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- Original The Apache Software Foundation
Board of Directors Meeting Minutes
August 28, 2012
1. Call to order
The meeting was scheduled for 9:00am (Eastern) and began at
9:01 when a sufficient attendance to constitute a
quorum was recognized by the Chairman. The meeting was held
in person at Adobe's offices in McLean, VA.
Thanks to Adobe for hosting the meeting.
2. Roll Call
Directors Present:
Rich Bowen
Doug Cutting
Bertrand Delacretaz
Roy T. Fielding
Ross Gardler
Jim Jagielski
Brett Porter
Sam Ruby
Greg Stein
Executive Officer Present:
Craig L Russell
3. Schedule
9am to Noon: Executive Session
Noon: Hosted Lunch on site
Noon to 5pm: ASF Members, Officers, and invited guests may attend
4. Special Orders
A. Executive Officer Appointments
Chairman
Vice Chairman
President
Executive Vice President
Treasurer
Secretary
The Treasurer and Secretary are responsible for appointing
their Assistants, with input and advice from the Board.
Sam is (constantly) looking to be replaced in his many positions,
but is willing to continue as long as there are no qualified
volunteers.
Sam has been caretaker as Treasurer but has not much experience.
Chris Mattmann has loaded the books into Quicken and has expressed
interest in becoming the Treasurer. He was appointed perforce.
Hadrian has been active in looking at the books and will manage
the audit, separate from the office of Treasurer.
Craig L Russell has tried to get assistants to take up some of the
workload of Secretary, with the intent to appoint an assistant,
and eventually be replaced once the assistant is comfortable in the
role. But to date none of the volunteers has done more than
subscribe to the secretary mail alias.
Regarding the EVP role: is it necessary? The bylaws require it;
the EVP acts for the President in his absence; there is no other
defined task, and there is normally nothing to do.
What about a board member taking EVP? Some in the membership want
to have fewer board == executive officer appointments, and have
expressed that the President should act as a non-voting director.
It is an advantage to have the EVP be the face of Apache in
different time zones.
Ross Gardler volunteered and was appointed as the EVP.
Greg noted that the Vice Chair title is useful for fundraising.
He was appointed as Vice Chair.
The Vice Chair should be added to the chairman@ alias.
The EVP should be added to the president@ alias.
The Board unanimously approved the executive officer appointments:
Chairman Douglass Cutting
Vice Chairman Greg Stein
President Jim Jagielski
Executive Vice President Ross Gardler
Treasurer Chris Mattmann
Assistant Treasurer Sam Ruby
Secretary Craig L Russell
Assistant Secretary Sam Ruby
5. Discussion Items
A. Set deadline for receipt of OSI Affiliate Agreement.
Apache became an affiliate of OSI in 2011 with the expectation that
the role of affiliate would be more clearly defined. Since then,
there has been very little progress on defining the roles.
At minimum, affiliates need to be involved, and ideally approve,
public policy positions of OSI.
There can be advantages to Apache from an affiliation with OSI.
For example, OSI can make statements regarding public policy that
Apache would endorse, but as a 501(c)(3) charity, cannot.
Once the formal affiliate role is defined, Apache should appoint a
VP, OSI to manage the relationship.
In order to move the affiliate process along, we should make a
request to OSI to formalize the affiliate program by the face-to-face
meeting of OSI in November.
B. Further discussion on travel budgeting. Ref: Larry Rosen's suggestion
to make this a President's function.
This is a good idea. Jim and Ross agreed to draft a policy for
approval by the board. Interim, requests for travel should be sent
to president@ for approval.
Jim and Ross will draft the policy for travel.
C. Executive Director (ED)
Roy: We need to manage contractors (infra, press, apachecon); we
might consider hiring an ED.
Many, possibly most, foundations delegate running the foundation
to an ED. The ED sets policy and implements the policy with minimal
direction from the board. Apache is on the other end of the
continuum, with the board very involved in setting policy, and
volunteers taking responsibility for running operations.
Jim, as President, would like to take more responsibility, such
as: manage books to pass an audit; manage contractors; manage
fundraising; manage contractors in different countries.
Greg would want ED to be a member to avoid not understanding how
Apache works. Consider growth; once we have a 6th contractor, we
should consider an ED. Basically the foundation runs smoothly
day-to-day, but what happens with unusual situations that come up?
Greg suggests we cannot delegate more to Jim because he isn't paid.
Perhaps an ED could be better at managing people as a paid employee.
Bertrand offers that looking at what we envision the ED doing,
it seems like a COO or Director of Operations title would be more
appropriate.
Sam doesn't see the problem; we have plenty of member/volunteers
to cover the tasks that need to be done. In future, if we run out
of bandwidth, we can reconsider.
If the board agrees to create an ED position in future, we would
probably look at someone who executes the strategy set by the board
and members, not at someone who sets the direction of the foundation,
as an ED might be expected to do.
Meanwhile, we will create an operations@ mail list to discuss
non-project items needing President attention or coordination,
and make President responsible for concom, press, infra,
fundraising, bookkeeping, trademark, travel assistance board reports.
This brings the President's role closer to an ED/COO role, and
should help delegate some or all of our operations management tasks
to a hired ED should the need arise.
D. Infra
The board would like infra to make it easier for new committers
to understand how it works and to set expectations, e.g. setup for
podlings; setup for graduation; how to request service (JIRA ticket,
IRC, email to infra, infra-private, infra-dev?)
Sam's preference is for JIRA for most items that aren't already
automated
The board meeting was recessed at 12:05 and reconvened at 12:53.
Afternoon Guests Present:
Kevin A. McGrail
E. ApacheCon
As discussed on concom, the goal is to get as many Apache committers
to attend as possible, with a financial exposure of 20,000 - 30,000 EUR.
SAP requested a focus on getting university student attendance.
The first sponsor is lined up, with other potential sponsors expressing
interest. There are variable costs of approximately 220 euro per head,
for meeting space and food. No evening events are currently organized,
but more sponsors == more events.
The venue can handle 450 but local hotels are limited to 250
Thus far, 8 committers have bought tickets.
It looks like with 150 subsidized tickets, Apache's exposure is
25,000 euro assuming that no tickets are sold at full price and we
get no sponsors.
Should concom be disbanded? At least wait until ApacheCon NA is done.
Prepare an omnibus resolution for September board meeting changing
status of PMC's identified above as President's committees.
F. Apache OpenOffice podling needs some guidance
The board feels that the AOO PPMC is not yet operating as a PMC
should. The concerns are primarily with the ability of the PPMC to
self-police its members' behavior on-list. Ross will draft a note
to ooo-private with board's concerns.
AOO has requested releasing binaries as official Apache releases.
Flex has also requested signed binaries.
Roy suggests: (P)PMC approves a source release. Infra then can build
and sign binary releases. The board may approve this if properly
reviewed.
Jim will send a message to committers@ regarding binaries signed by
Apache.
Sam will make committers@ archived publicly with a public URL for
each message.
6. Review Outstanding Action Items
7. Unfinished Business
8. New Business
8A. Establish the Apache Any23 Project
WHEREAS, the Board of Directors deems it to be in the best
interests of the Foundation and consistent with the Foundation's
purpose to establish a Project Management Committee charged with
the creation and maintenance of open-source software, for
distribution at no charge to the public, related to automatic crawling,
parsing, analyzing, producing, validating and converting
RDF (Resource Description Framework) data;
NOW, THEREFORE, BE IT RESOLVED, that a Project Management
Committee (PMC), to be known as the "Apache Any23 Project",
be and hereby is established pursuant to Bylaws of the
Foundation; and be it further
RESOLVED, that the Apache Any23 Project be and hereby is
responsible for the creation and maintenance of software
related to automatic crawling, parsing, analyzing, producing,
validating and converting RDF (Resource Description Framework)
data and be it further
RESOLVED, that the office of "Vice President, Apache Any23" be
and hereby is created, the person holding such office to
serve at the direction of the Board of Directors as the chair
of the Apache Any23 Project, and to have primary responsibility
for management of the projects within the scope of
responsibility of the Apache Any23 Project; and be it further
RESOLVED, that the persons listed immediately below be and
hereby are appointed to serve as the initial members of the
Apache Any23 Project:
* Lewis John McGibbney <lewismc@apache.org>
* Paul Ramirez <pramirez@apache.org>
* Simone Tripodi <simonetripodi@apache.org>
* Tommaso Teofili <tommaso@apache.org>
* Davide Palmisano <dpalmisano@apache.org>
* Giovanni Tummarello <giovanni@apache.org>
* Michele Mostarda <mostarda@apache.org>
* Reto Bachmann-Gmü <reto@apache.org>
* Szymon Danielczyk <szydan@apache.org>
* Andy Seaborne <andy@apache.org>
* Peter Ansell <ansell@apache.org>
NOW, THEREFORE, BE IT FURTHER RESOLVED, that Michele Mostarda
be appointed to the office of Vice President, Apache Any23 to
serve in accordance with and subject to the direction of the
Board of Directors and the Bylaws of the Foundation until
death, resignation, retirement, removal or disqualification,
or until a successor is appointed; and be it further
RESOLVED, that the Apache Any23 Project be and hereby
is tasked with the migration and rationalization of the Apache
Incubator Any23 podling; and be it further
RESOLVED, that all responsibilities pertaining to the Apache
Incubator Any23 podling encumbered upon the Apache Incubator
Project are hereafter discharged.
Special Order 8A, Establish the Apache Any23 Project, was
approved by Unanimous Vote of the directors present.
8B. Establish the Apache Oozie Project
WHEREAS, the Board of Directors deems it to be in the best
interests of the Foundation and consistent with the
Foundation's purpose to establish a Project Management
Committee charged with the creation and maintenance of
open-source software related to a system for managing and
scheduling workflows that run different types of Hadoop
jobs (such as MapReduce, Pig, Hive and Sqoop) as well as
system specific jobs (such as Java programs and shell
scripts) for distribution at no charge to the public;
NOW, THEREFORE, BE IT RESOLVED, that a Project Management
Committee (PMC), to be known as the "Apache Oozie Project",
be and hereby is established pursuant to Bylaws of the
Foundation; and be it further
RESOLVED, that the Apache Oozie Project be and hereby is
responsible for the creation and maintenance of software
related to a system for managing and scheduling workflows
that run different types of Hadoop jobs (such as MapReduce,
Pig, Hive and Sqoop) as well as system specific jobs (such
as Java programs and shell scripts); and be it further
RESOLVED, that the office of "Vice President, Apache Oozie" be
and hereby is created, the person holding such office to
serve at the direction of the Board of Directors as the chair
of the Apache Oozie Project, and to have primary responsibility
for management of the projects within the scope of
responsibility of the Apache Oozie Project; and be it further
RESOLVED, that the persons listed immediately below be and
hereby are appointed to serve as the initial members of the
Apache Oozie Project:
* Alan Gates gates@apache.org
* Alejandro Abdelnur tucu@apache.org
* Andreas Neumann anew@apache.org
* Angelo Huang angeloh@apache.org
* Chao Wang brookwc@apache.org
* Chris Douglas cdouglas@apache.org
* Devaraj Das ddas@apache.org
* Harsh Chouraria harsh@apache.org
* Mayank Bansal mayank@apache.org
* Mohammad Islam kamrul@apache.org
* Virag Kothari virag@apache.org
NOW, THEREFORE, BE IT FURTHER RESOLVED, that Alejandro Abdelnur
be appointed to the office of Vice President, Apache Oozie,
to serve in accordance with and subject to the direction of the
Board of Directors and the Bylaws of the Foundation until
death, resignation, retirement, removal or disqualification,
or until a successor is appointed; and be it further
RESOLVED, that the initial Apache Oozie PMC be and hereby is
tasked with the creation of a set of bylaws intended to
encourage open development and increased participation in the
Apache Oozie Project; and be it further
RESOLVED, that the Apache Oozie Project be and hereby
is tasked with the migration and rationalization of the Apache
Incubator Oozie podling; and be it further
RESOLVED, that all responsibilities pertaining to the Apache
Incubator Oozie podling encumbered upon the Apache Incubator
Project are hereafter discharged.
Special Order 8B, Establish the Apache Oozie Project, was
approved by Unanimous Vote of the directors present.
9. Announcements
On behalf of the Board, Doug thanked Adobe for hosting this meeting.
10. Adjournment
Adjourned at 2:55 PM
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