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The Apache Software Foundation
Board of Directors Meeting Agenda
December 17, 2003
1. Call to order
The meeting was scheduled for 10am PST -0800. A sufficient
attendance to constitute a quorum was recognized by the chairman
at 10:03am, at which point the meeting was called to order. The
meeting was held by teleconference hosted by Greg Stein and
CollabNet.
IRC #asfboard on irc.freenode.net was used for backup purposes.
2. Roll Call
Directors Present At Roll:
Ken Coar
Mark Cox
Dirk-Willem van Gulik
Greg Stein
Sam Ruby
Directors Absent At Roll:
Jim Jagielski
Brian Behlendorf
Ben Laurie
Guests:
Chuck Murcko (Treasurer)
Davanum Srinivas (joined at 10:11am)
3. Minutes and supplements from previous meetings
A. The meeting of February 26, 2003
Minutes are not yet available for approval. [Sam Ruby]
B. The meeting of September 17, 2003
See board_minutes_2003_09_17.txt in cvs.apache.org:/home/cvs board.
Approved by General Consent.
C. The meeting of October 22, 2003
See board_minutes_2003_10_22.txt in cvs.apache.org:/home/cvs board.
Approved by General Consent.
D. The meeting of November 16, 2003
Minutes are not yet available for approval. [Brian Behlendorf]
4. Officer Reports
A. Chairman [Greg]
Greg reported that the PMCs seem more active than they
were 6-12 months ago and appear to be on track and moving
in the right direction. The Jakarta PMC has been especially
busy in the last month working on increasing their oversight.
B. President [Dirk]
Dirk reported on the oversight issues faced by the PMCs of
projects that had large committer bodies. Projects should look
to Jakarta as an example of how to scale rather than moving to
more top level projects.
Dirk mentioned that the inclusion of Spam Assassin was slightly
behind schedule.
Dirk talked about the ongoing work on the Infrastructure,
especially with new machines being donated. He pointed to the
URL http://www.apache.org/dev/proposed-machines.html for more
information. There is talk of having a Certificate Authority
box, perhaps hosted with Ben Laurie, for the purposes of
managing SSL client certificates.
Dirk mentioned that there has been some feedback about the
security of the current installation of Subversion which was
being adressed.
Dirk reported that the "root" rotation still seems to work
well. Account creation requests, pending CLA receipt, are
still a pain to keep track of, but there is an effort to
resolve this through a web-app. Some dicussion was had at
ApacheCon to partially solve some of this through the means of
sourcecast.
Leo Simons has been putting a lot of energy in a wiki
management tool, which is being used to created per-PMC
wikis.
C. Treasurer [Chuck]
Financial reports for 4Q 2002 and 2003 YTD have been
submitted. PayPal account has reverted to a $500/mo. withdrawal
limit, since the credit card used to verify the account has
expired. Chuck is awaiting a new bank VP at Wells Fargo to
open a lockbox account, as the old VP has resigned. Final 2003
financials should show an additional $700-$3500 in expenses due
to late posting of December colo charges and pending payout of
additional colo equipment money. Chuck reported that no PR
budget proposal has been received.
D. Exec. V.P. and Secretary [Jim]
No report due to Jim being absent.
5. Special Orders
A. Establishment of the Apache Logging Services Project
WHEREAS, the Board of Directors deems it to be in the best
interests of the Foundation and consistent with the
Foundation's purpose to establish a Project Management
Committee charged with the creation and maintenance of
open-source software related to the logging of application
behavior, for distribution at no charge to the public.
NOW, THEREFORE, BE IT RESOLVED, that a Project Management
Committee (PMC), to be known as the "Apache Logging Services
PMC", be and hereby is established pursuant to Bylaws of the
Foundation; and be it further
RESOLVED, that the Apache Logging Services PMC be and hereby is
responsible for the creation and maintenance of software for
managing the logging of application behavior, and for related
software components, based on software licensed to the
Foundation; and be it further
RESOLVED, that the office of "Vice President, Apache Logging
Services" be and hereby is created, the person holding such
office to serve at the direction of the Board of Directors as
the chair of the Apache Logging Services PMC, and to have
primary responsibility for management of the projects within
the scope of responsibility of the Apache Logging Services PMC;
and be it further
RESOLVED, that the persons listed immediately below be and
hereby are appointed to serve as the initial members of the
Apache Logging Services PMC:
Scott Deboy
Ceki Gülcü
Jacob Kjome
Yoav Shapira
Paul Smith
Mark Womack
NOW, THEREFORE, BE IT FURTHER RESOLVED, that Mr. Ceki Gülcü be
and hereby is appointed to the office of Vice President, Apache
Logging Services, to serve in accordance with and subject to
the direction of the Board of Directors and the Bylaws of the
Foundation until death, resignation, retirement, removal or
disqualification, or until a successor is appointed; and be it
further
RESOLVED, that the initial Apache Logging Services PMC be and
hereby is tasked with the creation of a set of bylaws intended
to encourage open development and increased participation in
the Apache Logging Services Project; and be it further
RESOLVED, that the initial Logging Services PMC be and hereby
is tasked with the migration and rationalization of the log4j
Apache Jakarta subproject; and be it further
RESOLVED, that the initial Logging Services PMC be and hereby
is tasked with the migration and integration of the sister
projects, namely but not exclusively, Log4Perl, Log4Net,
Log4Cxx (c++), Log4CPlus, Log4PHP and Log4plsql, subject to the
will and approval of the respective project owners and
communities.
This was passed by Unanimous Vote.
B. Discussion: code imports directly into projects vs incubation
(e.g. maven-wagon and ws-fx)
A discussion was had on how codebases arrive at the ASF. Last
year, the Board created the Apache Incubator Project to deal
with these incoming codebases, primary to ensure that the
proper IP guarantees have been made, and also to ensure that
any community arriving with the code is aware of ASF processes
and requirements.
However, there are many cases where codebases happen to have
been elsewhere by ASF committers, which makes it much easier to
"bring the code [into the ASF]". The Board is crafting
guidelines for when a codebase can be directly imported and
verified by a PMC, and when it is required to use the Incubator
for that process. Information will be posted to
general@incubator.apache.org when those guidelines have been
completed.
C. Appoint a new Director to fill Roy's vacated position
There is currently a vacant Director position on the Board. The
Board is going to run a poll of the Members for suggestions, before
appointing a replacement Director. (which should happen next month)
Brian Behlendorf agreed to take on this task.
D. Appoint a new Jakarta PMC Chair
This was tabled.
6. Committee Reports
This item was tabled until the next meeting.
7. Unfinished Business
No unfinished business.
8. New Business
No new business.
9. Announcements
No announcements.
10. Adjournment
Scheduled to adjourn by 11:30 PDT -0700. Adjourned at
12:15pm.
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End of minutes for the December 17, 2003 board meeting.
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