responsibility of
appointing the membership of their respective Project
Management Committees, and the responsibility of notifying
the Board of Directors of the complete composition of their
respective Project Management Committees within forty-eight
(48) hours each time the Committee's membership changes.
Apache HTTP Server Committee
Jakarta Project Management Committee
XML Project Management Committee
Perl-Apache Project Management Committee
Apache TCL Project Management Committee
Apache Commons Project Managment Committee
Apache Incubator Project Management Committee
Apache DB PMC
APR PMC
Apache PHP Committee
By Unanimous Vote, Resolution R1 was approved.
C. Resolution [R2] to create the Avalon PMC
WHEREAS, the Board of Directors deems it to be in the best
interests of the Foundation and consistent with the
Foundation's purpose to establish a Project Management
Committee charged with the creation and maintenance of
open-source software related to component and service
management, for distribution at no charge to the public.
NOW, THEREFORE, BE IT RESOLVED, that a Project Management
Committee (PMC), to be known as the "Avalon PMC", be and hereby
is established pursuant to Bylaws of the Foundation; and be it
further
RESOLVED, that the Avalon PMC be and hereby is responsible for
the creation and maintenance of software related to component
and service management, based on software licensed to the
Foundation; and be it further
RESOLVED, that the office of "Vice President, Avalon" be and
hereby is created, the person holding such office to serve at
the direction of the Board of Directors as the chair of the
Avalon PMC, and to have primary responsibility for management
of the projects within the scope of responsibility of the
Avalon PMC; and be it further
RESOLVED, that the persons listed immediately below be and
hereby are appointed to serve as the initial members of the
Avalon PMC:
Nicola Ken Barozzi
Marcus Crafter
Paul Hammant
Berin Loritsch
Stephen McConnell
Pete Royal
Leo Sutic
Leo Simons
Jeff Turner
Carsten Ziegeler
NOW, THEREFORE, BE IT FURTHER RESOLVED, that Nicola Ken Barozzi
be and hereby is appointed to the office of Vice President,
Avalon, to serve in accordance with and subject to the
direction of the Board of Directors and the Bylaws of the
Foundation until death, resignation, retirement, removal or
disqualification, or until a successor is appointed; and be it
further
RESOLVED, that the initial Avalon PMC be and hereby is tasked
with the creation of a set of bylaws intended to encourage open
development and increased participation in the Avalon Project;
and be it further
RESOLVED, that the initial Avalon PMC be and hereby is tasked
with the migration and rationalization of the Jakarta PMC
Avalon subproject; and be it further
RESOLVED, that all responsibility pertaining to the Jakarta
Avalon sub-project and encumbered upon the Jakarta PMC are
hereafter discharged.
By Unanimous Vote, Resolution R2 was approved. The Avalon PMC is
hereby created.
D. Resolution [R3] to create the Ant PMC
WHEREAS, the Board of Directors deems it to be in the best
interests of the Foundation and consistent with the
Foundation's purpose to establish a Project Management
Committee charged with the creation and maintenance of
open-source software related to the Apache Ant build tool, for
distribution at no charge to the public.
NOW, THEREFORE, BE IT RESOLVED, that a Project Management
Committee (PMC), to be known as the "Apache Ant PMC", be and
hereby is established pursuant to Bylaws of the Foundation; and
be it further
RESOLVED, that the Apache Ant PMC be and hereby is responsible
for the creation and maintenance of the Ant build system and
related software components, based on software licensed to the
Foundation; and be it further
RESOLVED, that the office of "Vice President, Apache Ant" be
and hereby is created, the person holding such office to serve
at the direction of the Board of Directors as the chair of the
Apache Ant PMC, and to have primary responsibility for
management of the projects within the scope of responsibility
of the Apache Ant PMC; and be it further
RESOLVED, that the persons listed immediately below be and
hereby are appointed to serve as the initial members of the
Apache Ant PMC:
Bruce Atherton
Stefane Bailliez
Stefan Bodewig
Erik Hatcher
Diane Holt
Donald Leslie
Steve Loughran
Conor MacNeill
Costin Manolache
Sam Ruby
Jon Skeet
Magesh Umasankar
Christoph Wilhelms
NOW, THEREFORE, BE IT FURTHER RESOLVED, that Conor MacNeill be
and hereby is appointed to the office of Vice President, Apache
Ant, to serve in accordance with and subject to the direction
of the Board of Directors and the Bylaws of the Foundation
until death, resignation, retirement, removal or
disqualification, or until a successor is appointed; and be it
further
RESOLVED, that the initial Apache Ant PMC be and hereby is
tasked with the creation of a set of bylaws intended to
encourage open development and increased participation in the
Apache Ant Project.
By Unanimous Vote, Resolution R3 was approved. The Ant PMC is
hereby created.
E. Resolution [R4] to re-establish the HTTPD PMC
WHEREAS, it is in the best interests of the foundation to have
each Project Management Committee consist of those individuals
who are active volunteers working on the projects assigned to
that committee,
NOW, THEREFORE, BE IT RESOLVED, that the persons listed
immediately below be and hereby are appointed to serve as
members of the Apache HTTP Server Committee, effective
immediately.
Greg Ames Aaron Bannert Brian Behlendorf
Rich Bowen Ken Coar Mark J. Cox
Lars Eilebrecht Ralf S. Engelschall Justin Erenkrantz
Roy Fielding Tony Finch Dean Gaudet
Dirk-Willem Van Gulik Brian Havard Ian Holsman
Ben Hyde Jim Jagielski Manoj Kasichainula
Alexei Kosut Martin Kraemer Ben Laurie
Rasmus Lerdorf Daniel Lopez Ridruejo Doug Maceachern
Aram Mirzadeh Chuck Murcko Victor J. Orlikowski
Brian Pane David Reid William A. Rowe Jr.
Wilfredo Sanchez Cliff Skolnick Marc Slemko
Joshua Slive Greg Stein Bill Stoddard
Sander Striker Paul Sutton Jeff Trawick
David N. Welton Cliff Woolley
NOW, BE IT FURTHER RESOLVED, that the board reiterates its
appointment of Ben Hyde as V.P., Apache HTTP Server, and
chairman of the Apache HTTP Server Committee.
This resolution was rescinded now that PMCs now have the authority
and power, per resolution R1, to change and update the PMC member
roster themselves.
8. Unfinished Business
A. STV instead of FPP for members meeting votes
Ben Laurie proposed this. It was generally agreed that STV was
the preferred mechanism. Ben was tasked with informing members
of the benefits of STV and getting/coordinating feedback from
them.
Executive summary: each voter lists all the people they want to see
elected in order of preference. Excess votes for people who have
already reached their quota (i.e. enough votes to ensure election)
and also for the candidate with the least votes are redistributed
to lower-numbered choices. Process is repeated until the required
number are elected.
http://www.electoral-reform.org.uk/votingsystems/stvi.htm
9. New Business
The following proposal was offered by the Jakarta PMC Chair: Pending
further investigation, that commit priv's, ASF wide, for Peter Donald
be placed on suspension for a period of up to 90 days at the request
of the Jakarta PMC Chair.
By Unanimous Vote, the proposal was Approved.
Sam has been tasked, as ASF Director, to contact Peter Donald and
all affected PMCs, regarding this item.
10. Announcements
Brian noted that bandwidth costs are continually decreasing. He
ask the board to consider whether having the ASF web infrastructure
under Collab.Net still makes sense. Brian noted that he has been
in discussion and preliminary negotiations with other bandwidth
providers regarding a possible co-location move.
11. Adjournment
Adjourned by 8:50pm PDT -0800.
============
ATTACHMENTS:
============
-----------------------------------------
Attachment A: Status report for the Fund-raising committee
Members of the fund raising committee:
Ken Coar <coar@apache.org>
Justin Erenkrantz <jerenkrantz@apache.org>
Lars Eilebrecht <lars@hyperreal.org>
Roy Fielding <fielding@apache.org>
Jim Jagielski <jim@apache.org>
Sally Khudairi <sk@zotgroup.com>
Chuck Murcko <chuck@apache.org>
Fundraising methods to be explored:
1) Jinx deal and further deals with other vendors
we need to get more professional with vendors in general
2) Approaching companies - Sun, IBM, etc. via contacts
getting on 501c3 donation budgets
3) Charel - suggests training opportunities with BlackHat
4) Merchant bank account, Paypal - Jim to look into these
4a)Online donations - hosting our own secure donations page
5) Federal/State/Local grants
6) Resale of bronze feathers at bsdaemon? Australian outfit
7) Conferences
8) Additional ideas - talk to the Python guys, Barb Helmkamp, and other groups
Self-sustaining income/infrastructure - easily $250-300k/year
We should target a $100k/year *minimum* goal in the first year
IRS homework on tax-exempt orgs needs to be done - Chuck
General rules for 501(c)3:
80/20 rules for small/large contributors' donations
Companies are free to donate equipment, etc.
accounting counsel - primary contacts - Hanigan Bjorkman Ecklund LLP
legal counsel - Duane Morris, Cooley, etc.
CopyLeft is dead, nonexclusive deal
-----------------------------------------
Attachment B: Status report for the XML Project
* what code releases have been made? [since the last report]
Axis 1.0, 1.0rc2
Xerces-J 2.2.1, 2.2.0
Xalan-J 2.4.1
Xalan-C 1.4
xml-commons-resolver 1.0
Forrest 0.2rc1
* any legal issues to bring to the board?
none
* any cross-project issues that need to be addressed?
The whole ASF reorg will definitely have an impact on xml.apache.org.
* any problems with committers, members, etc?
none
* plans and expectations for the next period?
A reorganization of xml.apache.org seems likely.
* etc (your own thoughts on what is important would be helpful!)
After the members meeting at ApacheCon, I think that xml is going to
change quite a bit. I was away travelling for 5 weeks, and it's taken
me a while to catchup with what's been happening in reorg@ and
community@.
-----------------------------------------
Attachment C: Status report for the HTTP Server Project
To the best of my knowledge all activities within the HTTPD PMC are
well within the scope of the foundation's mission.
The PMC was sad to see the departure of two it's members recentl.
Ryan declared himself emeritus in HTTPD, while Randy declared himself
emertitus in regards to the foundation. They will be missed.
Long overdue, you will find attached a resolution which will
reconstitute the PMC to bring it in synch with it's current invited
membership of 40. In addition we have 8 emeritus members and 29
committers. Many of these committers have commit rights to the
http-test and other smaller CVS modules.
-----------------------------------------
Attachment D: Status report for the Perl Project
perl status report: all good.
for details, see previous report, not much has changed since.
-----------------------------------------
Attachment E: Status report for the DB Project
Things are pretty much in a state of hibernation at the moment. Between
Maven and the Day Job(tm) I've got zero time currently. All of the other
PMC members seem to be in the same boat. Geir takes on more
responsibility daily, John McNally is more than busy with Scarab, Thomas
with OJB and Rodney with the day job.
None of the projects are suffering because db.apache.org isn't up and I
don't really see it as a problem though I saw that you and Sam don't
like it much. I would rather wait until myself or someone else has the
time to do it right.
I figure I'll let one of the other projects get off the ground, like
Avalon, then I'll steal their charter and guidelines :-)
My priority is work and Maven and I won't even attempt db.apache.org
until Maven is 1.0. So if this is unacceptable for some reason then I
will follow whatever course of action you suggest.
-----------------------------------------
Attachment F: Status report for the Commons Project
Ken reported that the Commons Project was progressing well. There were
discussions regarding the "fragmented" community and how this maps to
PMCs in general. There was also questions regarding commit access and how
"transferable" is it, or should be, among ASF projects and sub-projects.
It appeared to be commonly accepted that Commons should be language agnostic.
-----------------------------------------
Attachment G: Status report for the Incubator Project
The ASF Incubator Project has been spending the few short weeks since
its inception boot strapping itself into existence. Most work has
been done on the website for the project (incubator.apache.org). This
effort also serves as a valuable lightning rod to focus energies on
the core reasons for the Project to exist; things like "What are
the exact core procedures that ASF projects should follow;" "What
do we mean by 'A Veto';" and the like. Although the terms
are used a lot within the ASF, it's clear that there might be some
differences in the exact meaning behind them. By creating a web
entity that clearly defines these terms and ideas, the Project
will be in a much better position to handle the candidate projects
that will come in (and craft the required Bylaws before we can
do that). In essence, in documenting things, the Incubator is
better able to be the mediator and the common ground among all
ASF entities.
It seems that, in general, the need for an ASF Incubator Project,
as well as a desire for one (within and without the ASF) was based
in reality. OpenORB and 'Rabbit' (from Peermetrics) will likely be
the 2 initial products handled by the Incubator. Certainly it would
be nice to have been able to "immediately" start accepting new products,
but taking the time to create the foundation (no pun intended) and
framework required is the right course of action before subjecting
candidate products to what could be a painful (but most likely
short) "learning" curve.
-----------------------------------------
Attachment H: Status report for the Security Team
Ben reported that things are moving slightly slowly. Currently, the team
is getting the liasons added from each ASF PMC, project and subproject.
-----------------------------------------
Attachment I: Status report for the Jakarta Project
Sam reported that Jakarta is a "holding pattern" due to the "wait and see"
on what the reorg will look like.
__________________________________________________________
End of minutes for the 18 Nov 2002 board meeting.
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